REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE REGULAR MEETING OF THE BOARD
OF THE REGIONAL DISTRICT OF NANAIMO HELD ON
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral Area C
Director G. Holme Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director S. Herle City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director G. Korpan City of Nanaimo
Director B. Holdom City of Nanaimo
Director J. Manhas City of Nanaimo
Director L. McNabb City of Nanaimo
Director D. Brennan City of Nanaimo
Director B. Bestwick City of Nanaimo
Director M. Unger City of Nanaimo
Also in Attendance:
C. Mason Chief Administrative Officer
M. Pearse Senior Manager, Corporate Administration
N. Avery Gen. Mgr., Finance & Information Services
T. Osborne Gen. Mgr. of Recreation & Parks
M. Donnelly A/Gen. Mgr. of Environmental Services
P. Thorkelsson Gen. Mgr. of Development Services
C. McIver A/Gen. Mgr. of Transportation & Solid Waste Services
N. Tonn Recording Secretary
DELEGATIONS
Bob Harper, Hira Chopra, Ken McRae, re Horne Lake Highway Connector.
The delegation presented an alternate route as a connector between Port Alberni Valley and the Island Highway and requested the support of the RDN in proposing this project to the Province.
Deborah Corner, Alliance to Stop LNG and Chuck Childress, Texada Action Now, re Banning Liquefied Natural Gas Carriers and Emissions from Gas-fired Electricity Generation Plants.
The delegation provided information in support of a resolution to ban LNG carriers in the Georgia Strait, ban greenhouse gas emissions from gas-fired generation plants and to forward this support to the UBCM convention in September.
Banning Liquefied Natural Gas Carriers and Emissions from Gas-fired Electricity Generation Plants.
MOVED Director Brennan, SECONDED Director Bestwick, that, consistent with the Province’s goal of energy self-sufficiency and clean power, the Regional District of Nanaimo Board urge the Provincial Government, as part of achieving the BC Energy Plan, to require zero greenhouse gas emissions from new gas-fired electricity generation stations.
MOVED Director Westbroek, SECONDED Director Unger, that this item be deferred to a future Committee of the Whole meeting.
CARRIED
MOVED Director Brennan, SECONDED Director Westbroek, that the Regional District of Nanaimo support a federal government ban on the passage of LNG tankers in the waters of the Malaspina, Georgia and Haro Straits.
CARRIED
Horne Lake Highway Connector.
MOVED Director Korpan, SECONDED Director Holdom, that the Regional District of Nanaimo support the Alberni Clayoquot Regional District’s request to the Ministry of Transportation to prepare a feasibility study of an alternate route as a connector between Port Alberni Valley and the Island Highway.
CARRIED
BOARD MINUTES
MOVED Director Westbroek, SECONDED Director Holme, that the minutes of the regular Board meeting held July 22, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Marisa Newton, Municipal Insurance Association, re 21st Annual General Meeting.
MOVED Director Korpan, SECONDED Director Westbroek, that the correspondence from the Municipal Insurance Association regarding the upcoming MIA Annual General meeting to be held September 23, 2008 be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 500.346.
The Chairperson requested that Director McNabb chair the Board meeting to allow him to speak to this issue as the Electoral Area ‘G’ Director.
MOVED Director Stanhope, SECONDED Director Young, that “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.346, 2008” be tabled.
CARRIED
Director Stanhope resumed the Chair.
Bylaw No. 975.48.
MOVED Director Holme, SECONDED Director Bartram, that “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.48, 2008” be adopted.
CARRIED
Bylaw No. 947.04.
MOVED Director Holme, SECONDED Director Bartram, that “Fairwinds Sewerage Facilities Local Service Area Amendment Bylaw No. 947.04, 2008” be adopted.
CARRIED
Bylaw No. 1553.
MOVED Director Sperling, SECONDED Director Brennan, that “Regional Growth Strategy Service Establishing Bylaw No. 1553, 2008” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Bartram, SECONDED Director McNabb, that the minutes of the special Electoral Area Planning Committee meeting held July 22, 2008 be received for information.
CARRIED
PLANNING
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit Application No. 90810 – J & C Biggs (BC Auto Wrecking)/Carolyn Jahnke – Schoolhouse & Balsam Roads – Area ‘A’.
MOVED Director Burnett, SECONDED Director Young, that Development Variance Permit Application No. 90810, submitted by Carolyn Jahnke on behalf of J & C Biggs (BC Auto Wrecking) in conjunction with the development of the parcels legally described as Lots 2 and 6, Both of Section 12, Range 7, Cranberry District, Plan 27070, be approved subject to Schedule Nos. 1 (as amended) and 2 as outlined in the corresponding staff report and to the notification procedure pursuant to the Local Government Act.
CARRIED
OTHER
Electoral Area ‘A’ Official Community Plan Review – Terms of Reference.
MOVED Director Burnett, SECONDED Director Young, that the staff report on the Electoral Area ‘A’ Official Community Plan Review Terms of Reference be received.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the Electoral Area ‘A’ Official Community Plan Review Terms of Reference (Schedule No. 1) be endorsed by the Board.
CARRIED
MOVED Director Burnett, SECONDED Director Young, that the Board adopt a resolution that no applications to amend the Electoral Area ‘A’ Official Community Plan be accepted while the Official Community Plan is under review except where an application is consistent with the policies of current land use designation under “Electoral Area ‘A’ Official Community Plan Bylaw No. 1240, 2001”.
CARRUED
Electoral Area ‘H’ Village Planning Project – Terms of Reference.
The Chairperson noted that this item would be addressed with the Administrator’s reports.
Landscaping and Landscape Security.
MOVED Director Burnett, SECONDED Director Bartram, that staff be directed to prepare a report on the landscaping and provision of landscape security including environmental best practice, security holdback and bylaw amendments for implementation.
CARRIED
Electoral Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED Director Holme, that the minutes of the Electoral Area ‘F’ Parks and Open Space Advisory Committee meeting held June 16, 2008 be received for information.
CARRIED
MOVED Director Biggemann, SECONDED Director Burnett, that the Area ‘F’ POSAC support, in principle, the Arrowsmith Agriculture Association grant request in the amount of $25,000, to help further the construction of a new Arrowsmith Activities Building and Emergency Disaster Centre for Area ‘F’, which is to be located on the Coombs Fair Grounds and that the final decision be deferred to the 2009 budget process.
CARRIED
Electoral Area ‘G’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Holme, that the minutes of the Electoral Area ‘G’ Parks and Open Space Advisory Committee meeting held July 3, 2008 be received for information.
CARRIED
Electoral Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director McNabb, that the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held August 13, 2008 be received for information.
CARRIED
Proposed Road Closure – Fowler Road and Island Highway.
MOVED Director Bartram, SECONDED Director Burnett, that the resolution requesting the Ministry of Transportation retain a minimum six metre wide Easement/Right of Way for potential pedestrian and public use, on the portion of Fowler Road adjacent to Lot 23, District Lot 81, Newcastle Land District, Plan 1967 when considering the Road Closure request, be rescinded.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett, that the Regional District support the proposed Road Closure in conjunction with Lot 23, District Lot 81, Newcastle Land District, Plan 1967, Fowler Road.
CARRIED
Road Closure – Midland Road and Island Highway.
MOVED Director Bartram, SECONDED Director Burnett, that the Regional District support seeking a six metre (6m) wide statutory right-of-way for the entire length of the proposed road closure in conjunction with Lot 4, District Lot 36, Newcastle District, Plan 2076 except those parts in Plans 5729 and 12936 for the purposes of developing a pedestrian trail in conjunction with the Regional District’s plan for regional trail development.
CARRIED
Transit Select Committee.
MOVED Director McNabb, SECONDED Director Manhas, that the minutes of the Transit Select Committee meeting held July 24, 2008 be received for information.
CARRIED
MOVED Director McNabb, SECONDED Director Herle, that staff be directed to work with BC Transit to have the expansion of hourly service for the City of Parksville included in the 2009 transit expansions and update the financial plan.
CARRIED
MOVED Director McNabb, SECONDED Director Westbroek, that staff be directed to request BC Transit include the expansion of custom transit for Oceanside as part of the 2009/2010 expansion hours.
CARRIED
Sustainability Select Committee.
MOVED Director Bartram, SECONDED Director Westbroek, that the minutes of the Sustainability Select Committee meeting held July 22, 2008 be received for information.
CARRIED
Implications of “Prospering Today Protecting Tomorrow: Recommendations for a Sustainable Future”.
MOVED Director Bartram, SECONDED Director Holdom, that this report be received and that staff be directed to schedule a seminar session with the Sustainability Committee for the purpose of having a detailed discussion including a determination of priorities and recommendations for action.
CARRIED
Agricultural Advisory Committee (AAC).
MOVED Director Holme, SECONDED Director Bartram, that the proposed Terms of Reference be amended to indicate that when referred matters, the AAC would provide input on agricultural issues only and, in addition, that the membership be amended to include representation from the shellfish aquaculture industry while keeping the membership to 10 members.
CARRIED
Acceptance of the City of Nanaimo’s Official Community Plan by the RDN Board.
The Chairperson noted that this item would be addressed with the Administrator’s reports.
ADMINISTRATOR’S REPORTS
Islands Trust Natural Area Protection Tax Exemption Program.
MOVED Director Sperling, SECONDED Director McNabb, that the Regional District of Nanaimo Board agree to the implementation of the Natural Area Tax Exemption Program in the Regional District of Nanaimo, on the islands within the jurisdiction of the Islands Trust.
CARRIED
Approval of Five Year Term Agreement for Property Insurance Broker Services.
MOVED Director Brennan, SECONDED Director McNabb, that AON Reed Stenhouse be awarded a five year term agreement for property insurance brokerage services commencing April 1, 2009.
CARRIED
Appointment of Regional District and Regional Hospital District Auditors.
MOVED Director Manhas, SECONDED Director Korpan, that the firm of Meyers, Norris, Penny be appointed as the auditors for the Regional District of Nanaimo and the Nanaimo Regional Hospital District for the years 2008, 2009 and 2010 at the fees outlined in this report.
CARRIED
Board Remuneration Review and Recommendations.
MOVED Director Westbroek, SECONDED Director Herle, that the changes recommended by the Remuneration Committee be approved for implementation following the swearing in of the newly elected Board in December 2008.
CARRIED
MOVED Director Korpan, SECONDED Director Holdom, that Regional District of Nanaimo Board and Committee Member Remuneration, Expenses and Benefits Bylaw No. 1078.06, 2008” be introduced and read three times.
CARRIED
MOVED Director Burnett, SECONDED Director Herle, that “Regional District of Nanaimo Board and Committee Member Remuneration, Expenses and Benefits Bylaw No. 1078.06, 2008” be adopted.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett, that “Regional District of Nanaimo Board Remuneration and Expenses (Electoral Areas Only) Bylaw No. 1317.02, 2008” be introduced and read three times.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett, that “Regional District of Nanaimo Board Remuneration and Expenses (Electoral Areas Only) Bylaw No. 1317.02, 2008” be adopted.
CARRIED
MOVED Director Manhas, SECONDED Director Brennan, that Policy A1.15 (Fax Machines & Personal Computers for Board Members) be amended as outlined in this report and be approved.
CARRIED
RDN Agricultural Advisory Committee.
MOVED Director Burnett, SECONDED Director Bartram, that the Board approve the creation of an Agricultural Advisory Committee in accordance with the attached Terms of Reference.
CARRIED
Electoral Area ‘H’ Village Planning Project – Terms of Reference.
MOVED Director Bartram, SECONDED Director Holme, that the amended Area ‘H’ Village Planning Project Terms of Reference (Schedule No. 1) be approved, in accordance with the July 22, 2008 EAPC direction.
CARRIED
Development Permit Application No. 60829 – Pt. Ellice Properties Ltd./Steel Pacific – 2079 Main Road – Electoral Area ‘A’.
MOVED Director Burnett, SECONDED Director McNabb, that Development Permit Application No. 60829, to recognize an existing metal recycling transfer station and allow associated improvements on the properties legally described as Lot 5, Block 7, Section 12, Range 7, Cranberry District, Plan 1643 and Lots 6 and 7, Block 7, Sections 12 and 13, Range 7, Cranberry District, Plan 1643, located at 2079 Main Road, be approved subject to the terms outlined in amended Schedule No. 1 and Schedules No. 2 and 3.
CARRIED
Operating Results to June 30, 2008.
MOVED Director Westbroek, SECONDED Director McNabb, that the summary report of financial results from operations to June 30, 2008 be received for information.
CARRIED
Drinking Water and Watershed Protection Service Establishment Bylaw No. 1556.
MOVED Director Bartram, SECONDED Director Herle, that “Drinking Water and Watershed Protection Service Establishing Bylaw No. 1556, 2008” be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom, that the Regional District proceed to referendum on November 15, 2008 to obtain the assent of the electors of Electoral Areas ‘A’, ‘B’, ‘C’, ‘E’, ‘F’, ‘G’ and ‘H’ to establish a Drinking Water and Watershed Protection Service and that the referendum question be as follows:
“Are you in favour of the adoption of “Drinking Water and Watershed Protection Service Establishment Bylaw No. 1556, 2008” which, if enacted, would establish a drinking water and watershed protection function in Electoral Areas A, B, C, E, F, G and H for the purpose of the protection of sources of drinking water and watersheds within the electoral areas?”
CARRIED
Communications Strategy – Action for Water Referendum.
MOVED Director Bartram, SECONDED Director Holdom, that the Board approve the Action for Water Communication Strategy to Establish a Drinking Water and Watershed Protection Service Area.
CARRIED
Pump and Haul Bylaw Amendment – 4571 Maple Guard Drive, Electoral Area ‘H’ and 667 South Road, Electoral Area ‘B’.
MOVED Director Sperling, SECONDED Director Bartram, that the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include Lot 27, Plan 16121, District Lot 40, Newcastle Land District (4571 Maple Guard Drive, Electoral Area ‘H’) and Lot 72, Section 13, Plan VIP 21531, Nanaimo Land District (667 South Road, Electoral Area ‘B’).
CARRIED
MOVED Director Sperling, SECONDED Director Bartram, that “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.49, 2008” be introduced and read three times.
CARRIED
Acceptance of the City of Nanaimo’s Official Community Plan Context Statement by the RDN Board.
MOVED Director McNabb, SECONDED Director Bestwick, that the City of Nanaimo Context Statement be accepted by the Regional District subject to revisions to the Context Statement reflecting the inconsistency with respect to Goal 7 – Efficient Services are completed prior to the CON adoption of the OCP.
CARRIED
MOVED Director McNabb, SECONDED Director Bestwick, that staff be directed to provide a letter to the City of Nanaimo, indicating acceptance of the Context Statement following the necessary revisions to the Context Statement document.
CARRIED
NEW BUSINESS
Spirit Pole Ceremony – Director Update.
Director Bartram provided an update report on the Spirit Pole Ceremony and presented the Board with a plaque commemorating the ceremony.
BOARD INFORMATION
BC Hydro Two Tier Proposal.
MOVED Director Holme, SECONDED Director Brennan, that the BC Utilities Commission be notified that the Regional District of Nanaimo takes extreme exception to the proposed raise in hydro rates.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:18 PM
RISE AND REPORT
CARRIED
ADJOURNMENT
MOVED Director McNabb, SECONDED Director Holme, that this meeting terminate.
CARRIED