REGIONAL DISTRICT OF
REGULAR BOARD MEETING
TUESDAY, SEPTEMBER 22, 2009
7:00 PM
(RDN Board Chambers)
A
G E N D A
PAGES
1. CALL TO
ORDER
2. DELEGATIONS
9 Jessica
Reid, Earthbank Resource Systems, re Temporary Use Permit
Applications No. 0901 & 0902 Earthbank Resource Systems and Fern Road
Consulting Ltd. Area G.
3. BOARD MINUTES
10-16 Minutes of the regular Board
meeting held August 25, 2009 and the Special Board meeting held September 8, 2009.
4. BUSINESS
ARISING FROM THE MINUTES
5. COMMUNICATIONS/CORRESPONDENCE
6. UNFINISHED
BUSINESS
BYLAWS
For Adoption.
17-21 Bylaw
No. 500.344 Amends the Land Use and
Subdivision Bylaw (Electoral
Area Directors except EA B One Vote)
That
Regional District of
This bylaw rezones the subject property from Subdivision District `D' to Subdivision District `F' to
facilitate a 2-lot subdivision with a maximum of one dwelling unit.
22-26 Bylaw
No. 500.347 Amends the Land Use and Subdivision Bylaw (Electoral Area Directors except EA B
One Vote)
That
Regional District of Nanaimo Land Use
and Subdivision Bylaw Amendment Bylaw No. 500.347, 2009 be adopted.
This
bylaw rezones the subject property from Subdivision District B to Subdivision
District CC to facilitate a 2-lot subdivision.
7. STANDING
COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
7.1 ELECTORAL
AREA PLANNING STANDING COMMITTEE
27-29 Minutes
of the Electoral Area Planning Committee meeting held September 8, 2009. (for
information)
PLANNING
DEVELOPMENT
PERMIT APPLICATIONS
Development
Permit Application No. 60927 - Cowen
That Development Permit Application No. 60927, to
permit the construction of two dwelling units on the property legally described
as Strata Lot 2, District Lot 129, Nanoose District, Strata Plan VIS6121
Together with an Interest in the Common Property in Proportion to the Unit
Entitlement of the Strata Lot as shown on Form V, be approved subject to the
conditions outlined in Schedules No. 1 to 4.
Development
Permit Application No. 60919 -
That Development Permit Application No. 60919
submitted by Fern Road Consulting Ltd., on behalf of R. Rothwell, in
conjunction with the subdivision on the parcel legally described as Lot 1,
District Lots 91 and 42, Newcastle District and of District Lot 144, Nanoose
District (situated in Newcastle District), Plan 13306, Except Part in Plan
VIP59597 and designated within the Environmentally Sensitive Features Development
Permit Area for aquifer protection pursuant to the Electoral Area G Official
Community Plan Bylaw No. 1540, 2008, be approved, subject to the conditions
outlined in Schedules No. 1 and 2 of the corresponding staff report.
Development
Permit Application No. 60933 - Mardaga -
That Development Permit Application No. 60933, to
construct a dwelling unit and accessory building within the Environmentally
Sensitive Features Development Permit Area pursuant to Regional District of
Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1400, 2005, for the
property legally described as Lot 22, District Lot 78, Nanoose District, Plan
28595, be approved subject to the conditions outlined in Schedules No. 1 to 4.
DEVELOPMENT
PERMIT WITH VARIANCE APPLICATIONS
Development
Permit with Variance Application No. 60932 & Request for Frontage
Relaxation - Judge -
Delegations
wishing to speak to Development Permit with Variance Application No. 60932.
1. That Development Permit with Variance Application
No. 60932, submitted by
2. That the request for relaxation of the minimum 10%
frontage requirement for proposed section 946 parcel in conjunction with the
subdivision of the property, be approved.
DEVELOPMENT
VARIANCE PERMIT APPLICATIONS
Development
Variance Permit Application No. 90904 Martindale & Collinge -
Delegations
wishing to speak to Development Variance Permit Application No. 90904.
That Development Variance Permit Application No.
90904, to permit the conversion of an existing agriculture building to a
residential dwelling unit, and to legalize the siting of an existing equipment
building, on the subject property legally described as Lot A, Section 6, Range
5, Cedar District, Plan 36559, Electoral Area A, be approved subject to the
conditions outlined in Schedules No. 1 to 3 and the notification requirements
of the Local Government Act.
OTHER
Request
for Frontage Relaxation Skelding -
That the request for relaxation of the minimum 10%
frontage requirement in conjunction with the two lot subdivision of the
property legally described as That Part of Lot 1, District Lot 35, Wellington
District, Plan 3225, Lying Northerly of a Line Drawn Parallel to and
Perpendicularly Distant 2.645 Chains Northerly From the Southerly Boundary of
Said Lot, be approved.
Temporary
Use Permit Applications No. 0901 & 0902 Earthbank Resource Systems and
Fern Road Consulting Ltd. for Fritzsche and Wenngatz Corner of Hodges and
Fritzsche Roads Area G. (Electoral Area Directors except EA B One Vote)
1. That the notes from the Public Information Meeting
held on July 6, 2009 be received.
2. That Temporary Use Permit Applications No. 0901 and
No. 0902, submitted by Earthbank Resources Systems Ltd. and Fern Road
Consulting Ltd. on behalf of Irene Wenngatz and Volkhard Fritzsche, for the
properties legally described as District Lot 19, Nanoose District, Except That
Part in Plan 13475; and Lot C, District Lot 26, Nanoose District, Plan
VIP80909, to permit a commercial composting operation and accessory retail
sales be approved, subject to the conditions of permit outlined in Schedule No.
1, and subject to comments received as a result of the notification
requirements pursuant to the Local Government Act.
Building Strata Conversion Application
That the request from Fern Road Consulting Ltd., on
behalf of Andrew John Medd for the building strata conversion as shown on the
Proposed Strata Plan as Lot D, District Lot 78, Newcastle District, Plan
VIP54784, be approved subject to the conditions being met as set out in
Schedules No. 1 and 2 of the corresponding staff report.
7.2 COMMITTEE
OF THE WHOLE STANDING COMMITTEE
30-33 Minutes
of the Committee of the Whole meeting held September 8, 2009. (for information)
COMMUNICATIONS/CORRESPONDENCE
That the
correspondence from the Whiskey Creek Water District requesting the conversion
of the existing private water system to a Regional District service area, be
received.
Aimee Greenaway,
Extension Heritage Committee, re Request to Officially Name Area C
That the
correspondence from the Extension Heritage Committee, requesting the re-naming
of the Area C
FINANCE AND
INFORMATION SERVICES
FINANCE
Operating Results for the Period Ending
June 30, 2009. (All Directors One Vote)
That the summary
report of financial results from operations to June 30, 2009 be received for
information.
INFORMATION
Wireless Network Feasibility Analysis. (All
Directors One Vote)
That the Wireless
Network Feasibility report be received for information.
DEVELOPMENT
SERVICES
BUILDING
& BYLAW
Property Maintenance Contravention
Delegations
wishing to speak to Property Maintenance Contravention at
That should the
property maintenance concerns not be rectified by September 22, 2009, pursuant
to the Unsightly Premises Regulatory Bylaw No. 1073, 1996, the Board directs
the owner of the above-noted property to remove from the premises those items
as set out in the attached resolution within fourteen (14) days; or the work
will be undertaken by the Regional Districts agents at the owner(s) cost.
Building
Inspection Service Funding.
(Electoral Area Directors - Weighted Vote)
1. That staff be
directed to examine a combined approach of increased tax requisition, fees and
charges to cover the full costs of building inspection.
(All Directors One Vote)
2. That staff be
directed to schedule a Board seminar to present options for consideration by
the Board for the 2010 annual budget and financial plan.
3. That staff review
alternatives to building inspection in non-building inspection areas as part of
the Board seminar preparation.
EMERGENCY
PLANNING
Emergency
Planning Service - Select Committee Establishment. (All Directors One
Vote)
That the Board
approve the establishment of the Emergency Management Select Committee with the
Terms of Reference attached to the staff report.
TRANSPORTATION
AND SOLID WASTE SERVICES
SOLID
WASTE
Solid
Waste Management Service - BC SPCA Request to Waive Tipping Fees. (All
Directors One Vote)
That the Board
deny the disposal fee waiver request made by the Parksville-Qualicum branch of
the BC SPCA.
WATER
AND WASTEWATER SERVICES
WASTEWATER
Bylaw 975.51 - Amends the Pump & Haul Service
Establishment Bylaw by Reducing the Service Area Boundaries to Exclude an Area
E Property. (All Directors One Vote)
1. That the boundaries of the RDN Pump and Haul Local
Service Area Bylaw No. 975 be amended to exclude the property legally described
as
2. That Regional District of
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Whiskey Creek Water District Request to
Convert Water District to RDN Service Area. (All Directors One Vote)
That staff be directed to prepare a report on the
feasibility of converting the Whiskey Creek Water District to a Regional
District service area.
Request for Electoral Area C
That the Area C community park C-13 (commonly
referred to as
NEW BUSINESS
Greens Landing - Wharf. (All Directors One Vote)
That staff be directed to prepare a report on the
costs and any other aspects that would be associated with taking over the
operation and maintenance of a wharf at Greens Landing on
Application for Coal Mining Operations. (All Directors One Vote)
That staff prepare a letter to the proponent of a
mining licensing application for an area adjacent to the boundaries of
Electoral Area H, and to the Ministry of Energy, Mines and Petroleum
Resources identifying the potential for impact on Electoral Area H and
requesting that the community have the opportunity to provide input into the
application process prior to public consultation.
7.3 EXECUTIVE
STANDING COMMITTEE
From the Executive Committee meeting held September 16,
2009.
34-38 BC
Hydro Energy Management Program.
(All Directors One Vote)
1. That the Board apply to BC Hydro for funding under
the Energy Management Program for the establishment of a Manager of Energy and
Sustainability position with an implementation date of October 2009.
(All Directors - Weighted Vote)
2. That the Strategic Community Investment Funds of
$40,780 currently in the Regional Growth Strategies Budget be transferred to
the 2010 General Administration Budget to be used towards funding the Manager
of Energy and Sustainability position.
7.4 COMMISSIONS
7.5 SCHEDULED
STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
8. ADMINISTRATORS
REPORTS
39-41 Southern
Community Sewer Service Contract Awards for the Greater
42-45 Northern
Community Sewer Service Tender
Award for the French Creek Pollution
Control Centre Upgrade & Replacement Project and Development Cost Charge
Reserve Fund Expenditure Bylaw No. 1581. (All Directors Weighted Vote; Parksville,
46-48
9. ADDENDUM
10. BUSINESS ARISING
FROM DELEGATIONS OR COMMUNICATIONS
11. NEW
BUSINESS
12. BOARD INFORMATION
(Separate enclosure on blue paper)
13. ADJOURNMENT
14. IN CAMERA
That pursuant to Section 90(1) (c), (e), and
(g) of the Community Charter the Board proceed to an In Camera meeting to
consider items related to personnel, land and legal issues.