REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, NOVEMBER 25, 2008

(immediately following the Hospital Board meeting)

 

(RDN Board Chambers)

 

 

A G E N D A

 

 

PAGES

 

          1.           CALL TO ORDER

 

          2.           DELEGATIONS

 

                              Peter Rothermel, Alpine Club of Canada and Federation of Mountain Clubs of BC, re Arrowsmith Massif Regional Park.

 

8-9                         Lee-Anne Dore, MCSEEDS Society, re Society’s Farm and ALR/RDN Application for Farm Workers’ Housing.

 

          3.           BOARD MINUTES

 

10-19                      Minutes of the regular Board meeting held October 28, 2008.

 

          4.           BUSINESS ARISING FROM THE MINUTES

 

          5.           COMMUNICATIONS/CORRESPONDENCE

 

20-24                      Blain Sepos, Oceanside Tourism Association, re 2008 Third Quarter Progress Report.

 

          6.           UNFINISHED BUSINESS

 

                        For Adoption.

 

25-28                            Bylaw No. 500.326 – Land Use and Subdivision Bylaw Amendment. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.326, 2007” be adopted.

 

                                    This bylaw is to rezone the property legally described as Lot A, District Lot 6, Nanoose District, VIP58653 and located at the corner of Northwest Bay and Powder Point Roads from Residential 4 Subdivision District ‘Q’ (RS4Q) to Nanoose Bay Village Centre Comprehensive Development Zone 30 (CD30) to facilitate the construction of 2, three storey commercial buildings in two phases.

          7.           STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

          7.1         ELECTORAL AREA PLANNING STANDING COMMITTEE

 

29-30                      Minutes of the Electoral Area Planning Committee meeting held November 4, 2008. (for information)

 

                        PLANNING

 

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

                              Development Variance Permit Application No. 90814 – Smood – 8520 Rumming Road – Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                              Delegations wishing to speak to Development Variance Permit Application No. 90814.

 

                                    That Development Variance Permit Application No. 90814 submitted by Fern Road Consulting Ltd. for the property legally described as Lot 13, District Lot 186, Nanoose District, Plan 47433, be approved subject to Schedules No. 1 to 3 of the staff report and the notification requirements pursuant to the Local Government Act.

 

                        OTHER

 

                              Lake District (Fairwinds) and Schooner Cove Neighbourhood Planning Process – Area ‘E’. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.      That the staff report with respect to the Fairwinds Terms of Reference and the Development Process for the Fairwinds Lakes District and Schooner Cove Study Areas be received.

 

2.      That staff be authorized to provide support to the planning process as set out in Schedule No. 1 of the staff report

 

                              Proposed Policy - Beach Access Stairs. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That this item be referred to the new Board of Directors, to be reviewed at an Information Seminar.

 

          7.2         COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

31-33                      Minutes of the Committee of the Whole meeting held November 4, 2008. (for information)

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                              Colin Haime, District of Lantzville, re Letter of Support – Action for Water. (All Directors – One Vote)

                                    That the correspondence from the District of Lantzville in support of the Regional District of Nanaimo’s “Action for Water” be received.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                              Community Parks Reserve Fund Establishment Bylaws Nos. 1558 & 1559.

 

                                    (All Directors – One Vote)

 

1.      That “Electoral Area ‘C’ (defined Area ‘D’) Community Parks Reserve Fund Establishment Bylaw No. 1558, 2008” be introduced for first three readings.

 

                                    (All Directors – 2/3)

 

2.      That “Electoral Area ‘C’ (defined Area ‘D’) Community Parks Reserve Fund Establishment Bylaw No. 1558, 2008”, having received three readings, be adopted.

 

                                    (All Directors – One Vote)

 

3.      That “Electoral Area ‘H’ Community Parks Reserve Fund Establishment Bylaw No. 1559, 2008” be introduced for first three readings.

 

                                    (All Directors – 2/3)

 

4.      That “Electoral Area ‘H’ Community Parks Reserve Fund Establishment Bylaw No. 1559, 2008” having received three readings, be adopted.

 

                        DEVELOPMENT SERVICES

 

                        BUILDING & BYLAW

 

                              Zoning Contravention & Notice of Building Bylaw Contravention – 3606 Allsop Road – Area ‘C’. (All Directors – One Vote)

 

                              Delegations wishing to speak to Notice of Building Bylaw Contravention at 3606 Allsop Road – Area ‘C’.

 

                                    That staff be directed to register a Notice on title pursuant to Section 57 of the Community Charter and that legal action be taken, if necessary to ensure that Lot 7, Section 18, Range 3, Plan 34810, Mountain District is in compliance with the “Regional District of Nanaimo Building Regulations & Fees Bylaw No. 1250, 2001” and “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987”.

 

                        ENVIRONMENTAL SERVICES

 

                        LIQUID WASTE

 

                              Liquid Waste Department Open Houses Summary. (All Directors – One Vote)

 

                                    That the Board receive the staff report on the Liquid Waste Department’s French Creek Pollution Control Centre and Greater Nanaimo Pollution Control Centre 2008 Open Houses for information.

 

                        TRANSPORTATION AND SOLID WASTE SERVICES

 

                        SOLID WASTE

 

                              Multi-Family Housing Recycling Program Options. (All Directors – Weighted Vote)

 

                                    That staff be directed to amend Bylaw 1531 to add household plastic containers as well as glass and metal food and beverage containers to the list of materials prohibited from disposal at RDN solid waste management facilities and that a program be initiated to encourage residents living in multi-family housing to use recycling depots.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              Regional Liquid Waste Advisory Committee. (All Directors – One Vote)

 

                                    That the minutes of the Regional Liquid Waste Advisory Committee meeting held October 2, 2008 be received for information.

 

          7.3         EXECUTIVE STANDING COMMITTEE

 

          7.4         COMMISSIONS

 

                              Electoral Area ‘A’ Recreation and Culture Commission. (All Directors – One Vote)

 

34-37                      Minutes of the Electoral Area ‘A’ Recreation and Culture Commission meeting held November 5, 2008. (for information)

 

                              Grant-In-Aid Applications.

 

1.      That the Grant-In-Aid request in the amount of $608 from South Wellington and Area Community Association, to provide badminton and dance programs hall rental and to cover the dance instructor’s fee, be approved.

 

2.      That the Grant-In-Aid request in the amount of $1,500 from the South Wellington Elementary School Parent Advisory Committee be denied, and that the application be referred back to staff to review and report back to the Commission regarding the Parent Advisory Committee’s role, responsibility and relationship with the School District.

 

3.      That the Grant-In-Aid request in the amount of $1,500 from the Cedar Community Association be approved as a one time only grant and that a letter to clarify the Electoral Area ‘A’ Recreation and Culture Commission Grant-In-Aid criteria be sent to the group.

 

4.      That the Grant-In-Aid request in the amount of $1,328 from the Cedar Community Secondary School Travel Club, be denied.

 

          7.5         SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

                              Nanoose Bay Parks and Open Space Advisory Committee.

 

38-40                      Minutes of the Nanoose Bay Parks and Open Space Advisory Committee meeting held October 6, 2008. (for information)

 

                              Electoral Area ‘F’ Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

41-43                      Minutes of the Electoral Area ‘F’ Parks and Open Space Advisory Committee meeting held October 20, 2008. (for information)

 

                                    Proposed Road Closure – 975 Shearme Road.

 

1.      That the Electoral Area ‘F’ Parks and Open Space Committee support the proposed Road Closure in Conjunction with Lot 1, Salvation Army Lots, Nanoose District, Plan 35528, 975 Shearme Road.

 

2.      That funding for a Community Park Management Plan for the Errington Fire Hall #1 Park and development of trails be included in the 2009 Area F Community Parks Budget.

 

                              Electoral Area ‘G’ Parks and Open Space Advisory Committee. (All Directors – One Vote)

 

44-45                      Minutes of the Electoral Area ‘G’ Parks and Open Space Advisory Committee meeting held October 16, 2008. (for information)

 

                                    Proposed Grant-In-Aid Policy.

 

                                    That Grant-In-Aid awarded to groups or individuals within District #68 and #69 by RDN Grant-In-Aid Committees, which are not utilized within an eighteen month period from the date of awarding, be returned to the Regional District.

 

                              Electoral Area ‘H’ Parks and Open Space Advisory Committee.

 

46-47                      Minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held October 2, 2008. (for information)

                        Regional Parks & Trails Advisory Committee. (All Directors – One Vote)

 

48-67                      Minutes of the Regional Parks & Trails Advisory Committee meeting held November 4, 2008. (for information)

 

                                    Mount Benson Regional Park Management Plan – Terms of Reference.

 

1.      That the Terms of Reference for the Mount Benson Regional Park Management Plan be approved.

 

2.      That staff be directed to issue a Request for Proposals for a Project Consultant for the development of the Mount Benson Regional Park Management Plan.

 

3.      That two members of the Regional Parks and Trails Advisory Committee, Maureen Young and Frank Van Eynde, be appointed to participate as members of the Mount Benson Regional Park Management Plan Sub Committee

 

                                    Englishman River Regional Park Management Plan. (Full Plan – Separate Enclosure)

 

4.      That the Englishman River Regional Park Management Plan be approved.

 

                        District 69 Community Justice Select Committee.

 

68-69                      Minutes of the District 69 Community Justice & Safety Support Services Select Committee meeting held October 28, 2008. (for information) (All Directors – One Vote)

 

                                    Grant in Aid Requests. (Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ & ‘H’ – Weighted Vote)

 

1.      That a grant reflecting .25¢/km to a maximum of $1,500 be provided to Citizens on Patrol as outlined in their 2009 application.

 

2.      That the D69 Speedwatch program and the Oceanside Community Network be advised that due to limited funding the Committee was unable to provide funds for their programs, and requested that they apply to the general Grants-in-Aid program in the Spring 2009

 

                                    History of Grant Funding & Balances Available.

 

3.      That staff prepare a report with recommendations regarding options to increase funding for Victim Services and Community Justice programs

 

          8.           ADMINISTRATOR’S REPORTS

 

70-72                      Additional Funding for Victim Services/Restorative Justice Programs for 2009. (Parksville, Qualicum Beach, EAs ‘E’, ‘F’ ‘G’ & ‘H’ – Weighted Vote)

 

73-74                      Regional Landfill Environmental Monitoring Contract Award. (All Directors – Weighted Vote)

75-92                      Operating Results to September 30, 2008. (All Directors – One Vote)

 

                              Purchase of Firefighting Vehicle for Waterloo Fire Protection Service. (to be circulated)

 

                              Yellowpoint Fire Service Area – Service Contract with Cranberry Fire District & Amendment Bylaw No. 1388.02. (to be circulated)

 

93-104                    Report of Election Results -2008 Local Government Elections. (All Directors – One Vote)

 

105-117                  707 Community Park Management Plan – Terms of Reference. (All Directors – One Vote)

 

118-142                  Tenure Offer - Arrowsmith Massif Regional Park. (All Directors – Weighted Vote)

 

143-144                  Ravensong Aquatic Centre Reserve Fund Expenditure Request. (Parksville, Qualicum Beach, EAs ‘F’ ‘G’ & ‘H’ – Weighted Vote)

 

 

          9.           ADDENDUM

 

        10.           BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

        11.           NEW BUSINESS

 

        12.           BOARD INFORMATION (Separate enclosure on blue paper)

 

        13.           ADJOURNMENT

 

        14.           IN CAMERA

 

                                That pursuant to Section 90(1) (c,) (e) and (g) of the Community Charter the Board proceed to an In Camera Committee meeting to consider items related to personnel, land and legal issues.