REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE REGULAR MEETING OF THE BOARD
OF THE REGIONAL DISTRICT OF NANAIMO HELD ON
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director E. Mayne City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director J. Ruttan City of Nanaimo
Director B. Bestwick City of Nanaimo
Director L. Sherry City of Nanaimo
Director L. McNabb City of Nanaimo
Director D. Johnstone City of Nanaimo
Director B. Holdom City of Nanaimo
Director J. Kipp City of Nanaimo
Also in Attendance:
C. Mason Chief Administrative Officer
M. Pearse Sr. Mgr., Corporate Administration
J. Finnie Gen. Mgr., Water & Wastewater Services
P. Thorkelsson Gen. Mgr., Development Services
T. Osborne Gen Mgr., Recreation & Parks Services
W. Idema A/Gen. Mgr., Finance & Information Services
C. McIver A/Gen. Mgr., Transportation & Solid Waste Srvs.
L. Burgoyne Recording Secretary
DELEGATIONS
Jessica Reid, Earthbank Resource Systems, re Temporary Use Permit Applications No. 0901 & 0902 – Earthbank Resource Systems and Fern Road Consulting Ltd. – Area ‘G’.
Ms. Reid described the site and access to the property where Earthbank Resource Systems is located, the buffer zone around the property, the process used to produce their organic compost product, their odor management plan, and the environmental sustainability principles and certifications.
MOVED Director Holme, SECONDED Director McNabb, that late delegations be permitted to address the Board.
CARRIED
John Olsen, Oceanside Affordable Housing Society, re Affordable Shelter: A Proposal.
Mr. Olsen updated the Board on the status regarding the Oceanside Affordable Housing Society and suggested the need for the establishment of a region-wide housing authority.
Kris Chand, re Temporary Use Permit Applications No. 0901 & 0902 – Earthbank Resource Systems and Fern Road Consulting Ltd. – Area ‘G’
Mr. Chand spoke in support of the temporary use permit for Earthbank Resource Systems and urged the Board to endorse the application.
BOARD MINUTES
MOVED Director Holme, SECONDED Director McNabb, that the minutes of the regular Board meeting held August 25, 2009 and the special Board meeting held September 8, 2009 be adopted.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 500.344.
MOVED Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.344, 2007” be adopted.
CARRIED
Bylaw No. 500.347.
MOVED Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.347, 2009” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Bartram, SECONDED Director Burnett, that the minutes of the Electoral Area Planning Committee meeting held September 8, 2009 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No. 60927 – Cowen – 1435 Grieg Road – Electoral Area ‘G’.
MOVED Director Bartram, SECONDED Director Burnett, that Development Permit Application No. 60927, to permit the construction of two dwelling units on the property legally described as Strata Lot 2, District Lot 129, Nanoose District, Strata Plan VIS6121 Together with an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as shown on Form V, be approved subject to the conditions outlined in Schedules No. 1 to 4.
CARRIED
Development Permit Application No. 60919 – Fern Road Consulting Ltd. for Rothwell – 231, 235 & 241 Hilliers Road – Electoral Area ‘G’.
MOVED Director Bartram, SECONDED Director Burnett, that Development Permit Application No. 60919 submitted by Fern Road Consulting Ltd., on behalf of R. Rothwell, in conjunction with the subdivision on the parcel legally described as Lot 1, District Lots 91 and 42, Newcastle District and of District Lot 144, Nanoose District (situated in Newcastle District), Plan 13306, Except Part in Plan VIP59597 and designated within the Environmentally Sensitive Features Development Permit Area for aquifer protection pursuant to the “Electoral Area ‘G’ Official Community Plan Bylaw No. 1540, 2008”, be approved, subject to the conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
Development Permit Application No. 60933 – Mardaga – 3790 Mallard Place – Electoral Area ‘E’.
MOVED Director Holme, SECONDED Director Bartram, that Development Permit Application No. 60933, to construct a dwelling unit and accessory building within the Environmentally Sensitive Features Development Permit Area pursuant to “Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1400, 2005” for the property legally described as Lot 22, District Lot 78, Nanoose District, Plan 28595, be approved subject to the conditions outlined in Schedules No. 1 to 4.
CARRIED
DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS
Development Permit with Variance Application No. 60932 & Request for Frontage Relaxation – Judge – 1712 Vowels Road – Electoral Area ‘A’.
MOVED Director Burnett, SECONDED Director Bartram, that Development Permit with Variance Application No. 60932, submitted by Pauline Judge, in conjunction with the subdivision on the parcel legally described as Lot 3, Section 1, Range 7, Cranberry District, Plan 725 Except Part in Plans VIP69195 and VIP69231, located at 1712 Vowels Road and designated within the Fish Habitat Development Permit Area pursuant to the “Electoral Area ‘A’ OCP Bylaw No. 1240, 2001”, be approved subject to the conditions outlined in Schedule No. 1 of the corresponding staff report and the notification requirements pursuant to the Local Government Act with respect to the proposed variances outlined in Schedule No. 1.
CARRIED
MOVED Director Burnett, SECONDED Director Bartram, that the request for relaxation of the minimum 10% frontage requirement for proposed section 946 parcel in conjunction with the subdivision of the property, be approved.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit Application No. 90904 – Martindale & Collinge – 3150 Farrar Road – Electoral Area ‘A’.
MOVED Director Burnett, SECONDED Director Bartram, that Development Variance Permit Application No. 90904, to permit the conversion of an existing agriculture building to a residential dwelling unit, and to legalize the siting of an existing equipment building, on the subject property legally described as Lot A, Section 6, Range 5, Cedar District, Plan 36559, Electoral Area ‘A’, be approved subject to the conditions outlined in Schedules No. 1 to 3 and the notification requirements of the Local Government Act.
CARRIED
OTHER
Request for Frontage Relaxation – Skelding – 6610 Doumont Road – Electoral Area ‘C’.
MOVED Director Young, SECONDED Director Burnett, that the request for relaxation of the minimum 10% frontage requirement in conjunction with the two lot subdivision of the property legally described as That Part of Lot 1, District Lot 35, Wellington District, Plan 3225, Lying Northerly of a Line Drawn Parallel to and Perpendicularly Distant 2.645 Chains Northerly From the Southerly Boundary of Said Lot, be approved.
CARRIED
Temporary Use Permit Applications No. 0901 & 0902 – Earthbank Resource Systems and Fern Road Consulting Ltd. for Fritzsche and Wenngatz – Corner of Hodge’s and Fritzsche Roads – Electoral Area ‘G’.
MOVED Director Bartram, SECONDED Director Holme, that the notes from the Public Information Meeting held on July 6, 2009 be received.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that Temporary Use Permit Applications No. 0901 and No. 0902, submitted by Earthbank Resources Systems Ltd. and Fern Road Consulting Ltd. on behalf of Irene Wenngatz and Volkhard Fritzsche, for the properties legally described as District Lot 19, Nanoose District, Except That Part in Plan 13475; and Lot C, District Lot 26, Nanoose District, Plan VIP80909, to permit a commercial composting operation and accessory retail sales be approved, subject to the conditions of permit outlined in Schedule No. 1, and subject to comments received as a result of the notification requirements pursuant to the Local Government Act.
CARRIED
Building Strata Conversion Application – Fern Road Consulting Ltd. for Medd – 1057 & 1065 Page Road – Electoral Area ‘G’.
MOVED Director Bartram, SECONDED Director Biggemann, that the request from Fern Road Consulting Ltd., on behalf of Andrew John Medd for the building strata conversion as shown on the Proposed Strata Plan as Lot D, District Lot 78, Newcastle District, Plan VIP54784, be approved subject to the conditions being met as set out in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Holdom, SECONDED Director McNabb, that the minutes of the regular Committee of the Whole meeting held September 8, 2009 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Lawrence Hawkes, Whiskey Creek Water District, re Request to Convert the Water District to an RDN Service Area.
MOVED Director Holme, SECONDED Director Biggemann, that the correspondence from the Whiskey Creek Water District requesting the conversion of the existing private water system to a Regional District service area, be received.
CARRIED
Aimee Greenaway, Extension Heritage Committee, re Request to Officially Name Area ‘C’ Community Park C-13 the Extension Miners Community Park.
MOVED Director Young, SECONDED Director Biggemann, that the correspondence from the Extension Heritage Committee, requesting the re-naming of the Area ‘C’ Community Park C-13 to the Extension Miners Community Park, be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Operating Results for the Period Ending June 30, 2009.
MOVED Director Burnett, SECONDED Director Ruttan, that the summary report of financial results from operations to June 30, 2009 be received for information.
CARRIED
INFORMATION SERVICES
Wireless Network Feasibility Analysis.
MOVED Director Holdom, SECONDED Director Westbroek, that the Wireless Network Feasibility report be received for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
Property Maintenance Contravention – 1109 Island Highway West – Electoral Area ‘G’.
The Chairperson advised that this contravention had been resolved and was therefore withdrawn.
Building Inspection Service Funding.
MOVED Director Bartram, SECONDED Director Holme, that staff be directed to examine a combined approach of increased tax requisition, fees and charges to cover the full costs of building inspection.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that staff be directed to schedule a Board seminar to present options for consideration by the Board for the 2010 annual budget and financial plan.
CARRIED
MOVED Director Bartram, SECONDED Director Holme, that staff review alternatives to building inspection in non-building inspection areas as part of the Board seminar preparation.
CARRIED
EMERGENCY PLANNING
Emergency Planning Service – Select Committee Establishment.
MOVED Director McNabb, SECONDED Director Johnstone, that the Board approve the establishment of the Emergency Management Select Committee with the Terms of Reference attached to the staff report.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Solid Waste Management Service – BC SPCA Request to Waive Tipping Fees.
MOVED Director Holdom, SECONDED Director Haime, that the Board deny the disposal fee waiver request made by the Parksville-Qualicum branch of the BC SPCA.
CARRIED
WATER AND WASTEWATER SERVICES
WASTEWATER
Bylaw 975.51 – Amends the Pump & Haul Service Establishment Bylaw by Reducing the Service Area Boundaries to Exclude an Area ‘E’ Property.
MOVED Director Holme, SECONDED Director Johnstone, that the boundaries of the RDN Pump and Haul Local Service Area Bylaw No. 975 be amended to exclude the property legally described as Lot 5, District Lot 78, Plan 25366, Nanoose District (2397 Arbutus Crescent, Electoral Area ‘E’).
CARRIED
MOVED Director Holme, SECONDED Director Johnstone, that “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.51, 2009” be introduced and read three times.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Whiskey Creek Water District Request to Convert Water District to RDN Service Area.
MOVED Director Biggemann, SECONDED Director Bestwick, that staff be directed to prepare a report on the feasibility of converting the Whiskey Creek Water District to a Regional District service area.
CARRIED
Request for Electoral Area ‘C’ Community Park Name Change.
MOVED Director Young, SECONDED Director Burnett, that the Area ‘C’ community park C-13 (commonly referred to as Extension Community Park or Scannel Creek Park) be officially named Extension Miners Community Park.
CARRIED
NEW BUSINESS
Green’s Landing – Wharf.
MOVED Director Rudischer, SECONDED Director Bartram, that staff be directed to prepare a report on the costs and any other aspects that would be associated with taking over the operation and maintenance of a wharf at Green’s Landing on Gabriola Island.
CARRIED
Application for Coal Mining Operations.
MOVED Director Bartram, SECONDED Director Ruttan, that staff prepare a letter to the proponent of a mining licensing application for an area adjacent to the boundaries of Electoral Area ‘H’, and to the Ministry of Energy, Mines and Petroleum Resources identifying the potential for impact on Electoral Area ‘H’ and requesting that the community have the opportunity to provide input into the application process prior to public consultation.
CARRIED
EXECUTIVE STANDING COMMITTEE
From the Executive Committee meeting held September 16, 2009:
BC Hydro Energy Management Program.
MOVED Director McNabb, SECONDED Director Westbroek, that the Board apply to BC Hydro for funding under the Energy Management Program for the establishment of a Manager of Energy and Sustainability position with an implementation date of October 2009.
CARRIED
MOVED Director McNabb, SECONDED Director Bestwick, that the Strategic Community Investment Funds of $40,780 currently in the Regional Growth Strategies Budget be transferred to the 2010 General Administration Budget to be used towards funding the Manager of Energy and Sustainability position.
CARRIED
ADMINISTRATOR’S REPORTS
Southern Community Sewer Service – Contract Awards for the Greater Nanaimo Pollution Control Centre Cogeneration Project.
MOVED Director McNabb, SECONDED Director Bestwick, that Island West Coast Development Ltd. be awarded a contract for the construction of the Greater Nanaimo Pollution Control Centre Cogeneration Project for the tendered price of $794,930.27.
CARRIED
MOVED Director McNabb, SECONDED Director Bestwick, that Associated Engineering (BC) Ltd. be awarded the project management services for the Greater Nanaimo Pollution Control Centre Cogeneration Project for the projected price of $206,000.
CARRIED
Northern Community Sewer Service – Tender Award for the French Creek Pollution Control Centre Upgrade & Replacement Project and Development Cost Charge Reserve Fund Expenditure Bylaw No. 1581.
MOVED Director Holme, SECONDED Director Westbroek, that Hub Excavating Ltd. be awarded the construction of the Lee Road Pump Station and Forcemain replacement for the tendered amount of $459,800.
CARRIED
MOVED Director Holme, SECONDED Director Mayne, that Northern Community Development Cost Charge funds in the amount of $833,000 be approved as a source of funds for this project.
CARRIED
MOVED Director Holme, SECONDED Director Mayne, that “Northern Community Sewer Local Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1581, 2009” be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED Director Westbroek, that “Northern Community Sewer Local Service Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1581, 2009” be adopted.
CARRIED
Vancouver Island University Request for Special Event Busing.
MOVED Director Ruttan, SECONDED Director Bestwick, that the application made by Vancouver Island University for the RDN to provide free bus service between the hours of 9:30 am and 2:30 pm to and from the VIU campus on “The Power to Change Day”, Thursday, October 8, 2009, be approved.
CARRIED
NEW BUSINESS
IN CAMERA
MOVED Director Holme, SECONDED Director Bartram, that pursuant to Section 90(1)(c), (e) and (g) of the Community Charter the Board proceed to an In Camera meeting to consider items related to personnel, land and legal issues.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that this meeting adjourn to allow for an In Camera Board meeting.
CARRIED
TIME: 7:52 PM