REGIONAL DISTRICT OF
REGULAR BOARD MEETING
TUESDAY,
FEBRUARY 24, 2009
(RDN Board Chambers)
A G E N D A
PAGES
10-25 Minutes of the regular Board meeting held January
27, 2009 and the Special Board meeting held February 10, 2009.
26
27 Phil Marchant, re Property Taxes.
28-29 Elizabeth Harrison, BC Ferry Authority,
re Appointment to the BC Ferry Authority Board of Directors.
30 Jean Pepin, VIA Rail
7.1 ELECTORAL AREA PLANNING STANDING
COMMITTEE
31-32 Minutes
of the Electoral Area Planning Committee meeting held February 10, 2009. (for
information)
PLANNING
AMENDMENT
APPLICATIONS
Zoning
Amendment Application
1. That
the minutes of the Public Information Meeting held on October 1, 2008 be
received
2. That Zoning Amendment Application No. ZA0705 as
submitted by Sims Associates, BCLS, on behalf of Signal Road Pharmacy Ltd. (an
Alberta Company) & Walbern Ventures Inc., Inc. No. A58712 to rezone Lot 1,
District Lot 84, Nanoose District, Plan 47545 from Rural 5 Subdivision District
D (RU5D) and Lot 2, Plan 47545, and Lot A, Plan VIP80224, both of District
Lot 84, Nanoose District, from Resource Management 3 Subdivision District B
(RM3B) to Rural 10 (RU10) Subdivision District Z (No Further Subdivision) be
approved to proceed to public hearing subject to the conditions included in
Schedule No. 1.
3. That Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.348, 2009 be given 1st
and 2nd reading.
4. That Regional District of
5. That the Public Hearing on Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.348, 2009 be
delegated to Director Holme or his alternate.
DEVELOPMENT
PERMIT APPLICATIONS
Development
Permit Application No. 60846 Reid
That Development Permit No. 60846 submitted
by Helen Sims of Fern Road Consulting Ltd. for the development of two
residential lots within the Hazard Lands Development Permit Area for the parcel
legally described as Lot A, District Lot 73, Newcastle District, Plan 14420 be
approved, subject to the conditions outlined in Schedule No. 1.
DEVELOPMENT
PERMIT APPLICATIONS WITH VARIANCE
Development
Permit with Variances Application No. 60901 Brown/Reynolds
Delegations
wishing to speak to Development Permit with Variance Application No. 60901.
That Development Permit with Variances
Application No. 60901, to legalize the siting of an existing garage on the
property legally described as Lot 3, Section 16, Range 8, Cranberry District, Plan
25384, be approved subject to the conditions outlined in Schedules No. 1 to 4
and the notification requirements of the Local Government Act.
DEVELOPMENT
VARIANCE PERMIT APPLICATIONS
Development
Variance Permit Application No. 90817 Dubyna
Delegations
wishing to speak to Development Variance Permit Application No. 90817.
That Development Variance Permit Application
No. 90817 submitted by JE Anderson, BCLS, on behalf of R. Dubyna, in
conjunction with the parcel legally described as Parcel A (DD 9237N) of Section
13, Range 5, Mountain District With Exceptions be approved subject to the
conditions outlined in Schedules No. 1 and 2 of the corresponding staff report
and to the notification procedure pursuant to the Local Government Act.
7.2 COMMITTEE OF THE WHOLE STANDING
COMMITTEE
33-44 Minutes
of the Special Committee of the Whole meeting held February 3, 2009 and the regular
Committee of the Whole meeting held February 10, 2009. (for information)
CORPORATE ADMINISTRATION
SERVICES
2009 Departmental Work Plans. (All Directors One Vote)
That
the Board receive, for information, the department work plans for 2009.
Snuneymuxw
First Nations Protocol Agreement. (All Directors Weighted Vote)
1. That the Protocol
Agreement between the Snuneymuxw First Nations and the Regional District of
2. That the Protocol
Agreement Working Group Terms of Reference be approved as presented.
3. That Katherine
Gordon be contracted on a per meeting basis to provide facilitation and
administrative support to the Protocol Agreement Working Group.
FINANCE AND INFORMATION
SERVICES
FINANCE
2009
Proposed Budget Overview. (All Directors Weighted Vote)
That
the 2009 proposed budget be approved as presented with amendments as approved
at the February 3, 2009 Special Committee of the Whole meeting.
Amendment Bylaw 1385.04 -
That
Bylaw No. 1557 To Establish
Development Cost Charges for the
That
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Property
Maintenance Contravention
Delegations
wishing to speak to Property Maintenance Contravention
at
That
should this matter not be rectified by March 31, 2009 pursuant to Unsightly
Premises Regulatory Bylaw No. 1073, 1996, the Board direct the owners of the
above-noted property to remove from the premises those items set out in the
attached resolution within fourteen (14) days, or the work will be undertaken
by the Regional District of Nanaimos agents at the owners cost.
PLANNING
Offer
of
That
the offer of park land dedication in exchange for support of a two lot
subdivision in conjunction with the parcel legally described as Lot 14, Section
14, Range 4, Mountain District, Plan VIP80079 be declined.
RECREATION
AND PARKS SERVICES
PARKS
Land Acquisition Process Policy
A1.21. (All Directors One Vote)
That the Land Acquisition Process Policy
A1.21 be adopted as revised in Appendix 1.
Electoral
1. That the revised Terms of References as shown in
Appendix I for the following Electoral Area Parks and Open Space Advisory
Committees be approved:
·
East Wellington/Pleasant Valley
·
·
Electoral Area F
·
Electoral Area G
·
Electoral Area H
2. That the Terms of Reference for the Electoral Area
B Parks and Open Space Advisory Committee as shown in Appendix II be approved.
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID
WASTE
Solid
Waste Management Service Reserve Fund Expenditure re
That the Board approve the release of up to
$2.75 million from the Solid Waste Management reserve fund for the retrofit,
redevelopment and expansion of the Church Road Transfer Station.
Electoral Area H Pilot Yard
Waste Program Progress Report. (All Directors Weighted
Vote)
That the Board continue the pilot yard waste
drop-off program in Electoral Area H and implement one more two day drop-off
event in 2009.
WATER
AND WASTEWATER SERVICES
WASTEWATER
2009
Water & Sewer Infrastructure Study Grant Applications. (All Directors One Vote)
That the Board support applications to the
Ministry of Community Development for Infrastructure Planning (Study) Grant
applications for the following Water and Wastewater Services program
initiatives:
Wastewater Services Department
1.
Forcemains and
Interceptor Lines Capital Asset Management Project
2.
Nanoose Pollution
Control Centre Upgrade and Expansion Plan
3.
Biosolids
Management Strategy
4.
Inflow and
Infiltration Study
5.
Source Control
Management Study
6.
Septic
Maintenance Program
Water Services Department
1.
Water Well Safety
Program
2.
Water
Conservation Plans
3.
Incentive
Programs
4.
Team WaterSmart
Education Outreach Program
5.
Compilation and
Mapping of Existing Groundwater & Surface Water Data
6.
Web Site
Development
7.
Educational Video
Streaming Project
8.
San Pareil Pump
Station and Reservoir Upgrade Pre-Design
WATER
Amendment
Bylaw No. 947.05 Fairwinds Sewer Service Boundary Extension. (All Directors One Vote)
That Fairwinds Sewerage Facilities Local
Service Area Amendment Bylaw No. 947.05, 2009 be introduced and read three
times.
Surfside
Sewer Service Petition Results for Proposed Boundary Extension. (All Directors One Vote)
That the staff report on the petition
results for the proposed Surfside Sanitary Sewer Service Area expansion be
received for information and that staff be directed to consult with the two
property owner groups who may be in favour of a service area expansion and to
report back to the Board accordingly.
Surfside
Water Service Reserve Fund Expenditure. (All Directors One Vote)
That up to $12,500 of the Surfside Water
Service Area reserve funds be utilized for the purposes of purchasing and
installing a back-up power generator.
San Pareil Water Service
Security Issuing Bylaw Drawdown. (All Directors One
Vote)
That a drawdown of up to $30,000 from
Regional District of Nanaimo (San Pareil Water Service) Security Issuing Bylaw
No. 1395, 2004 for the pre-design of pump station, reservoir and on-site
distribution piping upgrades be approved.
That existing reserve funds in place for the
Madrona, Fairwinds, West Bay, Nanoose and Arbutus Water Service Areas be
utilized for the purposes of upgrading three system well pumps and for the
completion and connection of the Claudet Road well in order to improve water
supply capacity and distribution integrity in the Nanoose Bay Peninsula Water
Service Area.
COMMISSION,
ADVISORY & SELECT COMMITTEE
District 69
Recreation Commission. (All
Directors One Vote)
1. That the minutes of the District 69 Recreation Commission meeting held
January 22, 2009 be received for
information.
2. That staff be directed to undertake a review of the
District 69 Recreation Commission Grant In Aid Program to be presented at the
March 2009 Commission meeting.
3. That an extension to the Track and Field Facility
Feasibility Study be approved through to June 30, 2009 as funded by the UBCM
School Connections Program and that the scope of the study be broadened to
include exploration of potential sites for an outdoor sports complex as
identified in the 2006 Recreation Services Master Plan.
4. That the District 69 School District representative to
the District 69 Recreation Commission and one other commission member be
appointed to the Track and Field Feasibility Study Committee.
5. That Commissioner Patterson be appointed to the
Track and Field Feasibility Study Committee as the second District 69
Recreation Commission representative.
Electoral Area H Parks and Open
Space Advisory Committee. (All
Directors One Vote)
That the minutes
of the Electoral Area H Parks and Open Space Advisory Committee meeting held
January 21, 2009 be received for
information.
Regional Solid
Waste Advisory Committee. (All
Directors One Vote)
That the minutes of the Regional Solid Waste Advisory
Committee meeting held January 15, 2009 be
received for information.
Regional Parks
& Trails Advisory Committee.
(All Directors One Vote)
That the minutes
of the Regional Parks & Trails Advisory
Committee meeting held January 21, 2009 be
received for information.
(All Directors Weighted Vote)
That
the request for funding from the Friends of Morden Mine Society for $4,000 be
approved and staff be directed to enter into a funding agreement with the
Friends of Morden Mine for the Society to undertake a strategic plan for the
Morden Mine site in collaboration with the Regional District and BC Parks.
(All Directors One Vote)
That
the following recommendation be received by the Board for consideration as part
of the 2009 Budget and Five Year Financial Plan deliberation process:
That the
Transit Select
Committee. (All Directors
One Vote)
1. That the minutes of the Transit Select Committee meeting held
January 22, 2009 be received for
information.
2. That
the RDN support in principle a gas tax in the Nanaimo Regional Transit System
service area that would reduce the need for residential taxes for transit and
that RDN staff work with BC Transit and Ministry of Transportation staff to
explore alternative funding methods for the Nanaimo Regional Transit System.
3. That a letter be sent to Don Buchner,
Executive Director, Wheels for Wellness Society, encouraging the Society to
explore ways to raise awareness of financial problems and increase
contributions.
BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
Diversion
of Wood Waste. (All Directors One Vote)
That staff prepare a report on the
implications of diverting waste and the opportunities that are available
through private recycling businesses; and further that the report be forwarded
to the Regional Solid Waste Advisory Committee for their input and then
forwarded to the Committee of the Whole.
7.3 EXECUTIVE STANDING COMMITTEE
7.4 COMMISSIONS
7.5 SCHEDULED
STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Sustainability
Select Committee. (All
Directors One Vote)
45-46 Minutes
of the Sustainability Select Committee
meeting held January 21, 2009. (for information)
1. That the Regional Growth Strategies Review Interim Update
report be received and that staff be directed to proceed as outlined in the
Summary/Conclusion of the report.
2. That the name of the Regional Growth Strategy be
changed to better reflect the broader range of sustainability topics that will
be included in the new document.
Selection
Select Committee.
Selection
Committee Appointments (verbal). (All Directors One Vote)
47-60 2009
to 2013 Financial Plan. (All Directors Weighted Vote)
61-63 Southern
Community Sewer Service District of Lantzville Annual Cost Allocation. (City of
64-65 RDN Signing Authorities for
General Banking & Investments. (All Directors Weighted Vote)
66-68 Southern
Community Recreation Service 2009 Requisition Adjustment. (All Directors One
Vote)
That pursuant to
Sections 90(1) (a) and (e) of the Community Charter the Board proceed to an In
Camera meeting to consider items related to committee appointments and land
acquisition