REGIONAL DISTRICT OF
REGULAR BOARD MEETING
TUESDAY, APRIL 28, 2009
(immediately
following the Hospital Board meeting)
(RDN Board Chambers)
A
G E N D A
PAGES
1. CALL TO ORDER
2. DELEGATIONS
9 Andrew
Speed & Colin Catton, Errington
Volunteer Fire Department, re Construction of a
10-16 Elaine
Miller & Sharon Cox-Gustavson, re Relocation of Frontiersman Pub &
Liquor Store (Transfer of Liquor Licence).
3. BOARD MINUTES
17-35 Minutes of the regular Board
meeting held March 24, 2009 and the Special Board meeting held April 14, 2009.
4. BUSINESS ARISING FROM THE MINUTES
5. COMMUNICATIONS/CORRESPONDENCE
36-68 Petition, re Transfer of Liquor Licence -
Frontiersman Pub & Liquor Store.
6. UNFINISHED BUSINESS
BYLAWS
For Adoption.
69-74 Bylaw No. 500.348 – Land Use and Subdivision Bylaw Amendment. (Electoral Area Directors except EA ‘B’ – One Vote)
That “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.348, 2009” be adopted.
This bylaw rezones Lot 1, District Lot
84, Nanoose District, Plan 47545 from Rural 5 Subdivision District ‘D’ (RU5D)
and Lot 2, Plan 47545 and Lot A, Plan VIP80224, both of District Lot 84,
Nanoose District, from Resource Management 3 Subdivision District B (RM3B) to
Rural 10 (RU10) Subdivision District ‘Z’ in order to facilitate the development
of a 5-lot subdivision.
Bylaw No. 804.05 – Electoral
Area 'F' Community Parks Service Bylaw Amendment. (All Directors – One Vote)
That “Electoral
Area 'F' Community Parks Local Service Amendment Bylaw No. 804.05, 2009” be adopted.
This bylaw increases the requisition limit for the Electoral Area 'F' Community Parks service.
7. STANDING
COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
7.1 ELECTORAL AREA PLANNING STANDING
COMMITTEE
75-76 Minutes
of the Electoral Area Planning Committee meeting held April 14, 2009. (for
information)
PLANNING
DEVELOPMENT
PERMIT APPLICATIONS
Development
Permit Application No. 60811 – Lewin – 1505
That Development Permit Application No. 60811
submitted by JE Anderson, BCLS, on behalf of D & W Lewin, in conjunction
with the subdivision on the parcel legally described as Lot 24, District Lot
38, Nanoose District, Plan 25031 and designated within the Sensitive Lands
Development Permit Area pursuant to the “French Creek Official Community Plan Bylaw
No. 1115, 1998”, be approved, subject to the conditions outlined in Schedules
No. 1 and 2 of the corresponding staff report.
Development
Permit Application No. 60848 – Beyeler –
That Development Permit Application No. 60848, to
permit the construction of a dwelling unit and detached garage and to legalize
the siting of an existing storage building on the property legally described as
Lot 1, District Lot 9, Newcastle District, Plan 20326, be approved subject to
the conditions outlined in Schedules No. 1 to 4.
7.2 COMMITTEE OF THE WHOLE STANDING
COMMITTEE
77-84 Minutes
of the Committee of the Whole meeting held April 14, 2009. (for information)
DELEGATIONS
Russell Tibbles, Fairwinds Community &
Resort, re Sidewalk Function at Fairwinds – Community & Resort. (All Directors – One Vote)
1. Participate in a working group with Fairwinds and
Ministry of Transportation, utilizing the services of a third-party engineer to
be retained at Fairwinds’ cost, to:
a) evaluate the condition of existing sidewalks and
estimate the repairs and associated cost required to address deferred
maintenance issues;
b) estimate ongoing annual maintenance costs (perhaps
using $/ft. statistics from nearby municipalities);
c) objectively explore the legal and administrative
arrangements that have been used by other unincorporated areas to accomplish
the sidewalk function, e.g., Cowichan Valley RD, Alberni-Clayoquot RD, East
Kootenay RD (Panorama Mountain Village), Tofino, Ucluelet and Saltspring
Island; and
d) undertake a risk assessment to understand the
practical magnitude and likelihood of exposure relating to snow removal and
other perceived risks (consider utilizing the MIA database).
2. Prepare
a list of appropriate regulatory powers that are reasonably required for the
purpose of sidewalk maintenance and, in consultation with legal counsel, if/how
such could be procured.
3. Report back to the Board to advise on the above with
supporting financial analysis, timelines and a plan of action which could be
followed subject to direction from the Board.
COMMUNICATIONS/CORRESPONDENCE
Brian Hunter,
Royal Canadian Mounted Police, re 2009 Funding for Victim Services and
Restorative Justice. (All
Directors – One Vote)
That the
correspondence from the Royal Canadian Mounted Police regarding disbursement of
the 2009 funding for Victim Services and Restorative Justice be received.
FINANCE AND
INFORMATION SERVICES
FINANCE
Regional
District of
That the 2008
Consolidated Financial Statements, associated financial schedules and Auditors’
Report to the Chief Administrative Officer be received.
Directors’ & Committee Members’ Remuneration & Expenses -
2008 Report. (All
Directors – One Vote)
That the 2008
report on remuneration and expenses for Board and Committee members be received.
Use
of Reserve Funds for Expansion of Transit & Administration Buildings. (All
Directors – Weighted Vote)
1. That an amount of
$1,670,000 be drawn from the
2. That $614,670 be
transferred from the Solid Waste Management reserve funds to the
3. That $876,950 be
transferred from the Solid Waste Management reserve funds to the Southern
Community Transportation capital reserve fund for the purposes of the Transit
building project.
4. That the amounts
transferred from the Solid Waste reserve funds be repaid over a ten year period
with interest charged monthly on a simple declining balance at a rate
equivalent to the rate earned on the Regional District’s consolidated cash
balances.
New
Model for Fire Services Delivery. (All Directors – One Vote)
That staff
arrange a working committee comprised of fire department representatives and
the Directors for Electoral Areas ‘C’, ‘E’, ‘F’, ‘G’ and ‘H’ to review the
recommendations from the report titled “Proposed Fire/Rescue System Model” and
provide feedback which the Regional Board can forward to the UBCM and LGMA.
Seismic
Review of Rural Firehalls. (All
Directors – One Vote)
1. That the Board
receive the reports for information only and direct staff to arrange a
meeting(s) with the fire departments to discuss the report conclusions.
DEVELOPMENT
SERVICES
BUILDING
& BYLAW
Amendment Bylaw 787.10 – Building
Inspection Service Boundary Extension to include Area ‘H’ Property. (All Directors – One Vote)
That “Regional
District of Nanaimo Building Inspection Service Bylaw Amendment Bylaw No.
787.10, 2009” be introduced and read three times.
EMERGENCY
PLANNING
2008 Farmed Animal Mass Carcass Disposal
Plan. (All Directors – One Vote)
That the report
and the 2008 Farmed Animal Mass Carcass Disposal Plan be received for
information and that a copy of the report be forwarded to the Agricultural
Advisory Committee for their information.
Hazard Vulnerability Risk Analysis – 2009
Update. (All Directors – One Vote)
That the report
and the 2009 Hazard Vulnerability Risk Analysis update be received for
information.
TRANSPORTATION
AND SOLID WASTE SERVICES
SOLID
WASTE
Solid
Waste Disposal Service - Regional Landfill Design &
Operations Plan Approval. (All Directors – Weighted Vote)
That the Board approve the Regional Landfill Design
& Operations Plan for submission to the Ministry of Environment as an
amendment to the Solid Waste Management Plan.
Assessment
of New Waste Treatment Technologies - Final Report. (All Directors – One Vote)
That the Board receive the Assessment of New
Treatment Technologies Report for information and continue to monitor
developments in new treatment technologies from a cost and technology
perspective.
Illegal
Dumping Enforcement Program - 2008 Report. (All Directors – One Vote)
That the Board receive the 2008 Illegal Dumping
Prevention Program report for information.
Residential
Food Waste Collection - Field Test Final Report. (All Directors – One Vote)
That the Board receive the Residential Food Waste
Collection Field Test Final Report for information.
WATER
AND WASTEWATER SERVICES
WATER
Innovative
Options & Opportunities for Sustainable Water Use Study. (All Directors – One Vote)
1. That the Board receive the “Innovative Options and
Opportunities for Sustainable Water Use” study for information.
2. That the Board direct staff to develop an
implementation strategy with budget implications for the proposed initiatives
for the Board’s consideration.
1. That the
2. That the Board support the Regional District’s
continued participation on the
Convening
for Action on
1. That
the Board receive the report on the summary of CAVI’s (Convening for Action on
2. That
the Board continue to support staff participation in CAVI and attendance at
CAVI learning activities associated with promoting water sustainability.
1. That the
2. That the Board direct staff to consider the report
recommendations when developing capital plans for future infrastructure
improvements in the
WASTEWATER
Southern Community Sewer Treatment Service
– Award of Tenders for Cogeneration Equipment at Greater
1. That an equipment procurement contract be awarded to
Esc Corporation to provide a biogas conditioning system for the tendered price
of $624,411.
2. That an equipment procurement contract be awarded to
Waterous Power Systems to provide a cogeneration system for the tendered price
of $950,400.
COMMISSION, ADVISORY & SELECT COMMITTEE
District
69 Recreation Commission.
All Directors – One Vote
1. That the minutes of the
District 69 Recreation Commission
meeting held March 19, 2009 be received for information.
All
Directors – Weighted Vote
2. That the Memorandum of Cooperation between the
Regional District of
Parksville,
3. That the revisions to the District 69 Recreation
Grants program be approved as detailed in Appendix I of the staff report
“District 69 Recreation Grants Program Review”.
4. That the current District 69 Recreation Grants
funding allocation of 50% to Youth Grants and 50% to Community Grants be
maintained.
Electoral Area ‘A’ Parks, Recreation
and Culture Commission. (All
Directors – One Vote)
That the minutes of the
Electoral Area ‘A’ Parks, Recreation and
Culture Commission meeting held March
11, 2009 be
received for information.
Nanoose Bay Parks and Open Space
Advisory Committee. (All
Directors – One Vote)
That the minutes of the Nanoose Bay Parks and Open Space
Advisory Committee meeting held February 2, 2009 be received for information.
Regional
Liquid Waste Advisory Committee. (All Directors – One Vote)
That the minutes of the Regional Liquid Waste Advisory
Committee meeting held March 12, 2009 be received for information.
Regional
Solid Waste Advisory Committee. (All Directors – One Vote)
1. That the minutes of the Regional Solid Waste Advisory
Committee meeting held March 19, 2009 be
received for information.
2. That the Regional Landfill Design and
Operations Plan be submitted to the Ministry of Environment.
Sustainability
Select Committee. (All
Directors – One Vote)
1. That the minutes of the Sustainability Select Committee
meeting held March 18, 2009 be received for information.
2. That the report “2009 Progress Report on
Implementation of the Regional Growth Strategy” be received.
3. That the report “Housing Need Overview”, Phase 1 of
the Regional Housing Affordability Study be received.
4. That the staff report “Community Emissions Reduction
Measures” be received for information.
5. That staff prepare a report on what is needed to
undertake a communications strategy for public awareness and education on green
house gas (GHG) emission reductions (Greensmart).
7.3 EXECUTIVE STANDING COMMITTEE
7.4 COMMISSIONS
7.5 SCHEDULED
STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Regional
Parks & Trails Advisory Committee. (All Directors – Weighted Vote)
85-95 Minutes
of the Regional Parks & Trails
Advisory Committee meeting held April 7, 2009. (for information)
That the proposed campground fee increases, as
listed in Appendix 1 of the staff titled “RDN Campground Fees – Horne Lake
& Descanso Bay Regional Parks”, be approved for inclusion in the Park Use
Regulation Bylaw 1399.
Selection
Select Committee.
Selection
Committee Appointments (verbal). (All
Directors – One Vote)
8. ADMINISTRATOR’S
REPORTS
96-98 Solid
Waste Disposal Service - Food & Yard Waste Processing Contract. (All Directors – Weighted Vote)
9. ADDENDUM
10. BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD INFORMATION (Separate enclosure on blue paper)
13. ADJOURNMENT
14. IN CAMERA
That pursuant to Sections 90(1) (e)and 90(1)
(g) of the Community Charter the Board proceed to an In Camera Committee
meeting to consider items related to land and legal issues.