REGIONAL
DISTRICT OF
MINUTES OF THE INAUGURAL
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
G. Rudischer Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
E. Mayne City
of
Director
T. Westbroek Town
of
Alternate
Director
B. Dempsey District
of Lantzville
Director
J. Ruttan City
of
Director
B. Holdom City
of
Director
J. Kipp City
of
Director
Sherry City
of
Director
L. McNabb City
of
Director
B. Bestwick City
of
Alternate
Director
M. Unger City
of
Also in
Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr., Corporate Administration
T.
Osborne Gen.
Mgr., Recreation & Parks Services
J.
Finnie Gen.
Mgr., Environmental Services
P.
Thorkelsson Gen
Mgr., Development Services
N.
Avery Gen.
Mgr., Finance & Information Services
D.
Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N.
Tonn Recording
Secretary
CALL TO ORDER
The
Administrator called the meeting to order and confirmed receipt of notification
from the City of
INAUGURATION OF BOARD MEMBERS
Judge Gould conducted the inauguration proceedings
including the Oaths of Office.
ELECTION OF BOARD CHAIRPERSON
The Chief Administrative Officer called for
nominations for the position of Chairperson for the year 2009.
Director Holme nominated Director Stanhope.
There being
no further nominations, the Chief Administrative Officer declared Director
Stanhope Chairperson for 2009.
ELECTION OF DEPUTY CHAIRPERSON
The Chief
Administrative Officer called for nominations for the position of Deputy
Chairperson for the year 2009.
Director Unger nominated Director McNabb.
There being
no further nominations, the Chief Administrative Officer declared Director
McNabb Deputy Chairperson for the year 2009.
The Chairperson thanked the Board for
their confidence and asked that any Director wishing to be appointed to an
Advisory or Select committee to forward their name to the Deputy Chairperson or
himself.
The Deputy Chairperson thanked the
Board for their continued confidence and welcomed the Board to a new three year
term.
PRESENTATION
The Chairperson presented past
Directors Brennan, Manhas, Sperling, and Herle with a framed photograph and
thanked them for their valued contribution to the Board. Past Director Korpan was not in attendance.
BOARD MINUTES
MOVED
Director Westbroek, SECONDED Director Bestwick, that the minutes of the regular
Board meeting held on November 25, 2008, be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Laurie
Taylor, City of
MOVED Director Westbroek, SECONDED
Director Holdom, that the correspondence received from the City of
CARRIED
UNFINISHED BUSINESS
For Adoption.
Bylaw No. 500.326.
This item has been
withdrawn from the Agenda at this time.
Bylaw No. 798.06.
MOVED
Director Burnett, SECONDED Director Young, that “Electoral Area ‘A’ Community Parks Local Service Amendment Bylaw
No. 798.06, 2008" be adopted.
CARRIED
ELECTORAL AREA PLANNING
STANDING COMMITTEE
MOVED Director Bartram, SECONDED Director Holme, that the
minutes of the special Electoral Area Planning Committee meeting held November
25, 2008, be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT
APPLICATIONS
Development
Permit Application No. 60825 – Einarsen –
MOVED Director Burnett, SECONDED Director Bartram,
that Development Permit Application No. 60825 submitted by Harold Einarsen for
the construction of an accessory building within the Streams, Nesting Trees,
and Nanaimo River Floodplain Development Permit Area, and the Fish Habitat
Protection Development Permit Area for the parcel legally described as Lot 1,
Section 17, Range 7, Cranberry District, Plan 21852 be approved subject to the
conditions outlined in Schedule No. 1.
CARRIED
Development
Permit Application No. 60833 – Sinclair –
MOVED Director Bartram, SECONDED Director Holme,
that Development Permit Application No. 60833, to permit the construction of a
residential dwelling and attached garage on the property legally described as
CARRIED
Development
Permit Application No. 60834 – Cheesman –
MOVED Director Bartram, SECONDED Director Holme,
that Development Permit Application No. 60834, to permit the construction of a
residential dwelling and coach house on the property legally described as Lot
B, District Lot 89, Newcastle District, Plan VIP77421, be approved subject to
the conditions outlined in Schedules No. 1 to 5.
CARRIED
Development
Permit Application No. 60839 – Heck –
MOVED Director Bartram, SECONDED Director Holme,
that Development Permit Application No. 60839, to permit the construction of a
residential dwelling on the property legally described as Strata Lot 1,
District Lot 89, Newcastle District, Strata Plan 1253, together with an
interest in the common property in proportion to the unit entitlement of the
Strata Lot as shown on Form 1, be approved subject to the conditions outlined
in Schedules No. 1 to 4.
CARRIED
Development
Permit Application
MOVED Director Biggemann, SECONDED Director Bartram,
that Development Permit Application No. 60840, in conjunction with the
subdivision on the parcel legally described as Lot A, District Lot 182, Nanoose
District, Plan VIP65017 and designated within the Fish Habitat Protection
Development Permit Area, be approved subject to the conditions outlined in
Schedules No. 1 to 3.
CARRIED
Development
Permit Application No. 60842 – Allix –
MOVED Director Bartram, SECONDED Director Holme,
that Development Permit Application No. 60842, to permit the construction of a
residential dwelling on the property legally described as Lot 9, District Lot
181, Nanoose District, Plan 13008, and designated within the Environmentally
Sensitive Features for Watercourse Protection and Fish Habitat Protection
Development Permit Areas pursuant to “Regional District of Nanaimo Electoral
Area ‘G’ Official Community Plan Bylaw No. 1540, 2008”, be approved subject to
the conditions outlined in Schedules No. 1 to 4.
CARRIED
Development
Permit Application No. 60847 – Heinrich –
MOVED Director Bartram, SECONDED Director Holme,
that Development Permit Application No. 60847, submitted by Peter T. Mason in
conjunction with the subdivision of the parcel legally described as Lot 8,
District Lot 20, Newcastle District, Plan 11520 and designated within the Fish
Habitat Protection Development Permit Area, be approved subject to the
conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development
Variance Permit Application No. 90820 – Roine/Stauffer –
MOVED Director Burnett, SECONDED Director Bartram,
that Development Variance Permit Application No. 90820, submitted by Rob Roine
and Jerine Stauffer for the property legally described as Lot A, Section 5,
Range 5, Cedar District, Plan VIP82644 be approved subject to Schedules No. 1
to 3 of the staff report and the notification requirements pursuant to the Local
Government Act.
CARRIED
NEW BUSINESS
Electoral
Area Planning Committee Meetings.
MOVED Director Bartram, SECONDED Director Holme,
that the Electoral Area Planning Committee meeting be held the second Tuesday
of each month at 6:30 pm.
CARRIED
SCHEDULES
STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Regional
Liquid Waste Advisory Committee.
MOVED Director Holme, SECONDED Director Burnett,
that the minutes of the Regional Liquid Waste Advisory Committee meeting held
November 6, 2008 be received for information.
CARRIED
ADMINISTRATOR’S
REPORTS
Custom
Transit Dispatch Software Capital Grant.
MOVED Director McNabb, SECONDED Director Bestwick,
that the Regional District of Nanaimo submit an amended application to the UBCM
for the Public Transit Agreement Grant to move funds previously identified for
the Automated Fare Boxes to the Custom Transit software and hardware project.
CARRIED
Greater
MOVED Director Holdom, SECONDED
Director Burnett, that the Board direct staff to award the detailed design
services for the Greater Nanaimo Pollution Control Centre cogeneration project
to Associated Engineering (BC) Ltd.
CARRIED
Fire Protection Agreements with
Improvement Districts.
MOVED Director Young, SECONDED
Director Burnett, that the Chairperson and the Senior Manager, Corporate
Administration be authorized to execute the agreement for fire protection and
emergency response services with the Cranberry Fire Protection District as
outlined in this report.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that the Chairperson and the Senior Manager, Corporate
Administration be authorized to execute the agreement for fire protection and
emergency response services with the North Cedar Improvement District as
outlined in this report.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that “Yellowpoint Waterloo Fire Protection Service Area
Amendment Bylaw No. 1388.01, 2008” be rescinded at third reading.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that “Waterloo Fire Protection Service Area Amendment Bylaw
No. 1388.02, 2008” be rescinded at third reading.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that “Yellowpoint Waterloo Fire Protection Service Area
Amendment Bylaw No. 1388.01, 2008” as amended be introduced for three readings
and forwarded to the Ministry of Community Development for approval.
CARRIED
Construction Contracts for the Meadowood Firehall.
MOVED Director Biggemann, SECONDED
Director Bartram, that Humphrey Buildings Inc. be awarded the tender for the
supply and installation of a pre-engineered metal building for the Meadowood
Firehall in the amount of $205,100.
CARRIED
MOVED Director Biggemann, SECONDED
Director Bartram, that AFC Construction (division of AFC Industries Ltd.) be
awarded the tender for the general contract for the Meadowood Firehall in the
amount of $423,457 plus a cash allowance of up to $40,000.
CARRIED
MOVED Director Biggemann, SECONDED
Director Bartram, that a general construction contingency of $42,360 be
authorized for the installation and construction of the pre-engineered metal
building.
CARRIED
MOVED Director McNabb, SECONDED
Director Bestwick, that the Regional District of Nanaimo implement New Year’s
Eve service free of charge and to include this service in future Annual
Operating Agreements with BC Transit.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Request for Garbage Rates Relief for
Home Based Medical Equipment Waste.
MOVED Director Mayne, SECONDED
Director Bartram, that this item be referred to staff to prepare a report for
the Board’s consideration.
CARRIED
ADJOURNMENT
MOVED Director Holme SECONDED
Director McNabb, that this meeting terminate.
CARRIED
TIME: 7:33 PM.
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION