REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, APRIL 14, 2009 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area
F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Alternate
Director J. Wilson Town of
Director J. Ruttan City of
Alternate
Director F. Pattje City of
Director L. McNabb City of
Director D. Johnstone City of
Director B. Bestwick City of
Director B. Holdom City of
Alternate
Director M. Unger City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
D. Trudeau Gen.
Mgr. of Transportation & Solid Waste Services
J. Finnie General
Manager of Water & Wastewater Services
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Wilson, Pattje and Unger to the meeting, introduced
Alternate Director Hartman in the audience and welcomed back Adrienne Mercer.
DELEGATIONS
Blain Sepos,
Mr.
Sepos provided an overview of activities and accomplishments in 2008 and
thanked the Board for their support in obtaining Eligible Entities Status.
Russell Tibbles, Fairwinds Community
& Resort, re Sidewalk Function at Fairwinds – Community & Resort.
Mr.
Tibbles presented a visual and verbal summary on the existing sidewalks in the
Fairwinds area and the need for a sidewalk function to bring existing sidewalks
to a safe standard and to extend the current sidewalk network in Fairwinds.
MOVED
Director Holme, SECONDED Director Mayne, that the Board authorize staff to
explore the potential to adopt a sidewalks function, as follows:
1. Participate in a
working group with Fairwinds and Ministry of Transportation, utilizing the
services of a third-party engineer to be retained at Fairwinds’ cost, to:
a) evaluate
the condition of existing sidewalks and estimate the repairs and associated
cost required to address deferred maintenance issues;
b) estimate
ongoing annual maintenance costs (perhaps using $/ft. statistics from nearby
municipalities);
c) objectively
explore the legal and administrative arrangements that have been used by other
unincorporated areas to accomplish the sidewalk function, e.g., Cowichan Valley
RD, Alberni-Clayoquot RD, East Kootenay RD (Panorama Mountain Village), Tofino,
Ucluelet and Saltspring Island; and
d) undertake a risk assessment to understand the practical
magnitude and likelihood of exposure relating to snow removal and other
perceived risks (consider utilizing the MIA database).
2. Prepare
a list of appropriate regulatory powers that are reasonably required for the
purpose of sidewalk maintenance and, in consultation with legal counsel, if/how
such could be procured.
3. Report
back to the Board to advise on the above with supporting financial analysis,
timelines and a plan of action which could be followed subject to direction
from the Board.
CARRIED
Meyers’ Norris Penny, re Auditor’s
Reports.
Ms.
Meryl Chahley provided an overview of the Meyers Norris Penny auditor’s report
and thanked management staff for their assistance in compiling the report.
MINUTES
MOVED
Director Biggemann, SECONDED Director Bestwick, that the minutes of the regular
Committee of the Whole meeting held March 10, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Brian
Hunter, Royal Canadian Mounted Police, re 2009 Funding for Victim Services and
Restorative Justice.
MOVED Director Bartram, SECONDED Director Mayne,
that the correspondence from the Royal Canadian Mounted Police regarding
disbursement of the 2009 funding for Victim Services and Restorative Justice be
received.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Nanaimo
Regional Hospital District – 2008 Audited Financial Statements.
MOVED Director McNabb, SECONDED Director Burnett,
that the report on the 2008 audited financial statements of the Nanaimo
Regional Hospital District be received.
CARRIED
Regional
District of
MOVED Director McNabb, SECONDED Director Johnstone,
that the 2008 Consolidated Financial Statements, associated financial schedules
and Auditors’ Report to the Chief Administrative Officer be received.
CARRIED
Directors’
& Committee Members’ Remuneration & Expenses – 2008 Report.
MOVED Director Holdom, SECONDED Director Burnett,
that the 2008 report on remuneration and expenses for Board and Committee
members be received.
CARRIED
Use
of Reserve Funds for Expansion of Transit & Administration Buildings.
MOVED Director McNabb, SECONDED Director Holme,
that an amount of $1,670,000 be drawn from the Administration Building Reserve
Fund for the Administration building project.
CARRIED
MOVED Director McNabb, SECONDED Director Holme,
that $614,670 be transferred from the Solid Waste Management reserve funds to
the Administration Building Reserve Fund for the purposes of the Administration
building project.
CARRIED
MOVED Director McNabb, SECONDED Director Holme,
that $876,950 be transferred from the Solid Waste Management reserve funds to
the Southern Community Transportation capital reserve fund for the purposes of
the Transit building project.
CARRIED
MOVED Director McNabb, SECONDED Director Holme,
that the amounts transferred from the Solid Waste reserve funds be repaid over
a ten year period with interest charged monthly on a simple declining balance
at a rate equivalent to the rate earned on the Regional District’s consolidated
cash balances.
CARRIED
New
Model for Fire Services Delivery.
MOVED Director Bartram, SECONDED Director McNabb,
that staff arrange a working committee comprised of fire department
representatives and the Directors for Electoral Areas ‘C’, ‘E’, ‘F’, ‘G’ and
‘H’ to review the recommendations from the report titled “Proposed Fire/Rescue
System Model” and provide feedback which the Regional Board can forward to the
UBCM and LGMA.
CARRIED
Seismic
Review of Rural Firehalls.
MOVED Director Young, SECONDED Director Biggemann,
that the Board receive the reports for information only and direct staff to
arrange a meeting(s) with the fire departments to discuss the report
conclusions.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Amendment
Bylaw 787.10 – Building Inspection Service Boundary Extension to Include Area
‘H’ Property.
MOVED Director Bartram, SECONDED Director Rudischer,
that “Regional District of Nanaimo Building Inspection Service Bylaw Amendment
Bylaw No. 787.10, 2009” be introduced and read three times.
CARRIED
Amendment
Bylaw 787.11 – Building Inspection Service Boundary Extension to Include Area
‘H’ Property.
The Chairperson noted that this report has been
deferred at this time.
EMERGENGY
PLANNING
2008
Farmed Animal Mass Carcass Disposal Plan.
MOVED Director Burnett, SECONDED Director McNabb,
that the report and the 2008 Farmed Animal Mass Carcass Disposal Plan be
received for information and that a copy of the report be forwarded to the
Agricultural Advisory Committee for their information.
CARRIED
Hazard
Vulnerability Risk Analysis – 2009 Update.
MOVED Director Bestwick, SECONDED Director McNabb,
that the report and the 2009 Hazard Vulnerability Risk Analysis update be
received for information.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Solid Waste Disposal Service – Regional Landfill Design
& Operations Plan Approval.
MOVED Director Holme,
SECONDED Director Biggemann, that the Board approve the Regional Landfill
Design & Operations Plan for submission to the Ministry of Environment as
an amendment to the Solid Waste Management Plan.
CARRIED
Assessment of New Waste Treatment Technologies – Final
Report.
MOVED Director Holdom,
SECONDED Director Mayne, that the Board receive the Assessment of New Treatment
Technologies Report for information and continue to monitor developments in new
treatment technologies from a cost and technology perspective.
CARRIED
Illegal Dumping Enforcement Program – 2008 Report.
MOVED Director Young,
SECONDED Director Bartram, that the Board receive the 2008 Illegal Dumping
Prevention Program report for information.
CARRIED
Residential Food Waste Collection – Field Test Final Report.
MOVED Director Unger,
SECONDED Director Wilson, that the Board receive the Residential Food Waste
Collection Field Test Final Report for information.
CARRIED
WATER AND WASTEWATER
SERVICES
WATER
Innovative Options & Opportunities for Sustainable Water
Use Study.
MOVED Director Bartram,
SECONDED Director McNabb, that the Board receive the “Innovative Options and
Opportunities for Sustainable Water Use” study for information.
CARRIED
MOVED Director Bartram,
SECONDED Director McNabb, that the Board direct staff to develop an
implementation strategy with budget implications for the proposed initiatives
for the Board’s consideration.
CARRIED
MOVED Director Bartram,
SECONDED Director McNabb, that the Vancouver Island Health Authority Regional
Drinking Water Team 2008 Annual Report be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director McNabb, that the Board support the Regional District’s
continued participation on the Vancouver Island Health Authority Regional
Drinking Water Team.
CARRIED
Convening for Action on
MOVED Director Bartram,
SECONDED Director Bestwick, that the Board receive the report on the summary of
CAVI’s (Convening for Action on
CARRIED
MOVED Director Bartram,
SECONDED Director Bestwick, that the Board continue to support staff participation
in CAVI and attendance at CAVI learning activities associated with promoting
water sustainability.
CARRIED
MOVED Director Holme,
SECONDED Director McNabb, that the Nanoose Peninsula Water System Capital
Planning report be received for information.
CARRIED
MOVED Director Holme,
SECONDED Director McNabb, that the Board direct staff to consider the report
recommendations when developing capital plans for future infrastructure
improvements in the Nanoose Bay Peninsula Water Service Area.
CARRIED
WASTEWATER
Southern Community Sewer Treatment Service – Grant
Application for Third Digester at Greater
MOVED Director Holme,
SECONDED Director Biggemann, that the Board support the grant application made
to the Canada-British Columbia Building Canada Fund, Communities Component for
a third digester at the Greater Nanaimo Pollution Control Centre.
CARRIED
Southern Community Sewer Treatment Service – Award of
Tenders for Cogeneration Equipment at Greater
MOVED Director Holme,
SECONDED Director Burnett, that an equipment procurement contract be awarded to
Esc Corporation to provide a biogas conditioning system for the tendered price
of $624,411.
CARRIED
MOVED Director Holme,
SECONDED Director Burnett, that an equipment procurement contract be awarded to
Waterous Power Systems to provide a cogeneration system for the tendered price
of $950,400.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED
Director Wilson, that the minutes of the District 69 Recreation Commission
meeting held March 19, 2009 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Wilson, that the Memorandum of Cooperation between the
Regional District of Nanaimo and Lighthouse Recreation Commission be approved.
CARRIED
MOVED Director Bartram,
SECONDED Director Wilson, that the revisions to the District 69 Recreation
Grants program be approved as detailed in Appendix 1 of the staff report
“District 69 Recreation Grants Program Review”.
CARRIED
MOVED Director Bartram,
SECONDED Director Wilson, that the current District 69 Recreation Grants
funding allocation of 50% to Youth Grants and 50% to Community Grants be maintained.
CARRIED
Electoral Area ‘A’ Parks,
Recreation and Culture Commission.
MOVED Director Burnett, SECONDED
Director Young, that the minutes of the Electoral Area ‘A’ Parks, Recreation
and Culture Commission meeting held March 11, 2009 be received for information.
CARRIED
Nanoose Bay
Parks and Open Space Advisory Committee.
MOVED Director Holme, SECONDED
Director Bestwick, that the minutes of the
CARRIED
Regional
Liquid Waste Advisory Committee.
MOVED Director Holme, SECONDED
Director Ruttan, that the minutes of the Regional Liquid Waste Advisory
Committee meeting held March 12, 2009 be received for information.
CARRIED
Regional
Solid Waste Advisory Committee.
MOVED Director Biggemann, SECONDED
Director McNabb, that the minutes of the Regional Solid Waste Advisory
Committee meeting held March 19, 2009 be received for information.
CARRIED
MOVED Director Holme, SECONDED
Director McNabb, that the committee supports the Regional Landfill Design and
Operations Plan and that it be submitted to the Ministry of Environment.
CARRIED
Sustainability
Select Committee.
MOVED Director Bartram, SECONDED
Director Holdom, that the minutes of the Sustainability Select Committee
meeting held March 18, 2009 be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Holdom, that the report titled “2009 Progress Report on Implementation
of the Regional Growth Strategy” be received.
CARRIED
MOVED Director Bartram, SECONDED
Director Holdom, that the report “Housing Need Overview”, Phase 1 of the
Regional Housing Affordability Study be received.
CARRIED
MOVED Director Bartram, SECONDED
Director Holdom, that the staff report “Community Emissions Reduction Measures”
be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Holdom, that staff prepare a report on what is needed to undertake a
communications strategy for public awareness and education on green house gas
(GHG) emission reductions (Greensmart).
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:04 PM
CHAIRPERSON