REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
G. Korpan City
of
Director
D. Brennan City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Director
B. Bestwick City
of
Director
L. McNabb City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Mgr., Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
T.
Osborne Gen.
Mgr., Recreation & Parks
J. Finnie Gen.
Mgr., Environmental Services
P.
Thorkelsson Gen.
Mgr., Development Services
D.
Trudeau Gen.
Mgr., Transportation & Solid Waste Services
N.
Tonn Recording
Secretary
BOARD MINUTES
MOVED
Director McNabb, SECONDED Director Korpan, that the minutes of the regular Board
meeting held September 30, 2008 and the special Board meeting held October 14,
2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Rosemary Bonanno,
MOVED
Director Holme, SECONDED Director Young, that the correspondence from the Vancouver
Island Regional Library regarding the population levy allocation for 2009, be
received.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the Regional District of
Nanaimo Board approve amendment of the funding formula for the Vancouver Island
Regional Library on a one time basis for 2009 by recording Campbell River at
the level indicated by BC Stats regular estimates and prorating both Comox
Valley and Strathcona Regional District up to the level indicated by BC Stats
regular estimates.
CARRIED
James Mattison, Ministry of
Environment, re Action for Water Program.
MOVED
Director Holme, SECONDED Director Young, that the correspondence from the
Ministry of Environment commending the Regional District on the leadership and
initiative shown in the Action for Water program, be received.
CARRIED
Laurie Taylor, City of
MOVED
Director Holme, SECONDED Director Young, that the correspondence from the City
of
CARRIED
Mark Brown, Town of
MOVED
Director Holme, SECONDED Director Young, that the correspondence from the Town
of Qualicum Beach in support of the Action for Water program be received.
CARRIED
Gary Korpan, City of
MOVED
Director Holme, SECONDED Director Young, that the correspondence from the City
of
CARRIED
Gisele Rudischer & Sheila
Malcolmson,
MOVED
Director Holme, SECONDED Director Young, that the correspondence from Islands
Trust in support of the Action for Water program be received.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Manhas, that the minutes of the Electoral
Area Planning Committee meeting held October 14, 2008 be received for
information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60841 and Request for Frontage Relaxation – Ostrand –
MOVED
Director Burnett, SECONDED Director Young, that Development Permit Application
No. 60841, submitted by A. Ostrand and J. Ostrand in conjunction with the
subdivision of the parcel legally described as Lot 1, Section 13 & 14,
Range 4, Cedar District, Plan 46811 Except Part in Plan VIP57402 and VIP68357
and designated within the Fish Habitat Protection Development Permit Area, be
approved subject to the conditions outlined in Schedules No. 1 and 2 of the corresponding
staff report.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the request for relaxation of
the minimum 10% frontage requirement for Proposed Lots 1 and 2 in conjunction
with the subdivision of the property legally described as Lot 1, Section 13
& 14, Range 4, Cedar District, Plan 46811 Except Part in Plan VIP57402 and
VIP68357 be approved subject to Schedules No. 1 and 2 of the corresponding
staff report.
CARRIED
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development Variance
Permit Application No. 90816 – Peters –
MOVED Director Holme, SECONDED Director Bartram, that
Development Variance Permit Application No. 90816, to legalize the siting of a
‘stacked rock’ retaining wall with an interior side yard setback of 0.0 m, on
the subject property legally described as Lot 10, District Lot 78, Nanoose
District, Electoral Area ‘E’ on Beldon Place, be approved subject to the
conditions outlined in Schedules No. 1 to 3 and the notification requirements
of the Local Government Act.
CARRIED
Development Variance
Permit Application No. 90819 and Request for Frontage Relaxation – Fredrich –
MOVED Director Burnett, SECONDED Director Young, that Development
Variance Permit Application No. 90819, submitted by Thomas Hoyt, BCLS, on
behalf of Theo Fredrich and Margaret Fredrich, in conjunction with the
subdivision on the parcel legally described as Parcel C (DD23380N), Section 5,
Range 2, Cedar District and located at 2798 Cedar Road be approved subject to
the conditions outlined in Schedule No. 1 of the corresponding staff report and
the notification requirements pursuant to the Local Government Act with respect to the proposed variances
outlined in Schedule No. 1.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the request for
relaxation of the minimum 10% frontage requirement for proposed Remainder of
Parcel C in conjunction with the subdivision of the property be approved.
CARRIED
OTHER
Request for Acceptance of
Cash-in-Lieu of
MOVED Director Burnett, SECONDED Director Young, that the
request to pay 5% cash-in-lieu of park land submitted by Leigh Millan, BCLS on
behalf of H. & R. Murdoch in conjunction with the proposed subdivision of
Lot 20, Section 17, Range 4, and Lost 21 and 25, Section 17, Range 4 East and
Fractional Section 17, Range 5 East, All of Cedar District, Plan 3779, be
accepted.
CARRIED
Request for Frontage
Relaxation – Allin – Church and Coldwater Roads – Area ‘G’.
MOVED Director Bartram, SECONDED Director Holme, that the
request to relax the minimum 10% frontage requirement for proposed Lot A,
submitted by Dick Allin and Lori Allin in conjunction with the proposed
subdivision of Lot 17, Nanoose District, Except the E&N R/W & Except
Part in Plans 36524, 45739, VIP52132, VIP53642, VIP83372 & VIP83374 and
Part of Parcel A (DD82708N), District Lot 21, Nanoose District, Plan 1902, be
approved subject to the Ministry of Transportation and Infrastructure’s satisfaction
that access is achievable.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Holme, SECONDED Director McNabb, that the minutes of the
Committee of the Whole meeting held October 14, 2008 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Al Tully,
MOVED Director Holme, SECONDED Director Bestwick, that the
correspondence from Oceanside Tourism Association regarding their Eligible
Entity Status application as it relates to the service agreement between the
Regional District of Nanaimo and the Oceanside Tourism Association, be
received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
ADMINISTRATION
Port
Theatre Society Agreement.
MOVED Director Burnett, SECONDED Director Bestwick, that the Board
authorize entering into a three year agreement with The Port Theatre Society
for a term ending December 31, 2011.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Unsightly
Premises –
MOVED Director Sperling, SECONDED Director Bartram, that should this
matter not be rectified by October 28, 2008, pursuant to “Unsightly Premises
Regulatory Bylaw No. 1073, 1996”, the Board directs the owner to remove from
the premises those items as set out in the attached Resolution within fourteen
(14) days, or the work will be undertaken by the Regional District of Nanaimo’s
agents at the owner’s cost.
CARRIED
Electoral
Area ‘G’ Noise Control – Reserve Fund Expenditure.
MOVED Director Westbroek, SECONDED Director Bartram, that $4,120 be
authorized for the payment of legal fees from the Electoral Area ‘G’ Noise
Control Reserve Fund.
CARRIED
TRANSPORTATION AND SOLID WASTE
SERVICES
SOLID WASTE
Electoral
Area ‘H’ Pilot Yard Waste Program.
MOVED Director Bartram, SECONDED
Director Herle, that staff implement a pilot program for a yard waste drop-off
in Electoral Area ‘H’.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Herle, that
the minutes of the District 69 Recreation Commission meeting held September 18,
2008 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Herle, that
a letter of thanks be sent to the Rotary Club of Qualicum Beach in regards to
their successful Rotary District 5020 Annual Conference held at
CARRIED
Electoral Area ‘A’ Parks
and Green Space Advisory Committee.
MOVED Director Burnett, SECONDED Director Korpan, that
the minutes of the Electoral Area ‘A’ Parks and Green Space Advisory Committee
meeting held September 18, 2008 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director Korpan, that
the “Electoral Area ‘A’ Community Parks Local Service Amendment Bylaw No.
798.06, 2008” be introduced for three readings and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that
the Regional Board direct staff to determine if the “Electoral Area ‘A’
Recreation and Culture Service Bylaw No. 1467, 2005” can be amended to permit
financial support for operations and improvements to facilities owned and
operated by incorporated non-profit organizations.
CARRIED
Grants-in-Aid Advisory
Committee.
MOVED Director Young, SECONDED Director Burnett, that
the minutes of the Grants-in-Aid Advisory Committee meeting held October 7,
2008 be received for information.
CARRIED
MOVED Director Young, SECONDED Director Burnett, that
the following District 68 Grants-in-Aid be approved:
Name of Organization Amount
Recommended
Poetry Gabriola Society $ 600
CARRIED
MOVED Director Young,
SECONDED Director Herle, that the following District 69 Grants-in-Aid be approved:
Name of Organization Amount
Recommended
Errington War Memorial Hall Association $ 1,500
CARRIED
MOVED Director Young,
SECONDED Director Herle, that the general grant-in-aid funding amount of
$14,960 annually in District 69 only allows the Committee to provide
approximately 50% of the requested funding to organizations in the area,
therefore as per Policy No. A1.28, the Grants-in-Aid Committee requests that
the RDN Board of Directors consider increasing the general grant-in-aid funding
in District 69 to $18,000 annually.
CARRIED
Regional Liquid Waste Advisory Committee.
MOVED Director Holme,
SECONDED Director Korpan, that the minutes of the Regional Liquid Waste
Advisory Committee meetings held June 5, 2008 and September 4, 2008 be received
for information.
CARRIED
Regional Hospital District Select Committee.
MOVED Director Westbroek,
SECONDED Director Biggemann, that the minutes of the Regional Hospital District
Select Committee meeting held September 15, 2008 be received for information.
CARRIED
MOVED Director Westbroek,
SECONDED Director Biggemann, that staff arrange a meeting with the Vancouver
Island Health Authority to review their capital plans.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
MOVED Director Holme,
SECONDED Director Biggemann, that a letter be sent to the Oceanside Tourism
Association (OTA) providing a six-month extension to the service agreement
between OTA and the Regional District of Nanaimo.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING
AND SELECT COMMITTEE REPORTS
Regional Parks & Trails Advisory
Committee.
MOVED Director McNabb, SECONDED Director Biggemann, that the
minutes of the Regional Parks & Trails Advisory Committee meeting held
October 7, 2008 be received for information.
CARRIED
Proposed
MOVED Director McNabb, SECONDED Director Biggemann, that
staff prepare a report with regard to the issues raised in the correspondence
from S. Benton, Ministry of Environment to Mr. Peter Bolton, regarding the
proposed
CARRIED
Morden Colliery Mine.
MOVED Director McNabb, SECONDED Director Manhas, that staff
prepare a report with regard to the financial implications and recommendations
to jointly fund a study with BC Parks and the Friends of Morden Mines on the
preservation and development of the Morden Colliery Mine site located at the
trail head of the Morden Colliery Regional Trail.
CARRIED
Foot Under Pass Tunnel Cleaning
MOVED Director McNabb, SECONDED Director Korpan, that the
request for Foot Under Pass Tunnel cleaning and maintenance at
CARRIED
Transit Select Committee.
MOVED Director McNabb, SECONDED Director Manhas, that the
minutes of the Transit Select Committee meeting held October 9, 2008 be
received for information.
CARRIED
MOVED Director McNabb, SECONDED Director Westbroek, that
staff be directed to implement the Monday to Friday ferry service starting in
March 2009.
CARRIED
COMMISSIONS
District 69 Recreation
Commission.
MOVED Director Bartram, SECONDED Director Korpan, that
the minutes of the District 69 Recreation Commission meeting held October 23,
2008 be received for information.
CARRIED
District 69 Youth and Community Recreation Grants.
MOVED Director Bartram, SECONDED Director Holme, that
the Board endorses the following Youth Grants:
Community Group Amount
Recommended
Ballenas Secondary School/Associated Family
& Community (
District 69 Family Resource Association (youth
outreach activities) $ 1,000
Oceanside Baseball (power for batting cage) $ 2,000
Parksville Qualicum Foundation (Youth Action
Committee) $ 2,500
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the Board endorses the following Community
Grants:
Community Group Amount
Recommended
District 69 Family Resource Association (child
development play
therapy equipment) $ 1,500
District 69 Minor Softball (equipment) $ 2,500
Echo Players Theatre (equipment & fittings) $ 2,000
Parksville Curling Club
(2009 Scotties BC Women’s Curling Championship
Sponsorship) $ 2,500
Parksville Lawn Bowling Club (landscaping) $ 2,000
Parksville Panters Hockey (socks) $ 550
Parksville Pirates (70 yr+ softball team uniforms
& equipment) $ 2,000
Ravensong Aquatic Club (pool rental) $ 1,800
CARRIED
ADMINISTRATOR’S REPORTS
Automatic Response Agreement –
Parksville,
MOVED
Director Westbroek, SECONDED Director Herle, that the Automatic Response
agreement between the Regional District of Nanaimo, City of Parksville, Town of
Qualicum Beach, Coombs Hilliers and Errington Volunteer Fire Departments be
approved as presented and that the Chairperson and Sr. Mgr., Corporate
Administration be authorized to execute the agreement as required.
CARRIED
Unsightly
Premises –
MOVED Director Sperling, SECONDED Director Bartram, that the Board
direct the owner of the above-noted property to remove from the premises those
items as set out in the attached resolution within fourteen (14) days, or the
work will be undertaken by the Regional District’s agents at the owners’ cost.
CARRIED
Bylaw
No. 1386.01 – Waste Stream Management Licensing Amendment Bylaw.
MOVED
Director Burnett, SECONDED Director McNabb, that “Regional District of Nanaimo
Waste Stream Management Licensing Bylaw No. 1386.01, 2008” be introduced and
read three times.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that “Regional District of Nanaimo
Waste Stream Management Licensing Bylaw No. 1386.01, 2008” be adopted.
CARRIED
NEW BUSINESS
Electoral Area ‘A’ OCP Review
Citizens Committee.
MOVED
Director Burnett, SECONDED Director Young, that Chris Pagen be appointed to the
Electoral Area ‘A’ OCP Review Citizens
Committee.
CARRIED
MOVED
Director Holme, SECONDED Director Korpan, that pursuant to Section 90(1)(e) and
(g) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to land and legal
issues.
MOVED
Director Holme, SECONDED Director Korpan, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:35 PM
RISE AND REPORT
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
REPORTS
Proposed
MOVED
Director McNabb, SECONDED Director Biggemann, that the Memorandum of
Understanding between the Regional District of Nanaimo and Hupacasath First
Nation for the proposed
CARRIED
ADMINISTRATOR’S REPORTS
Coats Land –
MOVED
Director Sperling, SECONDED Director Korpan, that the Regional Board authorize
the execution of the Purchase Agreement and Lease with The Nature Trust of BC
for the operation and management of the former Coats land, legally described as
NW ¼ of Section 10, Gabriola Island, Nanaimo District, except those parts in
Plans 29152, 30043 and 30051, for Regional Park purposes.
MOVED
Director Holme, SECONDED Director Korpan, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:45 PM