REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Alternate
Director
C. Burger City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
G. Korpan City
of
Director
D. Brennan City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Director
B. Bestwick City
of
Director
L. McNabb City
of
Alternate
Director
L. Sherry City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Mgr., Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
J.
Finnie Gen.
Mgr., Environmental Services
P.
Thorkelsson Gen.
Mgr., Development Services
D.
Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N.
Tonn Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Directors Burger and Sherry to the meeting.
DELEGATIONS
Peter Rothermel, Alpine Club of
Mr.
Rothermel made a short verbal and visual presentation on
Lee-Anne Dore, MCSEEDS Society, re
Society’s Farm and ALR/RDN Application for Farm Workers’ Housing.
Ms.
Dore provided an overview of the MCSEEDS Society, the farm, accomplishments to
date and the vision of the Society for a second house on the farm to provide
for a larger program.
BOARD MINUTES
MOVED
Director Westbroek, SECONDED Director Manhas, that the minutes of the regular Board
meeting held October 28, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Blain Sepos,
MOVED
Director Westbroek, SECONDED Director McNabb, that the correspondence from the
Oceanside Tourism Association regarding their 2008 third quarter progress
report, be received.
CARRIED
Randy White, re Little
MOVED
Director Westbroek, SECONDED Director McNabb, that the correspondence from
Randy White regarding the Little Qualicum River Village restrictive covenant be
received.
CARRIED
Paul Manhas, Arlington Hotel, re
Liquor License Amendment Application.
MOVED
Director Westbroek, SECONDED Director McNabb, that the correspondence from the
Arlington Hotel regarding an application for a liquor license amendment be
received.
CARRIED
UNFINISHED BUSINESS
For Adoption.
Bylaw No. 500.326.
This
bylaw has been withdrawn from the Agenda at this time.
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Holme, SECONDED Director McNabb, that the minutes of the Electoral
Area Planning Committee meeting held November 4, 2008 be received for
information.
CARRIED
PLANNING
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development Variance
Permit Application No. 90814 – Smood –
MOVED Director Holme, SECONDED Director Burnett, that
Development Variance Permit Application No. 90814 submitted by Fern Road
Consulting Ltd. For the property legally described as Lot 13, District Lot 186,
Nanoose District, Plan 47433, be approved subject to Schedules No. 1 to 3 of
the staff report and the notification requirements pursuant to the Local Government Act.
CARRIED
OTHER
MOVED Director Holme, SECONDED Director Burnett, that the
staff report with respect to the Fairwinds Terms of Reference and the
Development Process for the Fairwinds Lakes District and Schooner Cove Study
Areas be received.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that staff
be authorized to provide support to the planning process as set out in Schedule
No. 1 of the staff report.
CARRIED
Proposed Policy – Beach
Access Stairs.
MOVED Director Holme, SECONDED Director Bartram, that this
item be referred to the new Board of Directors, to be reviewed at an
Information Seminar.
CARRIED
COMMITTEE OF THE WHOLE STANDING
COMMITTEE
MOVED Director Burnett, SECONDED Director McNabb, that the minutes of
the Committee of the Whole meeting held November 4, 2008 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Colin
Haime, District of Lantzville, re Letter of Support – Action for Water.
MOVED Director Manhas, SECONDED Director Bartram, that the
correspondence from the District of Lantzville in support of the Regional
District of Nanaimo’s “Action for Water” be received.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Community
Parks Reserve Fund Establishment Bylaws No. 1558 & 1559.
MOVED Director Young, SECONDED Director Burnett, that “Electoral Area
‘C’ (defined Area ‘D’) Community Parks Reserve Fund Establishment Bylaw No.
1558, 2008” be introduced for first three readings.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that “Electoral Area
‘C’ (defined Area ‘D’) Community Parks Reserve Fund Establishment Bylaw No.
1558, 2008” having received three readings be adopted.
CARRIED
MOVED Director Bartram, SECONDED Director Korpan, that “Electoral Area
‘H’ Community Parks Reserve Fund Establishment Bylaw No. 1559, 2008” be
introduced for first three readings.
CARRIED
MOVED Director Bartram, SECONDED Director Korpan, that “Electoral Area
‘H’ Community Parks Reserve Fund Establishment Bylaw No. 1559, 2008” having
received three readings, be adopted.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Zoning
Contravention & Notice of Building Bylaw Contravention –
MOVED Director Young, SECONDED Director Burnett, that staff be directed
to register a Notice on title pursuant to Section 57 of the Community
Charter and that legal action be taken, if necessary to ensure that Lot 7,
Section 18, Range 3, Plan 34810, Mountain District is in compliance with the
“Regional District of Nanaimo Building Regulations & Fees Bylaw No. 1250,
2001” and “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500,
1987”.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Liquid Waste
Department Open Houses Summary.
MOVED Director Holme, SECONDED
Director Korpan, that the Board receive the staff report on the Liquid Waste
Department’s French Creek Pollution Control Centre and Greater Nanaimo
Pollution Control Centre 2008 Open Houses for information.
CARRIED
TRANSPORTATION AND SOLID WASTE
SERVICES
SOLID WASTE
Multi-Family
Housing Recycling Program Options.
MOVED Director McNabb, SECONDED
Director Burnett, that staff be directed to amend Bylaw No. 1531 to add
household plastic containers as well as glass and metal food and beverage
containers to the list of materials prohibited from disposal at RDN solid waste
management facilities and that a program be initiated to encourage residents
living in multi-family housing to use recycling depots.
CARRIED
Regional Liquid Waste Advisory
Committee.
MOVED Director Holme, SECONDED Director Manhas, that
the minutes of the Regional Liquid Waste Advisory Committee meeting held
October 2, 2008 be received for information.
CARRIED
COMMISSIONS
Electoral Area ‘A’
Recreation and Culture Commission.
MOVED Director Burnett, SECONDED Director McNabb, that
the minutes of the Electoral Area ‘A’ Recreation and Culture Commission meeting
held November 5, 2008 be received for information.
CARRIED
Grant-In-Aid Applications.
MOVED Director Burnett, SECONDED Director McNabb, that
the Grant-In-Aid request in the amount of $608 from
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that
the Grant-In-Aid request in the amount of $1,500 from the South Wellington
Elementary School Parent Advisory Committee be denied, and that the application
be referred back to staff to review and report back to the Commission regarding
the Parent Advisory Committee’s role, responsibility and relationship with the
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that
the Grant-In-Aid request in the amount of $1,500 from the Cedar Community
Association be approved as a one time only grant and that a letter to clarify
the Electoral Area ‘A’ Recreation and Culture’s Commission Grant-In-Aid
criteria be sent to the group.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that
the Grant-In-Aid request in the amount of $1,328 from the Cedar Community
Secondary School Travel Club be denied.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING
AND SELECT COMMITTEE REPORTS
Nanoose Bay Parks and Open Space
Advisory Committee.
MOVED Director Holme, SECONDED Director Manhas, that the
minutes of the
CARRIED
Electoral Area ‘F’ Parks
and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED Director Korpan, that the
minutes of the Electoral Area ‘F’ Parks and Open Space Advisory Committee
meeting held October 20, 2008 be received for information.
CARRIED
Proposed Road Closure –
MOVED Director Biggemann, SECONDED Director Korpan, that the
Board support the proposed Road Closure in conjunction with
CARRIED
MOVED Director Biggemann, SECONDED Director Burnett, that
funding for a Community Park Management Plan for the Errington Fire Hall #1
Park and development of trails be included in the 2009 Area ‘F’ Community Parks
budget.
CARRIED
Electoral Area ‘G’ Parks
and Open Space Advisory Committee.
MOVED Director Holme, SECONDED Director Korpan, that the
minutes of the Electoral Area ‘G’ Parks and Open Space Advisory Committee
meeting held October 16, 2008 be received for information.
CARRIED
Proposed Grant-In-Aid Policy.
MOVED Director Bartram, SECONDED Director Holme, that this
item be referred to the RDN Grants-in-Aid Committee.
CARRIED
Electoral Area ‘H’ Parks
and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Holdom, that the
minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee
meeting held October 2, 2008 be received for information.
CARRIED
Regional Parks &
Trails Advisory Committee.
MOVED Director McNabb, SECONDED Director Biggemann, that the
minutes of the
CARRIED
MOVED Director McNabb, SECONDED Director Bestwick, that the
Terms of Reference for the Mount Benson Regional Park Management Plan be
approved.
CARRIED
MOVED Director McNabb, SECONDED Director Bestwick, that
staff be directed to issue a Request for Proposals for a Project Consultant for
the development of the Mount Benson Regional Park Management Plan.
CARRIED
MOVED Director McNabb, SECONDED Director Bestwick, that two
members of the
CARRIED
MOVED Director McNabb, SECONDED Director Korpan, that the
Englishman River Regional Park Management Plan be approved.
CARRIED
District 69 Community Justice Select
Committee.
MOVED
Director Biggemann, SECONDED Director Korpan, that the minutes of the District
69 Community Justice Select Committee meeting held October 28, 2008 be received
for information.
CARRIED
Grant in Aid
Requests.
MOVED
Director Biggemann, SECONDED Director Bartram, that a grant reflecting 25
cents/km to a maximum of $1,500 be provided to Citizens on Patrol as outlined
in their 2009 application.
CARRIED
MOVED
Director Biggemann, SECONDED Director Bartram, that the D69 Speedwatch program
and the Oceanside Community Network be advised that due to limited funding the
Committee was unable to provide funds for their programs, and request that they
apply to the general Grants-in-Aid program in the Spring, 2009.
CARRIED
History of
Grant Funding & Balances Available.
MOVED
Director Biggemann, SECONDED Director Bartram, that staff prepare a report with
recommendations regarding options to increase funding for Victim Services and Restorative
Justice programs.
CARRIED
ADMINISTRATOR’S REPORTS
Additional Funding for Victim
Services/Restorative Justice Programs for 2009.
MOVED
Director Westbroek, SECONDED Director Holme, that this item be deferred back to
the Community Justice Select Committee and the item reconsidered at the January
Board meeting.
CARRIED
Regional
Landfill Environmental Monitoring Contract Award.
MOVED Director Holdom, SECONDED Director Haime, that a contract for
environmental monitoring program services at the Regional Landfill for December
2008 to December 2011 be awarded to Conestoga-Rovers & Associates at a cost
of $302,256.
CARRIED
Operating
Results to September 30, 2008.
MOVED
Director Manhas, SECONDED Director Bestwick, that the summary report of
financial results from operations to September 30, 2008 be received for
information.
CARRIED
Yellowpoint Fire Service Area –
Service Contract with Cranberry Fire District and Amendment Bylaw No. 1388.02.
MOVED
Director Young, SECONDED Director Burnett, that “Waterloo Fire Protection
Service Amendment Bylaw No. 1388.02, 2008” be introduced for first three
readings and forwarded to the Ministry of Community Development for approval.
CARRIED
MOVED
Director Young, SECONDED Director Burnett, that staff be directed to negotiate
a fire protection service contract with the Cranberry Fire District within the
financial limits outlined in this report.
CARRIED
Purchase of Firefighting Vehicle for
Waterloo Fire Protection Service.
MOVED
Director Young, SECONDED Director Burnett, that staff be authorized to conclude
the purchase of a 2008 Furion Pumper from Fireforce Apparatus Ltd. At an
estimated cost of $325,000 and to enter into a five year lease financing
arrangement with the Municipal Finance Authority.
CARRIED
Report of Election Results – 2008
Local Government Elections.
MOVED
Director Bartram, SECONDED Director Burnett, that the 2008 official elections
results be received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that “Drinking Water and
Watershed Protection Service Establishing Bylaw No. 1556, 2008” be adopted.
A
recorded vote was requested.
The
motion CARRIED with Directors Stanhope, Manhas, Bestwick, Korpan, Burnett,
McNabb, Burger, Bartram, Sperling, Holdom, Westbroek and Brennan voting in the
affirmative and Directors Holme, Biggemann, Haime, Sherry and Young voting in
the negative.
707 Community Park Management Plan –
Terms of Reference.
MOVED
Director McNabb, SECONDED Director Manhas, that the Terms of Reference for the
707 Community Park Management Plan be approved.
CARRIED
MOVED
Director McNabb, SECONDED Director Manhas, that staff be directed to issue a
Request for Proposals for a Project Consultant for the development of the 707
Community Park Management Plan.
CARRIED
MOVED
Director McNabb, SECONDED Director Sperling, that two members of the general
public from Electoral Area ‘B’ be appointed to participate as members of the
707 Community Park Management Plan Sub-committee.
CARRIED
Tenure Offer – Arrowsmith Massif
Regional Park.
MOVED
Director Westbroek, SECONDED Director Bartram, that the Licence of Occupation
from the Province of British Columbia for Block 1380, Cameron Land District,
PID 008739668, be approved and that Mount Arrowsmith Massif be managed as a
regional park.
CARRIED
Ravensong Aquatic Centre Reserve Fund
Expenditure Request.
MOVED
Director Westbroek, SECONDED Director Biggemann, that the request to release
$89,718 from the Ravensong Aquatic Centre reserve fund to replace two air
handling units and to repair the skylight be approved.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Liquor License Amendment Application.
MOVED
Director McNabb, SECONDED Director Holdom, that staff be directed to prepare a
report for the January Committee of the Whole meeting to consider Mr. Manhas’
request to waive the Regional District’s policy requirement for the holding of
a Public Hearing for changes to liquor licensing in recognition of minor
changes to existing liquor licenses.
CARRIED
NEW BUSINESS
Electoral Area ‘A’ Parks, Recreation
and Culture Commission.
MOVED
Director Burnett, SECONDED Director Young, that the Electoral Area ‘A’
Recreation and Culture Commission and the Electoral Area ‘A’ Parks and
Greenspace Advisory Committee be dissolved, and that staff be directed to
develop a Terms of Reference for an Electoral Area ‘A’ Parks, Recreation and
Culture Commission for consideration by the Regional Board in January 2009.
CARRIED
BOARD INFORMATION
Director
Bartram enquired as to which staff attended the Carbon Neutral Boundaries Live
meeting and if there is any information available on the Carbon Incentive
Grant. The General Manager of
Development Services noted that the Manager of Long Range Planning and the
Sustainability Coordinator participated in the Carbon Neutral Boundaries live
meeting and that information will be forthcoming to the Board on the meeting
and the incentive grant.
BOARD ADJOURNMENT
The
Chairperson congratulated the present Board as well as staff for the numerous
accomplishments made in the last three years.
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Section 90(1)(c), (e)
and (g) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to personnel, land
and legal issues.
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 8:20 PM