REGIONAL DISTRICT OF
MINUTES OF THE REGULAR MEETING OF THE BOARD
OF THE REGIONAL DISTRICT OF
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Director J. Ruttan City of
Director D. Johnstone City of
Director B. Holdom City of
Director J. Kipp City of
Director L. McNabb City of
Director B. Bestwick City of
Director L. Sherry City of
Also in Attendance:
N. Avery A/Chief Administrative Officer
M. Pearse Senior Mgr., Corporate Administration
J. Finnie Gen.
Mgr., Water & Wastewater Services
P. Thorkelsson Gen. Mgr., Development Services
T. Osborne Gen. Mgr., Recreation & Parks Services
D. Trudeau Gen. Mgr., Transportation & Solid Waste Services
N. Tonn Recording Secretary
DELEGATIONS
MOVED Director Burnett, SECONDED Director
Johnstone, that the Board permit a late delegation.
CARRIED
Brian
March, Yellow Point Drama Club, re Appeal Electoral Area ‘A’ Grant-in-Aid
Decision.
Mr. March provided additional information
regarding the Yellow Point Drama Club’s application for a Grant-in-Aid and appealed
to the Board to approve the alternate use of the funds granted.
BOARD
MINUTES
MOVED Director McNabb, SECONDED Director Holme,
that the minutes of the regular Board meeting held May 26, 2009 and the special
Board meeting held June 9, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Lisa Berube, re Bylaw
500 Enforcement – Illegal Secondary Suites & Shortage of Affordable Housing
in Electoral Area ‘G’.
MOVED Director Johnstone, SECONDED Director McNabb, that the
correspondence from Lisa Berube regarding the need for affordable housing in
the Regional District and a request to place a moratorium on enforcement of any
bylaw which would result in the removal of existing secondary suites at this
time, be received.
CARRIED
Tom Davies, Federation of
MOVED
Director Johnstone, SECONDED Director McNabb, that the correspondence from the
Federation of Oceanside Residents’ Associations regarding VIHA’s proposed
Expression of Interest for a Health Care Facility in
CARRIED
UNFINISHED BUSINESS
BYLAWS
Public Hearing &
Third
Report of the Public
Hearing held June 8, 2009 re Amendment Bylaw No. 500.349 – Focus Corporation
for Island Timberlands and Nanaimo Fish & Game Club – Nanaimo Lakes Road –
Area ‘C’.
MOVED
Director Young, SECONDED Director Burnett, that the report of the Public
Hearing containing the Summary of Minutes and Submissions of the Public Hearing
held June 8, 2009 as a result of public notification of “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.349, 2009” be
received.
CARRIED
MOVED
Director Young, SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED
Director Young, SECONDED Director Burnett, that the conditions as outlined in
Schedule No. 1 be completed by the applicant to the satisfaction of the
Regional District prior to consideration of adoption of Bylaw No. 500.349,
2009.
CARRIED
Report of the Public
Hearing held June 8, 2009 re Amendment Bylaw No. 500.350 – Linda Robinson for P
& E Robinson – 3027/3029 Landmark Crescent – Area ‘C’.
MOVED
Director Young, SECONDED Director Burnett, that the report of the Public
Hearing containing the Summary of Minutes and Submissions of the Public Hearing
held June 8, 2009 as a result of public notification of “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.350, 2009” be
received.
CARRIED
MOVED
Director Young, SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED
Director Young, SECONDED Director Burnett, that the conditions as outlined in
Schedule No. 1 be completed by the applicant to the satisfaction of the
Regional District prior to consideration of adoption of Bylaw No. 500.350,
2009.
CARRIED
STANDING COMMITTEE,
SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING
STANDING COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held June 9, 2009 be received for information.
CARRIED
PLANNING
DEVELOPMENT
PERMIT APPLICATIONS
Development
Permit Application No. 60920 – Sandra James/C.A. Design –
MOVED Director Bartram, SECONDED Director Holme,
that Development Permit No. 60920 submitted by John Larson of C.A. Design for
the proposed construction of an addition to an existing single dwelling unit
within the Hazard Lands Development Permit Area for the parcel legally
described as Lot 5, District Lot 10, Newcastle District, Plan 10115 be
approved, subject to the conditions outlined in Schedule No. 1.
CARRIED
Development
Permit Application No. 60922 – Pt. Ellice Properties Ltd./Steel Pacific
Recycling –
MOVED Director Burnett, SECONDED Director Young,
that Development Permit Application No. 60922, to recognize an existing metal
recycling transfer station and allow associated improvements on the properties
legally described as Lot 5, Block 7, Section 12, Range 7, Cranberry District,
Plan 1643 and Lots 6 and 7, Block 7, Sections 12 and 13, Range 7, Cranberry
District, Plan 1643 located at 2079 Main Road, be approved subject to the terms
outlined in Schedules No. 1 to 3.
CARRIED
DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS
Development
Permit with Variance Application No. 60827 – Fern Road Consulting Ltd. on
behalf of Parfitt – 6195, 6199 &
MOVED Director Bartram, SECONDED Director Biggemann,
that Development Permit with Variances Application No. 60827 submitted by Fern
Road Consulting Ltd., on behalf of R. Parfitt in conjunction with the
subdivision on the parcel legally described as Lot 1, District Lot 33,
Newcastle District, and Part of the Bed of the Strait of Georgia, Plan 41309
and designated within the Fish Habitat Protection and the Environmentally
Sensitive Features Development Permit Areas be approved subject to the
conditions outlined in Schedules No. 1, 2 and 3 of the corresponding staff
report and to the notification procedure pursuant to the Local Government Act.
CARRIED
Development
Permit with Variance Application No. 60914 – Veenhof –
MOVED Director Bartram, SECONDED Director Holme,
that Development Permit with Variances Application No. 60914, to permit the
construction of a residential dwelling and attached garage on the property
legally described as Lot 4, District Lot 40, Newcastle District, Plan 15818, be
approved subject to the conditions outlined in Schedules No. 1 to 4 and
notification requirements of the Local
Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development
Variance Permit Application No. 90903 – RDN Recreation & Parks Department –
MOVED Director Young, SECONDED Director Burnett,
that Development Variance Permit Application No. 90903, submitted by the RDN
Recreation and Parks Department, in conjunction with the placement of an
information kiosk on the park land located adjacent to Extension Road be
approved subject to the conditions of approval set out in Schedules No. 1, 2
and 3 of the staff report and the notification requirements pursuant to the Local Government Act.
CARRIED
COMMITTEE OF
THE WHOLE STANDING COMMITTEE
MOVED Director McNabb, SECONDED Director Johnstone, that the
minutes of the regular Committee of the Whole meeting held June 9, 2009 be
received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Michael K.
Hooper,
MOVED Director Ruttan, SECONDED Director McNabb, that the
correspondence from the Nanaimo Airport Commission regarding the Airport
Commission’s application to the Building Canada Fund Communities Component for
Phase 2 of the Nanaimo Airport Improvement Project, be received.
CARRIED
Joan
Harrison, City of
MOVED Director Johnstone, SECONDED Director McNabb, that the
correspondence from the City of
CARRIED
CORPORATE ADMINISTRATION SERVICES
Special Occasion
License/Special Event Permit – Status Report.
MOVED Director Biggemann, SECONDED Director Bartram, that the Special
Occasion License/Special Event Permit status report be received for
information.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
2008 Statement of
Financial Information.
MOVED Director Holdom, SECONDED Director Westbroek, that the 2008 Financial
Information Act report be received and approved and be forwarded to the
Ministry of Community and Rural Development.
CARRIED
Use of Development
Cost Charges in 2008.
MOVED Director Westbroek, SECONDED Director Holdom, that the report on
development cost charges provided under Section 937.01 be received for
information.
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW
Property Maintenance
Contravention Update –
MOVED Director Burnett, SECONDED Director Young,
that the Board receive this report on the outcome of the unsightly premises
clean-up resolution for information.
CARRIED
RECREATION AND PARKS SERVICES
PARKS
UBCM Resolution on
Regulating and Licensing Off-Road Vehicles.
MOVED Director McNabb, SECONDED Director Ruttan,
that the proposed resolution and backgrounder on licensing and regulation of
off-road vehicles be adopted and forwarded to the
CARRIED
WATER AND WASTEWATER SERVICES
WASTEWATER
Amendment Bylaws No.
1124.07 & No. 889.50 – To Extend the Surfside and Northern Community Sewer
Service Areas to include Three Area ‘G’ Properties.
MOVED Director Westbroek, SEC0NDED Director Bartram,
that “Surfside Sewer Local Service Area Boundary Amendment Bylaw No. 1124.07,
2009” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Bartram,
that “Northern Community Sewer Service Area Boundary Amendment Bylaw No.
889.50, 2009” be introduced and read three times.
CARRIED
Amendment Bylaws No.
888.05 & No. 889.51 – To Amend the Apportionment Dates for the Southern and
Northern Community Sewer Services.
MOVED Director Burnett, SECONDED Director McNabb,
that “Southern Community Sewer Local Service Apportionment Amendment Bylaw No.
888.05, 2009:” be introduced, read three times and forwarded to the Ministry of
Community and Rural Development for approval.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb,
that “Northern Community Sewer Local Service Apportionment Amendment Bylaw No.
889.51, 2009” be introduced, read three times and forwarded to the Ministry of Community
and Rural Development for approval.
CARRIED
Electoral Area ‘A’ Parks, Recreation and
Culture Commission.
MOVED Director Burnett, SECONDED Director McNabb, that the minutes of
the Electoral Area ‘A’ Parks, Recreation and Culture Commission meeting held
May 20, 2009 be received for information.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Yellow Point Drama Group
be informed that if the Area ‘A’ Recreation and Culture grant funding that they
received to purchase a portable storage trailer was not used for the purpose
stated in their Grant-in-Aid application, the Regional District requires
reimbursement of the $1,500 grant.
MOVED
Director Holdom, SECONDED Director Westbroek, that the motion be referred back to
the Electoral Area ‘A’ Parks, Recreation and Culture Commission.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Electoral Area ‘A’
Grant-in-Aid request by
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Electoral Area ‘A’
Grant-in-Aid request by Cedar Family of Community Schools (camp
equipment/supplies) in the amount of $1,500 be approved.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Electoral Area ‘A’
Grant-in-Aid request from the Cedar Skate Park Association in the amount of
$1,500 be denied.
CARRIED
East Wellington/Pleasant
MOVED
Director Young, SECONDED Director Burnett, that the minutes of the East
Wellington/Pleasant Valley Parks and Open Space Advisory Committee meeting held
April 17, 2009 be received for information.
CARRIED
Electoral Area ‘F’ Parks
and Open Space Advisory Committee.
MOVED
Director Biggemann, SECONDED Director McNabb, that the minutes of the Electoral
Area ‘F’ Parks and Open Space Advisory Committee meeting held April 20, 2009 be
received for information.
CARRIED
Electoral Area ‘H’ Parks
and Open Space Advisory Committee.
MOVED
Director Bartram, SECONDED Director McNabb, that the minutes of the Electoral
Area ‘H’ Parks and Open Space Advisory Committee meeting held April 22, 2009 be
received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director McNabb, that the Area ‘H’
CARRIED
Regional Liquid Waste
Advisory Committee.
MOVED
Director Holme, SECONDED Director Burnett, that the minutes of the Regional
Liquid Waste Advisory Committee meeting held May 7, 2009 be received for
information.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
MOVED
Director McNabb, SECONDED Director Ruttan, that the Board support the Nanaimo
Airport Improvement Phase 2 Project, subject to the Regional District of
Nanaimo obtaining the authority to regulate tree height through agreement with
Transport
CARRIED
UBCM Resolution
Regarding 9-1-1 Call Answer Levy.
MOVED
Director Sherry, SECONDED Director Holdom, that the Board send UBCM a letter of
support with respect to the City of
CARRIED
SCHEDULED STANDING,
ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Selection Select
Committee.
Drinking Water
Protection Advisory Committee.
MOVED
Director Bartram, SECONDED Director Holdom, that Faye Smith (Environmental
Community representative), Giles Wendling (General Public South representative)
and Gordon Buckingham (General Public North representative) be appointed to the
Drinking Water Protection Advisory Committee for a term ending December 31,
2010.
CARRIED
Electoral Area ‘B’ Parks
& Open Space Advisory Committee.
MOVED
Director Bartram, SECONDED Director Holdom, that Catherine Williams and
Jennifer MacLeod be appointed to the Electoral Area ‘B’ Parks & Open Space
Advisory Committee for a term ending December 31, 2010.
CARRIED
ADMINISTRATOR’S REPORTS
Amendment Bylaw
No. 1385.05 – To Extend the
MOVED Director Bartram, SECONDED Director Mayne, that “Bow Horn Bay
Fire Protection Local Service Area Amendment Bylaw No. 1385.05, 2009” be
introduced and read three times.
CARRIED
MOVED Director Bartram, SECONDED Director Young, that “Bow Horn Bay
Fire Protection Service Area Amendment Bylaw No. 1385.05, 2009” be adopted.
CARRIED
Security Issuing
Bylaws No. 1571, 1572, 1573 & 1574 – To Advance Funds for the Cedar Sewer
Collection System.
MOVED Director Burnett, SECONDED Director Holme, that “Regional
District of Nanaimo (Cedar Sewer Commercial Properties Capital Financing
Service) Security Issuing Bylaw No. 1571, 2009” be introduced and read three
times.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that “Regional
District of Nanaimo (Cedar Sewer Commercial Properties Capital Financing
Service) Security Issuing Bylaw No. 1571, 2009” be adopted and forwarded when
required to the Ministry of Community and Rural Development for a Certificate
of Approval.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that “Regional
District of Nanaimo (Cedar Sewer Large Residential Properties Capital Financing
Service) Security Issuing Bylaw No. 1572, 2009” be introduced and read three times.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that “Regional
District of Nanaimo (Cedar Sewer Large Residential Properties Capital Financing
Service) Security Issuing Bylaw No. 1572, 2009” be adopted and forwarded when
required to the Ministry of Community and Rural Development for a Certificate
of Approval.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that “Regional
District of Nanaimo (Cedar Sewer Small Residential Properties Capital Financing
Service) Security Issuing Bylaw No. 1573, 2009” be introduced and read three
times.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that “Regional
District of Nanaimo (Cedar Sewer Small Residential Properties Capital Financing
Service) Security Issuing Bylaw No. 1573, 2009” be adopted and forwarded when
required to the Ministry of Community and Rural Development for a Certificate
of Approval.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that “Regional
District of Nanaimo (Cedar Sewer Sportsfield Capital Financing Service)
Security Issuing Bylaw No. 1574, 2009” be introduced and read three times.
CARRIED
MOVED Director Burnett, SECONDED Director Holme, that “Regional
District of Nanaimo (Cedar Sewer Sportsfield Capital Financing Service)
Security Issuing Bylaw No. 1574, 2009” be adopted and forwarded when required
to the Ministry of Community and Rural Development for a Certificate of
Approval.
CARRIED
Expression of
Interest for
MOVED Director Mayne, SECONDED Director Kipp, that the Regional
District of Nanaimo support the efforts of the Oceanside Primary Care Taskforce
and continue to participate as a partner agency.
CARRIED
MOVED Director Mayne, SECONDED Director McNabb, that the Regional
District of Nanaimo endorse the release of an Expression of Interest by the
Vancouver Island Health Authority with respect to the efforts of the Taskforce
to date.
CARRIED
MOVED Director Westbroek, SECONDED Director
McNabb, that the Board urge the Vancouver Island Health Authority to provide
inpatient services in support of practitioners for short stay assessment,
convalescence and palliative care in existing facilities in the
A recorded vote was requested.
The motion was DEFEATED with Directors Kipp, Rudischer and Westbroek voting in the affirmative and Directors Stanhope, Johnstone, Holme, Bestwick, Biggemann, Ruttan, Burnett, McNabb, Haime, Mayne, Bartram, Holdom, Sherry and Young voting in the negative.
Request
for Urban Containment Boundary Amendment – City of
MOVED Director McNabb, SECONDED Director Bestwick, that this report be withdrawn from the agenda and presented at a future date.
CARRIED
BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
Bylaw
500 Enforcement – Illegal Secondary Suites & Shortage of Affordable Housing
in Electoral Area ‘G’.
MOVED Director McNabb, SECONDED Director Holme, that staff contact the home owner to discuss potential options.
CARRIED
NEW
BUSINESS
Giant
Hogweed Invasion.
MOVED Director Burnett, SECONDED Director
McNabb, that the Board refer the concern received from a resident to staff and
that the Ministry of Transportation be contacted to take some action to remove
the hogweed from along the roadside approaching the
CARRIED
MOVED Director Holme, SECONDED
Director McNabb, that this meeting terminate.
CARRIED
TIME:
7:55 PM