REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, JUNE 9, 2009 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area
F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Director J. Ruttan City of
Director L. Sherry City of
Director L. McNabb City of
Director D. Johnstone City of
Director B. Bestwick City of
Director B. Holdom City of
Director J. Kipp City of
Also in Attendance:
C. Mason Chief
Administrative Officer
N. Avery Gen.
Manager of Finance & Information Services
D. Trudeau Gen.
Mgr. of Transportation & Solid Waste Services
J. Finnie General
Manager of Water & Wastewater Services
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
DELEGATIONS
Mike Renning, re Zoning Contravention
in Electoral Area ‘G’.
Mr.
Renning raised concerns about an ongoing activity that contravenes RDN bylaws, including
the length of time this activity has occurred and the increased activity, despite
ongoing enforcement efforts.
The
General Manager of Development Services updated the Committee on the property
and noted that the matter is now in the hands of the District’s solicitor.
MINUTES
MOVED
Director McNabb, SECONDED Director Johnstone, that the minutes of the regular Committee
of the Whole meeting held May 12, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Michael
K. Hooper,
MOVED Director Burnett, SECONDED Director McNabb,
that the correspondence from the Nanaimo Airport Commission regarding the
Airport Commission’s application to the Building Canada Fund Communities
Component for Phase 2 of the Nanaimo Airport Improvement Project, be received.
CARRIED
Joan
Harrison, City of
MOVED Director Burnett, SECONDED Director McNabb,
that the correspondence from the City of
CARRIED
BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
MOVED Director Holdom, SECONDED Director Holme,
that the Board support the Nanaimo Airport Improvement Phase 2 Project, subject
to the Regional District of Nanaimo obtaining the authority to regulate tree
height through agreement with Transport
CARRIED
UBCM
Resolution Regarding 9-1-1 Call Answer Levy.
MOVED Director Sherry, SECONDED Director Johnstone,
that the Board send the City of
CARRIED
CORPORATE ADMINISTRATION
SERVICES
ADMINISTRATION
Special
Occasion License/Special Event Permit – Status Report.
MOVED Director Biggemann, SECONDED Director Johnstone,
that the Special Occasion License/Special Event Permit status report be
received for information.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
2008
Statement of Financial Information.
MOVED Director McNabb, SECONDED Director Bartram,
that the 2008 Financial Information Act report be received and approved
and be forwarded to the Ministry of Community Development.
CARRIED
Use
of Development Cost Charges in 2008.
It was noted that the words “French Creek Bulk
Water” should be replaced with the words “Nanoose Bay Bulk Water” in the list of
development cost projects in the staff report.
MOVED Director McNabb, SECONDED Director Biggemann,
that the report on development cost charges provided under Section 937.01 be
received for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Property
Maintenance Contravention Update –
MOVED Director Burnett, SECONDED Director Bartram,
that the Board receive this report on the outcome of the unsightly premises
clean-up resolution for information.
CARRIED
RECREATION AND PARKS
SERVICES
PARKS
UBCM
Resolution on Regulating and Licensing Off-Road Vehicles.
MOVED Director Westbroek, SECONDED Director Kipp,
that the proposed resolution and backgrounder on licensing and regulation of
off-road vehicles be adopted and forwarded to the
CARRIED
WATER AND WASTEWATER
SERVICES
WATER
Amendment Bylaws No. 1124.07 & 889.50 – To Extend the
Surfside and Northern Community Sewer Service Areas to Include Three Area ‘G’
Properties.
MOVED Director McNabb,
SECONDED Director Biggemann, that “Surfside Sewer Local Service Area Boundary
Amendment Bylaw No. 1124.07, 2009” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Biggemann, that “Northern Community Sewer Service Area
Boundary Amendment Bylaw No. 889.50, 2009” be introduced and read three times.
CARRIED
WASTEWATER
Amendment Bylaw No. 888.05 & No. 889.51 – To Amend the
Apportionment Dates for the Southern and Northern Community Sewer Services.
MOVED Director Holdom,
SECONDED Director Bartram, that “Southern Community Sewer Local Service
Apportionment Amendment Bylaw No. 888.05, 2009” be introduced, read three times
and forwarded to the Ministry of Community of Development for approval.
CARRIED
MOVED Director Holdom,
SECONDED Director Bartram, that “Northern Community Sewer Local Service
Apportionment Amendment Bylaw No. 889.51, 2009” be introduced, read three times
and forwarded to the Ministry of Community Development for approval.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Electoral Area ‘A’ Parks,
Recreation and Culture Commission.
MOVED Director Burnett, SECONDED
Director Young, that the minutes of the Electoral Area ‘A’ Parks, Recreation
and Culture Commission meeting held May 20, 2009 be received for information.
CARRIED
MOVED Director Burnett, SECONDED
Director McNabb, that the Yellow Point Drama Group be informed that if the Area
‘A’ Recreation and Culture grant funding that they received to purchase a
portable storage trailer was not used for the purpose stated in their
Grant-in-Aid application, the Regional District requires reimbursement of the
$1,500 grant.
CARRIED
MOVED Director Burnett, SECONDED
Director Young, that the Electoral Area ‘A’ Grant-in-Aid request by
CARRIED
MOVED Director Burnett, SECONDED
Director Young, that the Electoral Area ‘A’ Grant-in-Aid request by Cedar
Family of Community Schools (camp equipment/supplies) in the amount of $1,500
be approved.
CARRIED
MOVED Director Burnett, SECONDED
Director Young, that the Electoral Area ‘A’ Grant-in-Aid request from the Cedar
Skate Park Association in the amount of $1,500 be denied.
CARRIED
East
Wellington/Pleasant
MOVED Director Young, SECONDED
Director Burnett, that the minutes of the East Wellington/Pleasant Valley Parks
and Open Space Advisory Committee meeting held April 7, 2009 be received for
information.
CARRIED
Electoral
Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED
Director Holme, that the minutes of the Electoral Area ‘F’ Parks and Open Space
Advisory Committee meeting held April 20, 2009 be received for information.
CARRIED
Electoral
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED
Director Holdom, that the minutes of the Electoral Area ‘H’ Parks and Open
Space Advisory Committee meeting held April 22, 2009 be received for
information.
CARRIED
MOVED Director Bartram, SECONDED
Director Holdom, that the Area ‘H’
CARRIED
Regional
Liquid Waste Advisory Committee.
MOVED Director Holdom, SECONDED
Director McNabb, that the minutes of the Regional Liquid Waste Advisory
Committee meeting held May 7, 2009 be received for information.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 7:26 PM
CHAIRPERSON