REGIONAL DISTRICT OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON
IN THE RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral Area
C
Alternate
Director
F. Van Eynde Electoral Area E
Director
L. Biggemann Electoral Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City of
Director
T. Westbroek Town of
Director
C. Haime District of
Lantzville
Alternate
Director
J. Cameron City of
Director
B. Bestwick City of
Director
J. Manhas City of
Director
D. Brennan City of
Director
B. Holdom City of
Director
L. McNabb City of
Director
M. Unger City of
Also
in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
N.
Avery Gen.
Manager of Finance & Information Services
D
Trudeau General
Manager of Transportation Services
J.
Finnie General
Manager of Environmental Services
P.
Thorkelsson General
Manager of Development Services
T.
Osborne General
Manager of Recreation & Parks
N.
Tonn Recording
Secretary
CALL TO ORDER
The Chairperson
welcomed Alternate Directors Cameron and Van Eynde to the meeting.
DELEGATIONS
Jenny MacLeod,
re Effects of the BC Meat Regulations on Slaughter Capacity in the RDN.
Ms. MacLeod spoke on the effects of the BC Meat Regulations
on local small scale abattoirs and farm gate operations in the Regional
District and urged the Board to consider an impact study in the RDN as was done
in the North Okanagan Regional District to focus the need for change in the
Provincial meat regulations.
MINUTES
MOVED Director Westbroek, SECONDED Director Manhas, that the
minutes of the Committee of the Whole meeting held
CARRIED
COMMUNICATIONS/CORRESPONDENCE
F. Bates, Comox
Valley Regional District, re Comox Valley Regional District Regional Growth
Strategy.
MOVED Director Westbroek, SECONDED Director McNabb, that the
correspondence from the Comox Valley Regional District regarding their Regional
Growth Strategy be received.
CARRIED
D. Davidge,
Friends of French Creek Conservation Society, re French Creek Wastewater
Facility.
MOVED Director Westbroek, SECONDED Director McNabb, that the
correspondence from the Friends of French Creek Conservation Society regarding
the proposed uncapping of wells located adjacent to French Creek be received.
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb, that the
correspondence from the Gabriola Land Conservancy regarding the terms under
which the
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
2007 Audited
Financial Statements – Nanaimo Regional Hospital District.
MOVED Director Manhas, SECONDED Director Van Eynde, that the report on
the 2007 audited financial statements of the Nanaimo Regional Hospital District
be received.
CARRIED
2007 Regional
District Annual Report (Audited Financial Statements).
MOVED Director McNabb, SECONDED Director Haime, that the 2007
Consolidated Financial Statements, associated financial schedules and Auditors’
Report to the Chief Administrative Officer be received.
CARRIED
2007 Statement
of Financial Information.
MOVED Director Holdom, SECONDED Director Bestwick, that the 2007 Financial
Information Act report be received and approved and be forwarded to the
Ministry of Community Services.
CARRIED
2007 Report -
Directors & Committee Members’ Remuneration & Expenses.
MOVED Director Westbroek, SECONDED Director Brennan, that the 2007
report on remuneration and expenses for Board and Committee members be
received.
CARRIED
Property Tax
Exemption –
MOVED Director McNabb, SECONDED Director Manhas, that “Property Tax
Exemption (
CARRIED
MOVED Director McNabb, SECONDED Director Manhas, that “Property Tax
Exemption (
CARRIED
Dashwood Fire
Protection Local Service Area Amendment Bylaw No. 964.04 – Meadowood – Area
‘F’.
MOVED Director Biggemann, SECONDED Director McNabb, that “Dashwood Fire
Protection Local Service Area Amendment Bylaw No. 964.04, 2008” be introduced
and read three times.
CARRIED
Electoral Areas
Community Works Funds.
MOVED Director Burnett, SECONDED Director Brennan, that the projects
eligible under the Community Works component of the Gas Tax program outlined on
the attachments to this report be endorsed as presented and that the 2008
budget be amended to include new projects identified for 2008.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Unsightly
Premise –
MOVED Director Van Eynde, SECONDED Director Manhas, that should this
matter not be rectified by May 27, 2008, pursuant to “Unsightly Premises
Regulatory Bylaw No. 1073, 1996”, the Board directs the owners of the above
noted property to remove from the premises, those items set out in the attached
resolution within fourteen (14) days, or the work will be undertaken by the
Regional District of Nanaimo’s agents as the owners’ cost.
CARRIED
Notice of Bylaw
Contravention –
MOVED Director Westbroek, SECONDED Director Herle, that staff be
directed to register a Notice on title pursuant to Section 57 of the Community
Charter and should the outstanding bylaw contraventions not be resolved
within ninety (90) days, that legal action be pur
CARRIED
Notice of Bylaw
Contravention –
MOVED Director Van Eynde, SECONDED Director Burnett, that staff be
directed to register a Notice on title pursuant to Section 57 of the Community
Charter and should the outstanding bylaw contraventions not be resolved
within thirty (30) days, that legal action be pur
CARRIED
EMERGENCY
PLANNING
District of
Lantzville Emergency Management Service Agreement.
MOVED Director Haime, SECONDED Director Manhas, that the Emergency
Planning Service Agreement between the Regional District of Nanaimo and the
District of Lantzville for Emergency Planning be approved.
CARRIED
PLANNING
Built
Environment and Active Transportation Community Planning Grant.
MOVED Director Unger, SECONDED Director Burnett, that the Regional
District of Nanaimo Board authorize staff to proceed with submitting an
expression of interest to the Union of British Columbia Municipalities for the
purpose of applying for funding under the Built Environment and Active
Community Planning Grant Program to develop an active transportation plan as
part of the Electoral Area ‘A’ Official Community Plan review.
CARRIED
The Sustainability Coordinator provided a visual and verbal overview of
the green building policy for RDN facilities.
MOVED Director Holdom, SECONDED Director Bartram, that the Regional
District of Nanaimo adopt the “Green Building Policy for RDN Facilities”.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID
WASTE
Cogeneration
Project – Greater
MOVED Director Holdom, SECONDED Director Brennan, that
the report on the cogeneration project at Greater Nanaimo Pollution Control
Centre be received for information.
CARRIED
Application for Development
Cost Charge Reduction – Parksville Lions.
Director Manhas requested that the staff
recommendations be considered in seriatum.
MOVED Director McNabb, SECONDED Director Van Eynde, that
the request to exempt the Northern Community Sewer Service Development Cost
Charges with respect to the redevelopment of the Parksville Lions supportive
living housing development at 205 East Jensen Avenue, Parksville, BC be denied.
DEFEATED
MOVED Director McNabb, SECONDED Director Van Eynde,
that staff be directed to develop a policy to respond to future requests for
waivers of development cost charges in the Regional District.
CARRIED
MOVED Director Westbroek, SECONDED Director Herle,
that the Board grant a 100% exemption of the estimated Northern Community Sewer
Development Cost Charges for the Parksville Lions supportive living housing
development at
DEFEATED
MOVED Director Manhas, SECONDED Director Brennan, that
the Board grant a 50% exemption of the Northern Community Sewer Development Cost
Charges for the Parksville Lions supportive living housing development at
CARRIED
Greater
MOVED Director McNabb, SECONDED Director Unger, that
Saywell Contracting Ltd. be awarded the construction phase of the GNPCC new
operations building project for the tendered amount of $1,297,514.60.
CARRIED
MOVED Director McNabb, SECONDED Director Unger, that
Southern Community Development Cost Charge funds in the amount of $698,607 be
approved as a source of funds for this project.
CARRIED
MOVED Director McNabb, SECONDED Director Unger, that
“Southern Community Sewer Local Service Area Development Cost Charge Reserve
Fund Expenditure Bylaw No. 1551, 2008” be introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Unger, that
“Southern Community Sewer Local Service Area Development Cost Charge Reserve
Fund Expenditure Bylaw No. 1551, 2008” be adopted.
CARRIED
Infrastructure Planning
(Study) Grant Application.
MOVED Director McNabb, SECONDED Director Haime, that
the Board support the application to the Ministry of Community Services for an
Infrastructure Planning (Study) Grant for the Drinking Water Watershed
Protection Action Plan Communications Plan.
CARRIED
RECREATION AND PARKS SERVICES
PARKS
Rotary Bowl Resurfacing
Project.
MOVED Director Manhas, SECONDED Director Bestwick,
that the Regional Board approve, in principle, the Nanaimo & District Track
& Field Club and School District 68 fundraising campaign “Help Us Stay on
Track” providing that Rotary Bowl becomes a multi-use facility.
CARRIED
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Contract Extension – Bird
Control at Regional Landfill.
MOVED Director McNabb, SECONDED Director Herle, that
the Board award a two year contract extension to Pacific Northwest Raptors for
bird control services at the Regional Landfill effective
CARRIED
Regional Landfill Cell One
Remediation Capital Project.
MOVED Director Brennan, SECONDED Director Westbroek,
that the Board proceed to tender for the remediation of storm water management
and leachate collection systems in Cell One of the Regional Landfill and award
the associated engineering services to XCG Consultants Ltd.
CARRIED
Electoral
Area ‘A’ Parks and Green Space Advisory Committee.
MOVED Director Burnett, SECONDED Director Van Eynde,
that the minutes of the Electoral Area ‘A’ Parks and Green Space Advisory
Committee meeting held
CARRIED
Electoral
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED Director Biggemann,
that the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory
Committee meeting held
CARRIED
Intergovernmental
Advisory Committee.
MOVED Director McNabb, SECONDED Director Manhas,
that the minutes of the Intergovernmental Advisory Committee meeting held
CARRIED
Grants-in-Aid Advisory
Committee.
MOVED Director Young, SECONDED Director Brennan, that
the minutes of the Grants-in-Aid Advisory Committee meeting held
CARRIED
MOVED Director Young, SECONDED Director Burnett, that
the following grants be awarded:
Cedar Community Policing $ 1,175
Jonanco Hobby Workshop $ 450
Nature Trust of BC $ 500
CARRIED
MOVED Director Young, SECONDED Director Burnett,
that the following grants be awarded:
Building Learning Together – Project
Literacy $ 1,200
Forward House Community Society $ 1,000
Lighthouse Country Marine Rescue Society $ 3,500
Nature’s Trust $ 500
Parksville & District Association for
Community Living $ 1,700
CARRIED
ADDENDUM
FINANCE & INFORMATION SERVICES
FINANCE
Regional Growth
Management Service Establishing Bylaw No. 1553.
MOVED Director Sperling, SECONDED Director McNabb, that “Regional
Growth Strategy Service Establishing Bylaw No. 1553, 2008” as amended to
include 100% participation by Electoral Area ‘B’, be introduced and read three
times and be forwarded to the Ministry of Community Services for approval.
CARRIED
ENVIRONMENTAL SERVICES
UTILITIES
French Creek Sewer Local
Service Area Amendment Bylaw No. 813.43 & Northern Community Sewer Service
Area Boundary Amendment Bylaw No. 889.49 – Inclusion of
MOVED Director McNabb, SECONDED Director Manhas, that
capital charge fees as outlined in “French Creek Sewer Service Area Capital
Charge Bylaw No. 1330, 2003” be collected from the owners of the property at
537 Johnstone Road.
CARRIED
MOVED Director McNabb, SECONDED Director Manhas, that
capital charge fees as outlined in “Northern Community Sewer Local Service Area
Capital Charge Bylaw No. 1331, 2003” be collected from the owners of the
property at 537 Johnstone Road.
CARRIED
MOVED Director McNabb, SECONDED Director Manhas, that
“French Creek Sewer Local Service Area Amendment Bylaw No. 813.43, 2008” be
introduced and read three times.
CARRIED
MOVED Director McNabb, SECONDED Director Manhas, that
“Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.49,
2008” be introduced and read three times.
CARRIED
BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
French
Creek Water Conservation.
MOVED Director Westbroek, SECONDED Director
Holdom, that the Regional District of Nanaimo contact the Ministry of
Environment and oppose any further licenses for water extraction from wells
that effect French Creek.
CARRIED
BC
Meat Regulations on Slaughter Capacity in the RDN.
MOVED Director Cameron, SECONDED Director
Manhas, that the Board request that UBCM work with the Province and Federal
regulatory authorities to find a way to maintain and encourage the production
of local small scale meat and poultry operations on Vancouver Island.
CARRIED
NEW
BUSINESS
Relief
Policy for Residents for Solid Waste Removal.
MOVED Director Herle, SECONDED Director Brennan,
that the RDN staff be directed to prepare options for the Board’s review for a
policy to provide relief for the extra costs of solid waste removal for persons
that have medical issues.
CARRIED
NOTICE
OF MOTION
Regional
Sustainability Implications.
Director Bartram noted that he would be bringing
forward the following motion:
That given it is the stated goal of this Board
to develop the Regional District of Nanaimo into a socially, economically,
environmentally and culturally healthy region where residents meet their needs
without compromising the ability of future residents to do the same, that staff
be directed to prepare a report for the Board’s consideration on the development
of a policy where in all appropriate staff reports to this Board include an
assessment titled “Regional Sustainability Implications” of the proposed
alternatives and staff recommendation, just as today the appropriate reports
include a section on Financial Implications.
ADJOURNMENT
MOVED Director McNabb, SECONDED Director Young, that this
meeting adjourn to allow for an In Camera meeting.
CARRIED
IN CAMERA
MOVED Director McNabb, SECONDED Director Young, that
pursuant to Section 90(1)(e) and (g) of the Community
Charter the Board proceed to an In Camera Committee of the Whole meeting to
consider items related to land and legal is
CARRIED
TIME:
CHAIRPERSON