REGIONAL DISTRICT OF
MINUTES OF
THE REGULAR MEETING OF THE BOARD
OF THE
REGIONAL DISTRICT OF
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Alternate
Director V. Hartman Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Alternate
Director C. Burger City of
Director T. Westbroek Town of
Alternate
Director B. Dempsey District of Lantzville
Director J. Ruttan City of
Director D. Johnstone City of
Director B. Holdom City of
Alternate
Director M. Unger City of
Director L. McNabb City of
Director B. Bestwick City of
Director L. Sherry City of
Also in Attendance:
C. Mason Chief Administrative Officer
M. Pearse Senior Mgr., Corporate Administration
J. Finnie Gen.
Mgr., Water & Wastewater Services
P. Thorkelsson Gen. Mgr., Development Services
T. Osborne Gen. Mgr., Recreation & Parks
W. Idema A/Gen. Mgr., Finance & Information Services
D. Trudeau Gen. Mgr., Transportation & Solid Waste Services
N. Tonn Recording Secretary
CALL
TO ORDER
The Chairperson welcomed Alternate Director Hartman,
Burger, Dempsey and Unger to the meeting.
DELEGATIONS
Chris
Vrabel,
Mr. Vrabel provided a visual and verbal overview
of the North Island 9-1-1 Corporation including history, communication sites
and advancement, and the availability of 9-1-1 service on
Andrew
Speed & Colin Catton, Errington Volunteer Fire Department, re Construction
of a Communications Tower at Fire Hall #1.
Mr. Speed, Errington Volunteer Fire Department
presented the department’s proposal to investigate the feasibility of
installing a radio communications tower at the site of their No. 1 Fire Hall.
Board support for this initiative was requested.
Elaine
Miller & Sharon Cox-Gustavson, re Relocation of Frontiersman Pub &
Liquor Store.
Ms. Miller and Ms. Cox-Gustavson raised their
concerns regarding the proposed re-location of the Frontiersman Pub &
Retail Store to
BOARD
MINUTES
MOVED Director Holme, SECONDED Director McNabb,
that the minutes of the regular Board meeting held March 24, 2009 and the Special
Board meeting held April 14, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Petition, re Transfer of
Liquor License – Frontiersman Pub & Liquor Store.
MOVED
Director Johnstone, SECONDED Director Biggemann, that the petition regarding the
transfer of the Frontiersman Pub and Retail Liquor Store to the proposed site
of
CARRIED
Chuck & Linda Addison, re Zoning
& OCP Amendment Application No. AA0604 –
MOVED
Director Johnstone, SECONDED Director Biggemann, that the correspondence from
Chuck and Linda Addison regarding Amendment Application No. AA0604 be received.
CARRIED
Joy Sheldon-Maxwell, re Transfer of
Liquor License – Frontiersman Pub & Liquor Store.
MOVED
Director Johnstone, SECONDED Director Biggemann, that the correspondence from
Joy Sheldon-Maxwell regarding the Frontiersman Pub & Liquor Store’s
proposed transfer of liquor license, be received.
CARRIED
UNFINISHED BUSUNESS
BYLAWS
For Adoption.
Bylaw No. 500.348.
MOVED
Director Holme, SECONDED Director Bartram, that “Regional District of
CARRIED
Bylaw No. 804.05.
MOVED
Director Biggemann, SECONDED Director Burnett, that “Electoral Area ‘F’
Community Parks Local Service Amendment Bylaw No. 804.05, 2009” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND
COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Ruttan, that the minutes of the Electoral
Area Planning Committee meeting held April 14, 2009 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit
Application No. 60811 – Lewin – 1505
MOVED
Director Bartram, SECONDED Director Biggemann, that Development Permit
Application No. 60811 submitted by JE Anderson, BCLS, on behalf of D & W
Lewin, in conjunction with the subdivision on the parcel legally described as
Lot 24, District Lot 38, Nanoose District, Plan 25031 and designated within the
Sensitive Lands Development Permit Area pursuant to the “French Creek Official
Community Plan Bylaw No. 1115, 1998”, be approved, subject to the conditions
outlined in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
Development Permit
Application No. 60848 – Beyeler –
MOVED
Director Bartram, SECONDED Director Biggemann, that Development Permit
Application No. 60848, to permit the construction of a dwelling unit and
detached garage and to legalize the siting of an existing storage building on
the property legally described as Lot 1, District Lot 9, Newcastle District,
Plan 20326, be approved subject to the conditions outlined in Schedules No. 1
to 4.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED
Director Holme, SECONDED Director Bestwick, that the minutes of the regular Committee
of the Whole meeting held April 14, 2009 be received for information.
CARRIED
DELEGATIONS
Russell Tibbles,
Fairwinds Community & Resort, re Sidewalk Function at Fairwinds – Community
& Resort.
MOVED
Director Holme, SECONDED Director Bartram, that the Board authorize staff to
explore the potential to adopt a sidewalks function, as follows:
1. Participate in a working group with
Fairwinds and Ministry of Transportation, utilizing the services of a
third-party engineer to be retained at Fairwinds’ cost, to:
a) evaluate
the condition of existing sidewalks and estimate the repairs and associated
cost required to address deferred maintenance issues;
b) estimate
ongoing annual maintenance costs (perhaps using $/ft. statistics from nearby
municipalities);
c) objectively
explore the legal and administrative arrangements that have been used by other
unincorporated areas to accomplish the sidewalk function, e.g., Cowichan Valley
RD, Alberni-Clayoquot RD, East Kootenay RD (Panorama Mountain Village), Tofino,
Ucluelet and Saltspring Island; and
d) undertake
a risk assessment to understand the practical magnitude and likelihood of
exposure relating to snow removal and other perceived risks (consider utilizing
the MIA database).
2. Prepare a list of appropriate
regulatory powers that are reasonably required for the purpose of sidewalk
maintenance and, in consultation with legal counsel, if/how such could be
procured.
3. Report back to the Board to advise on
the above with supporting financial analysis, timelines and a plan of action
which could be followed subject to direction from the Board.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Brian Hunter, Royal
Canadian Mounted Police, re 2009 Funding for Victim Services and Restorative
Justice.
MOVED
Director Westbroek, SECONDED Director Biggemann, that the correspondence from
the Royal Canadian Mounted Police regarding disbursement of the 2009 funding
for Victim Services and Restorative Justice be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Regional District
of
MOVED Director Westbroek,
SECONDED Director Ruttan, that the 2008 Consolidated Financial Statements,
associated financial schedules and Auditors’ Report to the Chief Administrative
Officer be received.
CARRIED
Directors’ &
Committee Members’ Remuneration & Expenses – 2008 Report.
MOVED Director Westbroek,
SECONDED Director Holdom, that the 2008 report on remuneration and expenses for
Board and Committee members be received.
CARRIED
Use of Reserve
Funds for Expansion of Transit & Administration Buildings.
MOVED Director McNabb,
SECONDED Director Burnett, that an amount of $1,670,000 be drawn from the
Administration Building Reserve Fund for the Administration building project.
CARRIED
MOVED Director McNabb,
SECONDED Director Burnett, that $614,670 be transferred from the Solid Waste
Management reserve funds to the Administration Building Reserve Fund for the
purposes of the Administration building project.
CARRIED
MOVED Director McNabb,
SECONDED Director Burnett, that $876,950 be transferred from the Solid Waste
Management reserve funds to the Southern Community Transportation capital
reserve fund for the purposes of the Transit building project.
CARRIED
MOVED Director McNabb,
SECONDED Director Burnett, that the amounts transferred from the Solid Waste
reserve funds be repaid over a ten year period with interest charged monthly on
a simple declining balance at a rate equivalent to the rate earned on the
Regional District’s consolidated cash balances.
CARRIED
New Model for Fire
Services Delivery.
MOVED Director Bartram,
SECONDED Director McNabb, that staff arrange a working committee comprised of
fire department representatives and the Directors for Electoral Areas ‘C’, ‘E’,
‘F’, ‘G’ and ‘H’ to review the recommendations from the report titled “Proposed
Fire/Rescue System Model” and provide feedback which the Regional Board can
forward to the UBCM and LGMA.
CARRIED
Seismic Review of
Rural Firehalls.
MOVED Director Holme,
SECONDED Director Young, that the Board receive the reports for information
only and direct staff to arrange a meeting(s) with the fire departments to
discuss the report conclusions.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Amendment Bylaw No. 787.10 – Building
Inspection Service Boundary Extension to Include Area ‘H’ Property.
MOVED Director Bartram,
SECONDED Director Burger, that “Regional District of Nanaimo Building
Inspection Service Bylaw Amendment Bylaw No. 787.10, 2009” be introduced and
read three times.
CARRIED
EMERGENCY PLANNING
2008 Farmed Animal
Mass Carcass Disposal Plan.
MOVED Director Bartram,
SECONDED Director Bestwick, that the report and the 2008 Farmed Animal Mass
Carcass Disposal Plan be received for information and that a copy of the report
be forwarded to the Agricultural Advisory Committee for their information.
CARRIED
Hazard
Vulnerability Risk Analysis – 2009 Update.
MOVED Director Bestwick,
SECONDED Director McNabb, that the report and the 2009 Hazard Vulnerability
Risk Analysis update be received for information.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Solid Waste Disposal Service –
Regional Landfill Design & Operations Plan Approval.
MOVED Director Holme, SECONDED Director McNabb, that the Board approve
the Regional Landfill Design & Operations Plan for submission to the
Ministry of Environment as an amendment to the Solid Waste Management Plan.
CARRIED
Assessment of New Waste
Treatment Technologies – Final Report.
MOVED Director Holme, SECONDED Director Ruttan, that the Board receive
the Assessment of New Treatment Technologies Report for information and
continue to monitor developments in new treatment technologies from a cost and
technology perspective.
CARRIED
Illegal Dumping Enforcement
Program – 2008 Report.
MOVED Director Holme, SECONDED Director McNabb, that the Board receive
the 2008 Illegal Dumping Prevention Program report for information.
CARRIED
Residential Food Waste
Collection – Field Test Final Report.
MOVED Director Holme, SECONDED Director Bestwick, that the Board
receive the Residential Food Waste Collection Field Test Final Report for
information.
CARRIED
WATER AND WASTEWATER SERVICES
WATER
Innovative Options &
Opportunities for Sustainable Water Use Study.
MOVED Director Bartram, SECONDED Director Young, that the Board receive
the “Innovative Options and Opportunities for Sustainable Water Use” study for
information.
CARRIED
MOVED Director Bartram, SECONDED Director Young, that the Board direct
staff to develop an implementation strategy with budget implications for the
proposed initiatives for the Board’s consideration.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Vancouver
Island Health Authority Regional Drinking Water Team 2008 Annual Report be
received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Burger, that the Board
support the Regional District’s continued participation on the Vancouver Island
Health Authority Regional Drinking Water Team.
CARRIED
Convening for Action on
MOVED Director Bartram, SECONDED Director Burnett, that the Board
receive the report on the summary of CAVI’s (Convening for Action on
CARRIED
MOVED Director Bartram, SECONDED Director Burnett, that the Board
continue to support staff participation in CAVI and attendance at CAVI learning
activities associated with promoting water sustainability.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that the Nanoose
Peninsula Water System Capital Planning report be received for information.
CARRIED
MOVED Director Holme, SECONDED Director McNabb, that the Board direct
staff to consider the report recommendations when developing capital plans for
future infrastructure improvements in the Nanoose Bay Peninsula Water Service
Area.
CARRIED
WASTEWATER
Southern Community Sewer
Treatment Service – Award of Tenders for Cogeneration Equipment at Greater
MOVED Director Holme, SECONDED Director Bestwick, that an equipment
procurement contract be awarded to ESC Corporation to provide a biogas
conditioning system for the tendered price of $624,411.
CARRIED
MOVED Director Holme, SECONDED Director Bestwick, that an equipment
procurement contract be awarded to Waterous Power Systems to provide a
cogeneration system for the tendered price of $950,400.
CARRIED
District 69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director Burger, that the minutes of the District 69
Recreation Commission meeting held March 19, 2009 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom,
that the Memorandum of Cooperation between the Regional District of Nanaimo and
Lighthouse Recreation Commission be approved.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the revisions to the District 69 Recreation Grants program be approved as
detailed in Appendix 1 of the staff report “District 69 Recreation Grants
Program Review”.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that the current District 69
Recreation Grants funding allocation of 50% to Youth Grants and 50% to
Community Grants be maintained.
CARRIED
Electoral Area ‘A’ Parks, Recreation and
Culture Commission.
MOVED
Director Burnett, SECONDED Director Ruttan, that the minutes of the Electoral
Area ‘A’ Parks, Recreation and Culture Commission meeting held March 11, 2009
be received for information.
CARRIED
Nanoose Bay Parks and Open Space Advisory
Committee.
MOVED
Director Holme, SECONDED Director Biggemann, that the minutes of the
CARRIED
Regional Liquid Waste Advisory Committee.
MOVED
Director Holme, SECONDED Director Bestwick, that the minutes of the Regional
Liquid Waste Advisory Committee meeting held March 12, 2009 be received for
information.
CARRIED
Regional Solid Waste Advisory Committee.
MOVED
Director Holme, SECONDED Director Sherry, that the minutes of the Regional
Solid Waste Advisory Committee meeting held March 19, 2009 be received for
information.
CARRIED
MOVED
Director Holme, SECONDED Director Sherry, that the Regional Landfill Design and
Operations Plan be submitted to the Ministry of Environment.
CARRIED
Sustainability Select Committee.
MOVED
Director Westbroek, SECONDED Director Holdom, that the minutes of the Sustainability
Select Committee meeting held March 18, 2009 be received for information.
CARRIED
MOVED
Director Holdom, SECONDED Director Bartram, that the report “2009 Progress
Report on Implementation of the Regional Growth Strategy” be received.
CARRIED
MOVED
Director Holdom, SECONDED Director Unger, that the report “Housing Need
Overview”, Phase 1 of the Regional Housing Affordability Study be received.
CARRIED
MOVED
Director Holdom, SECONDED Director Young, that the staff report “Community
Emissions Reduction Measures” be received for information.
CARRIED
MOVED
Director Holdom, SECONDED Director Bartram, that staff prepare a report on what
is needed to undertake a communications strategy for public awareness and
education on green house gas (GHG) emission reductions (Greensmart).
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND
SELECT COMMITTEE REPORTS
Regional Parks & Trails Advisory
Committee.
MOVED
Director McNabb, SECONDED Director Johnstone, that the minutes of the Regional
Parks & Trails Advisory Committee meeting held April 7, 2009 be received
for information.
CARRIED
MOVED
Director McNabb, SECONDED Director Hartman, that the proposed campground fee
increases, as listed in Appendix 1 of the staff report titled “RDN Campground
Fees – Horne Lake & Descanso Bay Regional Parks”, be approved for inclusion
in the Park Use Regulation Bylaw 1399.
CARRIED
Selection Select Committee.
Electoral Area ‘B’ Parks and Open Space
Advisory Committee.
MOVED Director Bartram,
SECONDED Director Hartman, that Tom Cameron and Lisa Dowding Carter be
appointed to the Electoral Area ‘B’ Parks and Open Space Advisory Committee for
a term ending December 31, 2010.
CARRIED
ADMINISTRATOR’S REPORTS
Solid Waste Disposal Service – Food &
Yard Waste Processing Contract.
MOVED Director Holdom,
SECONDED Director Unger, that the Board direct staff to negotiate a contract
with International Composting Corporation to process food and yard waste
delivered to RDN disposal facilities.
CARRIED
BUSINESS ARISING
FROM DELEGATIONS OR COMMUNICATIONS
Construction of a
MOVED Director
Biggemann, SECONDED Director McNabb, that the proposal presented by the
Errington Volunteer Fire Department to construct a communications tower at Fire
Hall No. 1 be referred to staff for a full report including options for the Board’s
consideration.
CARRIED
Zoning & OCP
Amendment Application No. AA0604 –
MOVED Director
Young, SECONDED Director Burnett, that Amendment Application No. AA0604, for
the property legally described as Lot 1, Section 7, Range 3, Cranberry
District, Plan VIP68949 and located at 2610 Myles Lake Road, Electoral Area
‘C’, be reactivated and considered as a site specific zoning amendment
application, and further that Amendment Application No. AA0604 be referred to
staff for a report to the Electoral Area Planning Committee.
CARRIED
NEW BUSINESS
Banning of Plastic
Bags.
MOVED Director
Holme, SECONDED Director Westbroek, that staff investigate the banning of
plastic bags from the RDN solid waste service and prepare a report for the Board’s
consideration.
CARRIED
MOVED Director Holme, SECONDED Director McNabb, that pursuant to Sections 90(1)(e) and 90(1)(g) of the Community Charter the Board proceed to an In Camera meeting to consider items related to land and legal issues.
MOVED Director Holme, SECONDED Director McNabb,
that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:12
PM
RISE AND REPORT
Private Wells on RDN
MOVED Director Biggemann, SECONDED Director Burnett, that the Board receive the report on Private Wells on RDN Parkland in French Creek and that a letter be sent to the Ministry of Transportation & Infrastructure Approving Officer opposing any new subdivision approvals that would require a supply of surface and/or ground water that might affect water levels or flows in French Creek, and in particular wells located in proximity to French Creek on Lot B, District Lots 28 & 29, Nanoose District, Plan VIP60349.
CARRIED
Land Use Regulation Options for Little
MOVED Director Biggemann, SECONDED Director Johnstone, that staff be directed to contact the developer of Little Qualicum River Village building strata development to register a revised land use covenant applicable to all properties owned by the 528872 BC Ltd.
CARRIED
MOVED Director Biggemann, SECONDED Director Burnett, that staff be directed to initiate a rezoning application for the 40 lots within the existing RC 3.1 zone pursuant to “Electoral Area ‘F’ Zoning and Subdivision Bylaw No. 1285, 2002” to restrict the permitted land use to reflect the revised land use covenant subject to the consultation requirements of the Local Government Act.
CARRIED
MOVED Director Biggemann, SECONDED Director Burnett, that staff be directed to consult with the strata council for VIS4673 (Little Qualicum River Village) regarding outstanding issues including septic disposal, provision of potable water and building inspection services.
CARRIED
MOVED Director Holme, SECONDED Director McNabb,
that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME:
8:27 PM