REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, JANUARY 13, 2009 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director G. Rudischer Electoral Area
B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area
F
Director D. Bartram Electoral Area H
Director E. Mayne City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Director J. Ruttan City of
Director L. Sherry City of
Director L. McNabb City of
Director D. Johnstone City of
Alternate
Director F. Pattje City of
Director B. Holdom City of
Director J. Kipp City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
D. Trudeau Gen.
Mgr. of Transportation & Solid Waste Services
J. Finnie General
Manager of Environmental Services
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
L. Burgoyne Recording Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director Pattje to the meeting.
DELEGATIONS
Mike Renning, re Zoning Enforcement
in Electoral Area ‘G’.
Mr.
Renning expressed his concerns on a bylaw enforcement complaint regarding the
number of unlicensed vehicles kept on residentially zoned property.
Don Buchner, Wheels for Wellness
Society, re Wheels for Wellness Program Update.
Mr.
Buchner updated the Board regarding the use of funds provided to the Wheels for
Wellness Society program.
MINUTES
MOVED
Director McNabb, SECONDED Director Bartram, that the minutes of the Committee
of the Whole meeting held November 4, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Randy
O’Donnell, re Local Government Tax Concerns.
MOVED Director Sherry, SECONDED Director Young,
that the correspondence from Randy O’Donnell regarding concerns with Local
Government taxing be received.
CARRIED
Eydie
Fraser, AVICC, re 2009 ACM Resolutions.
MOVED Director Sherry, SECONDED Director Young,
that the correspondence from the Association of Vancouver Island and Coastal
Communities with respect to submission requirements for the AVICC annual
general meeting be received.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
Meeting
Schedule for 2009.
MOVED Director Burnett, SECONDED Director McNabb,
that the 2009 meeting schedule be received for information and, as has been the
practice since 2006, the August Committee meetings be deferred to September.
CARRIED
2008
Departmental Accomplishments.
MOVED Director Holme, SECONDED Director Biggemann, that
the Board receive the summary of activities and departmental accomplishments of
the Regional District of Nanaimo for 2008.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Banking
Services – Award of Tender.
MOVED Director Westbroek, SECONDED Director Sherry,
that TD Canada Trust be approved as the provider of general banking services
for a five year term commencing on or about March 1, 2009.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Notice
of Building Bylaw Contravention –
MOVED Director Burnett, SECONDED Director Young,
that staff be directed to register a notice on title pursuant to Section 57 of
the Community Charter and that legal action be taken, if necessary to
ensure that Lot B, Section 13, Range 2, Plan VIP85592, Cedar District is in
compliance with the “Regional District of Nanaimo Building Regulations &
Fees Bylaw No. 1250, 2001” and “Regional District of Nanaimo Land Use and
Subdivision Bylaw No. 500, 1987”.
CARRIED
Notice
of Building Bylaw Contravention –
Mr. Hazelwood requested that the Board provide him an
additional two weeks to comply with the building regulations.
MOVED Director Holme, SECONDED Director McNabb,
that Mr. Hazelwood be given two weeks to comply and if he is unable to do so by
January 27th, then staff be directed to register a notice on title
pursuant to Section 57 of the Community Charter and that legal action be
taken, if necessary to ensure that Strata Lot 56, Plan VIS3393, District Lot
78, Nanoose Land District is in compliance with the “Regional District of
Nanaimo Building Regulations & Fees Bylaw No. 1250, 2001” and “Regional
District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987”.
CARRIED
District
of Lantzville Service Agreements.
MOVED Director Haime, SECONDED Director Bartram,
that the 2009/2010 Service Agreements between the Regional District of Nanaimo
and the District of Lantzville for Animal Control, Building Inspection, Bylaw
Enforcement, GIS and Mapping, House Numbering, Noise Regulation, Nuisance
Control and Unsightly Premises services be approved.
CARRIED
Amendment
Bylaw No. 787.09 – Extension of Building Inspection Service Area.
MOVED Director Burnett, SECONDED Director McNabb,
that “Regional District of Nanaimo Building Inspection Service Bylaw Amendment
Bylaw No. 787.09, 2009” be introduced, read three times and forwarded to the
Ministry of Community Development for approval.
CARRIED
PLANNING
Liquor
License Policy Review.
MOVED Director Holme, SECONDED Director Ruttan,
that the Regional District of Nanaimo’s Liquor License Applications Policy
(B1.6) be amended in recognition of minor changes to existing liquor licenses
as outlined in Schedule No. 1 of the staff report.
CARRIED
MOVED Director Holme, SECONDED Director Ruttan, that
the request to waive the Public Hearing requirement for a minor change in hours
of operation, as submitted by Paul Manhas be approved.
CARRIED
ENVIRONMENTAL SERVICES
Environmental Services Department Name Change.
MOVED Director Westbroek,
SECONDED Director Bartram, that the Board receive the report on Environmental
Services Department name changes and support the new departmental name of Water
& Wastewater Services and sub-departmental names of Water Services,
Wastewater Services and Engineering Services.
CARRIED
LIQUID WASTE
Nanaimo District Senior Citizens’ Housing Development
Society – Application for Development Cost Charge Reduction.
MOVED Director Sherry,
SECONDED Director Kipp, that the Board authorize a 50% reduction in Southern
Community Sewer Development Cost Charges for the Nanaimo District Senior
Citizens’ Housing Development Society Kiwanis Villa project.
CARRIED
UTILITIES
Drinking Water Protection Advisory Committee.
MOVED Director Bartram,
SECONDED Director McNabb, that the Board approve the Terms of Reference for the
Drinking Water Protection Advisory Committee (January 2009).
CARRIED
Extension of the Rural Streetlighting Local Service Area.
MOVED Director Holme,
SECONDED Director Burnett, that “Rural Streetlighting Local Service Area
Amendment Bylaw No. 791.17, 2009” be introduced and read three times.
CARRIED
Estimated Costs to
MOVED Director Holme,
SECONDED Director McNabb, that the Board receive for information the report on
costs to service West Bay Estates with community sewer.
CARRIED
MOVED Director Haime,
SECONDED Director Bartram, that staff be directed to prepare for the Board’s
consideration, a development cost charge bylaw for the purpose of covering the
costs of replacing a portion of the sewer collection system in the Barclay
Crescent Sewer Service Area to accommodate new subdivision development.
CARRIED
Updated Costs to
MOVED Director Holme,
SECONDED Director Mayne, that the Board receive the “updated costs to service
Madrona and
CARRIED
MOVED Director Holme,
SECONDED Director Mayne, that the Board direct staff to advise VIHA that the
Northwest Nanoose Residents Association has advised the RDN that the costs of a
sewer collection system for the Madrona area have resulted in little resident
support to proceed with the project without grant funding and therefore a
servicing initiative for this area to address failing or poorly functioning
on-site disposal systems is not being implemented at the present time.
CARRIED
RECREATION AND PARKS
SERVICES
PARKS
MOVED Director Holdom,
SECONDED Director Ruttan, that staff be directed to pursue the lease of a space
for use as a parks operations building at the Parksville Industrial Park with
Resland Development Corporation.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Garbage and Recycling Collection Program – Contract
Extension.
MOVED Director Westbroek,
SECONDED Director Holme, that the Board approve an additional one-year
extension to Waste Services Inc. for garbage and recycling collection services.
CARRIED
Garbage and Recycling Collection Program – Financial Relief
for Medical Treatment.
MOVED Director Holdom,
SECONDED Director Burnett, that the current policy regarding financial relief
for residents who face additional costs for garbage disposal due to at-home
medical care be maintained with no changes.
CARRIED
Regional Landfill Security Services Contract Award.
MOVED Director Sherry,
SECONDED Director Westbroek, that the Board award the contract for security
services at the Regional Landfill to Footprints Security for a period of 3
years commencing March 1, 2009 at a total cost of $297,810.24.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED
Director Kipp, that the minutes of the District 69 Recreation Commission
meeting held December 4, 2008 be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Westbroek, that the following recommendation be received by the Board
for consideration as part of the 2009 Budget and Five Year Financial Plan
deliberation process:
That the District 69 Recreation Youth and Community
Grants Budget be increased by $20,000 and that staff investigate alternatives,
other than just tax increases, to cover the proposed budget increase.
CARRIED
MOVED Director Bartram, SECONDED
Director Westbroek, that the following recommendation be received by the Board
for consideration as part of the 2009 Budget and Five Year Financial Plan
deliberation process:
a) That the 2009 Annual
Budget and Five Year Capital and Financial Plan for the District 69 Recreation
Coordinating Function, be approved in principal as presented;
b) That the 2009 Annual
Budget and Five Year Capital and Financial Plan for Oceanside Place, be
approved in principal as presented;
c) That the 2009 Annual
Budget and Five Year Capital and Financial Plan for the Ravensong Aquatic
Centre be approved in principal as presented; and
d) That staff review the
tax impacts of the proposed budgets for each function and consider other
options, such as reductions in service, fee increases, tax requisitions
increases or a combination of these, prior to final adoption of the budgets in
March 2009.
CARRIED
Electoral Area ‘A’ Parks
and Green Space Advisory Committee.
MOVED Director Burnett, SECONDED
Director Ruttan, that the minutes of the Electoral Area ‘A’ Parks and Green
Space Advisory Committee meeting held November 20, 2008 be received for
information.
CARRIED
East Wellington/Pleasant
MOVED Director Young, SECONDED
Director Burnett, that the minutes of the East Wellington/Pleasant Valley Parks
and Open Space Advisory Committee meeting held November 3, 2008 be received for
information.
CARRIED
Electoral
Area ‘E’ Parks and Open Space Advisory Committee.
MOVED Director Holme, SECONDED
Director McNabb, that the minutes of the Electoral Area ‘E’ Parks and Open
Space Advisory Committee meeting held December 1, 2008 be received for
information.
CARRIED
MOVED Director Holme, SECONDED
Director McNabb, that the following recommendation be received by the Board for
consideration as part of the 2009 Budget and Five Year Financial Plan
deliberation process:
That the Electoral Area ‘E’ Community Parks Function
Budget be approved as presented, including the $25,000 grant request for an accessible
playground at
CARRIED
Electoral
Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED
Director Burnett, that the minutes of the Electoral Area ‘F’ Parks and Open
Space Advisory Committee meeting held December 8, 2008 be received for
information.
CARRIED
MOVED Director Biggemann, SECONDED
Director Burnett, that the following recommendation be received by the Board
for consideration as part of the 2009 Budget and Five Year Financial Plan
deliberation process:
That
the Electoral Area ‘F’ Community Parks Function Budget be approved as
presented.
CARRIED
Electoral
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED
Director Mayne, that the minutes of the Electoral Area ‘H’ Parks and Open Space
Advisory Committee meeting held November 19, 2008 be received for information.
CARRIED
Road Closure
– Lot A, District
MOVED Director Bartram, SECONDED
Director Mayne, that the Regional District of Nanaimo has no objection to the
variance change application by Mr. Cousineau, Lot A, Plan 44033, DL 33,
Newcastle LD, 6173 West Island Highway, provided the proposed change does not
affect pedestrian traffic.
CARRIED
Walk Way
Proposal – Foulds Subdivision to
MOVED Director Bartram, SECONDED Director
Mayne, that staff prepare a report regarding Community Park H-19 trail
development with Ministry of Transportation regarding the Esary Road pathway.
CARRIED
Regional
Solid Waste Advisory Committee.
MOVED Director Holme, SECONDED
Director Biggemann, that the minutes of the Regional Solid Waste Advisory
Committee meeting held December 4, 2008 be received for information.
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Wheels for Wellness.
MOVED Director Westbroek, SECONDED Director Holdom, that the delegation
from the Wheels for Wellness be referred to the Transportation Select Committee
to present an update on the program.
CARRIED
NEW BUSINESS
Terms of Reference,
Electoral Area ‘B’ Parks and Open Space Advisory Committee.
MOVED Director Rudischer, SECONDED Director Bartram, that staff prepare
a terms of reference for the Electoral Area ‘B’ Parks and Open Space Advisory
Committee.
CARRIED
Grants-in-Aid Committee.
MOVED Director Young, SECONDED Director Bartram that staff prepare a report
to consider an additional Director to the Grants-in-Aid Committee.
CARRIED
VIA Rail Dayliner.
MOVED Director Bartram, SECONDED Director Westbroek, that staff prepare
a resolution for the AVICC Conference to request that VIA Rail consider
re-routing or adding an additional Dayliner to travel from Courtenay to
Victoria and return daily and to consider reintroducing unscheduled stops on
the rail line to provide a sustainable transportation link for residential use.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Sherry, that this meeting terminate.
CARRIED
TIME: 8:15 PM
CHAIRPERSON