REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
E. Mayne City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Alternate
Director
M. Unger City
of
Director
B. Bestwick City
of
Director
L. Sherry City
of
Director
D. Johnstone City
of
Director
B. Holdom City
of
Director
J. Kipp City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr., Corporate Administration
J. Finnie Gen.
Mgr., Water & Wastewater Services
P. Thorkelsson Gen. Mgr., Development
Services
T.
Osborne Gen
Mgr., Recreation & Parks Services
N. Avery Gen.
Mgr., Finance & Information Services
J. Finnie Gen. Mgr.,
Transportation & Solid Waste Srvs.
L.
Burgoyne Recording
Secretary
DELEGATIONS
Bruce Halliday & Glynnis Hayes, Port
Theatre Society, re Annual Update.
Glynnis
Hayes, Vice President of the Port Theatre Board of Directors thanked the RDN
Board for their support and introduced the Port Theatre Manager Bruce Halliday
who provided an update regarding the Port Theatre’s activities over the past
year.
BOARD MINUTES
MOVED
Director Bartram, SECONDED Director Westbroek, that the minutes of the regular Board
meeting held September 22, 2009 be adopted.
CARRIED
UNFINISHED BUSINESS
BYLAWS
Bylaw No. 975.51.
MOVED
Director Holme, SECONDED Director Biggemann, that “Regional District of Nanaimo
Pump & Haul Local Service Area Amendment Bylaw No. 975.51, 2009” be
adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held October 13, 2009 be received for
information.
CARRIED
PLANNING
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit
Application No. PL2009-745 – O’Connor – 750 Parry’s
MOVED Director Bartram, SECONDED Director Holme, that
Development Permit Application No. PL2009-745, to permit the construction of an
addition to a residential dwelling be approved subject to the conditions
outlined in Schedules No. 1 to 3.
CARRIED
Development Permit
Application No. PL2009-781 – Christopher Turko on behalf of Cheung –
MOVED Director Holme, SECONDED Director Bartram, that
Development Permit Application No. PL2009-781 in conjunction with a bare land
strata subdivision, be approved subject to the conditions outlined in Schedules
No. 1 and 2 of the corresponding staff report.
CARRIED
Development Permit
Application No. PL2009-790 – King –
MOVED Director Bartram, SECONDED Director Burnett, that
Development Permit Application No. PL2009-790, in conjunction with a two lot
subdivision, be approved subject to the conditions outlined in Schedules No. 1
and 2.
CARRIED
DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS
Development Permit with
Variance Application No. PL2009-748 – Law & Parker –
MOVED Director Holme, SECONDED Director Bartram, that
Development Permit with Variance Application No. PL2009-748 to permit the
construction of a single dwelling unit be approved subject to the conditions
outlined in Schedules No. 1 to 4.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance
Permit Application No. PL2009-498 – Ewasiuk & Anderson –
MOVED Director Holme, SECONDED Director Bartram, that
Development Variance Permit Application No. PL2009-498, to permit the repair and
construction of retaining walls, and to legalize the height and location of an
existing dwelling unit be approved subject to the conditions outlined in
Schedules No. 1 to 5.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Holdom, SECONDED Director Johnstone, that the minutes of
the regular Committee of the Whole meeting held October 13, 2009 be received
for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Liz Williams, City of
MOVED Director Holme, SECONDED Director Bestwick, that the
correspondence from the City of
CARRIED
Andrew Brown,
MOVED Director Westbroek, SECONDED Director Mayne, that the
correspondence from the Mount Arrowsmith Biosphere Foundation requesting that a
RDN representative be appointed to the Foundation, be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Bylaw No.
1582 – To Establish a Reserve Fund for the Emergency Planning Service.
MOVED Director Holme, SECONDED Director Bartram, that “Emergency
Planning Service Capital Reserve Fund Bylaw No. 1582, 2009” be introduced and
read three times.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that “Emergency
Planning Service Capital Reserve Fund Bylaw No. 1582, 2009” be adopted.
CARRIED
Bylaws
No. 794.07, 821.07, 1001.03 – To Amend the Boundaries of the French Creek,
Errington and Parksville Fire Protection Service Areas.
MOVED Director Westbroek, SECONDED Director Mayne, that “French Creek
Fire Protection Local Service Area Boundary Amendment Bylaw No. 794.07, 2009”
be introduced, read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Holdom, SECONDED Director Rudischer,
that “Errington Fire Protection Local Service Area Amendment Bylaw No. 821.07,
2009” be introduced, read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Mayne, SECONDED Director Kipp, that
“Parksville (Local) Fire Protection Local Service Area Boundary Amendment Bylaw
No. 1001.03, 2009” be introduced, read three times and forwarded to the
Inspector of Municipalities for approval.
CARRIED
Dashwood
Fire Protection Service – Renewal of Agreement to Provide Fire Hydrant
Maintenance Services to the Little Qualicum Waterworks District.
MOVED Director Bartram, SECONDED Director Johnstone, that the renewal
of a fire hydrant maintenance agreement between the Regional District of
Nanaimo and the Little Qualicum Waterworks District covering an initial renewal
period of January 1, 2007 to December 31, 2012 be approved as presented.
CARRIED
Bow Horn
Bay, Coombs Hilliers, Dashwood, Errington & Nanoose Fire Protection
Services – Agreement for Provision of First Responder Services.
MOVED Director Bartram, SECONDED Director Holme, that the Board approve
entering into a Consent and Indemnity Agreement with the Emergency and Health
Services Commission for the purposes of First Responder Services, on behalf of
the Bow Horn Bay, Dashwood, Coombs Hilliers, Errington and Nanoose Bay
volunteer fire departments.
CARRIED
INFORMATION
Lease
Agreement Renewal –
MOVED Director Burnett,
SECONDED Director Johnstone, that the amended Statutory Right of Way Agreement
with Rogers Communications Inc. be approved as presented.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Notice of
Building Bylaw Contravention –
MOVED Director Burnett,
SECONDED Director Young, that staff be directed to register a Notice of Bylaw
Contravention on title pursuant to Section 57 of the Community Charter and that
legal action be taken if necessary to ensure Lot A (see EJ72536), Section 12,
Range 7, Cranberry District, Plan 27070, is in compliance with “Regional
District of Nanaimo Building Regulation & Fees Bylaw No. 1250, 2001”.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Solid Waste
Collection & Recycling Service – Authority to Negotiate Garbage, Food Waste
and Recycling Collection Contract.
MOVED
Director Holme, SECONDED Director Bestwick, that the Board direct staff to
negotiate a contract with Waste Services (Ca) Inc. for the collection of
garbage, food waste and recyclables from all customers currently being provided
garbage collection.
CARRIED
MOVED
Director Holme, SECONDED Director Biggemann, that contract negotiations include
recycling and food waste collection services for the Town of Qualicum Beach and
District of Lantzville as requested by those municipal Councils.
CARRIED
WATER AND WASTEWATER SERVICES
WATER
Drinking
Water Protection Service – Toilet Rebate Incentive Program.
MOVED Director Bartram, SECONDED Director Rudischer,
that the Board approve the proposed Toilet Rebate Program for the RDN Electoral
Areas.
CARRIED
Northern
& Southern Community Sewer Services - Renewal of Agreement to Supply Ferrous Chloride.
MOVED Director Holdom, SECONDED Director Sherry,
that the agreement between the RDN and Tree Island Industries Ltd. for the
supply of ferrous chloride be renewed for an additional five year term.
CARRIED
Bylaws No. 1124.09 and 889.53 – To Extend the
Boundaries of the Surfside and Northern Community Sewer Services to Include an
Area ‘G’ Property.
MOVED Director Holme,
SECONDED Director Biggemann, that “Surfside Sewer Local Service Area Boundary
Amendment Bylaw No. 1124.09, 2009” be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Johnstone, that “Northern Community Sewer Service Area
Boundary Amendment Bylaw No. 889.53, 2009” be introduced and read three times.
CARRIED
WASTEWATER
Madrona/Wall Beach – Sewer Service Petition Results.
MOVED Director Holme, SECONDED Director Burnett,
that the Board receive the staff report on the Madrona/Wall Beach Sewer Service
Petition for information and direct staff to abandon the sewer service
initiative for the Madrona/Wall Beach area due to insufficient petition results
supporting a sewer service.
CARRIED
COMMISSION, ADVISORY & SELECT
COMMITTEE
District 69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director Westbroek, that the minutes of the
District 69 Recreation Commission
meeting held September 17, 2009 be
received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that $1,500 from the District 69
Recreation Grants Program be provided to the Rough Diamonds Project.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that the Terms of Reference for
the Youth Recreation Services Plan be approved.
MOVED
Director Westbroek, SECONDED Director Mayne, that the Terms of Reference for
the Youth Recreation Services Plan be amended to increase the number of youth
participants on the Project Steering Committee.
CARRIED
The question was called on the main motion, as amended.
The motion CARRIED
MOVED
Director Bartram, SECONDED Director Mayne, that staff be directed to issue a
Request for Proposal for a Project Consultant for the development of the Youth
Recreation Services Plan for District 69.
CARRIED
Electoral Area ‘A’ Parks, Recreation and Culture
Commission.
MOVED Director Burnett, SECONDED Director Biggemann,
that the minutes of the Electoral Area ‘A’ Parks, Recreation and Culture
Commission meeting held September 23, 2009 be received for information.
CARRIED
Costume Storage Funding
and Yellow Point Drama Group.
MOVED Director Burnett, SECONDED Director Johnstone,
that the $1,500 used to construct the costume storage room for the Yellow Point
Drama Group at Cedar Community Hall be funded by the Area ‘A’ Community Parks
Function.
CARRIED
Cedar Heritage Centre.
MOVED Director Burnett, SECONDED Director Young,
that staff be directed to meet with the Cedar School and Community Enhancement
Society and report back with amended conditions including potentially providing
office space for Area ‘A’ Recreation and Culture Services.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that
staff be directed to review other possible facility management options or uses
for the Cedar Heritage Centre.
CARRIED
Cedar Skate Park Funding.
MOVED Director Burnett, SECONDED Director Unger,
that the Regional District fund up to $139,000 or 1/3 of the project’s $417,000
project costs from the Electoral Area ‘A’ Community Parks operational reserve
fund and the remaining project funds be raised by the Cedar Skateboard Park
Association through donations, in-kind contributions, and applicable government
and community grants.
CARRIED
Grants-in-Aid
Advisory Committee.
MOVED Director Young, SECONDED Director Rudischer,
that the minutes of the Grants-in-Aid Advisory
Committee meeting held October 5, 2009 be
received for information.
CARRIED
District 68
MOVED Director Young, SECONDED Director Holdom,
that the following District 68 grants be awarded:
Name
of Organization Amount
Recommended
Jonanco Hobby
Workshop Association $ 500
Nanaimo
Parent Participation Preschool $ 1,000
Silva Bay
Shipyard School $ 540
Vancouver
Island Dyslexia Association $ 480
$ 2,520
CARRIED
District 69
MOVED Director Young, SECONDED Director Holme,
that the following District 69 grants be awarded:
Name
of Organization Amount
Recommended
BCSPCA $ 1,505
Dolittle
Square Committee $ 965
Oceanside
Community Arts Council $ 1,801
Nanoose Bay
Catspan $ 2,929
$ 7,200
CARRIED
MOVED Director Young, SECONDED Director Burnett,
that in order to meet the anticipated increase for grant-in-aid funding
requests from community groups in 2010, and to encourage local participation of
community volunteers, the Grants-in-Aid Committee recommends that the general
grant-in-aid funding amount for District 68 and District 69 be increased by 10%
in 2010.
CARRIED
Regional
Liquid Waste Advisory Committee.
MOVED Director Holme, SECONDED Director Westbroek,
that the minutes of the Regional Liquid
Waste Advisory Committee meeting held September 3, 2009 be received for information.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
City of
Nanaimo Request for Additional Bus Service.
MOVED Director Holdom, SECONDED Director Haime, that
the RDN provide additional complimentary bus service to and from the downtown
core on the evening of October 31, 2009 to help decrease traffic during the
Torch Relay Community Celebrations at Maffeo Sutton Park.
CARRIED
RDN
Appointment to Mount Arrowsmith Biosphere Foundation.
MOVED Director Bartram, SECONDED Director Young, that
Director Biggemann be appointed as the RDN representative to the Mount
Arrowsmith Biosphere Foundation.
CARRIED
SCHEDULED STANDING, ADVISORY
STANDING AND SELECT COMMITTEE REPORTS
Regional
Parks & Trails Advisory Committee.
MOVED Director Burnett, SECONDED Director Young, that the minutes of the
Regional Parks & Trails Advisory
Committee meeting held October 6, 2009 be received for information.
CARRIED
Emergency
Management Select Committee.
MOVED Director Biggemann, SECONDED Director Holme, that the minutes of
the Emergency Management Select
Committee meeting held October 16, 2009 be received for information.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holme, that the Joint Emergency Preparedness Program
applications be approved and signed.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holme, that staff look into the possibility of used
generators and how might the program be accelerated.
CARRIED
MOVED Director Biggemann,
SECONDED Director Bartram, that staff be directed to prepare a letter of
support from the Board as requested by Snuneymuxw First Nation for inclusion
with their Canada Health Transfer Funding application.
CARRIED
MOVED
Director Biggemann, SECONDED Director Burnett, that the use of the Nanoose Bay
Firehall by CFMETR in their Nuclear Emergency Response Plan be referred back to
staff for further information.
CARRIED
Transit
Select Committee.
MOVED Director Holme, SECONDED Director Holdom, that the minutes of the Transit Select Committee
meeting held October 14, 2009 be received for information.
CARRIED
MOVED Director Holme,
SECONDED Director Bestwick, that the amended 2009/2010 Annual Operating Agreement
with BC Transit be approved.
CARRIED
MOVED Director Westbroek,
SECONDED Director Bestwick, that Inter-Kraft Contracting Ltd. be awarded a
contract for the construction and installation of transit shelters for the
Nanaimo Regional Transit System for the tendered price of $232,700.
CARRIED
ADMINISTRATOR’S
REPORTS
Area ‘E’
Community Parks Service – Crown Land Lease Offer for Nanoose Road Community
Park.
MOVED
Director Holme, SECONDED Director Bartram, that the Regional District accept
the ten year lease renewal from the Ministry of Agriculture and Lands for
Nanoose Road Community Park legally described as Lots 3, 4, 5 and 6, Plan
27190, District Lot 130 E&N, Nanoose District as attached as Appendix II.
CARRIED
Board Strategic Plan: 2009 - 2012.
MOVED Director Holme, SECONDED Director Holdom, that the 2009-2012 Board
Strategic Plan – Integrated Solutions for a Sustainable Future be approved.
CARRIED
MOVED Director Holme, SECONDED Director Holdom, that staff be directed
to refer the Strategic Plan to the member municipalities for information.
CARRIED
IN CAMERA
MOVED
Director Holme, SECONDED Director Johnstone, that pursuant to Section 90(1)(e)
of the Community Charter the Board
proceed to an In Camera meeting to consider items related to land issues.
CARRIED
MOVED
Director Holme, SECONDED Director Johnstone, that this meeting adjourn to allow
for an In Camera Board meeting.
CARRIED
TIME: 7:35 PM