REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Alternate
Director
J. Cameron City
of
Director
B. Bestwick City
of
Director
G. Korpan City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Director
L. McNabb City
of
Director
M. Unger City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
T. Osborne Gen.
Mgr. of Recreation & Parks
J.
Finnie Gen.
Mgr. of Environmental Services
P.
Thorkelsson Gen.
Mgr. of Development Services
D.
Trudeau Gen.
Mgr. of Transportation & Solid Waste Services
N.
Tonn Recording
Secretary
CALL TO
ORDER
The Chairperson welcomed
Alternate Director Cameron to the Board meeting.
DELEGATIONS
Ms.
Helen Sims raised concerns from the Oceanside Development & Construction
Association regarding the development cost charge rate process with respect to
multi-family units, and the assist policy for low income developments and urged
that staff meet with Oceanside Development & Construction Association as
well as other development groups affected by the DCC bylaw, and allow for
public meetings and/or a public hearing prior to the bylaw coming into effect.
BOARD MINUTES
MOVED
Director McNabb, SECONDED Director Cameron, that the minutes of the regular Board
meeting held April 22, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
A. Tully,
MOVED
Director Bestwick, SECONDED Director Young, that the correspondence from the
Oceanside Tourism Association requesting a letter of support as part of their
application to the Province for “Eligible Entity” status be received.
CARRIED
W. Worland, Arrowsmith Agriculture
Association, re Recreational Building & Emergency Disaster Centre – Area
‘F’.
MOVED
Director Bestwick, SECONDED Director Young, that the correspondence from the
Arrowsmith Agriculture Association requesting financial support for their
disaster relief shelter/community activities building construction project be
received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 813.42.
MOVED
Director Korpan, SECONDED Director Herle, that “French Creek Sewer Local
Service Area Amendment Bylaw No. 813.42, 2008” be adopted.
CARRIED
Bylaw No. 889.48.
MOVED
Director Unger, SECONDED Director Westbroek, that “Northern Community Sewer
Service Area Boundary Amendment Bylaw No. 889.48, 2008” be adopted.
CARRIED
Bylaw No. 500.345.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Biggemann, that the minutes of the Electoral
Area Planning Committee meeting held May 13, 2008 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60710 – Williamson –
MOVED
Director Bartram, SECONDED Director Burnett, that Development Permit
Application No. 60710, to permit the construction of a residential dwelling on
the property legally described as Lot C, District Lot 27, Newcastle District,
Plan 21952, and designated within the Environmentally Sensitive Features for
Watercourse Protection and Fish Habitat Protection Development Permit Areas
pursuant to “Regional District of Nanaimo Electoral Area ‘H’ Official Community
Plan Bylaw No. 1335, 2003”, be approved subject to the conditions outlined in
Schedules No. 1 to 6.
CARRIED
Development Permit Application No. 60813–
Graham –
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit Application
No. 60813, for an addition to a residential accessory building on the subject
property legally described as Lot 13, District Lot 28, Nanoose District, Plan
22685, municipally known as 1566 River Crescent, be approved subject to the
conditions outlined in Schedules No. 1 to 4.
CARRIED
Development Permit Application No.
60818 – Fern Road Consulting Ltd., on behalf of Forevergreen Properties Ltd. –
Inland Island Highway & off Coldwater Road – Area ‘G’.
MOVED
Director Bartram, SECONDED Director Burnett, that Development Permit
Application No. 60818, submitted by Fern Road Consulting Ltd., on behalf of
Forevergreen Properties Ltd., in conjunction with the subdivision of the parcel
legally described as Lot A, Block 1438, Nanoose District, Plan VIP64704, Except
Plan VIP78701 and designated within the Inland Island Highway Development
Permit Area, be approved subject to the conditions in Schedules No. 1 and 2 of
the corresponding staff report.
CARRIED
Development Permit Application No.
60821 – Fern Road Consulting Ltd., on behalf of Sturlis – 1253 Prestwick Place
– Area ‘G’.
MOVED
Director Bartram, SECONDED Director Burnett, that Development Permit
Application No. 60821, for the construction of a single dwelling unit, on the
subject property legally described as
CARRIED
OTHER
Request to Discharge a Section 219
Covenant – Grimes – 2405 &
MOVED
Director Burnett, SECONDED Director Bartram, that the request from Joseph
Grimes to discharge the section 219 covenant concerning no further subdivision
in conjunction with the parcels legally described as Lots 4 and 5, Both of
Section 12, Range 2, Cedar District, Plan VIP75931, be approved subject to the
conditions set out in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director McNabb, SECONDED Director Bestwick, that the minutes of
the Committee of the Whole meeting held May 13, 2008 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
F. Bates,
Comox Valley Regional District, re Comox Valley Regional District Regional
Growth Strategy.
MOVED Director McNabb, SECONDED Director Manhas, that the correspondence
from the Comox Valley Regional District regarding their Regional Growth
Strategy be received.
CARRIED
D.
Davidge, Friends of French Creek Conservation Society, re French Creek
Wastewater Facility.
MOVED Director Holdom, SECONDED Director Herle, that the correspondence
from the Friends of the French Creek Conservation Society regarding the
proposed uncapping of wells located adjacent to French Creek be received.
CARRIED
MOVED Director Sperling, SECONDED Director Bartram, that the
correspondence from the Gabriola Land Conservancy regarding the terms under
which the
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Regional
District Annual Report (Audited Financial Statements).
MOVED Director Westbroek, SECONDED Director Holdom, that the 2007
Consolidated Financial Statements, associated financial schedules and Auditors’
Report to the Chief Administrative Officer be received.
CARRIED
2007
Statement of Financial Information.
MOVED Director Westbroek, SECONDED Director Sperling, that the 2007 Financial
Information Act report be received and approved and be forwarded to the
Ministry of Community Services.
CARRIED
2007
Report – Directors & Committee Members’ Remuneration & Expenses.
MOVED Director Westbroek, SECONDED Director Manhas, that the 2007
report on remuneration and expenses for Board and Committee members be
received.
CARRIED
Property
Tax Exemption –
MOVED Director Westbroek, SECONDED Director Biggemann, that “Property
Tax Exemption (
CARRIED
MOVED Director Westbroek, SECONDED Director Biggemann, that “Property
Tax Exemption (
CARRIED
Dashwood
Fire Protection Local Service Area Amendment Bylaw No. 964.04 – Meadowood –
Area ‘F’.
MOVED Director Biggemann, SECONDED Director Korpan, that “Dashwood Fire
Protection Local Service Area Amendment Bylaw No. 964.04, 2008” be introduced
and read three times.
CARRIED
Electoral
Areas Community Works Funds.
MOVED Director Bartram, SECONDED Director Herle, that the projects eligible
under the Community Works component of the Gas Tax program outlined on the
attachments to this report be endorsed as presented and that the 2008 budget be
amended to include new projects identified for 2008.
CARRIED
Regional
Growth Management Service Establishing Bylaw No. 1553.
MOVED Director McNabb, SECONDED Director Sperling, that “Regional
Growth Strategy Service Establishing Bylaw No. 1553, 2008” as amended to
include 100% participation by Electoral Area ‘B’, be introduced and read three
times and be forwarded to the Ministry of Community Services for approval.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Notice of
Bylaw Contravention –
MOVED Director Bartram, SECONDED Director Burnett, that staff be
directed to register a Notice on title pursuant to Section 57 of the Community
Charter and should the outstanding bylaw contraventions not be resolved
within ninety (90) days, that legal action be pursued to ensure Lot 26,
District Lot 1, Nanoose District, Plan 29928, is in compliance with the
“Regional District of Nanaimo Building Regulations & Fees Bylaw No. 1250,
2001”.
CARRIED
Notice of
Bylaw Contravention –
MOVED Director Holme, SECONDED Director Korpan, that staff be directed
to register a Notice on title pursuant to Section 57 of the Community
Charter and should the outstanding bylaw contraventions not be resolved
within thirty (30) days, that legal action be pursued to ensure Lot 60,
District Lot 78, Plan VIP14275, Nanoose District, is in compliance with the
“Regional District of Nanaimo Building Regulations & Fees Bylaw No. 1250,
2001”.
CARRIED
EMERGENCY
PLANNING
District
of Lantzville Emergency Management Service Agreement.
MOVED Director Haime, SECONDED Director Biggemann, that the Emergency
Planning Service Agreement between the Regional District of Nanaimo and the
District of Lantzville for Emergency Planning be approved.
CARRIED
PLANNING
Built
Environment and Active Transportation Community Planning Grant.
MOVED Director McNabb, SECONDED Director Holdom, that the Regional
District of Nanaimo Board authorize staff to proceed with submitting an
expression of interest to the Union of British Columbia Municipalities for the
purpose of applying for funding under the Built Environment and Active
Community Planning Grant Program to develop an active transportation plan as
part of the Electoral Area ‘A’ Official Community Plan review.
CARRIED
MOVED Director Holdom, SECONDED Director Bartram, that the Regional
District of Nanaimo adopt the “Green Building Policy for RDN Facilities”.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Cogeneration
Project – Greater
MOVED Director McNabb, SECONDED Director Burnett, that
the report on the cogeneration project at Greater Nanaimo Pollution Control
Centre be received for information.
CARRIED
MOVED Director Holme, SECONDED Director Herle, that staff be directed to
develop a policy to respond to future requests for waivers of development cost
charges in the Regional District.
CARRIED
MOVED Director Holme, SECONDED Director Herle, that the Board grant a
50% exemption of the Northern Community Sewer Development Cost Charges for the
Parksville Lions supportive living housing development at
CARRIED
Greater
MOVED Director McNabb, SECONDED Director Korpan, that Saywell
Contracting Ltd. be awarded the construction phase of the GNPCC new operations
building project for the tendered amount of $1,297,514.60.
CARRIED
MOVED Director McNabb, SECONDED Director Manhas, that Southern Community
Development Cost Charge funds in the amount of $698,607 be approved as a source
of funds for this project.
CARRIED
MOVED Director McNabb, SECONDED Director Manhas, that “Southern
Community Sewer Local Service Area Development Cost Charge Reserve Fund
Expenditure Bylaw No. 1551, 2008” be introduced and read three times.
CARRIED
MOVED Director Korpan, SECONDED Director Burnett, that “Southern
Community Sewer Local Service Area Development Cost Charge Reserve Fund
Expenditure Bylaw No. 1551, 2008” be adopted.
CARRIED
UTILITIES
Infrastructure Planning (Study) Grant
Application.
MOVED
Director Bartram, SECONDED Director Unger, that the Board support the
application to the Ministry of Community Services for an Infrastructure
Planning (Study) Grant for the Drinking Water Watershed Protection Action Plan
Communications Plan.
CARRIED
French Creek Sewer Local Service Area
Amendment Bylaw No. 813.43 & Northern Community Sewer Service Area Boundary
Amendment Bylaw No. 889.49 – Inclusion of
MOVED
Director Westbroek, SECONDED Director Herle, that capital charge fees as
outlined in “French Creek Sewer Service Area Capital Charge Bylaw No. 1330,
2003” be collected from the owners of the property at 537 Johnstone Road.
CARRIED
MOVED
Director Westbroek, SECONDED Director Holme, that capital charge fees as
outlined in “Northern Community Sewer Local Service Area Capital Charge Bylaw
No. 1331, 2003” be collected from the owners of the property at 537 Johnstone
Road.
CARRIED
MOVED
Director Westbroek, SECONDED Director McNabb, that “French Creek Sewer Local
Service Area Amendment Bylaw No. 813.43, 2008” be introduced and read three
times.
CARRIED
MOVED
Director Westbroek, SECONDED Director McNabb, that “Northern Community Sewer
Service Area Boundary Amendment Bylaw No. 889.49, 2008” be introduced and read
three times.
CARRIED
RECREATION
AND PARKS SERVICES
PARKS
Rotary Bowl Resurfacing Project.
MOVED
Director McNabb, SECONDED Director Bestwick, that the Regional Board approve,
in principle, the Nanaimo & District Track & Field Club and School
District 68 fundraising campaign “Help Us Stay on Track” providing that Rotary
Bowl becomes a multi-use facility.
CARRIED
TRANSPORTATION
AND SOLID WASTE SERVICES
SOLID WASTE
Contract Extension – Bird Control at
Regional Landfill.
MOVED
Director Manhas, SECONDED Director McNabb, that the Board award a two year
contract extension to Pacific Northwest Raptors for bird control services at
the Regional Landfill effective May 1, 2008 at a cost of $401,568.00.
CARRIED
Regional Landfill Cell One
Remediation Capital Project.
MOVED
Director McNabb, SECONDED Director Manhas, that the Board proceed to tender for
the remediation of storm water management and leachate collection systems in
Cell One of the Regional Landfill and award the associated engineering services
to XCG Consultants Ltd.
CARRIED
Electoral Area ‘A’ Parks and Green
Space Advisory Committee.
MOVED Director Burnett, SECONDED Director Korpan, that
the minutes of the Electoral Area ‘A’ Parks and Green Space Advisory Committee
meeting held March 20, 2008 be received for information.
CARRIED
Electoral Area ‘H’ Parks and Open
Space Advisory Committee.
MOVED
Director Bartram, SECONDED Director McNabb, that the minutes of the Electoral
Area ‘H’ Parks and Open Space Advisory Committee meeting held March 27, 2008 be
received for information.
CARRIED
Intergovernmental Advisory Committee.
MOVED
Director Holdom, SECONDED Director Korpan, that the minutes of the
Intergovernmental Advisory Committee meeting held April 9, 2008 be received for
information.
CARRIED
Grants-in-Aid Advisory Committee.
MOVED
Director Young, SECONDED Director Herle, that the minutes of the Grants-in-Aid
Advisory Committee meeting held May 6, 2008 be received for information.
CARRIED
MOVED
Director Young, SECONDED Director Holdom, that the following grants be awarded:
Cedar Community Policing $ 1,175
Jonanco Hobby Workshop $ 450
Nature Trust of BC $ 500
CARRIED
MOVED Director Holme, SECONDED Director Young, that the
following grants be awarded:
Building Learning Together – Project Literacy $ 1,200
Forward House Community Society $ 1,000
Lighthouse Country Marine Rescue Society $ 3,500
Nature’s Trust $ 500
Parksville & District Association for Community Living $ 1,700
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
French Creek Water Conservation.
MOVED
Director Korpan, SECONDED Director Bestwick, that the Regional District of
Nanaimo contact the Ministry of Environment and oppose any further licenses for
water extraction from wells that affect French Creek.
CARRIED
BC Meat Regulations on Slaughter
Capacity in the RDN.
MOVED
Director Biggemann, SECONDED Director McNabb, that the Board request that UBCM
work with the Province and Federal regulatory authorities to find a way to
maintain and encourage the production of local small scale meat and poultry
operations on Vancouver Island.
CARRIED
NEW BUSINESS
Relief Policy for Residents for Solid
Waste Removal.
MOVED
Director Herle, SECONDED Director Holdom, that the RDN staff be directed to prepare
options for the Board’s review for a policy to provide relief for the extra
costs of solid waste removal for persons that have medical issues.
CARRIED
Regional Sustainability Implications.
MOVED
Director Bartram, SECONDED Director Herle, that all appropriate staff reports
to this Board include an assessment titled “Regional Sustainability
Implications” of the proposed alternatives and staff recommendations, just as
today the appropriate reports include a section on Financial Implications.
MOVED
Director Westbroek, SECONDED Director Bartram, that the motion begin with the
following:
“That
given it is the stated goal of this Board to develop the Regional District of
Nanaimo into a socially, economically, environmentally and culturally healthy
regional where residents meet their needs without compromising the ability of
future residents to do the same,”
CARRIED
The
question was called on the main motion as amended.
The
motion CARRIED.
COMMISSIONS
Electoral Area ‘A’ Recreation and
Culture Commission.
MOVED
Director Burnett, SECONDED Director McNabb, that the minutes of the Electoral
Area ‘A’ Recreation and Culture Commission meeting held May 14, 2008 be
received for information.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Electoral Area ‘A’
Grant-in-Aid Program be approved as presented in Appendix 1.
CARRIED
MOVED
Director Burnett, SECONDED Director McNabb, that the Electoral Area ‘A’ 2008
Budget be amended to include the allocation of $10,000 to the new Grant-in-Aid
Program from the approved $76,500 tax requisition.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING
AND SELECT COMMITTEE REPORTS
Regional Parks and Trails Advisory
Committee.
MOVED
Director McNabb, SECONDED Director Manhas, that the minutes of the Regional
Parks and Trails Advisory Committee meeting held May 6, 2008 be received for
information.
CARRIED
MOVED
Director McNabb, SECONDED Director Manhas, that the Regional District enter
into a Fire Control Cost Sharing Agreement with the Ministry of Forest Fire
Protection Branch and to develop a Fire Management Plan for the Applicable
Regional and Community Parks in early 2009.
CARRIED
Transit Select Committee.
MOVED
Director Manhas, SECONDED Director Holdom, that the minutes of the Transit
Select Committee meeting held May 15, 2008 be received for information.
CARRIED
MOVED
Director McNabb, SECONDED Director Manhas, that the Board receive the report on
Public Transit Agreement and Public Transit Infrastructure Program Grants for
information.
CARRIED
MOVED
Director McNabb, SECONDED Director Manhas, that staff be requested to prepare a
report on a pilot project to establish an express transit service from District
69 to the BC Ferries.
CARRIED
MOVED
Director McNabb, SECONDED Director Bestwick, that staff be requested to prepare
a report on the costs of increasing transit service in the City of Parksville.
CARRIED
ADMINISTRATOR’S REPORTS
Development Variance Permit
Application No. 90807 – Francis – 2293 East Island Highway – Area ‘E’.
MOVED
Director Holme, SECONDED Director Bestwick, that the report regarding
Development Variance Permit Application No. 90807 be received for information.
CARRIED
Unsightly
Premise – 2401 Collins Crescent – Area ‘E’.
MOVED Director Holme, SECONDED Director Bartram, that the Board direct
the owner of the above-noted property to remove from the premises those items
as set out in the attached resolution within fourteen (14) days, or the work
will be undertaken by the Regional District’s agents at the owners’ cost.
CARRIED
Appointment
of Bylaw Enforcement Officer.
MOVED
Director Burnett, SECONDED Director Korpan, that Mr. Brian Allan Brack be
appointed as a Bylaw Enforcement Officer pursuant to “Regional District of
Nanaimo Bylaw Enforcement Officers Bylaw No. 857, 1992”, for the purpose of
enforcing Regional District of Nanaimo bylaws and regulations.
CARRIED
The
Chairperson took this opportunity to introduce Mr. Brack to the Board.
Cedar Road LFG Third Amending
Agreement.
MOVED
Director Holdom, SECONDED Director McNabb, that the Board enter into a Consent
Agreement with the Canadian Imperial Bank of Commerce.
CARRIED
MOVED
Director Holdom, SECONDED Director McNabb, that the Board approve the Third
Amending Agreement with Cedar Road LFG Inc.
CARRIED
Award of Tender – Tractor Loader at
Regional Landfill.
MOVED
Director McNabb, SECONDED Director Holdom, that Finning (Canada) Ltd. be
awarded the supply and financing of a Caterpillar 963D track loader and the
General Manager, Finance & Information Services be authorized to execute a
four year lease/sale back agreement with an approximate net value of $256,968.
CARRIED
ADDENDUM
COMMISSION, ADVISORY & SELECT
COMMITTEE
East Wellington and Pleasant Valley
Parks and Open Space Advisory Committee.
MOVED
Director Young, SECONDED Director Burnett, that the minutes of the East
Wellington and Pleasant Valley Parks and Open Space Advisory Committee meeting
held May 5, 2008 be received for information.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Oceanside Tourism Association –
Support for “Eligible Entity” Status.
MOVED
Director Holme, SECONDED Director McNabb, that a letter be provided to the
Oceanside Tourism Association which supports Oceanside Tourism Association’s
application for “Eligible Entity” status under the Hotel Room Tax Act.
CARRIED
NEW BUSINESS
Electoral Area ‘G’ Parks and Open
Space Advisory Committee.
MOVED
Director Bartram, SECONDED Director Herle, that Aileen Fabris be appointed to
the Electoral Area ‘G’ Parks and Open Space Advisory Committee for a term
ending December 31, 2009.
CARRIED
MOVED
Director Holme, SECONDED Director Holdom, that pursuant to Section 90(1)(e) and
(g) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to land and legal
issues.
MOVED
Director Holme, SECONDED Director Holdom, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:42 PM