REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, OCTOBER 14, 2008 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director B. Sperling Electoral
Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Alternate
Director D. Niwa Electoral Area F
Director D. Bartram Electoral Area H
Director S. Herle City of
Director T. Westbroek Town of
Director C. Haime District of Lantzville
Director M. Unger City of
Director G. Korpan City of
Director B. Holdom City of
Director L. McNabb City of
Director D. Brennan City of
Director J. Manhas City of
Director B. Bestwick City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior
Manager, Corporate Administration
N. Avery Gen.
Manager of Finance & Information Services
D. Trudeau Gen.
Mgr. of Transportation & Solid Waste Services
J. Finnie General
Manager of Environmental Services
P. Thorkelsson General Manager of
Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director Niwa to the meeting.
MINUTES
MOVED
Director McNabb, SECONDED Director Holme, that the minutes of the Committee of
the Whole meeting held September 9, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Al
Tully,
MOVED Director Holme, SECONDED Director Bestwick,
that the correspondence from Oceanside Tourism Association regarding their
Eligible Entity Status application as it relates to the service agreement
between the Regional District of Nanaimo and the Oceanside Tourism Association,
be received.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
ADMINISTRATION
Port
Theatre Society Agreement.
MOVED Director Burnett, SECONDED Director McNabb,
that the Board authorize entering into a three year agreement with The Port
Theatre Society for a term ending December 31, 2011.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Unsightly
Premises –
MOVED Director Sperling, SECONDED Director Korpan,
that should this matter not be rectified by October 28, 2008, pursuant to
“Unsightly Premises Regulatory Bylaw No. 1073, 1996”, the Board directs the
owner to remove from the premises those items as set out in the attached
Resolution within fourteen (14) days, or the work will be undertaken by the
Regional District of Nanaimo’s agents at the owner’s cost.
CARRIED
Electoral
Area ‘G’ Noise Control – Reserve Fund Expenditure.
MOVED Director Westbroek, SECONDED Director Bartram,
that $4,120 be authorized for the payment of legal fees from the Electoral Area
‘G’ Noise Control Reserve Fund.
CARRIED
TRANSPORTATION AND SOLID
WASTE SERVICES
SOLID WASTE
Electoral Area ‘H’ Pilot Yard Waste Program.
MOVED Director Bartram,
SECONDED Director Holdom, that staff implement a pilot program for a yard waste
drop-off in Electoral Area ‘H’.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED
Director Herle, that the minutes of the District 69 Recreation Commission
meeting held September 18, 2008 be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Herle, that a letter of thanks be sent to the Rotary Club of Qualicum
Beach in regards to their successful Rotary District 5020 Annual Conference
held at
CARRIED
Electoral Area ‘A’ Parks
and Green Space Advisory Committee.
MOVED Director Burnett, SECONDED Director McNabb, that the minutes of
the Electoral Area ‘A’ Parks and Green Space Advisory Committee meeting held
September 18, 2008 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that the “Electoral
Area ‘A’ Community Parks Local Service Amendment Bylaw No. 798.06, 2008”, be
introduced for three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that the Regional
Board direct staff to determine if the “Electoral Area ‘A’ Recreation and
Culture Service Bylaw No. 1467, 2005” can be amended to permit financial
support for operations and improvements to facilities owned and operated by
incorporated non-profit organizations.
CARRIED
Grants-in-Aid Advisory Committee.
MOVED Director Young, SECONDED Director Bartram, that the minutes of the
Grants-in-Aid Advisory Committee meeting held October 7, 2008 be received for
information.
CARRIED
District 68:
MOVED Director Young, SECONDED Director Bartram, that the following
District 68 Grants-in-Aid be approved:
Name
of Organization Amount
Recommended
Poetry
Gabriola Society $ 600
CARRIED
MOVED Director Young, SECONDED
Director Bartram, that the following District 69 Grants-in-Aid be approved:
Name
of Organization Amount
Recommended
Errington
War Memorial Hall Association $ 1,500
MOVED Director Westbroek, SECONDED
Director Brennan, that the motion be amended to increase the grants-in-aid to
the Vancouver Island Opera to $1,000.
CARRIED
The question was called on the main
motion as amended.
The motion CARRIED.
MOVED Director Young, SECONDED
Director Westbroek, that the general grant-in-aid funding amount of $14,960
annually in District 69 only allows the Committee to provide approximately 50%
of the requested funding to organizations in the area, therefore as per Policy
No. A1.28, the Grants-in-Aid Committee requests that the RDN Board of Directors
consider increasing the general grant-in-aid funding in District 69 to $18,000
annually.
CARRIED
Regional Liquid Waste
Advisory Committee.
MOVED Director Holme, SECONDED Director Manhas, that the minutes of the
Regional Liquid Waste Advisory Committee meetings held June 5, 2008 and
September 4, 2008 be received for information.
CARRIED
Regional Hospital District
Select Committee.
MOVED Director Westbroek, SECONDED Director Unger, that the minutes of
the Regional Hospital District Select Committee meeting held September 15, 2008
be received for information.
CARRIED
MOVED Director Westbroek, SECONDED Director Bartram, that staff arrange
a meeting with the Vancouver Island Health Authority to review their capital
plans.
CARRIED
BUSINESS ARISING FROM DELEGATIONS
OR COMMUNICATIONS
MOVED Director Holme, SECONDED Director Westbroek, that a letter be sent
to the Oceanside Tourism Association, providing a six-month extension to the
service agreement between OTA and the Regional District of Nanaimo.
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 7:12 PM
CHAIRPERSON