REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
G. Korpan City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Director
L. McNabb City
of
Director
M. Unger City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
N.
Avery Gen.
Mgr., Finance & Information Services
T.
Osborne Gen.
Mgr. of Recreation & Parks
J.
Finnie Gen.
Mgr. of Environmental Services
P.
Thorkelsson Gen.
Mgr. of Development Services
D.
Trudeau Gen.
Mgr. of Transportation & Solid Waste Services
N.
Tonn Recording
Secretary
DELEGATIONS
Jim Ramsay, Gabriola Transportation Association, re
Transportation Issues on
Mr.
Ramsay was not in attendance.
BOARD MINUTES
MOVED
Director Westbroek, SECONDED Director McNabb, that the minutes of the regular Board
meeting held June 24, 2008 and the special Board meeting held July 8, 2008 be
adopted.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 975.47.
MOVED
Director Biggemann, SECONDED Director Westbroek, that “Regional District of
CARRIED
Bylaw No. 799.08.
MOVED
Director Sperling, SECONDED Director Holdom, that “Electoral Area ‘B’ Community
Parks Local Service Amendment Bylaw No. 799.08, 2008” be adopted.
CARRIED
Bylaw No. 1385.03.
MOVED
Director Bartram, SECONDED Director Herle, that “Bow Horn Bay Fire Protection
Local Service Amendment Bylaw No. 1385.03, 2008” be adopted.
CARRIED
Bylaw No. 1439.02.
MOVED
Director Young, SECONDED Director Burnett, that “Extension Fire Protection
Service Area Boundary Amendment Bylaw No. 1439.02, 2008” be adopted.
CARRIED
The
Chairperson requested that Director McNabb chair the Board meeting to allow him
to address the next two items as the Electoral Area ‘G’ Director.
Bylaw No. 1540.
MOVED
Director Stanhope, SECONDED Director Biggemann, that “Regional District of
Nanaimo Electoral Area ‘G’ Official Community Plan Bylaw No. 1540, 2008” be
adopted.
CARRIED
Public Hearing & Third
Bylaw No. 500.346 –
Director
Stanhope noted the following changes to Schedule No. 2 to “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.346, 2008”:
a)
The maximum height is amended from 10.0 metres to 8.0
metres.
b)
The front lot line is amended from 5.0 metres to 8.0 metres.
MOVED
Director Stanhope, SECONDED Director Young, that “Regional District of
MOVED
Director Korpan, SECONDED Director Holdom, that this motion be tabled.
CARRIED
MOVED
Director Stanhope, SECONDED Director Burnett, that the report of the Public
Hearing containing the Summary of Minutes and Submissions of the Public Hearing
held Wednesday, July 9, 2008, together with all written submissions to the
Public Hearing and Open House on “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.346, 2008” be received.
CARRIED
MOVED
Director Stanhope, SECONDED Director Manhas, that the tabled motion be lifted.
CARRIED
MOVED
Director Stanhope, SECONDED Director Bartram, that “Regional District of
CARRIED
MOVED
Director Stanhope, SECONDED Director Burnett, that “Regional District of
CARRIED
Director
Stanhope returned to the Chair.
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Holme, SECONDED Director Manhas, that the minutes of the Electoral
Area Planning Committee meeting held July 8, 2008 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60630D & Consideration of Park Land – Dave Scott on behalf of BCIMC Realty
Corporation & 3536696 Canada Inc. No. A48904 (Fairwinds) – Rockcliffe &
MOVED
Director Holme, SECONDED Director Bartram, that Development Permit No. 60630D submitted
by Dave Scott, on behalf of BCIMC Realty Corporation, Inc. No. A41891 &
3536696
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the park land requirement
pursuant to section 941 of the Local
Government Act be calculated from the existing Fairwinds park land surplus.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Westbroek, SECONDED Director McNabb, that the minutes of
the Committee of the Whole meeting held July 8, 2008 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Sheila
Malcolmson,
MOVED Director Westbroek, SECONDED Director Sperling, that the
correspondence from Sheila Malcolmson regarding the Gabriola Local Trust
Committee’s grant application for a community housing/affordable housing needs
assessment, be received.
CARRIED
Alvin Hui,
Alvin Hui Law Corporation, re
MOVED Director Burnett, SECONDED Director Korpan, that the
correspondence from Alvin Hui Law Corporation regarding the proposed
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Notice of
Bylaw Contravention –
MOVED Director Sperling, SECONDED Director Korpan, that staff be
directed to register a Notice of Bylaw Contravention on title pursuant to
Section 57 of the Community Charter and that legal action be taken to
ensure Lot 7, Section 9, Gabriola Island, Nanaimo District, Plan 30347, is in
compliance with the “Regional District of Nanaimo Building Regulation and Fees
Bylaw No. 1250, 2000”.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Pump and
Haul Local Service Area Amendment Bylaw
MOVED Director Holme, SECONDED
Director Manhas, that the boundaries of the RDN Pump and Haul Local Service
Area Bylaw 975 be amended to exclude
CARRIED
MOVED Director Holme, SECONDED
Director Manhas, that “Regional District of Nanaimo Pump & Haul Local
Service Area Amendment Bylaw No. 975.48, 2008” be introduced and read three
times.
CARRIED
UTILITIES
Fairwinds Sewerage Facilities Local
Service Area Amendment Bylaw No. 947.04 – Inclusion of Strata Lots 1 to 49, DL
78, Nanoose District, Plan VIS745 into the Fairwinds Sewerage Facilities Local
Service Area – Area ‘E’.
MOVED
Director Holme, SECONDED Director Biggemann, that “Fairwinds Sewerage
Facilities Local Service Area Amendment Bylaw No. 947.04, 2008” be introduced
and read three times.
CARRIED
Electoral Area ‘E’ Water Source
Assessment Study – Information Report.
MOVED
Director Holme, SECONDED Director McNabb, that the Board receive the “Water
Source Assessment Study for Electoral Area ‘E’ in the Regional District of
Nanaimo” report for information.
CARRIED
Electoral Area ‘A’ Parks and Green
Space Advisory Committee.
MOVED Director Burnett, SECONDED Director McNabb, that
the minutes of the Electoral Area ‘A’ Parks and Green Space Advisory Committee
meeting held May 15, 2008 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that
the Ministry of Transportation be advised that the Electoral Area ‘A’ Parks and
Green Space Advisory Committee has no objection to the proposed road closure of
CARRIED
Electoral Area ‘E’ Parks and Open
Space Advisory Committee.
MOVED
Director Holme, SECONDED Director McNabb, that the minutes of the Electoral
Area ‘E’ Parks and Open Space Advisory Committee meeting held June 2, 2008 be
received for information.
CARRIED
District 69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director Herle, that the minutes of the District 69
Recreation Commission meeting held June 19, 2008 be received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Herle, that the program, admission and
rental fees for
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that the program, admission and
rental fees for Ravensong Aquatic Centre in 2009 be approved as outlined in
Appendix B.
CARRIED
MOVED Director Bartram, SECONDED Director Herle, that Recreation
Coordinating program fees and recovery rates, administration, fee and
revenue-sharing percentage ratio for Term Instructor (Companies) agreements in
2009 be approved as outlined in Appendix C.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Natural Area Protection Tax Exemption
Program (NAPTEP).
MOVED
Director Sperling, SECONDED Director Young, that the Natural Area Protection
Tax Exemption Program proposal be referred to staff for a report on the
implications and staff recommendations.
CARRIED
Islands Trust Affordable Housing
Needs Assessment Initiative.
MOVED
Director Sperling, SECONDED Director Holdom, that the Board forward a letter of
support to the Islands Trust for their affordable housing needs assessment
initiative.
CARRIED
MOVED
Director Sperling, SECONDED Director Holdom, that the request from Islands
Trust for a funding commitment from the Regional District of Nanaimo as a “Project
Partner” be referred to staff for a report.
CARRIED
COMMISSIONS
Electoral Area ‘A’ Recreation &
Culture Commission.
MOVED
Director Burnett, SECONDED Director Korpan, that the minutes of the Electoral
Area ‘A’ Recreation & Culture Commission meeting held July 9, 2008 be
received for information.
CARRIED
MOVED
Director Burnett, Seconded Director McNabb, that the Electoral Area ‘A’
Recreation and Culture Service Delivery Options Update report be received as
information.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Grant-in-Aid request in
the amount of $598 from the South Wellington and Area Community Association to
provide badminton and yoga programs be approved.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Grant-in-Aid request in
the amount of $1,500 from the Yellow Point Drama Group to purchase a portable
storage trailer be approved.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Grant-in-Aid request in
the amount of $876 from Cedar Family of Community Schools and the Cedar School
& Community Enhancement Society to provide the Run, Jump, Throw program be
approved.
CARRIED
ADMINISTRATOR’S REPORTS
Application to the
MOVED
Director Bartram, SECONDED Director Westbroek, that the application for the
2008 Provincial Emergency Planning Grant Program funding be approved.
CARRIED
Pacific
Coach Lines Agreement – Duke Point Ferry Service.
MOVED Director Holdom, SECONDED Director Manhas, that the agreement
with Pacific Coach Lines to share the use of RDN transit exchanges with Pacific
Coach Lines be approved and that staff be directed to jointly reduce fares for
passengers connecting between the two services.
CARRIED
Coombs
Hilliers Volunteer Fire Department – Release of Reserve Funds - Rescue
Equipment Truck.
MOVED
Director Biggemann, SECONDED Director Bartram, that the Board approve the
release of up to $79,400 from the Coombs Hilliers Volunteer Fire Department
reserve fund for the purchase of a Rescue Equipment Truck.
CARRIED
Gabriola Island Community Hall
Association – Funding Agreement.
MOVED
Director Sperling, SECONDED Director Bartram, that the Funding Agreement with
the Gabriola Island Community Hall Association be approved for a three year
term commencing on August 1, 2008 and ending July 31, 2011, to be funded by the
Electoral Area ‘B’ Community Park Function.
CARRIED
MOVED
Director Sperling, SECONDED Director Bartram, that the 2008 Area ‘B’
CARRIED
Support for Snuneymuxw First Nation
Sewer Project.
MOVED
Director Korpan, SECONDED Director McNabb, that the Board provide a letter of
support to Snuneymuxw First Nation for Indian and Northern Affairs Canada to
provide funding to advance to detailed design the project for sewer servicing
of the Snuneymuxw Nation communities on Nanaimo River IR #2, #3 and #4.
CARRIED
BOARD INFORMATION
RV Park Development.
MOVED
Director Bartram, SECONDED Director Holme, that staff prepare a report on
recreational vehicle park development with a view toward those subjects that
would affect local government.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that pursuant to Section 90(1)(c) and(e)
of the Community Charter the Board
proceed to an In Camera meeting to consider items related to labour relations and
land issues.
MOVED
Director Holme, SECONDED Director Herle, that this meeting adjourn to allow for
an In Camera meeting.
CARRIED
TIME: 7:29 PM