REGIONAL DISTRICT OF
MINUTES OF THE REGULAR MEETING OF THE BOARD
OF THE REGIONAL DISTRICT OF
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director E.
Mayne City of
Director T.
Westbroek Town of
Director C. Haime District of Lantzville
Director J.
Ruttan City of
Director B.
Bestwick City of
Director L.
Sherry City of
Director L.
McNabb City of
Director D.
Johnstone City of
Director B.
Holdom City of
Director J.
Kipp City of
Also in Attendance:
C. Mason Chief Administrative Officer
M. Pearse Sr. Mgr., Corporate Administration
P. Thorkelsson Gen. Mgr., Development Services
T. Osborne Gen Mgr., Recreation & Parks Services
N. Avery Gen. Mgr., Finance & Information Services
S. DePol A/Gen. Mgr., Water & Wastewater Services
D. Trudeau Gen. Mgr., Transportation & Solid Waste Services
N. Tonn Recording Secretary
CALL
TO ORDER
The Chairperson asked all in attendance
to rise and join in a minute of silence in memory of Chief Viola Wyse.
The Chairperson introduced the new
Manager of Current Planning, Dale Lindsay, to the Board.
DELEGATIONS
MOVED Director Westbroek, SECONDED
Director Holdom, that late delegations be permitted to address the Board.
CARRIED
Elaine
Miller, re Application for Relocation of the Frontiersman Pub & Retail
Liquor Store.
Ms. Miller reiterated her concerns
regarding the approval of an application for relocation of the Frontiersman Pub
and Retail Liquor Store, and requested that the Board provide the LCLB with a
resolution to not support the relocation.
Sharon
Cox-Gustavson, re Application for Relocation of the Frontiersman Pub &
Retail Liquor Store.
Ms. Cox-Gustavson raised her concerns
regarding the relocation of the Frontiersman Pub and Retail Liquor Store noting
that the property is not on a public water system or a public sewer system
among other concerns with the application for relocation. Ms. Cox-Gustavson requested that the Board
not support the relocation application.
BOARD
MINUTES
MOVED Director Westbroek, SECONDED
Director McNabb, that the minutes of the regular Board meeting held July 28,
2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Elaine
Miller, re Relocation of Frontiersman Pub & Liquor Store.
MOVED Director Holme, SECONDED Director
Bestwick, that the correspondence from Elaine Miller regarding the relocation
of the Frontiersman Pub and Liquor Store be received.
CARRIED
Mark
Sommerfeld, re Development Permit with Variance Application No. 60921.
MOVED Director Holme, SECONDED Director
Bestwick, that the correspondence from Mark Sommerfeld regarding Development
Permit with Variance Application No. 60921 be received.
CARRIED
Brian
& Vicky Field, re Development Permit with Variance Application No. 60926.
MOVED Director Holme, SECONDED Director
Bestwick, that the correspondence from Brian & Vicky Field regarding
Development Permit with Variance Application No. 60926 be received.
CARRIED
Allen
Penner & Katie Lock, re Development Permit with Variance Application No.
60926.
MOVED Director Holme, SECONDED Director
Bestwick, that the correspondence from Allen Penner and Katie Lock regarding
Development Permit with Variance Application No. 60926 be received.
CARRIED
UNFINISHED BUSINESS
Items referred from the
regular Board meeting held July 28, 2009.
DEVELOPMENT
PERMIT WITH VARIANCE APPLICATIONS
Development Permit with
Variance Application No. 60921 – Whitaker –
Mr.
Whitaker provided a description of the property’s location and an overview of
the application.
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit with
Variance Application No. 60921, to construct a dwelling unit and attached
garage with a maximum height of 8.7 meters within the Hazard Lands and
Environmentally Sensitive Features Development Permit Area pursuant to
“Regional District of Nanaimo Electoral Area ‘H’ Official Community Plan Bylaw
No. 1335, 2003”, for the property legally described as Lot A, District Lot 16,
Newcastle District, Plan 11435 be approved subject to the conditions outlined
in Schedules No. 1 to 4 and the notification requirements of the Local Government Act.
CARRIED
Development Permit with
Variance Application No. 60926 – Ivens –
Ms.
Ivens noted that she had spoken to neighbouring property owners to familiarize
them with the application and possibly relieve any concerns they may have with
the application.
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit with
Variance Application No. 60926, for the construction of a second storey
addition to an existing single dwelling unit on the subject property legally
described as Lot 6, District Lots 85 and 22, Newcastle District, Plan 23173, be
approved subject to the conditions outlined in Schedules No. 1 to 4 and the
notification requirements of the Local
Government Act.
CARRIED
BYLAWS
For Adoption.
Bylaw No. 888.05.
MOVED
Director Burnett, SECONDED Director McNabb, that “Southern Community Sewer
Local Service Apportionment Amendment Bylaw No. 888.05, 2009” be adopted.
CARRIED
Bylaw No. 889.50.
MOVED
Director Burnett, SECONDED Director McNabb, that “Northern Community Sewer
Service Area Boundary Amendment Bylaw No. 889.50, 2009” be adopted.
CARRIED
Bylaw No. 889.51.
MOVED
Director Holme, SECONDED Director Bestwick, that “Northern Community Sewer
Service Area Apportionment Amendment Bylaw No. 889.51, 2009” be adopted.
CARRIED
Bylaw No. 975.50.
MOVED
Director Bartram, SECONDED Director Haime, that “Regional District of Nanaimo
Pump & Haul Local Service Area Amendment Bylaw No. 975.50, 2009” be
adopted.
CARRIED
Bylaw No. 1124.07.
MOVED
Director Holme, SECONDED Director Johnstone, that “Surfside Sewer Local Service
Area Boundary Amendment Bylaw No. 1124.07, 2009” be adopted.
CARRIED
ADMINISTRATOR’S REPORTS
Solid Waste
Disposal Service –
MOVED Director Holme, SECONDED Director Bartram, that the contract with
AECOM to provide engineering services related to the retrofit, redevelopment
and expansion of the Church Road Transfer Station be adjusted up to a value of
$847,700.
CARRIED
MOVED Director Holme, SECONDED Director Biggemann, that the Board
direct staff to engage Morrison Hershfield at a cost of $73,700 for LEED
certification and commissioning.
CARRIED
2009 Wastewater
Infrastructure Planning Grant Applications.
MOVED Director Burnett, SECONDED Director McNabb, that the Board
support applications to the Ministry of Community & Rural Development for
Infrastructure Planning (Study) Grant applications for the following Water and
Wastewater Services program initiatives:
1. Duke Point Pollution
Control Centre as a Servicing Option for Electoral Area ‘A’.
2. Evaluation of Anerobic
Digesters at the French Creek Pollution Control Centre.
CARRIED
L’Association des
francophones de Nanaimo Request for Special Event Busing.
MOVED Director McNabb, SECONDED Director Holdom, that the application
by the L’Association des francophones de Nanaimo for transit service to be
provided between the BC Ferries terminal at Departure Bay and the Maple Sugar
Festival being held at the Beban Park Complex from February 19 to February 21,
2010 be approved on condition that regular fares be applied.
CARRIED
Bylaw
No. 1580 – To Exempt the Alberni Clayoquot Regional District from Property
Taxes.
MOVED Director Westbroek, SECONDED Director
Sherry, that “Property Tax Exemption (
CARRIED
MOVED Director Westbroek, SECONDED Director
Sherry, that “Property Tax Exemption (
CARRIED
Errington
Fire Protection Service – Recertification for
MOVED Director Biggemann, SECONDED Director Bestwick, that correspondence be sent to the Fire Underwriters Survey, with a copy to all British Columbia Regional Districts, seeking a five year phase in of the new qualification standard for a Superior Tanker Shuttle Service rating for existing qualified fire departments.
CARRIED
Frontiersman
Pub and Retail Liquor Store – Proposed Amendment to Existing Liquor Primary License
Application.
MOVED Director Biggemann, SECONDED Director Holme,:
That the Board advise the BC Liquor Control and Licensing Branch that it has no comment with respect to the proposed amendment to the Liquor-Primary License for the Frontiersman Neighbourhood Pub and Retail Liquor Store; and further,
That staff be directed to forward the comments received from the residents up to and including the public hearing held on July 29, 2009, and to include the staff report with the submission, which provides a summary of potential implications of the amendment application.
CARRIED
Building
Permit Processing Times.
MOVED Director McNabb, SECONDED Director Bestwick, that the Board receive the report on the current status of Building Permit wait times for information and that staff forward a letter to the development community.
CARRIED
MOVED Director Holme, SECONDED
Director Johnstone, that this meeting terminate.
CARRIED
TIME:
7:38 PM