REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, OCTOBER 13, 2009 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area
F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director J. Ruttan City of
Director L. Sherry City of
Director L. McNabb City of
Director D. Johnstone City of
Director B. Bestwick City of
Director B. Holdom City of
Director J. Kipp City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
J. Finnie General
Manager of Water & Wastewater Services
D. Trudeau General
Manager of Transportation & Solid Waste
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
MINUTES
MOVED
Director McNabb, SECONDED Director Holme, that the minutes of the regular Committee
of the Whole meeting held September 8, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Liz
Williams, City of
MOVED Director Westbroek, SECONDED Director Holdom,
that the correspondence from the City of
CARRIED
Andrew
Brown,
MOVED Director Westbroek, SECONDED Director Holdom,
that the correspondence from the Mount Arrowsmith Biosphere Foundation
requesting that a RDN representative be appointed to the Foundation, be
received.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
RDN
Strategic Plan Update.
The Chief Administrative Officer provided Committee
members with a draft copy of the RDN Board Strategic Plan for their review and
will present an overview to all members at the Regional Growth Strategy Forum
scheduled for October 17th.
FINANCE AND INFORMATION
SERVICES
FINANCE
Bylaw
No. 1582 – To Establish a Reserve Fund for the Emergency Planning Service.
MOVED Director Burnett, SECONDED Director Bartram,
that “Emergency Planning Service Capital Reserve Fund Bylaw No. 1582, 2009” be
introduced and read three times.
CARRIED
MOVED Director Burnett, SECONDED Director Bartram,
that “Emergency Planning Service Capital Reserve Fund Bylaw No. 1582, 2009” be
adopted.
CARRIED
Bylaws
No. 794.07, 821.07, 1001.03 – To Amend the Boundaries of the French Creek,
Errington and Parksville Fire Protection Service Areas.
MOVED Director Westbroek, SECONDED Director Mayne,
that “French Creek Fire Protection Local Service Area Boundary Amendment Bylaw
No. 794.07, 2009” be introduced, read three times and forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Westbroek, SECONDED Director Mayne,
that “Errington Fire Protection Local Service Area Amendment Bylaw No. 821.07,
2009” be introduced, read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Westbroek, SECONDED Director Mayne,
that “Parksville (Local) Fire Protection Local Service Area Boundary Amendment
Bylaw No. 1001.03, 2009” be introduced, read three times and forwarded to the
Inspector of Municipalities for approval.
CARRIED
Dashwood
Fire Protection Service – Renewal of Agreement to Provide Fire Hydrant
Maintenance Services to the Little Qualicum Waterworks District.
MOVED Director Bartram, SECONDED Director Burnett,
that the renewal of a fire hydrant maintenance agreement between the Regional
District of Nanaimo and the Little Qualicum Waterworks District covering an
initial renewal period of January 1, 2007 to December 31, 2012 be approved as
presented.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that
the Board approve entering into a Consent and Indemnity Agreement with the
Emergency and Health Services Commission for the purposes of First Responder
Services, on behalf of the Bow Horn Bay, Dashwood, Coombs Hilliers, Errington
and Nanoose Bay volunteer fire departments.
CARRIED
INFORMATION
SERVICES
Lease
Agreement Renewal –
MOVED Director McNabb, SECONDED Director Bestwick,
that the amended Statutory Right of Way Agreement with Rogers Communications
Inc. be approved as presented.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Notice
of Building Bylaw Contravention –
Ms. Wong advised the Committee that correspondence
has been sent to the RDN with respect the above noted property from the
property owners’ lawyers. Copies were provided, and the General Manager of
Development Services read them aloud to the Committee members.
MOVED Director Ruttan, SECONDED Director Bestwick,
that this item be referred back to staff as new information has come forward.
DEFEATED
MOVED Director Burnett, SECONDED Director Holme,
that staff be directed to register a Notice of Bylaw Contravention on title
pursuant to Section 57 of the Community Charter and that legal action be
taken if necessary to ensure Lot A (see EJ72536), Section 12, Range 7,
Cranberry District, Plan 27070, is in compliance with “Regional District of
Nanaimo Building Regulation & Fees Bylaw No. 1250, 2001”.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID
WASTE
Solid
Waste Collection & Recycling Service – Authority to Negotiate Garbage, Food
Waste and Recycling Collection Contract.
MOVED Director Westbroek, SECONDED Director McNabb,
that the Board direct staff to negotiate a contract with Waste Services (Ca)
Inc. for the collection of garbage, food waste and recyclables from all
customers currently being provided garbage collection.
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb,
that contract negotiations include recycling and food waste collection services
for the Town of Qualicum Beach and District of Lantzville as requested by those
municipal Councils.
CARRIED
WATER AND WASTEWATER
SERVICES
WATER
Drinking
Water Protection Service – Toilet Rebate Incentive Program.
MOVED Director Bartram, SECONDED
Director Kipp, that the Board approve the proposed Toilet Rebate Program for the
RDN Electoral Areas.
CARRIED
Northern & Southern
Community Sewer Services – Renewal of Agreement to Supply Ferrous Chloride.
MOVED
Director McNabb, SECONDED Director Biggemann, that the agreement between the
RDN and Tree Island Industries Ltd. for the supply of ferrous chloride be
renewed for an additional five year term.
CARRIED
Bylaws No. 1124.09 and 889.53 – To
Extend the Boundaries of the Surfside and Northern Community Sewer Services to
Include an Area ‘G’ Property.
MOVED
Director Holme, SECONDED Director McNabb, that “Surfside Sewer Local Service
Area Boundary Amendment Bylaw No. 1124.09, 2009” be introduced and read three
times.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that “Northern Community Sewer
Service Area Boundary Amendment Bylaw No. 889.53, 2009” be introduced and read
three times.
CARRIED
WASTEWATER
Madrona/Wall Beach – Sewer
Service Petition Results.
MOVED Director Holme, SECONDED Director Sherry, that the Board receive
the staff report on the Madrona/Wall Beach Sewer Service Petition for
information and direct staff to abandon the sewer service initiative for the
Madrona/Wall Beach area due to insufficient petition results supporting a sewer
service.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
District 69 Recreation
Commission.
MOVED Director Bartram, SECONDED Director Westbroek, that the minutes of
the District 69 Recreation Commission meeting held September 17, 2009 be
received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Johnstone, that $1,500 from
the District 69 Recreation Grants Program be provided to the Rough Diamonds
Project.
CARRIED
MOVED Director Bartram, SECONDED Director Johnstone, that the Terms of
Reference for the Youth Recreation Services Plan be approved.
CARRIED
MOVED Director Bartram, SECONDED Director Johnstone, that staff be
directed to issue a Request for Proposal for a Project Consultant for the
development of a Youth Recreation Services Plan for District 69.
CARRIED
Electoral Area ‘A’ Parks,
Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director Ruttan, that the minutes of
the Electoral Area ‘A’ Parks, Recreation and Culture meeting held September 23,
2009 be received for information.
CARRIED
Costume Storage Funding
and Yellow Point Drama Group.
MOVED Director Burnett, SECONDED Director Ruttan, that the $1,500 used
to construct the costume storage room for the Yellow Point Drama Group at Cedar
Community Hall be funded by the Area ‘A’ Community Parks Function.
CARRIED
Cedar Heritage Centre Lease
Renewal.
MOVED Director Burnett, SECONDED Director Holme, that staff be directed
to meet with the Cedar School and Community Enhancement Society and report back
with amended conditions including potentially providing office space for Area
‘A’ Recreation and Culture Services.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that staff be directed
to review other possible facility management options or uses for the Cedar
Heritage Centre.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that the Regional
District fund up to $139,000 or 1/3 of the project’s $417,000 project costs
from the Electoral Area ‘A’ Community Parks operational reserve fund and the
remaining project funds be raised by the Cedar Skateboard Park Association
through donations, in-kind contributions and applicable government and
community grants.
CARRIED
Grants-in-Aid Advisory
Committee.
MOVED Director Young, SECONDED Director Westbroek, that the minutes of
the Grants-in-Aid Advisory meeting held October 5, 2009 be received for
information.
CARRIED
District 68
MOVED Director Young, SECONDED Director Westbroek, that the following
grants be awarded:
Name of Organization Amount
Recommended
Jonanco
Hobby Workshop Association $ 500
$ 2,520
CARRIED
District 69
MOVED Director Young, SECONDED
Director Westbroek, that the following grants be awarded:
Name of Organization Amount
Recommended
BCSPCA $ 1,505
$ 7,200
CARRIED
MOVED Director Young, SECONDED
Director Westbroek, that in order to meet the anticipated increase for
grant-in-aid funding requests from community volunteers, the Grants-in-Aid
Committee recommends that the general grant-in-aid funding amount for District
68 and District 69 be increased by 10% in 2010.
CARRIED
Regional Liquid Waste
Advisory Committee.
MOVED Director Holme, SECONDED Director Burnett, that the minutes of the
Regional Liquid Waste Advisory Committee meeting held September 3, 2009 be
received for information.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
City of
MOVED Director Ruttan, SECONDED Director McNabb, that the RDN provide
additional bus service to and from the downtown core on the evening of October
31, 2009 to help decrease traffic during the Torch Relay Community Celebrations
at
CARRIED
RDN Appointment to Mount
Arrowsmith Biosphere Foundation.
MOVED Director Westbroek, SECONDED Director McNabb, that Director
Biggemann be appointed as the RDN representative to the Mount Arrowsmith
Biosphere Foundation.
CARRIED
IN CAMERA
MOVED Director Holme, SECONDED Director McNabb, that pursuant to Section
90(1)(e) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to land issues.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:47 PM
CHAIRPERSON