REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, OCTOBER 27, 2009

7:00 PM

 

(RDN Board Chambers)

 

A G E N D A

 

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

                              Bruce Halliday & Jim Whiteaker, Port Theatre Society, re Annual Update.

 

          3.           BOARD MINUTES

 

10-17                      Minutes of the regular Board meeting held September 22, 2009.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        For Adoption.

 

                              Bylaw No. 975.51 – Amends the Pump & Haul Service Establishment Bylaw - Area ‘E’. (All Directors – One Vote)

 

                                    That “Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.51, 2009” be adopted.

 

                                    This bylaw amends the Pump & Haul service establishment bylaw by reducing the service area boundaries to exclude one Area ‘E’ property.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

18-19                      Minutes of the Electoral Area Planning Committee meeting held October 13, 2009. (for information)

 

                        PLANNING

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit Application No. PL2009-745 - O'Connor - 750 Parry's Park Road - Electoral Area 'G'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2009-745, to permit the construction of an addition to a residential dwelling be approved subject to the conditions outlined in Schedules No. 1 to 3.

 

                              Development Permit Application No. PL2009-781 - Christopher Turko on behalf of Cheung - 1895 Stewart Road - Electoral Area 'E'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2009-781 in conjunction with a bare land strata subdivision, be approved subject to the conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.

 

                              Development Permit Application No. PL2009-790 - King - 1975 Widgeon Road & 3005 Oakdowne Road - Electoral Area 'H'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. PL2009-790, in conjunction with a two lot subdivision, be approved subject to the conditions outlined in Schedules No. 1 and 2.

 

                        DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                              Development Permit with Variances Application No. PL2009-748 - Law & Parker – 3417 Carmichael Road - Electoral Area 'E'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. PL2009-748.

 

                                    That Development Permit with Variance Application No. PL2009-748 to permit the construction of a single dwelling unit be approved subject to the conditions outlined in Schedules No. 1 to 4.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. PL2009-498 - Ewasiuk & Anderson - 3617 Dolphin Drive - Electoral Area 'E'. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. PL2009-498.

 

                                    That Development Variance Permit Application No. PL2009-498, to permit the repair and construction of retaining walls, and to legalize the height and location of an existing dwelling unit be approved subject to the conditions outlined in Schedules No. 1 to 5.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

20-26                      Minutes of the Committee of the Whole meeting held October 13, 2009. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Liz Williams, City of Nanaimo, re Request for Additional Bus Service. (All Directors – One Vote)

 

                                    That the correspondence from the City of Nanaimo requesting additional bus service to accommodate the Torch Relay Community Celebrations, be received.

 

                              Andrew Brown, Mount Arrowsmith Biosphere Foundation, re RDN Appointment to Mount Arrowsmith Biosphere Foundation. (All Directors – One Vote)

 

                                    That the correspondence from the Mount Arrowsmith Biosphere Foundation requesting that a RDN representative be appointed to the Foundation, be received.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Bylaw No. 1582 - To Establish a Reserve Fund for the Emergency Planning Service. (Electoral Area Directors – 2/3 Weighted)

 

1.      That “Emergency Planning Service Capital Reserve Fund Bylaw No. 1582, 2009” be introduced and read three times.

 

2.      That “Emergency Planning Service Capital Reserve Fund Bylaw No. 1582, 2009” be adopted.

 

                              Bylaws No. 794.07, 821.07, 1001.03 – To Amend the Boundaries of the French Creek, Errington and Parksville Fire Protection Service Areas. (All Directors – One Vote)

 

1.      That “French Creek Fire Protection Local Service Area Boundary Amendment Bylaw No. 794.07, 2009” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.      That “Errington Fire Protection Local Service Area Amendment Bylaw No. 821.07, 2009” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

3.      That “Parksville (Local) Fire Protection Local Service Area Boundary Amendment Bylaw No. 1001.03, 2009” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                              Dashwood Fire Protection Service – Renewal of Agreement to Provide Fire Hydrant Maintenance Services to the Little Qualicum Waterworks District. (All Directors – Weighted Vote)

 

                                    That the renewal of a fire hydrant maintenance agreement between the Regional District of Nanaimo and the Little Qualicum Waterworks District covering an initial renewal period of January 1, 2007 to December 31, 2012 be approved as presented.

 

                              Bow Horn Bay, Coombs Hilliers, Dashwood, Errington & Nanoose Fire Protection Services – Agreement for Provision of First Responder Services. (All Directors – Weighted Vote)

 

                                    That the Board approve entering into a Consent and Indemnity Agreement with the Emergency and Health Services Commission for the purposes of First Responder Services, on behalf of the Bow Horn Bay, Dashwood, Coombs Hilliers, Errington and Nanoose Bay volunteer fire departments.

 

                        INFORMATION

 

                              Lease Agreement Renewal - Rogers Communication Tower. (All Directors – Weighted Vote)

 

                                    That the amended Statutory Right of Way Agreement with Rogers Communications Inc. be approved as presented.

 

                        DEVELOPMENT SERVICES

 

                        BUILDING & BYLAW

 

                              Notice of Building Bylaw Contravention – 1531 Harold Road – Area ‘A’. (All Directors – One Vote)

 

                              Delegations wishing to speak to Notice of Building Bylaw Contravention at 1531 Harold Road – Area ‘A’.

 

                                    That staff be directed to register a Notice of Bylaw Contravention on title pursuant to Section 57 of the Community Charter and that legal action be taken if necessary to ensure Lot A (see EJ72536), Section 12, Range 7, Cranberry District, Plan 27070, is in compliance with “Regional District of Nanaimo Building Regulation & Fees Bylaw No. 1250, 2001”.

 

                        TRANSPORTATION AND SOLID WASTE SERVICES

 

                        SOLID WASTE

 

                              Solid Waste Collection & Recycling Service - Authority to Negotiate Garbage, Food Waste and Recycling Collection Contract. (All Directors – Weighted Vote)

 

1.      That the Board direct staff to negotiate a contract with Waste Services (Ca) Inc. for the collection of garbage, food waste and recyclables from all customers currently being provided garbage collection.

 

2.      That contract negotiations include recycling and food waste collection services for the Town of Qualicum Beach and District of Lantzville as requested by those municipal Councils.

 

                        WATER AND WASTEWATER SERVICES

 

                        WATER

 

                              Drinking Water Protection Service - Toilet Rebate Incentive Program. (Electoral Area Directors - Weighted Vote)

 

                                    That the Board approve the proposed Toilet Rebate Program for the RDN Electoral Areas.

 

                              Northern & Southern Community Sewer Services - Renewal of Agreement to Supply Ferrous Chloride. (All Directors – Weighted Vote)

 

                                    That the agreement between the RDN and Tree Island Industries Ltd. for the supply of ferrous chloride be renewed for an additional five year term.

 

                              Bylaws No. 1124.09 and 889.53 – To Extend the Boundaries of the Surfside and Northern Community Sewer Services to Include an Area ‘G’ Property. (All Directors – One Vote)

 

1.      That “Surfside Sewer Local Service Area Boundary Amendment Bylaw No. 1124.09, 2009” be introduced and read three times.

 

2.      That “Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.53, 2009” be introduced and read three times.

 

                        WASTEWATER

 

                              Madrona/Wall Beach – Sewer Service Petition Results. (All Directors – One Vote)

 

                                    That the Board receive the staff report on the Madrona/Wall Beach Sewer Service Petition for information and direct staff to abandon the sewer service initiative for the Madrona/Wall Beach area due to insufficient petition results supporting a sewer service.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              District 69 Recreation Commission.

 

                                    (All Directors – One Vote)

 

1.      That the minutes of the District 69 Recreation Commission meeting held September 17, 2009 be received for information.

 

                                    (Parksville, Qualicum Beach, EA’s ‘E’, ‘F’ ‘G’ ‘H’ – Weighted Vote)

 

2.      That $1,500 from the District 69 Recreation Grants Program be provided to the Rough Diamonds Project.

 

3.      That the Terms of Reference for the Youth Recreation Services Plan be approved.

 

4.      That staff be directed to issue a Request for Proposal for a Project Consultant for the development of the Youth Recreation Services Plan for District 69.

 

                              Electoral Area ‘A’ Parks, Recreation and Culture Commission. (All Directors – One Vote)

 

                                    That the minutes of the Electoral Area ‘A’ Parks, Recreation and Culture Commission meeting held September 23, 2009 be received for information.

 

                                    Costume Storage Funding and Yellow Point Drama Group. (All Directors – One Vote)

 

                                    That the $1,500 used to construct the costume storage room for the Yellow Point Drama Group at Cedar Community Hall be funded by the Area ‘A’ Community Parks Function.

 

                                    Cedar Heritage Centre (All Directors – One Vote)

 

                                    That staff be directed to meet with the Cedar School and Community Enhancement Society and report back with amended conditions including potentially providing office space for Area ‘A’ Recreation and Culture Services.

 

                                    That staff be directed to review other possible facility management options or uses for the Cedar Heritage Centre

 

                                    Cedar Skate Park Funding. (All Directors – One Vote)

 

                                    That the Regional District fund up to $139,000 or 1/3 of the project’s $417,000 project costs from the Electoral Area ‘A’ Community Parks operational reserve fund and the remaining project funds be raised by the Cedar Skateboard Park Association through donations, in-kind contributions, and applicable government and community grants

 

                              Grants-in-Aid Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Grants-in-Aid Advisory Committee meeting held October 5, 2009 be received for information.

 

                                    District 68 (Nanaimo, Lantzville, EAs ‘A’, ‘B’, ‘C’ – Weighted Vote)

 

                                    That the following District 68 grants be awarded:

 

                                    Name of Organization                                                 Amount Recommended

 

                                    Jonanco Hobby Workshop Association                                   $    500

                                    Nanaimo Parent Participation Preschool                                $ 1,000

                                    Silva Bay Shipyard School                                                      $    540

                                    Vancouver Island Dyslexia Association                                   $    480

                                                                                                                                    $ 2,520

 

                                    District 69 (Parksville, Qualicum Beach, EAs ‘E’, ‘F’, ‘G’ ‘H’ – Weighted Vote)

 

                                    That the following District 69 grants be awarded:

 

                                    Name of Organization                                                 Amount Recommended

 

                                    BCSPCA                                                                                  $ 1,505

                                    Dolittle Square Committee                                                       $    965

                                    Oceanside Community Arts Council                                         $ 1,801

                                    Nanoose Bay Catspan                                                             $ 2,929

                                                                                                                                    $ 7,200

 

                                    That in order to meet the anticipated increase for grant-in-aid funding requests from community groups in 2010, and to encourage local participation of community volunteers, the Grants-in-Aid Committee recommends that the general grant-in-aid funding amount for District 68 and District 69 be increased by 10% in 2010.

 

                              Regional Liquid Waste Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Regional Liquid Waste Advisory Committee meeting held September 3, 2009 be received for information.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                              City of Nanaimo Request for Additional Bus Service. (Nanaimo, Lantzville, EAs ‘A’, ‘C’ – Weighted Vote)

 

                                    That the RDN provide additional complimentary bus service to and from the downtown core on the evening of October 31, 2009 to help decrease traffic during the Torch Relay Community Celebrations at Maffeo Sutton Park.

 

                              RDN Appointment to Mount Arrowsmith Biosphere Foundation. (All Directors – One Vote)

 

                                    That Director Biggemann be appointed as the RDN representative to the Mount Arrowsmith Biosphere Foundation.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

                              Regional Parks & Trails Advisory Committee. (All Directors – One Vote)

 

27-29                      Minutes of the Regional Parks & Trails Advisory Committee meeting held October 6, 2009. (for information)

 

                              Emergency Management Select Committee. (All Directors – One Vote)

 

30-39                      Minutes of the Emergency Management Select Committee meeting held October 16, 2009. (for information)

 

1.      That the Joint Emergency Preparedness Program applications be approved and signed.

 

2.      That staff look into the possibility of used generators and how might the program be accelerated.

3.      That staff be directed to prepare a letter of support from the Board as requested by Snuneymuxw First Nation for inclusion with their Canada Health Transfer Funding application.

 

4.       That the use of the Nanoose Bay Firehall by CFMETR in their Nuclear Emergency  Response Plan be referred back to staff for further information.

 

                              Transit Select Committee. (All Directors – One Vote)

 

40-53                      Minutes of the Transit Select Committee meeting held October 14, 2009. (for information)

 

                                    (All Directors – Weighted Vote)

 

1.      That the amended 2009/2010 Annual Operating Agreement with BC Transit be approved.

 

2.      That Inter-Kraft Contracting Ltd. be awarded a contract for the construction and installation of transit shelters for the Nanaimo Regional Transit System for the tendered price of $232.

 

          8.           ADMINISTRATOR’S REPORTS

 

54-79                      Area ‘E’ Community Parks Service – Crown Land Lease Offer for Nanoose Road Community Park. (All Directors – Weighted Vote)

 

                              Board Strategic Plan: 2009 -2012. (to be circulated)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA

 

                        That pursuant to Section 90(1) (e) of the Community Charter the Board proceed to an In Camera meeting to consider items related to land issues.