REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, NOVEMBER 10, 2009 AT 7:00 PM
IN THE
RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
C. Haime District
of Lantzville
Director
E. Mayne City
of
Director T. Westbroek Town of
Director
J. Ruttan City
of
Director
L. Sherry City
of
Director
L. McNabb City
of
Alternate
Director
M. Unger City
of
Alternate
Director
F. Pattje City
of
Director
B. Holdom City
of
Director
J. Kipp City
of
Also in Attendance:
P.
Thorkelsson Acting
Chief Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
N.
Avery Gen.
Manager of Finance & Information Services
J. Finnie General
Manager of Water & Wastewater Services
D.
Trudeau General
Manager of Transportation & Solid Waste
T.
Osborne General
Manager of Recreation & Parks
L.
Burgoyne Recording
Secretary
DELEGATIONS
Vaughan Roberts, ParkCity Engineering
Ltd. for Walbern Management Inc., re Rural Streetlighting Service Boundary
Extension – Area ‘E’.
Mr. Roberts
provided information regarding a petition for streetlighting in the Nuttal
Ridge subdivision and explained the type of streetlights proposed for the area
and security issues.
MOVED
Director Holme, SECONDED Director McNabb, that the late delegation be permitted
to address the Board.
CARRIED
Shelley Seniuk, re Rural
Streetlighting Service Boundary Extension – Area ‘E’.
Ms. Seniuk
discussed the negative impact that the installation of street lights in the
Nuttal Ridge subdivision will cause to residents including light pollution,
health & safety, and energy conservation.
MINUTES
MOVED
Director Holme, SECONDED Director McNabb, that the minutes of the regular Committee
of the Whole meeting held October 13, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Rachel
Shaw, Environmental Assessment Office, re Environmental Assessment of Proposed
Raven Underground Coal Project.
MOVED Director Bartram, SECONDED Director McNabb, that the
communication from the Environmental Assessment Office regarding the
environmental assessment of the proposed Raven Underground Coal Project be
received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Operating
Results for the Period Ending September 30, 2009.
MOVED Director Westbroek, SECONDED Director McNabb, that the summary
report of financial results from operations to September 30, 2009 be received
for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Property
Maintenance Contravention -
MOVED Director Holme, SECONDED Director Burnett, that should the
property maintenance concerns not be rectified by November 24, 2009, pursuant
to the “Unsightly Premises Regulatory Bylaw No. 1073, 1996,” the Board directs
the owner of the subject property to remove from the premises those items as
set out in the attached resolution within fourteen (14) days; or the work will
be undertaken by the Regional District’s agents at the owners’ cost.
CARRIED
Animal
Control – Service Delivery in Districts 68 and 69.
MOVED Director Ruttan, SECONDED Director McNabb, that the report be
received for information and staff be directed to bring back options for
providing animal control services in District 68 and District 69.
CARRIED
WATER AND WASTEWATER SERVICES
WATER
Drinking Water &
Watershed Protection Service - 2009 Team WaterSmart Activities.
MOVED Director Bartram, SECONDED Director Kipp, that the 2009
Team WaterSmart Activities report be received for information.
CARRIED
WASTEWATER
Bylaws No. 1124.10 & 889.54 – Amend the Surfside
& Northern Community Sewer Service Establishment Bylaws to Include an Area
‘G’ Property.
MOVED Director Westbroek,
SECONDED Director Holdom, that “Surfside Sewer Local Service Area Boundary
Amendment Bylaw No. 1124.10, 2009” be introduced and read three times.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holdom, that “Northern Community Sewer Service Area Boundary
Amendment Bylaw No. 889.54, 2009” be introduced and read three times.
CARRIED
Bylaw No. 1583 – Establishes a Storm Water Management Service in a
Portion of Area ‘A’ (Cedar Estates Development).
MOVED
Director Burnett, SECONDED Director Young, that the “Regional District of
Nanaimo Cedar Estates Storm Water Management Service Establishment Bylaw No.
1583, 2009” be introduced, read three times, and forwarded to the Inspector of
Municipalities for approval.
CARRIED
ENGINEERING
Bylaw No. 791.18 – Amends the Rural Streetlighting Service Establishment
Bylaw to Include an Area ‘E’ Property.
MOVED
Director Holme, SECONDED Director Burnett, that “Rural Streetlighting Local
Service Area Amendment Bylaw No. 791.18, 2009” be held in abeyance until the
developer and his agent hold a meeting with the residents in the local area.
CARRIED
COMMISSION, ADVISORY & SELECT
COMMITTEE
District 69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director McNabb, that the minutes of the District 69
Recreation Commission meeting held October 15, 2009 be received for
information.
CARRIED
District
69 Recreation Youth Grants
MOVED
Director Bartram, SECONDED Director Westbroek, that the following District 69
Recreation Youth Grants be approved:
Community Group Amount
Recommended
Associated Family & Community Support Services $ 1,600
Associated Family & Community Support Services $ 1,500
German
Ju Jutsu Foundation $ 1,500
Kumbana
Marimba Youth Band $ 3,250
Rough
Diamonds Creative Arts Society $ 1,560
CARRIED
District
69 Recreation Community Grants
MOVED Director Bartram, SECONDED Director Westbroek, that the following
District 69 Recreation Community Grants be approved:
Community Group Amount
Recommended
Coombs
Halloween Candy Walk $ 1,500
Lighthouse
Floor Curlers $ 1,800
Parksville Lawn Bowling Club $ 1,390
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek, that
the Regional District denies the Parksville Qualicum Foundation - The Hand
proposal to change the project and request the return of the $1,850 RDN
Recreation Grant provided June 2009.
CARRIED
MOVED Director Bartram, SECONDED
Director Westbroek, that staff approach the Parksville Qualicum Community
Foundation Youth Action Committee – The Hand, to discuss possible collaboration
with regard to the Youth Services Review and to further discuss their grant
application and to advise them the $1,850 funds will be reserved for a future
application by the group, should they decide to reapply.
CARRIED
East Wellington/Pleasant
MOVED
Director Young, SECONDED Director Burnett, that the minutes of the East
Wellington/Pleasant Valley Parks and Open Space Advisory Committee meeting held
September 24, 2009 be received for information.
CARRIED
Nanoose Bay Parks and Open Space
Advisory Committee
MOVED
Director Holme, SECONDED Director McNabb, that the minutes of the
CARRIED
MOVED Director Holme, SECONDED
Director Unger, that staff be directed to contact Strata #3393 Council to
discuss the possible development of a land use agreement or easement on the
Strata’s Common Property that would provide public access to Schooner Ridge
Community Park and Trail from Rockhampton Road.
CARRIED
Electoral Area ‘B’ Parks and Open
Space Advisory Committee
MOVED
Director Rudischer, SECONDED Director Holdom, that the minutes of the Electoral
Area ‘B’ Parks and Open Space Advisory Committee meeting held September 29,
2009 be received for information.
CARRIED
MOVED Director Rudischer, SECONDED
Director Holdom, that staff be directed to apply to Ministry of Transportation
and Infrastructure for a permit to create the Tunnel Trail, as presented by
Gabriola Land and Trails Trust.
CARRIED
Electoral Area ‘G’ Parks and Open
Space Advisory Committee
MOVED
Director Holme, SECONDED Director McNabb, that the minutes of the Electoral
Area ‘G’ Parks and Open Space Advisory Committee meeting held October 15, 2009
be received for information.
CARRIED
District 69 Community Justice Select
Committee
MOVED
Director Bartram, SECONDED Director Westbroek, that the minutes of the District
69 Community Justice Select Committee meeting held October 27, 2009 be received
for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that a Grant-in-Aid from the
remaining 2009 Electoral Area ‘H’ funds in the amount of $1,195, be approved to
the Spider Lake Community Association.
Grant funding is to be used to purchase signage to improve road safety
on
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the grant application for the
Arrowsmith Agricultural Association Society be denied.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the grant application for
the Citizens on Patrol Society for $9,000 be approved. Grant funding is to be allocated
proportionately in Electoral Area’s ‘E’, ‘F’, ‘G’, ‘H’, City of Parksville and
Town of Qualicum Beach, as outlined in their submission.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the grant application for
the Arrowsmith Community Enhancement Society (ACES), be approved with funds
provided from the balance remaining in the Electoral Area ‘F’ 2009 funding
envelope. Grant funding is to be used to
purchase a portable safety kitchen for various events.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the District 69 Community
Justice Select Committee recommends that the requisition for funding to support
the Victims Services be increased by an additional $22,500 in 2010.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that a letter be sent to the
Provincial Government, local MLA’s and news editors highlighting the Regional
District’s increased financial commitment to community safety despite our
concerns that the Province continues in both direct and indirect ways to
increase local taxpayer costs, in this instance by insufficiently funding
training for Victim’s Services and Restorative Justice programs.
CARRIED
BOARD INFORMATION
Proposed Raven Underground Coal Project.
MOVED
Director Bartram, SECONDED Director Westbroek, that a staff member be appointed
as a representative on the Working Group of the Environmental Assessment Office
for the proposed Raven Underground Coal Project, and that the Environmental
Assessment Office and the proponent, Compliance Coal Corporation, be invited to
give formal presentations to the Board.
CARRIED
Mid-Island Sustainable Stewardship
Initiative.
MOVED
Director Burnett, SECONDED Director Bartram, that correspondence from the
Mid-Island Sustainable Stewardship Initiative (MISSI) be referred to staff for
a report back to the Board on the implications to the RDN for convening a
‘Climate Action Team’, and that staff evaluate the merits and benefits of
MISSI’s proposed Yellow Cedar Project.
CARRIED
ADJOURNMENT
IN CAMERA
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Section 90(1)(e) of
the Community Charter the Board
proceed to an In Camera meeting to consider items related to land issues.
CARRIED
ADJOURNMENT
MOVED Director
Holme, SECONDED Director McNabb, that this meeting adjourn to allow for an In
Camera meeting.
CARRIED
TIME: 7:30 PM
CHAIRPERSON