REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, JULY 14, 2009 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area
F
Alternate
Director D. Heenan Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Director J. Ruttan City of
Director L. Sherry City of
Director L. McNabb City of
Director D. Johnstone City of
Alternate
Director F. Pattje City of
Director
B. Holdom City
of
Director J. Kipp City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
J. Finnie General
Manager of Water & Wastewater Services
C. McIver A/General
Manager of Transportation & Solid Waste
T. Armet A/General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Directors Heenan and Pattje to the meeting.
DELEGATIONS
Ms.
Brennan and Ms. Hadikin provided information to the Committee members to create
a greater awareness of what the
MOVED
Director Holdom, SECONDED Director Westbroek, that the information provided by
the delegation be referred to staff to explore ways in which our employees can
participate.
CARRIED
Michael Weedon, BC Bioenergy Network,
re BC Bioenergy Network Tripartite Collaboration Agreement.
Mr.
Weedon provided an overview of the Bioenergy Network, early progress, the
strategic plan and funding, investment strategy, major streams for
collaboration and development and collaborative development of a sustainable
Bioenergy industry in BC.
MINUTES
MOVED
Director McNabb, SECONDED Director Biggemann, that the minutes of the regular Committee
of the Whole meeting held June 9, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Patty
Biro, District 69 Electoral Area ‘H’ Commissioner, re Resignation from District
69 Recreation Commission.
MOVED Director McNabb, SECONDED Director Burnett,
that the correspondence from Patty Biro regarding her resignation from the
District 69 Recreation Commission be received.
CARRIED
Derek
Corrigan, City of
MOVED Director McNabb, SECONDED Director Burnett,
that the correspondence from the City of
CARRIED
Rosemary
Bonanno,
MOVED Director McNabb, SECONDED Director Burnett,
that the correspondence from the Vancouver Island Regional Library regarding
the Library’s proposed Consolidated Facility Master Plan, be received.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Bylaw
No. 148 – To Authorize Borrowing for Nanaimo Regional Hospital District 2008
Capital Expenditures.
MOVED Director McNabb, SECONDED Director Holdom,
that “Nanaimo Regional Hospital District 2008 Capital Expenditure Borrowing
Bylaw No. 148, 2009” be introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Holdom,
that “Nanaimo Regional District 2008 Capital Expenditure Borrowing Bylaw No.
148, 2009” be adopted.
CARRIED
Bylaw
No. 1575 – To Authorize Temporary Borrowing for the Purchase of Land for the
MOVED Director Holme, SECONDED Director McNabb,
that “Nanoose Bay Bulk Water Temporary Borrowing Bylaw No. 1575, 2009” be
introduced and read three times.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb,
that “Nanoose Bay Bulk Water Temporary Borrowing Bylaw No. 1575, 2009” be
adopted.
CARRIED
Bylaws
No. 1565, 1566, 1445.03 & 1004.04 – In Relation to the Cedar Sewer
Collection System.
MOVED Director Burnett, SECONDED Director Mayne,
that “Cedar Sewer Small Residential Properties Stage 2 Capital Financing
Service Establishment Bylaw No. 1565, 2009” be introduced for three readings
and be forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Burnett, SECONDED Director Mayne,
that “Cedar Sewer Small Residential Properties Stage 2 Loan Authorization Bylaw
No. 1566, 2009” be introduced for three readings and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Burnett, SECONDED Director Mayne,
that “Cedar Sewer Service Area Amendment Bylaw No. 1445.03, 2009” be introduced
for three readings.
CARRIED
MOVED Director Burnett, SECONDED Director Mayne,
that “Duke Point Sewer Local Service Area Amendment Bylaw No. 1004.04, 2009” be
introduced for three readings.
CARRIED
Amendment
to Regional District Signing Authorities and Appointment of Deputy Financial
Administrator.
MOVED Director Holdom, SECONDED Director McNabb,
that the signing authorities for financial instruments as outlined in
agreements with TD Canada Trust, the Municipal Finance Authority, Canaccord
Capital and BMO Nesbitt Burns reflect the following officer positions:
Chairperson Joseph
Stanhope
Deputy
Chairperson Larry
McNabb
Chief
Administrative Officer Carol
Mason
General
Manager, Finance & Information Services Nancy
Avery
Manager,
Financial Reporting Wendy
Idema
Manager,
Accounting Services Tiffany
Moore
CARRIED
MOVED Director Holdom, SECONDED Director McNabb,
that the foregoing authority extend to accounts in the name of the Regional
District of Nanaimo and the Nanaimo Regional Hospital District.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb,
that Wendy Idema, Manager, Financial Reporting, be designated as the Deputy
Officer for Financial Administration under Section 199 of the Local
Government Act.
CARRIED
Amendment
Bylaw No. 1532.01 – Amends the Cedar Sewer Service Rates and Regulations Bylaw
by Temporarily Decreasing the Sewer Connection Fee.
MOVED Director Burnett, SECONDED Director McNabb,
that “Cedar Sewer Service Area Rates and Regulations Amendment Bylaw No.
1532.01, 2009” be introduced and read three times.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb,
that “Cedar Sewer Service Area Rates and Regulations Amendment Bylaw No.
1532.01, 2009” be adopted.
CARRIED
Bylaw
No. 1576 – To Regulate Burning and Fires Within a Portion of the
Yellowpoint-Waterloo Fire Protection Service.
MOVED Director Burnett, SECONDED Director Johnstone,
that “Yellowpoint Fire Regulatory Bylaw No. 1576, 2009” be introduced and read
three times.
CARRIED
MOVED Director Burnett, SECONDED Director Johnstone,
that “Yellowpoint Fire Regulatory Bylaw No. 1576, 2009” be adopted.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Property
Maintenance Contravention –
MOVED Director Holme, SECONDED Director Johnstone,
that should the property maintenance concerns not be rectified by July 28,
2009, pursuant to the “Unsightly Premises Regulatory Bylaw No. 1073, 1996”, the
Board directs the owners of the subject property to remove from the premises
those items as set out in the attached Resolution within fourteen (14) days; or
the work will be undertaken by the Regional District’s agents at the owners’
cost.
CARRIED
Amendment
Bylaw No. 1418.01 – Amends the Bylaw Enforcement Ticket Regulation Bylaw by
Adding the Waste Stream Management Licensing Bylaw.
MOVED Director Burnett, SECONDED Director Young,
that “Regional District of Nanaimo Bylaw Enforcement Ticket Regulation
Amendment Bylaw No. 1418.01, 2009” be introduced and read three times.
CARRIED
MOVED Director Burnett, SECONDED Director Young,
that “Regional District of Nanaimo Bylaw Enforcement Ticket Regulation
Amendment Bylaw No. 1418.01, 2009” be adopted.
CARRIED
Amendment
Bylaw No. 787.12 – Extends the Building Inspection Service Area to Include the
MOVED Director Biggemann, SECONDED Director Sherry,
that “Regional District of Nanaimo Building Inspection Service Bylaw Amendment
Bylaw No. 787.12, 2009” be introduced, read three times and forwarded to the
Ministry of Community and Rural Development for approval.
CARRIED
PLANNING
Request
for Urban Containment Boundary Amendment – City of
MOVED Director Ruttan, SECONDED Director Pattje,
that the Regional District of Nanaimo Board endorse the proposed change to the
City of
CARRIED
MOVED Director Ruttan, SECONDED Director Pattje,
that staff be directed to provide a letter to the City of
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID
WASTE
BC
Bioenergy Network Tripartite Collaboration Agreement.
MOVED Director Holdom, SECONDED Director Holme,
that the Board enter into a collaborative agreement with the BC Bioenergy
Network and Cedar Road LFG Inc. to establish a Collaborative Demonstration and
Development Centre (CDDC) to promote sustainable landfill gas-to-energy
projects in BC.
CARRIED
MOVED Director Holdom, SECONDED Director Holme,
that the Board appoint the Manager of Solid Waste to represent the RDN on the
CDDC Network Advisory Board.
CARRIED
MOVED Director Holdom, SECONDED Director Holme,
that staff remain alert to any revenue potential that may result from this
collaboration.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation
Commission.
MOVED Director Biggemann, SECONDED
Director Ruttan, that the minutes of the District 69 Recreation Commission
meeting held June 25, 2009 be received for information.
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that the Youth Services Review: January – May 2009 Report, be
received as information.
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that the recommendations from the Youth Services Review Report
for the design and development of a new youth recreation services plan for
District 69 be approved and that $10,000 be allocated in fiscal years 2009 and
2010 in the District 69 Recreation Coordination budget for consulting services
to undertake the plan to commence in the fall of 2009 and conclude spring 2010.
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that, respecting the District 69 Recreation Services Fees and
Charges 2009/10 staff report, the new Fees and Charges category titled Golden
in Appendices A and B for participants 85 years and older be changed to 80
years and older.
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that the 2009/10 program, admission and rental fees for
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that the 2009/10 program, admission and rental fees for
Ravensong Aquatic Centre be approved as highlighted in the staff report and
outlined in Appendix B, as amended.
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that the 2009/10 Recreation Coordinating program fees and
recovery rates, administration fee, and revenue-sharing percentage ratio for
Term Instructor (Companies) agreements be approved as highlighted in the staff
report and outlined in Appendix C.
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that the District 69 Track and Field Facility Feasibility
Study be approved as a resource document for the planning and development of a
track and field facility in District 69.
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that Regional District staff continue to work with School
District 69, City of Parksville, Town of Qualicum Beach, Oceanside Track and
Field Club and the District 69 Sports Association to further explore the
options identified in the District 69 Track and Field Facility Feasibility
Study.
CARRIED
MOVED Director Biggemann, SECONDED
Director Ruttan, that the Regional Board appoint an alternate for each member
of the Commission as provided in Bylaw No. 935.
CARRIED
Nanoose Bay
Parks and Open Space Advisory Committee.
MOVED Director Holme, SECONDED
Director McNabb, that the minutes of the
CARRIED
MOVED Director Holme, SECONDED
Director Biggemann, that staff be directed to investigate further the design
and construction of a community trail adjacent to the existing trail which
forms part of Strata #3393 lands as it extends off Rockhampton Road.
CARRIED
Electoral
Area ‘G’ Parks and Open Space Advisory Committee.
MOVED Director Burnett, SECONDED
Director Holme, that the minutes of the Electoral Area ‘G’ Parks and Open Space
Advisory Committee meeting held May 21, 2009 be received for information.
CARRIED
Regional
Solid Waste Advisory Committee.
MOVED Director Holme, SECONDED
Director Biggemann, that the minutes of the Regional Solid Waste Advisory
Committee meeting held June 18, 2009 be received for information.
CARRIED
Regional
Parks & Trails Advisory Committee.
MOVED Director McNabb, SECONDED
Director Burnett, that the minutes of the Regional Parks & Trails Advisory
Committee meeting held June 16, 2009 be received for information.
CARRIED
MOVED Director McNabb, SECONDED
Director Burnett, that the
CARRIED
MOVED Director McNabb, SECONDED
Director Burnett, that the Regional Park Acquisition Criteria and Rating
Framework be approved.
CARRIED
MOVED Director McNabb, SECONDED
Director Burnett, that the E&N Trail-with-Rail Feasibility Study be
received to use as a guiding document for the future development of the E&N
Rail Trail.
CARRIED
MOVED Director McNabb, SECONDED
Director Burnett, that the Regional District write a letter to the Chief
Medical Officer at Vancouver Island Health Authority requesting his
investigation into the use of Round Up on the E&N Rail Line and for his
opinion if it presents a health problem with drinking water or to citizens who
may come in direct contact with the herbicide.
CARRIED
Regional
Liquid Waste Advisory Committee.
MOVED Director Holme, SECONDED
Director Burnett, that the minutes of the Regional Liquid Waste Advisory
Committee meeting held June 19, 2009 be received for information.
CARRIED
Transit
Select Committee.
MOVED Director McNabb, SECONDED
Director Johnstone, that the minutes of the Transit Select Committee meeting
held June 17, 2009 be received for information.
CARRIED
MOVED Director McNabb, SECONDED
Director Holdom, that the 2009/2010 Annual Operating Agreement with BC Transit
be approved.
CARRIED
MOVED Director McNabb, SECONDED
Director Holdom, that the Board direct staff to proceed with the Prideaux
Street Exchange Upgrade Project.
CARRIED
MOVED Director McNabb, SECONDED
Director Holdom, that the two letters from Vancouver Island University be
received for information and that staff be directed to send letters regarding
cost sharing opportunities to School District No. 68, BC Transit and Vancouver
Island University for an improved bus service from Cinnabar Valley/Chase River
Area to John Barsby Community School, NDSS and Vancouver Island
University/Malaspina International High School.
CARRIED
MOVED Director McNabb, SECONDED
Director Holdom, that staff prepare a report to be brought to the August Board
meeting that outlines the L’Association des francophones de Nanaimo’s request
regarding transportation support for the Maple Sugar Festival.
CARRIED
MOVED Director McNabb, SECONDED
Director Holdom, that staff send a letter to Greyhound
CARRIED
Sustainability
Select Committee.
MOVED Director Westbroek, SECONDED
Director Young, that the minutes of the Sustainability Select Committee meeting
held June 17, 2009 be received for information.
CARRIED
MOVED Director Westbroek, SECONDED
Director Rudischer, that the name of the Regional Growth Strategy be amended to
Regional Sustainability Plan to reflect the revised focus on sustainability.
CARRIED
MOVED Director Westbroek, SECONDED
Director Rudischer, that the information regarding Regional Growth Strategy
definitions be referred to staff for consideration in the revised Regional
Growth Strategy.
CARRIED
MOVED Director Westbroek, SECONDED
Director Rudischer, that staff be directed to arrange a presentation on forest
and resource management at a future Ideas and Updates Board Seminar.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Local Government
Liabilities Resulting from Building Construction Regulation – Request for
Legislative Changes.
MOVED Director Kipp, SECONDED Director Holdom, that the report received
from the City of
CARRIED
BC Bioenergy Network
Tripartite Collaboration Agreement.
MOVED Director Burnett, SECONDED Director Young, that the Manager of
Solid Waste make a presentation to the Sustainability Select Committee on this
issue.
CARRIED
NEW BUSINESS
Gabriola Island Parks
& Open Space Advisory Committee Appointment.
MOVED Director Rudischer, SECONDED Director Holdom, that Cameron Murray
be appointed to the Gabriola Island Parks & Open Space Advisory Committee
for a term ending December 31, 2009.
CARRIED
IN CAMERA
MOVED Director Holme, SECONDED Director McNabb, that pursuant to Section
90(1)(e) of the Community Charter the
Board proceed to an In Camera Committee of the Whole meeting to consider items
related to land issues.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 8:13 PM
CHAIRPERSON