REGIONAL DISTRICT OF
REGULAR BOARD MEETING
TUESDAY, NOVEMBER 24, 2009
7:00 PM
(immediately following the Hospital Board meeting)
A
G E N D A
PAGES
1. CALL TO
ORDER
2. DELEGATIONS
10 Randy O’Donnell, re Property Taxes
and
3. BOARD MINUTES
11-19 Minutes of the regular Board
meeting held October 27, 2009.
4. BUSINESS
ARISING FROM THE MINUTES
5. COMMUNICATIONS/CORRESPONDENCE
20-21 Colin Haime, District of Lantzville, re Regional
Sustainability Strategy.
6. UNFINISHED
BUSINESS
BYLAWS
For Adoption.
22-23 Bylaw
No. 500.350 – Amends
the Land Use and Subdivision Bylaw by Rezoning an Area ‘C’ Property. (Electoral Area Directors except EA ‘B’ –
One Vote)
That “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.350, 2009” be adopted.
This bylaw rezones the subject property from
Subdivision District ‘D’ to Subdivision District ‘F’.
7. STANDING
COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
7.1 ELECTORAL
AREA PLANNING STANDING COMMITTEE
24-26 Minutes
of the Electoral Area Planning Committee meeting held November 10, 2009. (for
information)
PLANNING
DEVELOPMENT
PERMIT APPLICATIONS
Development
Permit & Subdivision Application No. PL2009-818 – JE Anderson– 230 &
1. That Development Permit Application No. PL2009-818,
in conjunction with a four lot subdivision, be approved subject to the
conditions outlined in Schedules No. 1 and 2.
2. That the request to relax the minimum 10% perimeter
frontage requirement for Proposed Lots A and B be approved.
DEVELOPMENT
PERMIT WITH VARIANCE APPLICATIONS
Development
Permit with Variance Application No. PL2009-783 - Springford -
Delegations
wishing to speak to Development Permit with Variance Application No. PL2009-783.
That the Development Permit with Variance
Application No. PL2009-783 to permit the construction of an addition and
retaining wall be approved subject to the conditions outlined in Schedules No.
1 - 5.
DEVELOPMENT
VARIANCE PERMIT APPLICATIONS
Development
Variance Permit Application No. PL2009-806 –
Delegations
wishing to speak to Development Variance Permit Application No. PL2009-806.
That Development Variance Permit Application No.
PL2009-806, to vary the setback requirements from the sea, be approved subject
to the conditions outlined in Schedules No. 1 - 4.
Development
Variance Permit Application No. PL2009-808 - Fern Road Consulting -
Delegations
wishing to speak to Development Variance Permit Application No. PL2009-808.
That Development Variance Permit Application No.
PL2009-808, to permit the conversion of an existing accessory building to a
residential dwelling unit be approved.
Development Variance Permit Application No. PL2009-826 – Structure
Design & Management –
That the
Development Variance Permit Application No. PL2009-826, to vary the maximum
height requirements, be approved subject to the conditions outlined in
Schedules No. 1 - 3.
OTHER
Subdivision
Application No. PL2009-787 Request for Cash-in-Lieu of Sidewalks -
That
the proposal for a contribution in lieu of sidewalks within the
7.2 COMMITTEE
OF THE WHOLE STANDING COMMITTEE
27-32 Minutes
of the Committee of the Whole meeting held November 10, 2009. (for information)
COMMUNICATIONS/CORRESPONDENCE
Rachel Shaw,
Environmental Assessment Office, re Environmental Assessment of Proposed Raven
Underground Coal Project. (All
Directors – One Vote)
That the
communication from the Environmental Assessment Office regarding the
environmental assessment of the proposed Raven Underground Coal Project be
received.
FINANCE AND
INFORMATION SERVICES
FINANCE
Operating
Results for the Period Ending September 30, 2009. (All Directors – One Vote)
That the summary
report of financial results from operations to September 30, 2009 be received
for information.
DEVELOPMENT
SERVICES
BUILDING
& BYLAW
Property Maintenance Contravention –
Delegations
wishing to speak to Property Maintenance Contravention at
That should the
property maintenance concerns not be rectified by November 24, 2009, pursuant
to the “Unsightly Premises Regulatory Bylaw No. 1073, 1996,” the Board directs
the owner of the subject property to remove from the premises those items as
set out in the attached resolution within fourteen (14) days; or the work will
be undertaken by the Regional District’s agents at the owners’ cost.
Animal
Control – Service Delivery in Districts 68 & 69. (All Directors – One
Vote)
That the report
be received for information and staff be directed to bring back options for
providing animal control services in District 68 and District 69.
WATER
AND WASTEWATER SERVICES
WATER
Drinking
Water & Watershed Protection Service - 2009 Team WaterSmart Activities.
(All Directors - One Vote)
That the 2009 Team WaterSmart Activities report be
received for information.
WASTEWATER
Bylaws No. 1124.10 & 889.54 – Amend the
Surfside & Northern Community Sewer Service Establishment Bylaws to Include
an Area ‘G’ Property. (All Directors – One Vote)
1. That “Surfside Sewer Local Service Area Boundary
Amendment Bylaw No. 1124.10, 2009” be introduced and read three times.
2. That “Northern Community Sewer Service Area Boundary
Amendment Bylaw No. 889.54, 2009” be introduced and read three times.
Bylaw
No. 1583 – Establishes a Storm Water Management Service in a Portion of Area
‘A’ (Cedar Estates
Development). (All Directors – One Vote)
That the “Regional District of Nanaimo Cedar Estates
Storm Water Management Service Establishment Bylaw No. 1583, 2009” be
introduced, read three times, and forwarded to the Inspector of Municipalities
for approval.
ENGINEERING
Bylaw
No. 791.18 – Amends the Rural Streetlighting Service Establishment Bylaw to
Include an Area ‘E’ Property. (All Directors – One Vote)
That “Rural Streetlighting Local Service Area
Amendment Bylaw No. 791.18, 2009” be held in abeyance until the developer and
his agent hold a meeting with the residents in the local area.
COMMISSION, ADVISORY & SELECT COMMITTEE
District
69 Recreation Commission.
(All Directors – One Vote)
1.
That the minutes of the District 69 Recreation
Commission meeting held October 15, 2009 be received for information.
(Parksville,
2. That the
following District 69 Recreation Youth Grants be approved:
Community
Group Amount
Recommended
Associated Family & Community Support Services $ 1,600
Associated Family & Community Support Services $ 1,500
German Ju Jutsu
Foundation $ 1,500
Kumbana Marimba
Youth Band $ 3,250
Rough Diamonds
Creative Arts Society $ 1,560
3. That the
following District 69 Recreation Community Grants be approved:
Community
Group Amount
Recommended
Coombs Halloween
Candy Walk $ 1,500
Lighthouse Floor
Curlers $ 1,800
Parksville Lawn Bowling Club $ 1,390
4. That
the Regional District denies The Parksville Qualicum Foundation - The Hand
proposal to change the project and request the return of the $1,850 RDN
Recreation Grant provided June 2009.
5. That staff approach the Parksville Qualicum
Community Foundation Youth Action Committee – The Hand, to discuss possible
collaboration with regard to the Youth Services Review and to further discuss
their grant application and to advise them the $1,850 funds will be reserved
for a future application by the group, should they decide to reapply.
East Wellington/Pleasant
That the minutes of the East Wellington/Pleasant Valley Parks
and Open Space Advisory Committee meeting held September 24, 2009 be received for information.
Nanoose Bay Parks and Open Space
Advisory Committee. (All Directors – One Vote)
1. That the minutes of the Nanoose Bay Parks and Open Space
Advisory Committee meeting held October 5, 2009 be received for information.
2. That staff be directed to contact Strata #3393
Council to discuss the possible development of a land use agreement or easement
on the Strata’s Common Property that would provide public access to
Electoral Area ‘B’ Parks and Open
Space Advisory Committee. (All Directors – One Vote)
1. That the minutes of the
Electoral Area ‘B’ Parks and Open Space Advisory Committee meeting held September
29, 2009 be received for information.
2. That staff be directed to apply to Ministry of
Transportation and Infrastructure for a permit to create the Tunnel Trail, as
presented by
Electoral Area ‘G’ Parks and Open
Space Advisory Committee. (All Directors – One Vote)
That the minutes of the
Electoral Area ‘G’ Parks and Open Space Advisory Committee meeting held October
15, 2009 be received for information.
District 69 Community Justice Select
Committee.
(All
Directors – One Vote)
1. That the minutes of the District 69 Community Justice Select Committee
meeting held October 27, 2009 be
received for information.
(Parksville,
2. That a Grant-in-Aid from the
remaining 2009 Electoral Area ‘H’ funds in the amount of $1,195, be approved to
the Spider Lake Community Association.
Grant funding is to be used to purchase signage to improve road safety
on Spider Lake, Turnbull and Shayla Roads and fire prevention signage for
Spider and
3. That the grant application for the
Arrowsmith Agricultural Association Society be denied.
4. That the grant application for the Citizens on
Patrol Society for $9,000 be approved.
Grant funding is to be allocated proportionately in Electoral Area’s
‘E’, ‘F’, ‘G’, ‘H’, City of Parksville and Town of Qualicum Beach, as outlined
in their submission.
5. That the grant application for the Arrowsmith
Community Enhancement Society (ACES), be approved with funds provided from the
balance remaining in the Electoral Area ‘F’ 2009 funding envelope. Grant funding is to be used to purchase a
portable safety kitchen for various events.
6. That the District 69 Community Justice Select
Committee recommends that the requisition for funding to support the Victims
Services be increased by an additional $22,500 in 2010.
7. That a letter be sent to the Provincial Government,
local MLA’s and news editors highlighting the Regional District’s increased
financial commitment to community safety despite our concerns that the Province
continues in both direct and indirect ways to increase local taxpayer costs, in
this instance by insufficiently funding training for Victim’s Services and
Restorative Justice programs
BOARD INFORMATION
Proposed Raven Underground Coal Project. (All Directors –
One Vote)
That a staff member be appointed as a representative
on the Working Group of the Environmental Assessment Office for the proposed
Raven Underground Coal Project, and that the Environmental Assessment Office
and the proponent, Compliance Coal Corporation, be invited to give formal
presentations to the Board.
Mid-Island Sustainable Stewardship
Initiative. (All Directors – One Vote)
That correspondence from the Mid-Island Sustainable
Stewardship Initiative (MISSI) be referred to staff for a report back to the
Board on the implications to the RDN for convening a ‘Climate Action Team’, and
that staff evaluate the merits and benefits of MISSI’s proposed Yellow Cedar
Project.
7.3 EXECUTIVE
STANDING COMMITTEE
7.4 COMMISSIONS
7.5 SCHEDULED
STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Electoral Area ‘F’ Parks and Open
Space Advisory Committee. (All
Directors – One Vote)
33-34 Minutes
of the Electoral Area ‘F’ Parks and Open Space Advisory Committee meeting held October
19, 2009. (for information)
Electoral Area ‘H’ Parks and Open
Space Advisory Committee. (All
Directors – One Vote)
35-36 Minutes
of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held
September 10, 2009. (for information)
Emergency
Management Select Committee. (All Directors – One Vote)
37-52 Minutes
of the Emergency Management Select Committee
meeting held November 18, 2009. (for information)
(Electoral Area Directors - Weighted Vote)
1. That staff be directed to continue the current
practice of purchasing and installing new generators at Emergency Reception
Centres and that, if an opportunity arises, used generators be considered,
subject to the equipment meeting RDN specifications.
(All Directors – Weighted
Vote)
2. That the 2010 Service Agreement between the
Regional District of
8. ADMINISTRATOR’S
REPORTS
53-56
57-60
61-85 Area
‘H’ Community Parks Service -
86-89 Solid
Waste Collection & Recycling – Church
Road Transfer Station Tender Awards. (All Directors – Weighted Vote)
90-104 Ravensong
Aquatic Centre Repair and Upgrades – Recreation Infrastructure
Yellowpoint
Waterloo Fire Protection Service – Tender Award. (to be circulated)
UBCM Task Survey. (to be
circulated)
9. ADDENDUM
10. BUSINESS ARISING
FROM DELEGATIONS OR COMMUNICATIONS
11. NEW
BUSINESS
12. BOARD INFORMATION
(Separate enclosure on blue paper)
13. ADJOURNMENT
14. IN CAMERA
That pursuant to Section 90(1) (c), (e) and (g) of the
Community Charter the Board proceed to an In Camera meeting to consider items
related to personnel, land and legal issues.