REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
V. Hartman Electoral
Area B
Alternate
Director
C. Pinker Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
E. Mayne City
of
Director
T. Westbroek Town
of
Director
J. Ruttan City
of
Alternate
Director
F. Pattje City
of
Director
B. Holdom City
of
Director
J. Kipp City
of
Director
L. McNabb City
of
Director
B. Bestwick City
of
Director
L. Sherry City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Mgr., Corporate Administration
J. Finnie Gen.
Mgr., Water & Wastewater Services
P. Thorkelsson Gen. Mgr., Development
Services
N.
Avery Gen.
Mgr., Finance & Information Services
D.
Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N.
Tonn Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Directors Pinker and Pattje to the meeting.
DELEGATIONS
Bob Lloyd, Frontiersman Pub, re
Relocation of Frontiersman Pub & Liquor Store (Transfer of Liquor Licence)
Mr.
Lloyd provided information with respect to the possible relocation of the
Frontiersman Pub including property preparation and testing. Mr. Lloyd also
submitted 125 letters in favour of the relocation to the Board for their
consideration.
BOARD MINUTES
MOVED
Director McNabb, SECONDED Director Ruttan, that the minutes of the regular Board
meeting held April 28, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Claire Lessard, re Relocation of
Frontiersman Pub & Liquor Store (Transfer of Liquor Licence).
MOVED
Director Holme, SECONDED Director Bartram, that the correspondence from Claire
Lessard regarding the proposed relocation of the Frontiersman Pub & Liquor
Store, be received.
CARRIED
Keith Wyndlow, Nanaimo-Cedar Farmers’
Institute, re CVRD and RDN Agricultural Plans.
MOVED
Director Holme, SECONDED Director Bartram, that the correspondence from the
Nanaimo-Cedar Farmers’ Institute regarding the integration of existing and
proposed Agricultural plans from the CVRD and the RDN, be received.
CARRIED
Lois Trudeau Pennell, re Development
Permit with Variance Application No. 60915 – Knappett –
MOVED
Director Holme, SECONDED Director Bartram, that the correspondence from Lois
Trudeau Pennell regarding Development Permit with Variance Application No.
60915 be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 787.09.
MOVED
Director Holdom, SECONDED Director Holme, that “Regional District of Nanaimo
Building Inspection Service Bylaw Amendment Bylaw No. 787.09, 2009” be adopted.
CARRIED
Bylaw No. 787.10.
MOVED
Director Bartram, SECONDED Director Holdom, that “Regional District of Nanaimo
Building Inspection Service Bylaw Amendment Bylaw No. 787.10, 2009” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Burnett, that the minutes of the Electoral
Area Planning Committee meeting held May 12, 2009 be received for information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment
Application No. ZA0521 – Linda Robinson for P & E Robinson –
MOVED Director Bartram, SECONDED Director Pinker, that
Zoning Amendment Application No. ZA0521 as submitted by Linda Robinson, on
behalf of P. & E. Robinson to rezone Lot 3, Section 20, Range 3, Mountain
District, Plan 31215 from Subdivision District ‘D’ to Subdivision District ‘F’
be approved to proceed to public hearing subject to the conditions included in
Schedule No. 1.
CARRIED
MOVED Director Bartram, SECONDED Director Pinker, that
“Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Pinker, that
“Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Pinker, that the
public hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw No. 500.350, 2009” be delegated to Director Young or her
alternate.
CARRIED
Zoning Amendment
Application No. ZA0809 – Focus Corporation for Island Timberlands and
MOVED Director Bartram, SECONDED Director Pinker, that the
minutes of the Public Information meeting held on March 25, 2009 be received.
CARRIED
MOVED Director Bartram, SECONDED Director Pinker, that
Zoning Amendment Application No. ZA0809, as submitted by Focus Corporation on
behalf of Island Timberlands and Nanaimo & District Fish and Game
Protective Association, to rezone the portions of the properties legally
described as Section 19, Range 8, Douglas District, Except That Part Shown
Coloured Red on Plan 309RW and Lot 1, Section 20, Range 8, Douglas District,
Plan 3368, Except Parcel A (DD992451) of Said Lot, as shown on Schedule No. 2,
from Resource Management 4 (RM4) and Resource Management 5 to Recreation 4 be
approved to proceed to public hearing subject to the conditions included in
Schedule No. 1.
CARRIED
MOVED Director Bartram, SECONDED Director Pinker, that
“Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Pinker, that
“Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director Pinker, that the
public hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw No. 500.349, 2009” be delegated to Director Young or her
alternate.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS WITH VARIANCE
Development Permit with
Variance Application No. 60907 – Allen & Heppell –
MOVED Director Holme, SECONDED Director Biggemann, that
Development Permit with Variances Application No. 60907 submitted by Walter
Allen, on behalf of Robert and Wendy Heppell, to facilitate the construction of
a dwelling unit within Sensitive Ecosystem Development Permit Area pursuant to
“Regional District of Nanaimo Nanoose Bay Official Community Plan Bylaw No.
1400, 2005”, on a lot legally described as Lot 6, District Lot 78, Nanoose
District, Plan VIP78139, be approved subject to the conditions outlined in
Schedules No. 1 to 5 of the staff report and the notification requirements
pursuant to the Local Government Act.
CARRIED
Development Permit with
Variance Application No. 60913 – Delesalle –
MOVED Director Bartram, SECONDED Director Burnett, that
Development Permit with Variance Application No. 60913, to permit the
construction of a dwelling unit and attached garage with a maximum height of
8.81 metres on the property legally described as Lot 1, District Lot 10,
Newcastle District, Plan 22939, be approved subject to the conditions outlined
in Schedules No. 1 to 4 and the notification requirements of the Local Government Act.
CARRIED
Development Permit with
Variance Application No. 60915 – Knappett –
MOVED Director Bartram, SECONDED Director Biggemann, that
Development Permit with Variance Application No. 60915, to construct a dwelling
unit and detached garage within the Hazard Lands and Environmentally Sensitive
Features Development Permit Area pursuant to “Regional District of Nanaimo Electoral
Area ‘H’ Official Community Plan Bylaw No. 1335, 2003”, for the property
legally described as Lot 38, District Lot 1, Newcastle District, Plan 20442 be
approved subject to the conditions outlined in Schedules No. 1 to 4 and the
notification requirements of the Local
Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance
Permit Application No. 90818 – 127.0.0.1 Holdings Ltd. –
MOVED Director Holme, SECONDED Director Bartram, that Development
Variance Permit Application No. 90818 to vary the requirements of the WA1 Zone
and the General Regulations 3.3.9(b) to legalize a reconstructed set of beach
access stairs and attached deck, as submitted by 127.0.0.1 Holdings Ltd., for
the property legally described as Lot A, District Lot 78, Nanoose District,
Plan VIP85344 be approved subject to the conditions outlined in Schedules No. 1
and 2.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Westbroek, SECONDED Director Mayne, that the minutes of
the regular Committee of the Whole meeting held May 12, 2009 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Reiko Tagami, UBCM, re
2008 Resolutions.
MOVED Director Westbroek, SECONDED Director Mayne, that the correspondence
from the
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
E-911
Telephone Service – Call Answer Levy on Cellular Telephones.
MOVED Director Ruttan, SECONDED Director Burnett, that the Board direct
staff to work with the BC 911 Service Providers Association to negotiate the
implementation of a call answer levy on the wireless service providers.
CARRIED
RECREATION AND PARKS SERVICES
RECREATION
Healthy Food
and Beverage Sales Grant Application.
MOVED Director Westbroek, SECONDED
Director Rudischer, that the Regional District of Nanaimo Board supports an
application to the Union of BC Municipalities/BC Recreation and Parks
Association Healthy Food and Beverage Sales Phase 3 Grant Program for the
“Healthy Choices for
CARRIED
WATER AND WASTEWATER SERVICES
UTILLITIES
Reconsideration
of Amendment Bylaw No. 791.17 – Extension of Rural Streetlighting Service Area.
MOVED Director Holme, SECONDED
Director Ruttan, that “Rural Streetlighting Local Service Area Amendment Bylaw
No. 791.17, 2009” be abandoned.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Biggemann,
that the minutes of the District 69 Recreation Commission meeting held April 16,
2009 be received for information.
CARRIED
Electoral Area ‘A’ Parks,
Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director McNabb, that the
minutes of the Electoral Area ‘A’ Parks, Recreation and Culture Commission
meeting held April 15, 2009 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that the
revisions to the Electoral Area ‘A’ Recreation and Culture Grant-in-Aid Program
as outlined in the report and highlighted in Appendix 1 be approved.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that
Parent Advisory Committees from schools located in Electoral Area ‘A’ be
considered eligible to apply to the Electoral Area ‘A’ Recreation and Culture
Grant-in-Aid funding program.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that
travel expenditures be considered an eligible cost for funding by the Electoral
Area ‘A’ Recreation and Culture Grant-in-Aid program.
CARRIED
Grants-in-Aid Advisory Committee.
MOVED
Director Westbroek, SECONDED Director Holdom, that the minutes of the
Grants-in-Aid Advisory Committee meeting held April 30, 2009 be received for
information.
CARRIED
District 68 Grants
MOVED
Director Burnett, SECONDED Director McNabb, that the following District 68
grants be awarded:
Name of Organization Amount
Recommended
Gabriola
Radio Society $ 450
The
Jonanco
Hobby Workshop $ 905
$ 2,355
CARRIED
District 69 Grants
MOVED Director Westbroek, SECONDED
Director Bartram, that the following District 69 grants be awarded:
Name of Organization Amount
Recommended
Arrowsmith
Community Enhancement Society $ 643
Arrowsmith
Search & Rescue $ 2,000
Building
& Learning Together $ 997
Building
& Learning Together $ 1,560
Errington
War Memorial Hall Association $ 3,000
Parksville
& District Association for Community Living $ 1,000
$ 10,800
CARRIED
Sustainability Select Committee.
MOVED
Director Holdom, SECONDED Director Bartram, that the minutes of the
Sustainability Select Committee meeting held April 15, 2009 be received for
information.
CARRIED
MOVED
Director Holdom, SECONDED Director Mayne, that staff be directed to play a
coordinating role in developing an educational and regulatory approach to
reduce and eventually restrict the use of cosmetic pesticides.
CARRIED
MOVED
Director Holdom, SECONDED Director Mayne, that discussion with the Vancouver
Island Health Authority be initiated in order to gain support for developing
and adopting pesticide control bylaws.
CARRIED
MOVED
Director Holdom, SECONDED Director Mayne, that the report “Connecting Housing
Needs and Opportunities” be received for information and that it be provided to
local government staff and others involved in the provision of affordable
housing in the region.
CARRIED
Arrowsmith Water Service Management
Committee.
MOVED
Director Holme, SECONDED Director Ruttan, that the minutes of the Arrowsmith
Water Service Management Committee meetings held January 9, 2009 and March 12,
2009 be received for information.
CARRIED
ADMINISTRATOR’S REPORTS
Amendment Bylaw 1399.01 – Regional
District of
MOVED Director McNabb, SECONDED Director Bartram, that “Regional
District of Nanaimo Park Use Regulations Amendment Bylaw No. 1399.01, 2009” be
introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Bartram, that “Regional
District of Nanaimo Park Use Regulations Amendment Bylaw No. 1399.01, 2009” be
adopted.
CARRIED
Bylaw No.
1557 – To Impose Development Cost Charges in the
MOVED Director Westbroek, SECONDED Director Mayne, that “Barclay
Crescent Sewer Service Area Development Cost Charges Bylaw No. 1557, 2009” be
read a third time and be forwarded to the Inspector of Municipalities for
approval.
CARRIED
Solid
Waste Disposal Service – Tender Award for Regional Landfill 2009 Construction
Projects.
MOVED Director McNabb, SECONDED Director Holme, that the Board award
the Regional Landfill 2009 Construction Projects to Knappett Industries Ltd.
for the tendered amount of $1,790,261.00 with a construction contingency of
$358,000.00.
CARRIED
Amendment
Bylaw No. 500.347 – Morgan –
MOVED Director Bartram, SECONDED Director Holme, that 3rd
reading of “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw No. 500.347, 2009” given on March 24, 2009 be rescinded.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett, that the Amended
Conditions of Approval, as outlined in Schedule No. 1, be received and that “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.347,
2009” be given 3rd reading.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett, that the Amended
Conditions of Approval, as outlined in Schedule No. 1, be completed by the
applicant to the satisfaction of the Regional District prior to consideration
of adoption of “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw No. 500.347, 2009”.
CARRIED
Request
for Temporary Change to Liquor Licence – Cassidy Inn – Area ‘A’.
MOVED Director Burnett, SECONDED Director McNabb, that the RDN has no
objection to the Cassidy Inn’s request for a temporary change to their Liquor
Licence to provide for an extended patio area for two, one day ‘Show ‘n Shine’ events
scheduled for Sunday, June 21 and Sunday, September 13, 2009.
CARRIED
BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
Cowichan
Valley Regional District and Regional District of
MOVED Director Westbroek, SECONDED Director Ruttan, that Regional
District of Nanaimo consult with the Cowichan Valley Regional District to
explore opportunities to share information on the development of agricultural
plans.
CARRIED
BOARD
INFORMATION
Greyhound
Canada Transportation Corporation – Proposed Reduction of Bus Service.
MOVED Director Bartram, SECONDED Director Burnett, that the
correspondence from Greyhound Canada Transportation Corporation be referred to
the Sustainability Select Committee and further that any comments/concerns be
forwarded by the Committee to the BC Passenger Transportation Board.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Sections 90(1)(c) of
the Community Charter the Board
proceed to an In Camera meeting to consider items related to personnel issues.
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:30 PM