REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
L. McNabb Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Alternate
Director
F. Van Eynde Electoral
Area E
Director
L. Biggemann Electoral
Area F
Alternate
Director
L. Derkach Electoral
Area G
Director
D. Bartram Electoral
Area H
Director
E. Mayne City
of
Alternate
Director
J. Wilson Town
of
Alternate
Director
B. Dempsey District
of Lantzville
Alternate
Director
M. Unger City
of
Director
D. Johnstone City
of
Director
B. Holdom City
of
Director
J. Kipp City
of
Director
B. Bestwick City
of
Director
L. Sherry City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Mgr., Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
J.
Finnie Gen.
Mgr., Environmental Services
P.
Thorkelsson Gen.
Mgr., Development Services
T.
Osborne Gen.
Mgr., Recreation & Parks
D.
Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N.
Tonn Recording
Secretary
CALL TO ORDER
The
Senior Manager, Corporate Administration, welcomed Alternate Directors Van
Eynde, Derkach, Wilson, Dempsey and Unger to the meeting.
DELEGATIONS
Neil Westmacott, re Zoning Amendment
Application No. ZA0705 – Signal Road Pharmacy Ltd. & Walbern Ventures Inc.
– Claudet & Prawn Roads – Area ‘E’.
Mr.
Westmacott raised his concerns regarding the placement of the driveway for the
proposed subdivision with respect to the aesthetics and the possible pooling of
run-off water in the low lying areas. Mr. Westmacott asked that staff consider
the possibility of positioning the driveway from the proposed road across to
the proposed home site.
Bob Gougeon, re Zoning Amendment
Application No. ZA0705 – Signal Road Pharmacy Ltd. & Walbern Ventures Inc.
– Claudet & Prawn Roads – Area ‘E’.
Mr.
Gougeon commended the applicant for recent changes to the subdivision plan and
raised concerns with the proposed designation of a 10 meter wide vegetation
retention area paralleling the back of the property. Mr. Gougeon requested that the Board consider
removal of the designation, to allow for future tree removal.
BOARD MINUTES
MOVED
Director Bartram, SECONDED Director Sherry, that the minutes of the regular Board
meeting held January 27, 2009 and the Special Board meeting held February 10,
2009 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Bernice Hannam,
MOVED
Director Bartram, SECONDED Director Sherry, that the correspondence from School
District No. 69 (Qualicum) appointing Bill Preston, representative, and Eve
Flynn, alternate representative to the District 69 Recreation Commission, be
received.
CARRIED
Phil Marchant, re Property Taxes.
MOVED
Director Bartram, SECONDED Director Sherry, that the correspondence from Phil
Marchant regarding possible increases to property taxes for 2009, be received.
CARRIED
Elizabeth Harrison, BC Ferry
Authority, re Appointment to the BC Ferry Authority Board of Directors.
MOVED
Director Bartram, SECONDED Director Sherry, that the correspondence from the BC
Ferry Authority appointing two new members to the BC Ferry Authority Board of
Directors be received.
CARRIED
Jean Pepin, VIA Rail
MOVED
Director Bartram, SECONDED Director Sherry, that the correspondence from VIA
Rail
CARRIED
UNFINISHED BUSUNESS
BYLAWS
For Adoption.
Bylaw No. 1442.02.
MOVED
Director Johnstone, SECONDED Director Bartram, that “Northern Community Sewer
Service Area Development Cost Charges Amendment Bylaw No. 1442.02, 2009” be
adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Burnett, that the minutes of the Electoral
Area Planning Committee meeting held February 10, 2009 be received for
information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment
Application No. ZA0705 – Signal Road Pharmacy Ltd. & Walbern Ventures Inc.
– Claudet & Prawn Roads – Area ‘E’.
MOVED Director Van Eynde, SECONDED Director Young, that the
minutes of the Public Information meeting held on October 1, 2008 be received.
CARRIED
MOVED Director Van Eynde, SECONDED Director Young, that
Zoning Amendment Application No. ZA0705 as submitted by Sims Associates, BCLS,
on behalf of Signal Road Pharmacy Ltd. (an Alberta Company) and Walbern
Ventures Inc., Inc. No. A58712 to rezone Lot 1, District Lot 84, Nanoose
District, Plan 47545 from Rural 5 Subdivision District ‘D’ (RU5D) and Lot 2,
Plan 47545, and Lot A, Plan VIP80224, both of District Lot 84, Nanoose
District, from Resource Management 3 Subdivision District B (RM3B) to Rural 10
(RU10) Subdivision District ‘Z’ (No Further Subdivision) be approved to proceed
to public hearing subject to the conditions included in Schedule No. 1.
CARRIED
MOVED Director Van Eynde, SECONDED Director Young, that
“Regional District of
CARRIED
MOVED Director Van Eynde, SECONDED Director Young, that “Regional
District of
CARRIED
MOVED Director Van Eynde, SECONDED Director Young, that the
Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw No. 500.348, 2009” be delegated to Director Holme or his
alternate.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit
Application No. 60846 – Reid –
MOVED Director Bartram, SECONDED Director Van Eynde, that
Development Permit No. 60846 submitted by Helen Sims of Fern Road Consulting
Ltd. for the development of two residential lots within the Hazard Lands
Development Permit Area for the parcel legally described as Lot A, District Lot
73, Newcastle District, Plan 14420 be approved, subject to the conditions
outlined in Schedule No. 1.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS WITH VARIANCE
Development Permit with
Variances Application No. 60901 – Brown/Reynolds –
MOVED Director Burnett, SECONDED Director Bartram, that
Development Permit with Variances Application No. 60901, to legalize the siting
of an existing garage on the property legally described as Lot 3, Section 16,
Range 8, Cranberry District, Plan 25384, be approved subject to the conditions
outlined in Schedules No. 1 to 4 and the notification requirements of the Local Government Act.
CARRIED
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development Variance
Permit Application No. 90817 – Dubyna –
MOVED Director Young, SECONDED Director Burnett, that
Development Variance Permit Application No. 90817 submitted by JE Anderson,
BCLS, on behalf of R. Dubyna, in conjunction with the parcel legally described
as Parcel A (DD 9237N) of Section 13, Range 5, Mountain District With
Exceptions be approved subject to the conditions outlined in Schedules No. 1
and 2 of the corresponding staff report and to the notification procedure
pursuant to the Local Government Act.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Holdom, SECONDED Director Young, that the minutes of the Special
Committee of the Whole meeting held February 3, 2009 and the regular Committee
of the Whole meeting held February 10, 2009 be received for information.
CARRIED
CORPORATE ADMINISTRATION SERVICES
2009
Departmental Work Plans.
MOVED Director Bartram, SECONDED Director Rudischer, that the Board
receive, for information, the department work plans for 2009.
CARRIED
Snuneymuxw
First Nations Protocol Agreement.
MOVED Director Holdom, SECONDED Director Kipp, that the Protocol
Agreement between the Snuneymuxw First Nations and the Regional District of
Nanaimo be approved as presented.
CARRIED
MOVED Director Holdom, SECONDED Director Kipp, that the Protocol
Agreement Working Group Terms of Reference be approved as presented.
CARRIED
MOVED Director Holdom, SECONDED Director Kipp, that Katherine Gordon be
contracted on a per meeting basis to provide facilitation and administrative
support to the Protocol Agreement Working Group.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
2009
Proposed Budget Overview.
MOVED Director Bartram, SECONDED Director Burnett, that the 2009
proposed budget be received as presented with amendments as approved at the
February 3, 2009 Special Committee of the Whole meeting.
CARRIED
Amendment
Bylaw No. 1385.04 –
MOVED Director Bartram, SECONDED Director Derkach, that “Bow Horn Bay
Fire Protection Local Service Area Amendment Bylaw No. 1385.04, 2009” be
introduced, read three times and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
Bylaw No.
1557 – To Establish Development Cost Charges for the
MOVED Director Bartram, SECONDED Director Van Eynde, that “Barclay
Crescent Sewer Service Area Development Cost Charges Bylaw No. 1557, 2009” be
introduced for first and second readings and be sent forward for public
consultation.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Property
Maintenance Contravention –
MOVED Director Young, SECONDED Director Burnett, that should this
matter not be rectified by March 31, 2009 pursuant to “Unsightly Premises
Regulatory Bylaw No. 1073, 1996”, the Board direct the owners of the
above-noted property to remove from the premises those items set out in the
attached resolution within fourteen (14) days, or the work will be undertaken
by the Regional District of Nanaimo’s agents at the owner’s cost.
CARRIED
PLANNING
Offer of
MOVED Director Young, SECONDED Director Burnett, that the offer of park
land dedication in exchange for support of a two lot subdivision in conjunction
with the parcel legally described as Lot 14, Section 14, Range 4, Mountain
District, Plan VIP80079 be declined.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that staff be directed
to prepare a letter advising the Provincial Agricultural Land Commission that
the Regional District of Nanaimo according to Board policy, does not have any
comment regarding the agricultural viability of the property located at 3210
Jingle Pot Road.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that the Regional District
is not accepting the property owner’s offer of park land in relation to this
property which is currently protected through a 30 metre no removal of
vegetation covenant registered on the subject property.
CARRIED
RECREATION AND PARKS SERVICES
PARKS
Land
Acquisition Process – Policy A1.21.
MOVED Director Bartram, SECONDED
Director Rudischer, that the Land Acquisition Process Policy A1.21 be adopted
as revised in Appendix 1.
CARRIED
Electoral
MOVED Director Bartram, SECONDED
Director Van Eynde, that the revised Terms of References as shown in Appendix I
for the following
·
East Wellington/Pleasant Valley
·
·
Electoral Area ‘F’
·
Electoral Area ‘G’
·
Electoral Area ‘H’
CARRIED
MOVED Director Bartram, SECONDED
Director Van Eynde, that the Terms of Reference for the Electoral Area ‘B’
Parks and Open Space Advisory Committee as shown in Appendix II be approved.
CARRIED
TRANSPORTATION AND SOLID WASTE
SERVICES
SOLID WASTE
Solid Waste
Management Service – Reserve Fund Expenditure re
MOVED Director Bestwick, SECONDED
Director Sherry, that the Board approve the release of up to $2.75 million from
the Solid Waste Management reserve fund for the retrofit, redevelopment and
expansion of the Church Road Transfer Station.
CARRIED
Electoral
Area ‘H’ Pilot Yard Waste Program – Progress Report.
MOVED Director Bartram, SECONDED
Director Johnstone, that the Board continue the pilot yard waste drop-off
program in Electoral Area ‘H’ and implement one more two day drop-off event in
2009.
CARRIED
WATER AND WASTEWATER SERVICES
WASTEWATER
2009 Water
& Sewer Infrastructure Study Grant Applications.
MOVED Director Bartram, SECONDED
Director Kipp, that the Board support applications to the Ministry of Community
Development for Infrastructure Planning (Study) Grant applications for the
following Water and Wastewater Services program initiatives:
Wastewater Services Department
1. Forcemains
and Interceptor Lines Capital Asset Management Project
2. Nanoose
Pollution Control Centre Upgrade and Expansion Plan
3. Biosolids
Management Strategy
4. Inflow
and Infiltration Study
5. Source
Control Management Study
6. Septic
Maintenance Program
Water Services Department
1. Water
Well Safety Program
2. Water
Conservation Plans
3. Incentive
Programs
4. Team
WaterSmart Education Outreach Program
5. Compilation
and Mapping of Existing Groundwater & Surface Water Data
6. Web
Site Development
7. Educational
Video Streaming Project
8. San
Pareil Pump Station and Reservoir Upgrade Pre-Design
CARRIED
WATER
Amendment
Bylaw No. 947.05 – Fairwinds Sewer Service Boundary Extension.
MOVED Director Van Eynde, SECONDED
Director Holdom, that “Fairwinds Sewerage Facilities Local Service Area
Amendment Bylaw No. 947.05, 2009” be introduced and read three times.
CARRIED
Surfside
Sewer Service – Petition Results for Proposed Boundary Extension.
MOVED Director Bartram, SECONDED
Director Derkach, that the staff report on the petition results for the
proposed Surfside Sanitary Sewer Service Area expansion be received for
information and that staff be directed to consult with the two property owner
groups who may be in favour of a service area expansion and to report back to
the Board accordingly.
CARRIED
Surfside
Water – Service – Reserve Fund Expenditure.
MOVED Director Bartram, SECONDED
Director Derkach, that up to $12,500 of the Surfside Water Service Area reserve
funds be utilized for the purposes of purchasing and installing a back-up power
generator.
CARRIED
San Pareil
Water Service – Security Issuing Bylaw Drawdown.
MOVED Director Bartram, SECONDED
Director Dempsey, that a drawdown of up to $30,000 from “Regional District of
Nanaimo (San Pareil Water Service) Security Issuing Bylaw No. 1395, 2004” for
the pre-design of pump station, reservoir and on-site distribution piping
upgrades be approved.
CARRIED
Nanoose Bay
Peninsula Water Service – Reserve Fund Expenditure.
MOVED Director Van Eynde, SECONDED
Director Unger, that existing reserve funds in place for the Madrona,
Fairwinds, West Bay, Nanoose and Arbutus Water Service Areas be utilized for
the purposes of upgrading three system well pumps and for the completion and
connection of the Claudet Road well in order to improve water supply capacity
and distribution integrity in the Nanoose Bay Peninsula Water Service Area.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Wilson, that
the minutes of the District 69 Recreation Commission meeting held January 22,
2009 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Wilson, that
staff be directed to undertake a review of the District 69 Recreation
Commission Grant in Aid Program to be presented at the March 2009 Commission
meeting.
CARRIED
MOVED Director Bartram, SECONDED Director Wilson, that
an extension to the Track and Field Facility Feasibility Study be approved
through to June 30, 2009 as funded by the UBCM School Connections Program and
that the scope of the study be broadened to include exploration of potential
sites for an outdoor sports complex as identified in the 2006 Recreation
Services Master Plan.
CARRIED
MOVED Director Bartram, SECONDED Director Wilson, that
the District 69 School District representative to the District 69 Recreation
Commission and one other commission member be appointed to the Track and Field
Feasibility Study Committee.
CARRIED
MOVED Director Bartram, SECONDED Director Wilson, that
Commissioner Patterson be appointed to the Track and Field Feasibility Study
Committee as the second District 69 Recreation Commission representative.
CARRIED
Electoral Area ‘H’ Parks
and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Young, that the
minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee
meeting held January 21, 2009 be received for information.
CARRIED
Regional Solid Waste Advisory
Committee.
MOVED
Director Burnett, SECONDED Director Sherry, that the minutes of the Regional
Solid Waste Advisory Committee meeting held January 15, 2009 be received for
information.
CARRIED
Regional Parks & Trails Advisory
Committee.
MOVED
Director Van Eynde, SECONDED Director Young, that the minutes of the Regional
Parks & Trails Advisory Committee meeting held January 21, 2009 be received
for information.
CARRIED
MOVED
Director Van Eynde, SECONDED Director Young, that the request for funding from
the Friends of Morden Mine Society for $4,000 be approved and staff be directed
to enter into a funding agreement with the Friends of Morden Mine for the
Society to undertake a strategic plan for the Morden Mine site in collaboration
with the Regional District and BC Parks.
CARRIED
MOVED
Director Van Eynde, SECONDED Director Young, that the following recommendation
be received by the Board for consideration as part of the 2009 Budget and Five
Year Financial Plan deliberation process:
That the Regional Parks and
Trails Function Budget be approved as presented.
CARRIED
Transit Select Committee.
MOVED
Director Holdom, SECONDED Director Burnett, that the minutes of the Transit
Select Committee meeting held January 22, 2009 be received for information.
CARRIED
MOVED
Director Holdom, SECONDED Director Burnett, that the RDN support in principle a
gas tax in the Nanaimo Regional Transit System service area that would reduce
the need for residential taxes for transit and that RDN staff work with BC
Transit and Ministry of Transportation staff to explore alternative funding
methods for the Nanaimo Regional Transit System.
CARRIED
MOVED
Director Holdom, SECONDED Director Young, that a letter be sent to Don Buchner,
Executive Director, Wheels for Wellness Society, encouraging the Society to
explore ways to raise awareness of financial problems and increase contributions.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Diversion of Wood Waste.
MOVED
Director Bartram, SECONDED Director Young, that staff prepare a report on the
implications of diverting waste and the opportunities that are available
through private recycling businesses; and further that the report be forwarded
to the Regional Solid Waste Advisory Committee for their input and then forwarded
to the Committee of the Whole.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING
AND SELECT COMMITTEE REPORTS
Sustainability Select Committee.
MOVED
Director Burnett, SECONDED Director Johnstone, that the minutes of the
Sustainability Select Committee meeting held January 21, 2009 be received for
information.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the Regional Growth Strategies
Review Interim Update report be received and that staff be directed to proceed
as outlined in the Summary/Conclusion of the report.
CARRIED
MOVED
Director Burnett, SECONDED Director Sherry, that the name of the Regional
Growth Strategy be changed to better reflect the broader range of
sustainability topics that will be included in the new document.
CARRIED
Selection Select Committee.
Nanoose Bay
Parks & Open Space Advisory Committee.
MOVED
Director Bartram, SECONDED Director Van Eynde, that Gabrielle Cartlidge and
Stephen Watson be appointed to the Nanoose Bay Parks & Open Space Advisory
Committee for a term ending December 31, 2010.
CARRIED
Electoral
Area ‘A’ Parks, Recreation & Culture Commission.
MOVED
Director Bartram, SECONDED Director Burnett, that Lynette Aldcroft, Dave Flynn
and Ryan Rangno be appointed to the Electoral Area ‘A’ Parks, Recreation &
Culture Commission for a term ending December 31, 2009.
CARRIED
MOVED
Director Bartram, SECONDED Director Burnett, that Shelagh Gourley, Krista
Seggie, Kerri-Lynne Wilson and Shannon Wilson be appointed to the Electoral
Area ‘A’ Parks, Recreation & Culture Commission for a term ending December
31, 2010.
CARRIED
Electoral Area ‘B’ – 707 Acre
Community Park Management Plan Sub-Committee.
MOVED
Director Bartram, SECONDED Director Rudischer, that Cheryl Boorer and Stephen
O’Neil be appointed to the Electoral Area ‘B’ – 707 Acre Community Park
Management Plan Sub-Committee.
CARRIED
ADMINISTRATOR’S REPORTS
2009 to 2013 Financial Plan.
The
General Manager, Finance and Information Services provided a verbal and visual
summary of recent updates, a property assessments overview, projected tax rates
for 2009 and the 2009-2013 property tax projections for the Board’s
information.
MOVED
Director Wilson, SECONDED Director Sherry, that the Board receive the report on
the 2009 budget and 2009 to 2013 financial plan and direct staff to prepare the
financial plan bylaw on that basis.
CARRIED
MOVED Director Biggemann, SECONDED Director Bestwick, that the motion
from the Special Committee of the Whole meeting held February 3, 2009 to defer
the $25,000 community group grant to build a community hall in Electoral Area
‘F’ be reconsidered.
CARRIED
MOVED Director Biggemann, SECONDED Director Van Eynde, that the $25,000
in grant funding to assist with the construction costs for the Arrowsmith
Agriculture Association Community Activities and Disaster Centre building be
included in the 2009 Electoral Area ‘F’ Community Parks Budget.
CARRIED
Southern
Community Sewer Service – District of Lantzville Annual Cost Allocation.
MOVED Director Dempsey, SECONDED Director Holdom, that the District of
Lantzville’s Southern Community Sewer Service Area annual cost be apportioned
based on 66% of their annual water consumption, until a flow meter can
accurately record flows.
CARRIED
MOVED Director Dempsey, SECONDED Director Holdom, that the District of
Lantzville’s annual Southern Community Sewer Local Service Area apportionment
cost for 2009 be deferred to 2010.
CARRIED
MOVED Director Dempsey, SECONDED Director Holdom, that staff be
directed to prepare for consideration by the Board, amendments to “Regional
District of Nanaimo Southern Community Sewer Local Service Conversion Bylaw No.
888, 1993” and “Regional District of Nanaimo Northern Community Sewer Local
Service Conversion Bylaw No. 889, 1993” to change the apportionment date from immediately
preceding year ending December 31st, to immediately preceding year
ending September 30th.
CARRIED
RDN
Signing Authorities for General Banking & Investments.
MOVED
Director Burnett, SECONDED Director Biggemann, that the signing authorities for
general banking services and financial instruments as outlined in agreements
with TD Canada Trust reflect the following officer positions:
Chairperson Joe
Stanhope
Deputy
Chairperson Larry
McNabb
Chief
Administrative Officer Carol
Mason
General
Manager, Finance & Information Services Nancy
Avery
Manager,
Budgets & Capital Planning Wayne
Thexton
Manager,
Accounting Services Wendy
Idema
CARRIED
MOVED Director Burnett, SECONDED
Director Biggemann, that the foregoing authority extend to accounts in the name
of the Regional District of Nanaimo and the Nanaimo Regional Hospital District.
CARRIED
MOVED
Director Burnett, SECONDED Director Biggemann, that two signatures are required
on negotiable financial instruments issued through TD Canada Trust by the Regional
District and the Nanaimo Regional Hospital District.
CARRIED
Southern Community Recreation Service
– 2009 Requisition Adjustment.
MOVED
Director Burnett, SECONDED Director Young, that the report on the year end
operating results for Southern Community municipal recreation facilities and
sports fields be received.
CARRIED
MOVED
Director Van Eynde, SECONDED Director Burnett, that pursuant to Section 90(1)(a)
and (e) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to committee
appointments and land acquisition.
MOVED
Director Van Eynde, SECONDED Director Burnett, that this meeting adjourn to
allow for an In Camera meeting.
CARRIED
TIME: 8:07 PM