REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, JUNE 23, 2009

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

          3.           BOARD MINUTES

 

8-18                        Minutes of the regular Board meeting held May 26, 2009 and the Special Board meeting held June 9, 2009.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

19-21                      Lisa Berube, re Bylaw 500 Enforcement – Illegal Secondary Suites & Shortage of Affordable Housing in Electoral Area ‘G’.

 

          6.           UNFINISHED BUSINESS

 

                        BYLAWS

 

                        Public Hearing & Third Reading.

 

22-27                      Report of the Public Hearing held June 8, 2009 with respect to Amendment Bylaw No. 500.349 – Focus Corporation for Island Timberlands and Nanaimo Fish & Game Club – Nanaimo Lakes Road – Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Report of the Public Hearing containing the Summary of Minutes and Submissions of the Public Hearing held June 8, 2009 as a result of public notification of “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.349 , 2009” be received.

 

2.       That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.349, 2009” be given 3rd reading.

 

3.      That the conditions as outlined in Schedule No. 1 be completed by the applicant to the satisfaction of the Regional District prior to consideration of adoption of Bylaw No. 500.349, 2009.

 

                                    This bylaw rezones the subject properties from Resource Management 4 (RM4) and Resource Management 5 to Recreation 4.

 

28-34                      Report of the Public Hearing held June 8, 2009 with respect to Amendment Bylaw No. 500.350 – Linda Robinson for P & E Robinson – 3027/3029 Landmark Crescent – Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the Report of the Public Hearing containing the Summary of Minutes and Submissions of the Public Hearing held June 8, 2009 as a result of public notification of “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.350, 2009” be received.

 

2.       That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.350, 2009” be given 3rd reading.

 

3.      That the conditions as outlined in Schedule No. 1 be completed by the applicant to the satisfaction of the Regional District prior to consideration of adoption of Bylaw No. 500.350, 2009.

 

                                    This bylaw rezones the subject property from Subdivision District ‘D’ to Subdivision District ‘F’.

 

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

35-36                      Minutes of the Electoral Area Planning Committee meeting held June 9, 2009. (for information)

 

                        PLANNING

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                              Development Permit Application No. 60920 – Sandra James/C.A. Design – 803 Flamingo Drive – Area ‘G’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit No. 60920 submitted by John Larson of C.A. Design for the proposed construction of an addition to an existing single dwelling unit within the Hazard Lands Development Permit Area for the parcel legally described as Lot 5, District Lot 10, Newcastle District, Plan 10115 be approved, subject to the conditions outlined in Schedule No. 1.

 

                              Development Permit Application No. 60922 – Pt. Ellice Properties Ltd./Steel Pacific Recycling – 2079 Main Road – Area ‘A’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That Development Permit Application No. 60922, to recognize an existing metal recycling transfer station and allow associated improvements on the properties legally described as Lot 5, Block 7, Section 12, Range 7, Cranberry District, Plan 1643 and Lots 6 and 7, Block 7, Sections 12 and 13, Range 7, Cranberry District, Plan 1643 located at 2079 Main Road, be approved subject to the terms outlined in Schedules No. 1 to 3.

 

                        DEVELOPMENT PERMIT WITH VARIANCE APPLICATIONS

 

                              Development Permit Application with Variances No. 60827 – Fern Road Consulting Ltd. on behalf of Parfitt – 6195, 6199 & 6200 Island Highway West – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. 60827.

 

                                    That Development Permit with Variances Application No. 60827 submitted by Fern Road Consulting Ltd., on behalf of R. Parfitt in conjunction with the subdivision on the parcel legally described as Lot 1, District Lot 33, Newcastle District, and Part of the Bed of the Strait of Georgia, Plan 41309 and designated within the Fish Habitat Protection and the Environmentally Sensitive Features Development Permit Areas be approved subject to the conditions outlined in Schedules No. 1, 2 and 3 of the corresponding staff report and to the notification procedure pursuant to the Local Government Act.

 

                              Development Permit Application with Variances No. 60914 – Veenhof – 4737 Maple Guard Drive – Area ‘H’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Permit with Variance Application No. 60914.

 

                                    That Development Permit with Variances Application No. 60914, to permit the construction of a residential dwelling and attached garage on the property legally described as Lot 4, District Lot 40, Newcastle District, Plan 15818, be approved subject to the conditions outlined in Schedules No. 1 to 4 and notification requirements of the Local Government Act.

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. 90903 - RDN Recreation & Parks Department – Extension Road – Area ‘C’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. 90903.

 

                                    That Development Variance Permit Application No. 90903, submitted by the RDN Recreation and Parks Department, in conjunction with the placement of an information kiosk on the park land located adjacent to Extension Road be approved subject to the conditions of approval set out in Schedules No. 1, 2 and 3 of the staff report and the notification requirements pursuant to the Local Government Act.

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

37-41                      Minutes of the Committee of the Whole meeting held June 9, 2009. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Michael K. Hooper, Nanaimo Airport Commission, re Nanaimo Airport Improvement Project, Phase 2. (All Directors – One Vote)

 

                                    That the correspondence from the Nanaimo Airport Commission regarding the Airport Commission’s application to the Building Canada Fund Communities Component for Phase 2 of the Nanaimo Airport Improvement Project, be received.

 

                              Joan Harrison, City of Nanaimo, re UBCM Resolution Regarding 9-1-1 Call Answer Levy. (All Directors – One Vote)

 

                                    That the correspondence from the City of Nanaimo regarding the Board’s support for the City’s UBCM resolution on a call answer levy for 9-1-1 service, be received.

 

                        CORPORATE ADMINISTRATION SERVICES

 

                        ADMINISTRATION

 

                              Special Occasion License/Special Event Permit - Status Report. (All Directors – One Vote)

 

                                    That the Special Occasion License/Special Event Permit status report be received for information.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              2008 Statement of Financial Information. (All Directors – One Vote)

 

                                    That the 2008 Financial Information Act report be received and approved and be forwarded to the Ministry of Community Development.

 

                              Use of Development Cost Charges in 2008. (All Directors – One Vote)

 

                                    That the report on development cost charges provided under Section 937.01 be received for information.

 

                        DEVELOPMENT SERVICES

 

                        BUILDING & BYLAW

 

                              Property Maintenance Contravention Update – 2128 Minto Avenue – Area ‘A’. (All Directors – One Vote)

 

                                    That the Board receive this report on the outcome of the unsightly premises clean-up resolution for information.

 

                        RECREATION AND PARKS SERVICES

 

                        PARKS

 

                              UBCM Resolution on Regulating and Licensing Off-Road Vehicles. (All Directors – One Vote)

 

                                    That the proposed resolution and backgrounder on licensing and regulation of off-road vehicles be adopted and forwarded to the Union of BC Municipalities for tabling at its September 2009 meeting.

 

                        WATER AND WASTEWATER SERVICES

 

                        WASTEWATER

 

                              Amendment Bylaws No. 1124.07 & No. 889.50 – To Extend the Surfside and Northern Community Sewer Service Areas to include Three Area ‘G’ Properties. (All Directors – One Vote)

 

1.      That “Surfside Sewer Local Service Area Boundary Amendment Bylaw No. 1124.07, 2009” be introduced and read three times.

 

2.      That “Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.50, 2009” be introduced and read three times.

 

                              Amendment Bylaws No. 888.05 & No. 889.51 – To Amend the Apportionment Dates for the Southern and Northern Community Sewer Services. (All Directors – One Vote)

 

1.      That “Southern Community Sewer Local Service Apportionment Amendment Bylaw No. 888.05, 2009” be introduced, read three times and forwarded to the Ministry of Community of Development for approval.

 

2.      That “Northern Community Sewer Local Service Apportionment Amendment Bylaw No. 889.51, 2009” be introduced, read three times and forwarded to the Ministry of Community Development for approval.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              Electoral Area ‘A’ Parks, Recreation and Culture Commission. (All Directors – One Vote)

1.      That the minutes of the Electoral Area ‘A’ Parks, Recreation and Culture Commission meeting held May 20, 2009 be received for information.

 

2.      That the Yellow Point Drama Group be informed that if the Area ‘A’ Recreation and Culture grant funding that they received to purchase a portable storage trailer was not used for the purpose stated in their Grant-in-Aid application, the Regional District requires reimbursement of the $1,500 grant.

 

3.      That the Electoral Area ‘A’ Grant-in-Aid request by South Wellington and Area Community Association (Reiki Level 1 program facility rental) in the amount of $400 be approved.

 

4.      That the Electoral Area ‘A’ Grant-in-Aid request by Cedar Family of Community Schools (camp equipment/supplies) in the amount of $1,500 be approved.

 

5.      That the Electoral Area ‘A’ Grant-in-Aid request from the Cedar Skate Park Association in the amount of $1,500 be denied.

 

                              East Wellington/Pleasant Valley Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the East Wellington/Pleasant Valley Parks and Open Space Advisory Committee meeting held April 7, 2009 be received for information.

 

                              Electoral Area ‘F’ Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Electoral Area ‘F’ Parks and Open Space Advisory Committee meeting held April 20, 2009 be received for information.

 

                              Electoral Area ‘H’ Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

1.      That the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held April  22, 2009 be received for information.

 

2.      That the Area ‘H’ Community Park referred to as “Creekside Park” be changed to “Nile Creek Park.

 

                              Regional Liquid Waste Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Regional Liquid Waste Advisory Committee meeting held May 7, 2009 be received for information.

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                              Nanaimo Airport Improvement Project, Phase 2. (All Directors – One Vote)

 

                                    That the Board support the Nanaimo Airport Improvement Phase 2 Project, subject to the Regional District of Nanaimo obtaining the authority to regulate tree height through agreement with Transport Canada.

 

                              UBCM Resolution Regarding 9-1-1 Call Answer Levy. (All Directors – One Vote)

 

                                    That the Board send the City of Nanaimo a letter of support with respect to the City’s UBCM 9-1-1 call answer levy resolution.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

                              Selection Select Committee.

 

                                    Selection Committee Appointments (verbal). (All Directors – One Vote)

 

          8.           ADMINISTRATOR’S REPORTS

 

42-45                      Amendment Bylaw No. 1385.05 – To Extend the Bow Horn Bay Fire Protection Service Area to include One Area ‘H’ Property. (All Directors – One Vote; All Directors – 2/3)

 

46-63                      Security Issuing Bylaws No. 1571, 1572, 1573 & 1574 – To Advance Funds for the Cedar Sewer Collection System. (All Directors – Weighted Vote; All Directors – 2/3 Weighted)

 

64-88                      Expression of Interest for Oceanside Health Care Facility. (All Directors – One Vote)

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA