REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Alternate
Director
C. Burger City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
J. Ruttan City
of
Director
D. Johnstone City
of
Director
B. Holdom City
of
Director
J. Kipp City
of
Director
L. McNabb City
of
Director
B. Bestwick City
of
Director
L. Sherry City
of
Also in Attendance:
N.
Avery A/Chief
Administrative Officer
M.
Pearse Senior
Mgr., Corporate Administration
J.
Finnie Gen.
Mgr., Environmental Services
P.
Thorkelsson Gen.
Mgr., Development Services
T.
Osborne Gen.
Mgr., Recreation & Parks
D.
Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N.
Tonn Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Director Burger to the meeting.
DELEGATIONS
Richard Crowley,
Mr.
Crowley provided a brief overview of the Biosphere Foundation, the recent grant
from Environment Canada used in part to open an office in Parksville and their
“New Way Forward” policy. The Board was invited to participate in the Mt.
Arrowsmith Biosphere Foundation strategies, community projects and the upcoming
AGM.
BOARD MINUTES
MOVED
Director Westbroek, SECONDED Director Biggemann, that the minutes of the regular
Board meeting held February 24, 2009 and the Special Board meeting held March
10, 2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Trevor Scott, re Development Variance
Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Trevor
Scott regarding Development Variance Permit Application No. 90821 be received.
CARRIED
Zita Hartman, re Development Variance
Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Zita
Hartman regarding Development Variance Permit Application No. 90821 be
received.
CARRIED
Petition, re Development Variance
Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the petition regarding
Development Variance Permit Application No. 90821 be received.
CARRIED
Pam Robertson & Steve Busswood,
Bed and Breakfast on the Green, re Development Variance Permit Application No.
90901 – J. Hazlewood – 3551 Collingwood Drive – Area ‘E’.
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Pam
Robertson and Steve Busswood regarding Development Variance Permit Application
No. 90901 be received.
CARRIED
Joan Cawood, re Development Variance
Permit Application No. 90901 – J. Hazlewood –
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Joan
Cawood regarding Development Variance Permit Application No. 90901 be received.
CARRIED
Kevin Kruger, Ministry of Community
Development, re RDN Grant Awards.
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from the Ministry
of Community Development advising of RDN approved grants from the Province, be
received.
CARRIED
Rae Blessin, re Development Variance
Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Rae
Blessin regarding Development Variance Permit Application No. 90821 be
received.
CARRIED
Shelagh Gourlay, re Development
Variance Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from
Shelagh Gourlay regarding Development Variance Permit Application No. 90821 be
received.
CARRIED
Mlada Morris, re Development Variance
Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Mlada
Morris regarding Development Variance Permit Application No. 90821 be received.
CARRIED
Trevor Scott, re Development Variance
Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Trevor
Scott regarding Development Variance Permit Application No. 90821 be received.
CARRIED
M. Shakespeare, re Development
Variance Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from M.
Shakespeare regarding Development Variance Permit Application No. 90821 be
received.
CARRIED
Marguerite Suddaby, re Development
Variance Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from
Marguerite Suddaby regarding Development Variance Permit Application No. 90821
be received.
CARRIED
Ken Morgan, re Development Variance Permit
Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Ken
Morgan regarding Development Variance Permit Application No. 90902 be received.
CARRIED
Bruce Otto, re Development Variance
Permit Application
MOVED
Director McNabb, SECONDED Director Burnett, that the correspondence from Bruce
Otto regarding Development Variance Permit Application No. 90902 be received.
CARRIED
UNFINISHED BUSUNESS
BYLAWS
Public Hearing & Third
Report of the Public Hearing held
February 19, 2009 with respect to Bylaw Amendment Bylaw No. 500.347 – Morgan –
1170 Spider Lake Road – Area ‘H’.
MOVED
Director Bartram, SECONDED Director Holme, that the Report of the Public
Hearing containing the Summary of Minutes and Submissions of the Public Hearing
held February 19, 2009 as a result of public notification of “Regional District
of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.347, 2009” be
received.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the conditions as outlined in
Schedule No. 1 be completed by the applicant to the satisfaction of the
Regional District prior to consideration of adoption of Bylaw No. 500.347.
CARRIED
Report of the Public Hearing held
March 9, 2009 with respect to Bylaw Amendment Bylaw No. 500.348 – Signal Road
Pharmacy Ltd. & Walbern Ventures Inc. – Claudet & Prawn Roads – Area
‘E’.
MOVED
Director Holme, SECONDED Director Bartram, that the Report of the Public
Hearing containing the Summary of Minutes and Submissions of the Public Hearing
held March 9, 2009 as a result of public notification of “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.348, 2009” be
received.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that “Regional District of
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the conditions as outlined in
Schedule No. 1 be completed by the applicant to the satisfaction of the
Regional District prior to consideration of adoption of Bylaw No. 500.348.
CARRIED
For Adoption.
Bylaw No. 947.05.
MOVED
Director Holme, SECONDED Director McNabb, that “Fairwinds Sewerage Facilities
Local Service Area Amendment Bylaw No. 947.05, 2009” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director McNabb, that the minutes of the Electoral
Area Planning Committee meeting held March 10, 2009 be received for information.
CARRIED
PLANNING
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development Variance
Permit Application No. 90813 & Request for Relaxation of the Minimum
Frontage Requirement – K & B Scott –
MOVED Director Biggemann, SECONDED Director Bartram, that
Development Variance Permit Application No. 90813 submitted by K & B Scott,
in conjunction with the subdivision on the parcel legally described as Lot A
(DD 3792N) of Lot 1, District Lot 74, Newcastle District (Part of which is
situated in Cameron District), Plan 2002, Except Parts in Plans VIP72673 and
VIP80243 and located at 961 Clarke Road within Electoral Area ‘F’, be approved
subject to the conditions outlined in Schedules No. 1 and 2 of the
corresponding staff report and to the notification requirements pursuant to the
Local Government Act.
CARRIED
Development Variance
Permit Application No. 90821 – F. Crucil & M. Coles –
The Chairperson noted that this application has been
withdrawn.
MOVED Director Burnett, SECONDED Director Young, that the
issue of regulating docks and structures on the foreshore of Electoral Area ‘A’
be referred to the Electoral Area ‘A’ OCP Review Citizens Advisory Committee
for consideration and discussion in accordance with the Electoral Area ‘A’ OCP
Review Terms of Reference.
CARRIED
Development Variance
Permit Application No. 90901 – J. Hazlewood –
MOVED Director Holme, SECONDED Director Bartram, that
Development Variance Permit Application No. 90901 submitted by Jim Hazlewood
for the property legally described as Lot B, District Lot 8, Nanoose District,
Plan VIP77476 be approved subject to Schedules No. 1 to 3 of the staff report
and the notification requirements pursuant to the Local Government Act.
CARRIED
Development Variance
Permit Application No. 90902 – E. Guenther/J. Hazlewood –
MOVED Director Holme, SECONDED Director Bartram, that
Development Variance Permit Application No. 90902 submitted by Jim Hazlewood
for the property legally described as Strata Lot 56, District Lot 78, Nanoose
District, Strata Plan VIS3393 together with an interest in the common property
in proportion to the unit entitlement of the strata lot as shown on form 1 to legalize
the height of an existing dwelling unit with a maximum height of 8.15 metres be
approved subject to Schedules No. 1 to 3 of the staff report and the
notification requirements pursuant to the Local
Government Act.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director McNabb, SECONDED Director Biggemann, that the minutes of
the regular Committee of the Whole meeting held March 10, 2009 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Phil Marchant and Cleone
Ratcliffe, re Outdoor Burning, Area ‘B’.
MOVED Director Rudischer, SECONDED Director Holdom, that the
correspondence from Phil Marchant and Cleone Ratcliffe regarding outdoor
burning in Electoral Area ‘B’ be received.
CARRIED
Tom Campbell, Royal
Canadian Legion, re Request for Remembrance Project Support.
MOVED Director Bartram, SECONDED Director Burger, that the
correspondence from the Royal Canadian Legion requesting the Regional
District’s support for the Legion’s Remembrance Project, be received.
CARRIED
MOVED Director Holme, SECONDED Director Bestwick, that the
correspondence from the Oceanside Tourism Association including their 2008
fourth quarter progress report, be received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
Renewal of
Property Management Services Contract – DTZ Barnicke.
MOVED Director McNabb, SECONDED Director Ruttan, that the Board renew
its property management services contract with DTZ Barnicke for a further two
year term expiring in March 2011.
CARRIED
Grants-in-Aid
Advisory Committee.
MOVED Director Young, SECONDED Director Burnett, that the Grants-in-Aid
Policy No. A1.28 be approved with the amendments as presented.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that the Grants-in-Aid
Advisory Committee Terms of Reference be approved as presented.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Operating
Results to December 31, 2008.
MOVED Director McNabb, SECONDED Director Burnett, that the summary
report of financial results from operations to December 31, 2008 be received
for information.
CARRIED
Drinking
Water & Watershed Protection Service – Towns for Tomorrow Grant Utilization.
MOVED Director Bartram, SECONDED Director McNabb, that the modified
2009 Drinking Water and Watershed Protection tax requisition be reduced by
$53,125 to $425,395.
CARRIED
Bylaw No.
1570 – Regional District of Nanaimo 2009 to 2013 Financial Plan.
MOVED Director Holdom, SECONDED Director Bartram, that “2009 to 2013
Financial Plan Bylaw No. 1570, 2009” be introduced and read three times.
CARRIED
MOVED Director Holdom, SECONDED Director Kipp, that the Administrator’s
Report entitled “Final 2009 Budget Amendments and Financial Plan Bylaw No.
1570” be received for information.
CARRIED
MOVED Director Holdom, SECONDED Director Bartram, that “2009 to 2013
Financial Plan Bylaw No. 1570, 2009” be amended at third reading by replacing
Schedules A, C, D and E as attached to the staff report.
CARRIED
MOVED Director Holdom, SECONDED Director Bartram, that “2009 to 2013
Financial Plan Bylaw No. 1570, 2009” be adopted.
CARRIED
2009
Parcel Tax Rate Bylaws.
Bylaw No.
1567 – Water Services Parcel Tax Rates.
MOVED Director Kipp, SECONDED Director Westbroek, that “Water Services
Parcel Tax Rates Bylaw No. 1567, 2009” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that “Water
Services Parcel Tax Rates Bylaw No. 1567, 2009” be adopted.
CARRIED
Bylaw No.
1568 – Sewer Services Parcel Tax Rates.
MOVED Director Kipp, SECONDED Director Westbroek, that “Sewer Services
Parcel Tax Rates Bylaw No. 1568, 2009” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that “Sewer
Services Parcel Tax Rates Bylaw No. 1568, 2009” be adopted.
CARRIED
Bylaw No.
1569 – Fire Protection Services Parcel Tax Rates.
MOVED Director Kipp, SECONDED Director Westbroek, that “Fire Protection
Services Parcel Tax Rates Bylaw No. 1569, 2009” be introduced and read three
times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that “Fire
Protection Services Parcel Tax Rates Bylaw No. 1569, 2009” be adopted.
CARRIED
Amendment
Bylaw No. 1336.06 – Driftwood Water Service Parcel Tax Rate.
MOVED Director Kipp, SECONDED Director Westbroek, that “Driftwood Water
Supply Service Area Parcel Tax Rate Amendment Bylaw No. 1336.06, 2009” be
introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that “Driftwood
Water Supply Service Area Parcel Tax Rate Amendment Bylaw No. 1336.06, 2009” be
adopted.
CARRIED
Amendment
Bylaw No. 1483.03 – Barclay Crescent Sewer Service Parcel Tax Rate.
MOVED Director Kipp, SECONDED Director Westbroek, that “Barclay
Crescent Sewer Service Area Parcel Tax Rate Amendment Bylaw No. 1483.03, 2009”
be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that “Barclay
Crescent Sewer Service Area Parcel Tax Rate Amendment Bylaw No. 1483.03, 2009”
be adopted.
CARRIED
Amendment
Bylaw No. 1525.01 – Crime Prevention and Community Justice Support Service
Parcel Tax Rates.
MOVED Director Kipp, SECONDED Director Westbroek, that “Crime
Prevention and Community Justice Support Service Parcel Tax Rates Bylaw No.
1525.01, 2009” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that “Crime
Prevention and Community Justice Support Service Parcel Tax Rates Bylaw No.
1525.01, 2009” be adopted.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Property
Maintenance Contravention – 2128 Minto Avenue – Area ‘A’.
MOVED Director Burnett, SECONDED Director Young, that should this
matter not be rectified by March 24, 2009, pursuant to “Regional District of
Nanaimo Unsightly Premises Regulatory Bylaw No. 1073, 1996”, the Board directs
the owner to remove from the premises those items as set out in the attached
Resolution within fourteen (14) days, or the work will be undertaken by the Regional
District of Nanaimo’s agents at the owner’s cost.
CARRIED
EMERGENCY PLANNING
Use of RDN
Transit Buses During an Emergency or Disaster.
MOVED Director McNabb, SECONDED Director Johnstone, that the Use of
Transit Buses During an Emergency or Disaster Policy be approved.
CARRIED
MOVED Director McNabb, SECONDED Director Ruttan, that the updated
Policy be included in the RDN Emergency Plan and distributed to stakeholder
groups.
CARRIED
TRANSPORTATION AND SOLID WASTE
SERVICES
TRANSPORTATION
2009 Transit
Expansion Update.
MOVED Director McNabb, SECONDED
Director Burnett, that the report on the 2009 Transit expansion be received for
information and that staff reduce the Transit budget by $48,000.
CARRIED
SOLID WASTE
Amendment
Bylaw No. 1531.01 – Solid Waste Management Regulation.
MOVED Director Holme, SECONDED
Director Bestwick, that “Regional District of Nanaimo Solid Waste Management
Regulation Amendment Bylaw No. 1531.01, 2009” be introduced and read three
times.
CARRIED
MOVED Director Holme, SECONDED
Director Bestwick, that “Regional District of Nanaimo Solid Waste Management
Regulation Amendment Bylaw No. 1531.01, 2009” be adopted.
CARRIED
Amendment
Bylaw No. 1009.12 – Garbage and Recyclable Materials Collection Rates.
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo Garbage and Recyclable
Materials Collection Rates Amendment Bylaw No. 1009.12, 2009” be introduced and
read three times.
CARRIED
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo Garbage and Recyclable
Materials Collection Rates Amendment Bylaw No. 1009.12, 2009” be adopted.
CARRIED
WATER AND WASTEWATER SERVICES
WATER
Nanoose Bulk
Water Pump Station – Use of Development Cost Charge Funds.
MOVED Director Holme, SECONDED
Director Biggemann, that Nanoose Bay Bulk Water Development Cost Charge funds
in an amount to $345,000 be allocated to the Nanoose Bay Bulk Water Pump
Station Project.
CARRIED
2009 Water
User Rate Amendment Bylaws.
Amendment
Bylaw No. 1468.04 – Nanoose Bay Peninsula Water Service.
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo Nanoose Bay Peninsula Water
Supply Service Area Regulations and Rates Amendment Bylaw No. 1468.04, 2009” be
introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Johnstone, that “Regional District of Nanaimo Nanoose Bay Peninsula
Water Supply Service Area Regulations and Rates Amendment Bylaw No. 1468.04,
2009” be adopted.
CARRIED
Amendment
Bylaw No. 619.15 – French Creek Water Service.
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo French Creek Water Supply
Local Service Area Regulations and Rates Amendment Bylaw No. 619.15, 2009” be
introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Johnstone, that “Regional District of Nanaimo French Creek Water
Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.15,
2009” be adopted.
CARRIED
Amendment
Bylaw No. 1172.09 – San Pareil Water Service.
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo San Pareil Specified Area
Water Regulations and Rates Amendment Bylaw No. 1172.09, 2009” be introduced
for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Johnstone, that “Regional District of Nanaimo San Pareil Specified
Area Water Regulations and Rates Amendment Bylaw No. 1172.09, 2009” be adopted.
CARRIED
Amendment
Bylaw No. 1383.05 – Englishman River Water Service.
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo Englishman River Specified
Area Water Regulations and Rates Amendment Bylaw No. 1383.05, 2009” be
introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Johnstone, that “Regional District of Nanaimo Englishman River
Specified Area Water Regulations and Rates Amendment Bylaw No. 1383.05, 2009”
be adopted.
CARRIED
Amendment
Bylaw No. 700.16 – Surfside Properties Water Service.
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo Surfside Properties
Specified Area Water Regulations and Rates Amendment Bylaw No. 700.16, 2009” be
introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Johnstone, that “Regional District of Nanaimo Surfside Properties
Specified Area Water Regulations and Rates Amendment Bylaw No. 700.16, 2009” be
adopted.
CARRIED
Amendment
Bylaw No. 1434.04 – Melrose Water Service.
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo Melrose Specified Area
Water Regulations and Rates Amendment Bylaw No. 1434.04, 2009” be introduced
for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Johnstone, that “Regional District of Nanaimo Melrose Specified Area
Water Regulations and Rates Amendment Bylaw No. 1434.04, 2009” be adopted.
CARRIED
Amendment
Bylaw No. 1097.11 – Decourcey Water Service.
MOVED Director Holme, SECONDED
Director McNabb, that “Regional District of Nanaimo Decourcey Water Supply
Local Service Area Regulations and Rates Amendment Bylaw No. 1097.11, 2009” be
introduced for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Johnstone, that “Regional District of Nanaimo Decourcey Water Supply
Local Service Area Regulations and Rates Amendment Bylaw No. 1097.11, 2009” be
adopted.
CARRIED
2009 Sewer
User Rate Amendment Bylaws.
Amendment
Bylaw No. 1241.05 – Surfside Sewer Service.
MOVED Director Holme, SECONDED
Director Bestwick, that “Regional District of Nanaimo Surfside Sewer User Rates
and Regulations Amendment Bylaw No. 1241.05, 2009” be introduced for three
readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Bestwick, that “Regional District of Nanaimo Surfside Sewer User Rates
and Regulations Amendment Bylaw No. 1241.05, 2009” be adopted.
CARRIED
Amendment
Bylaw No. 765.13 – Fairwinds Sewer Service.
MOVED Director Holme, SECONDED
Director Bestwick, that “Regional District of Nanaimo Fairwinds Sewerage
Facilities Specified Area Rates Amendment Bylaw No. 765.13, 2009” be introduced
for three readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Bestwick, that “Regional District of Nanaimo Fairwinds Sewerage
Facilities Specified Area Rates Amendment Bylaw No. 765.13, 2009” be adopted.
CARRIED
Amendment
Bylaw No. 422.16 – French Creek Sewer Service.
MOVED Director Holme, SECONDED
Director Bestwick, that “Regional District of Nanaimo French Creek Sewer Rates
and Regulation Amendment Bylaw No. 422.16, 2009” be introduced for three
readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Bestwick, that “Regional District of Nanaimo French Creek Sewer Rates
and Regulation Amendment Bylaw No. 422.16, 2009” be adopted.
CARRIED
Amendment
Bylaw No. 1472.04 – Barclay Crescent Sewer Service.
MOVED Director Holme, SECONDED
Director Bestwick, that “Regional District of Nanaimo Barclay Crescent Rates
and Regulation Amendment Bylaw No. 1472.04, 2009” be introduced for three
readings.
CARRIED
MOVED Director McNabb, SECONDED
Director Bestwick, that “Regional District of Nanaimo Barclay Crescent Rates
and Regulation Amendment Bylaw No. 1472.04, 2009” be adopted.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Burger, that
the minutes of the District 69 Recreation Commission meeting held February 19,
2009 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the Board approve the following Youth Grants:
Ballenas
Secondary School Dry Grad Committee – entertainment & rental costs $ 1,250
Kwalikum
Secondary School Dry Grad Committee – event expenses 1,250
Oceanside
Community Arts Council – World Music Program 1,300
Oceanside
Minor Hockey Association – female hockey program 2,950
Qualicum
Beach Fire Dept – Youth Fire Camp 1,500
Ravensong
Aquatic Club – pool rental 2,500
CARRIED
MOVED Director Bartram, SECONDED
Director Westbroek, that the Board approve the following Community Grants:
Errington
Therapeutic Riding Assoc – program expenses & equipment $ 1,500
Lighthouse
Recreation Commission – program costs 2,500
Oceanside
Track & Field Club – facility improvements & equipment 1,000
Parksville
Pirates Senior Ball Team – uniforms & equipment 600
Parksville
Seniors Activity & Drop-in Centre 269
Parksville
Seniors Athletic Group – softball equipment 2,500
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that staff be requested to investigate the cost of the preparation and the
staff implications involved in the development of a District 69 Parks and Trail
Guide, including parks and trails in the City of Parksville, the Town of
Qualicum Beach and Electoral Areas ‘E’, ‘F’, ‘G’ and ‘H’.
CARRIED
East Wellington/Pleasant
Valley Parks and Open Space Advisory Committee.
MOVED Director Young, SECONDED Director Burnett, that the
minutes of the East Wellington/Pleasant Valley Parks and Open Space Advisory
Committee meeting held January 26, 2009 be received for information.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that the
following recommendation be received by the Board for consideration as part of
the 2009 Budget and Five Year Financial Plan deliberation process:
That the Electoral Area ‘C’ (Defined ‘D’) Community
Parks Function Budget be approved as amended with the addition of $5,000 for
development costs for Meadow Drive Community Park.
CARRIED
Electoral Area ‘G’ Parks and Open
Space Advisory Committee.
MOVED
Director Burnett, SECONDED Director McNabb, that the minutes of the Electoral
Area ‘G’ Parks and Open Space Advisory Committee meeting held January 15, 2009
be received for information.
CARRIED
MOVED
Director Burnett, SECONDED Director Holdom, that inappropriate use and
operation of ATV’s in public parks and trails which is a public safety concern
and causing damage to public lands be referred to the Union of BC
Municipalities for consideration and action.
CARRIED
Sustainability Select Committee.
MOVED
Director Bartram, SECONDED Director Holdom, that the minutes of the
Sustainability Select Committee meeting held February 18, 2009 be received for
information.
CARRIED
MOVED
Director Bartram, SECONDED Director Holdom, that the staff report entitled
“Regional Benefits of Green Building” be received, and that staff be directed
to continue with the research projects outlined in the Green Building Action Plan
and that staff investigate the development of a communications strategy to
effectively explain the benefits of building green and to foster an
understanding and acceptance with the community for achieving green building
targets.
CARRIED
MOVED
Director Bartram, SECONDED Director Kipp, that the staff report entitled
“Hamilton Marsh & French Creek Proposal, Island Timberlands” be received
for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Kipp, that the staff report entitled
“Carbon Neutral Operations and the Climate Action Revenue Incentive Program” be
received for information and that the RDN Sustainability Coordinator make a
presentation on Carbon Neutral Operations at the upcoming Board Seminar for
Strategic Planning.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Request for Remembrance Project –
Royal Canadian Legion.
MOVED
Director Bartram, SECONDED Director Young, that the Board purchase a ½ page
full colour advertisement space in the “Military Service Recognition Book” in
support of the Royal Canadian Legion’s remembrance project.
CARRIED
ADMINISTRATOR’S REPORTS
District 68 Search & Rescue
Service – Lease of Property for Nanaimo Search & Rescue Society.
MOVED Director Kipp, SECONDED Director McNabb, that the Chairperson and
Senior Manager, Corporate Administration be authorized to execute a lease for a
portion of the premises located at 195 Fourth Street in the City of Nanaimo, as
presented covering an initial five year period from February 1, 2009 to
February 1, 2014.
CARRIED
District
68 Search & Rescue Service – Sublease of Property for Nanaimo Search &
Rescue Society.
MOVED Director Sherry, SECONDED Director Kipp, that the Chairperson and
Senior Manager, Corporate Administration be authorized to execute a sub lease
with the Nanaimo Search & Rescue Society for a portion of the premises
located at 195 Fourth Street in the City of Nanaimo for an initial five year
period from February 1, 2009 to February 1, 2014, as presented.
CARRIED
City of Nanaimo – Request for Urban
Containment Boundary Amendment.
MOVED
Director Holdom, SECONDED Director Bestwick, that the Regional District of
Nanaimo Board endorse the proposed change to the City of Nanaimo Urban
Containment Boundary and that the maps in Regional Growth Strategy be updated
at the next available opportunity to reflect this change.
CARRIED
MOVED
Director Holdom, SECONDED Director Bestwick, that staff be directed to provide
a letter to the City of Nanaimo indicating the Board’s decision.
CARRIED
NEW BUSINESS
Drinking Water Protection Advisory
Committee Terms of Reference.
MOVED
Director Bartram, SECONDED Director Burger, that the Drinking Water Protection
Advisory Committee Terms of Reference be amended to increase the Forest
Industry membership from one to two members and that a member from the Academic
Community with a focus on water governance and sustainability issues be added
to the committee membership.
CARRIED
NOTICE OF MOTION
Letter to Ministry of Transportation
to Address Safety Concerns at Spruston Road and Trans-Canada Highway.
MOVED
Director Burnett, SECONDED Director Young, that a letter be sent to the
Ministry of Transportation that addresses the RDN Board’s concern about the
accidents that have occurred on the Island Highway near the Spruston Road intersection
and request the Ministry of Transportation to take immediate action to improve
the safety for drivers at this intersection and on this stretch of the Island
Highway; and further that the Board request Ministry of Transportation proceed
with a long term solution that addresses all the intersections along the
corridor from Cassidy Pub to Timberlands Road.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Section 90(1)(g) of
the Community Charter the Board
proceed to an In Camera meeting to consider items related to legal issues.
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:59 PM