REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, JUNE 10, 2008 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area
H
Director S. Herle City of
Director T. Westbroek Town of
Director C. Haime District of
Lantzville
Alternate
Director J. Cameron City of
Director B. Bestwick City of
Director J. Manhas City of
Alternate
Director L. Sherry City of
Director B. Holdom City of
Director
L. McNabb City
of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior Manager,
Corporate Administration
N. Avery Gen. Manager of
Finance & Information Services
D Trudeau General Manager of
Transportation Services
J. Finnie General Manager of
Environmental Services
P. Thorkelsson General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Cameron and Sherry to the meeting.
DELEGATIONS
Thomas Mackey,
Mr.
Mackey provided an overview of the Nanaimo Correctional Centre’s ability to
sustain itself within the complex in the case of many types of emergency and
the need for an evacuation process in the case of emergencies which would
require that the complex be evacuated and the inmates and staff transported to
a suitable temporary location.
Kevin McNeill & Chris Fernandez,
Mr.
McNeill, NSAR member, and Mr. Fernandez, RCMP emergency liaison, spoke in
favour of the proposed Search and Rescue Establishing Bylaw No. 1552.
Dr. John Peirce,
Dr.
Peirce spoke on the importance of a management plan for 707 Acre Park on
Tom Kendall,
Mr.
Kendall spoke in favour of the proposed
Doug McLennan, re
Mr.
McLennan, representing the four properties on the escarpment adjacent to the
proposed
Townline Ventures, re
Mr.
Lowden provided an update with respect to Townline Ventures’
LATE DELEGATION
MOVED
Director Westbroek, SECONDED Director Holme, that a late delegation be permitted
to address the Committee.
CARRIED
Amos Wheeler, re Garbage &
Recycling Fees.
Mr.
Wheeler was not in attendance.
MINUTES
MOVED
Director Westbroek, SECONDED Director McNabb, that the minutes of the Committee
of the Whole meeting held May 13, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
T.
Scott,
MOVED Director Westbroek, SECONDED Director McNabb,
that the correspondence from the Boat Harbour & Area Residents Committee regarding
the proposed
CARRIED
CORPORATE ADMINISTRATION
SERVICES
COMMUNICATIONS
Public
Consultation/Communication Framework.
MOVED Director Holme, SECONDED Director Westbroek,
that the amended Public Consultation/Communication Framework be approved.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Nanaimo
Regional Hospital District Borrowing Bylaw Nos. 144 (Renal Project), 145
(Emergency Department Redevelopment) and 146 (Boiler Plant Upgrade).
MOVED Director Westbroek, SECONDED Director Manhas,
that “Nanaimo Regional Hospital District (NRGH Renal Project) Borrowing Bylaw
No. 144, 2008” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “Nanaimo Regional Hospital District (NRGH Renal Project) Borrowing Bylaw
No. 144, 2008” be adopted.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “Nanaimo Regional Hospital District (NRGH Emergency Department
Redevelopment) Borrowing Bylaw No. 145, 2008” be introduced and read three
times.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “Nanaimo Regional Hospital District (NRGH Emergency Department
Redevelopment) Borrowing Bylaw No. 145, 2008” be adopted.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “Nanaimo Regional Hospital District (NRGH Boiler Plant Upgrade) Borrowing
Bylaw No. 146, 2008” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “Nanaimo Regional Hospital District (NRGH Boiler Plant Upgrade) Borrowing
Bylaw No. 146, 2008” be adopted.
CARRIED
Quarterly
Financial Statements.
MOVED Director Holdom, SECONDED Director Bartram,
that the summary report of financial results from operations to April 30, 2008
be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Burnett,
that “Bow Horn Bay Fire Protection Local Service Area Amendment Bylaw No.
1385.03, 2008” be introduced and read three times.
CARRIED
Temporary
Storage of Firefighting Vehicles (Meadowood).
MOVED Director Biggemann, SECONDED Director Young,
that the General Manager, Finance & Information Services and the Senior
Manager, Corporate Administration, execute a lease for the purpose of storing
firefighting vehicles and equipment, between the Regional District of Nanaimo
and Pat and Janis McPhalen, with respect to a building located at 1897 Galvin
Place, at a monthly cost of $375 as outlined in this report.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW
Notice
of Bylaw Contravention – 2835 Shady
MOVED Director Young, SECONDED Director Burnett,
that staff be directed to register a Notice on title pursuant to Section 57 of
the Community Charter and take the necessary legal action to ensure Lot
11, Section 15, Range 4, Plan VIP68509, Mountain District, is in compliance
with “Regional District of Nanaimo Building Regulations & Fees Bylaw No.
1250, 2001”.
CARRIED
Notice
of Bylaw Contravention –
MOVED Director Burnett, SECONDED Director McNabb,
that staff be directed to register a Notice on title pursuant to Section 57 of
the Community Charter and take the necessary legal action to ensure Lot
3, Section 16, Range 8, Plan 25384, Cranberry District, is in compliance with
“Regional District of Nanaimo Building Regulations & Fees Bylaw No. 1250,
2001”.
CARRIED
Notice
of Bylaw Contravention –
MOVED Director Burnett, SECONDED Director Holme,
that staff be directed to register a Notice on title pursuant to Section 57 of
the Community Charter and should the outstanding bylaw contraventions
not be resolved within ninety (90) days, that legal action be pursued to ensure
Lot 1, Section 16, Range 1, Plan 47095, Cedar Land District, is in compliance
with “Regional District of Nanaimo Building Regulations & Fees Bylaw No.
1250, 2001”.
CARRIED
Notice
of Bylaw Contravention –
Mr. Ken Gregory assured the Committee that he is in
the process of obtaining the necessary structural certification to demonstrate
the building is safe for use.
MOVED Director Burnett, SECONDED Director McNabb, that
if a Professional Engineer’s certification is not received within three (3)
weeks, staff be directed to register a Notice on title pursuant to Section 57
of the Community Charter and take the necessary legal action to ensure
Lot A, Section 4, Range 6, Plan VIP81417, Cedar Land District, is in compliance
with “Regional District of Nanaimo Building Regulations & Fees Bylaw No.
1250, 2001” and “Regional District of Nanaimo Land Use and Subdivision Bylaw
No. 500, 1987”.
CARRIED
EMERGENCY
PLANNING
Search
& Rescue Establishing Bylaw No. 1552.
MOVED Director Burnett, SECONDED Director Young,
that elector assent for the participating areas be obtained by using the
alternative approval process for the entire District 68 service area.
CARRIED
MOVED Director Burnett, SECONDED Director Young,
that “Southern Community Search and Rescue Contribution Service Bylaw No. 1552,
2008” be introduced for first three readings, forwarded to the Ministry of
Community Services for approval and proceed through the alternative approval
process to obtain assent of the electors in the Municipalities of Nanaimo and
Lantzville and Electoral Areas ‘A’, ‘B’ and ‘C’.
CARRIED
MOVED Director Burnett, SECONDED Director Young,
that the attached Search and Rescue Contribution Service Elector Response Form
be approved for use with Bylaw No. 1552.
CARRIED
MOVED Director Holme, SECONDED Director McNabb,
that staff be directed to begin discussions with the Arrowsmith Search and
Rescue and the northern communities for the establishment of a similar
contribution service for District 69.
CARRIED
PLANNING
Agricultural
Advisory Committee.
MOVED Director Bartram, SECONDED Director Young,
that this item be referred back to staff for further discussion at a Board
seminar.
CARRIED
MOVED Director Burnett, SECONDED Director Manhas,
that the proposed tourist resort at
CARRIED
Built
Environment & Active Transportation Community Planning Grant.
MOVED Director Bestwick, SECONDED Director Cameron,
that the Regional District of Nanaimo Board support the submission of a full
application package for a community planning grant to the Union of British
Columbia Municipalities to develop an Active Transportation Plan for Electoral
Area ‘A’.
CARRIED
MOVED Director Bestwick, SECONDED Director Cameron,
that the Board authorize staff to provide overall grant and financial
management.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Pump and Haul Local Service Area Amendment Bylaw No. 975.47
– Exclusion of 910 Popular Way – Area ‘F’.
MOVED Director Biggemann, SECONDED
Director Cameron, that the boundaries of the RDN Pump and Haul Local Service
Area Bylaw 975 be amended to exclude Lot 22, DL 74, Plan 29012,
CARRIED
MOVED Director Biggemann, SECONDED
Director Cameron, that “Regional District of Nanaimo Pump & Haul Local
Service Area Amendment Bylaw No. 975.47, 2008” be introduced and read three
times.
CARRIED
French Creek
Pollution Control Centre – Stage 3 Upgrade (Phase 1B) – Bylaw No. 1554.
MOVED Director Westbroek, SECONDED
Director Bartram, that D. Robinson Contracting Ltd. be awarded the construction
phase of FCPCC Stage 3 (Phase 1B) Upgrade project – Grit Channel/Skimming
Upgrade for the tendered amount of $567,000.
CARRIED
MOVED Director Westbroek, SECONDED
Director Bartram, that Northern Community Development Cost Charge funds in the
amount of $645,105 be approved as a source of funds for this project.
CARRIED
MOVED Director Westbroek, SECONDED
Director Bartram, that “Northern Community Sewer Local Service Area Development
Cost Charge Reserve Fund Expenditure Bylaw No. 1554, 2008” be introduced and
read three times.
CARRIED
MOVED Director Westbroek, SECONDED
Director Bartram, that “Northern Community Sewer Local Service Area Development
Cost Charge Reserve Fund Expenditure Bylaw No. 1554, 2008” be adopted.
CARRIED
MOVED Director Holme, SECONDED
Director Manhas, that the Board approve the Well Sequencing approach to
reduction of iron and manganese in the Nanoose Bay Peninsula Water Service
Area.
CARRIED
San Pareil
Water Service – Installation of Well Head Works – Bylaw No. 1395.
MOVED Director Westbroek, SECONDED
Director Holdom, that the Board authorize a drawdown of $110,000 from the “San
Pareil Water Service Security Issuing Bylaw No. 1395, 2004” for the
installation of the San Pareil #3 well head works.
CARRIED
TRANSPORTATION AND SOLID WASTE
SERVICES
SOLID WASTE
Residential
Food Waste Field Test Survey.
MOVED Director Holdom, SECONDED
Director Bartram, that the Board receive the Residential Food Waste Collection
Field Test summary and analysis of survey responses and focus group report for
information.
CARRIED
Electoral Area ‘E’ Parks
and Open Space Advisory Committee.
MOVED Director Holme, SECONDED Director Bartram, that the minutes as
amended, of the Electoral Area ‘E’ Parks and Open Space Advisory Committee
meeting held April 7, 2008 be received for information.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that the Nanoose Bay
Parents Advisory Committee playground project at Nanoose Bay Elementary School
be referred to Parks Staff for review, which would include liability insurance,
the overall cost of the project and ownership of the equipment once installed,
and in addition should the project be deemed feasible, the Committee will
revisit the issue prior to the 2009 budget process to consider funding.
CARRIED
Electoral Area ‘F’ Parks
and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED Director Cameron, that the minutes of
the Electoral Area ‘F’ Parks and Open Space Advisory Committee meeting held April
21, 2008 be received for information.
CARRIED
District 69
Recreation Commission.
MOVED Director Bartram, SECONDED
Director Herle, that the minutes of the District 69 Recreation Commission meeting
held May 22, 2008 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director
Herle, that the District 69 Recreation Commission review in the fall 2008 and
winter 2009 the Ravensong Aquatic Centre expansion project and prepare a
recommendation on the future of the project.
CARRIED
MOVED Director Bartram, SECONDED
Director Herle, that the Regional District continue to use the Recreation and
Parks Department’s 15-passenger van with changes to procedures, and limitations
and restrictions, as outlined in Appendix I to be written in a formal policy
and procedure, and that staff continue to explore alternative modes of
transportation.
CARRIED
MOVED Director Bartram, SECONDED
Director Herle, that the following District 69 Youth and Community Recreation
Grants be approved:
Youth Recreation Grants:
Community Group Recommended
Bard to Broadway $ 1,650
(Teen Musical Theatre)
District 69 Family
Resource Association $ 1,500
(Youth bus supplies)
Kidfest – youth events $ 1,000
One Five One – arts materials $ 1,500
Qualicum First Nation –
youth event $ 1,300
Community Recreation
Grants:
Community Group Recommended
Bard to Broadway $ 1,650
(Pacific Vocal Institute)
Building Learning Together $ 800
(WOW Bus Supplies)
Coombs Candy Walk $ 1,500
Family Resource Association – Family Days $ 1,500
District 69 Mixed Orthodox
League $ 1,000
(Team equipment/uniforms)
(Equipment)
Parksville Curling Club $ 1,145
(Equipment for Special Olympics & Beginner Clinics)
Parksville Seniors Athletic Group – Equipment $ 1,000
(Harvest Festival/Children’s Museum Day)
Qualicum Beach Seedy
Saturday $ 1,000
(Cloth grocery bags)
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that the Community Grant in Aid request received from
The Nature Trust of BC, Brant Wildlife Festival in the amount of $1,500, be
deferred to the 2009 Grant in Aid program.
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that the Building Learning Together Community Grant in
Aid request in the amount of $2,500 be received, and that a Transportation Plan
be submitted to the District 69 Recreation Commission prior to final approval
of the grant request.
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that the Community Grant in Aid request Building
Learning Together for Goosetrax in the amount of $1,500 to purchase swim/skate
program passes be denied, as the swim/skate passes have already been donated to
the organization through a separate request.
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that staff prepare a Memorandum of Understanding with
the Lighthouse Recreation Commission on the provision of Recreation Services in
Electoral Area ‘H’.
CARRIED
ADDENDUM
DEVELOPMENT SERVICES
EMERGENCY
PLANNING
Emergency
Management Agreement Renewal.
MOVED Director McNabb, SECONDED Director Haime,
that the Emergency Management Agreement with the City of
CARRIED
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Proposed Memorandum of
Understanding for Evacuation and/or Civil Emergency.
MOVED Director Holme, SECONDED Director Manhas, that the proposal from
the Nanaimo Correctional Centre for a memorandum of understanding for
evacuation and/or civil emergency at the Correctional Centre be referred back
to staff for further information.
CARRIED
IN CAMERA
MOVED Director Holme, SECONDED
Director Herle, that pursuant to Section 90(1)(e) of the Community Charter the Board proceed to an In Camera Committee of
the Whole meeting to consider items related to land is
CARRIED
ADJOURNMENT
MOVED
Director Holme, SECONDED Director Herle, that this meeting adjourn to allow for
an In Camera meeting.
CARRIED
TIME: 8:40 PM
RISE AND REPORT
Wind Farm Proposal – 707
Acre Community Park – Area ‘B’.
MOVED Director Sperling,
SECONDED Director Bartram, that the request from Zero Emission Energy
Development to investigate and develop a wind farm on the 707 acre Electoral
Area ‘B’ Community Parkland on
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
K. Zakreski, Gabriola Radio Society, re Tower at 707 Acre
Community Park – Area ‘B’.
MOVED Director Sperling,
SECONDED Director Bartram, that the request from the Gabriola Radio Society to
erect a tower in the 707 community park on
CARRIED
ADJOURNMENT
MOVED Director Bartram, SECONDED Director Holme, that the
meeting terminate.
CARRIED
TIME: 9:01 PM
CHAIRPERSON