REGIONAL DISTRICT OF NANAIMO

REGULAR BOARD MEETING

TUESDAY, AUGUST 26, 2008

7:00 PM

(RDN Board Chambers)

A G E N D A

PAGES

1. CALL TO ORDER

            2.         DELEGATIONS

7                                 Bob Harper, Hira Chopra, Diane St. Jacques, John Fraser, Mike Kokura, re Horne Lake Highway Connector.

8-14                            Deborah Corner, Alliance to Stop LNG and Chuck Childress, Texada Action Now, re banning liquefied natural gas carriers and emissions from gas-fired electricity generation plants.

            3.         BOARD MINUTES

15-22                          Minutes of the regular Board meeting held July 22, 2008.

            4.         BUSINESS ARISING FROM THE MINUTES

5. COMMUNICATIONS/CORRESPONDENCE

23                               Marisa Newton, Municipal Insurance Association, re 21^st Annual General Meeting.

6. UNFINISHED BUSINESS

            BYLAWS

            For Adoption.

24-25                    Bylaw No. 500.346 - Nanaimo Land Use and Subdivision Amendment Bylaw. (Electoral Area Directors except EA ‘B’ – One Vote)

That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.346, 2008” be adopted.

                                    This is a bylaw that recommends changes to the land use and subdivision bylaw to ensure that zoning regulations are consistent with the Electoral Area ‘G’ Official Community Plan implementation.

                             Bylaw No. 975.48 – Pump and Haul Local Service Area Boundary Amendment – Electoral Area ‘E’.  (All Directors – One Vote)

                                     That “Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.48, 2008” be adopted.

             This bylaw is to amend the boundaries to exclude Lot 24, DL 68, Plan 30341, Nanoose District. (1846 Ballenas Road).

                             Bylaw No. 947.04 – Fairwinds Sewage Facilities Local Service Area Boundary Amendment – Electoral Area ‘E’.  (All Directors – One Vote)

That “Fairwinds Sewerage Facilities Local Service Area Amendment Bylaw No. 947.04, 2008” be adopted.

                              This bylaw is to amend the boundaries to include Strata Lots 1 to 49, DL 78, Nanoose District, Plan VIS745.  (3555 Outrigger Road)                                    

                             Bylaw No. 1553 – Regional Growth Strategies Service Establishment.  (All Directors – One Vote)

                               That “Regional Growth Strategy Service Establishing Bylaw No. 1553, 2008” be adopted.  

This bylaw provides for Electoral Area “B” to participate in the Regional Growth Strategy function.

7.         STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

            7.1       ELECTORAL AREA PLANNING STANDING COMMITTEE

26-27                      Minutes of the Special Electoral Area Planning Committee meeting held July 22, 2008.  (for information)

                        PLANNING

                             DEVELOPMENT PERMIT APPLICATIONS

                             Development Variance Permit Application No. 90810 – J & C Biggs (BC Auto Wrecking)/Carolyn Jahnke – Schoolhouse & Balsam Roads – Area A.  (Electoral Area Directors except EA ‘B’ – One Vote)

                                   That Development Variance Permit Application No. 90810, submitted by Carolyn Jahnke on behalf of J & C Biggs (BC Auto Wrecking) in conjunction with the development of the parcels legally described as Lots 2 and 6, Both of Section 12, Range 7, Cranberry District, Plan 27070, be approved subject to Schedule Nos. 1 (as amended) and 2 as outlined in the corresponding staff report and to the notification procedure pursuant to the Local Government Act.

OTHER

                             Electoral Area ‘A’ Official Community Plan Review – Terms of Reference.  (Electoral Area Directors except EA ‘B’ – One Vote)

                                   That the staff report on the Electoral Area ‘A’ Official Community Plan Review Terms of Reference be received.

                                   That the Electoral Area ‘A’ Official Community Plan Review Terms of Reference (Schedule No. 1) be endorsed by the Board.

                                   That the Board adopt a resolution that no applications to amend the Electoral Area ‘A’ Official Community Plan be accepted while the Official Community Plan is under review except where an application is consistent with the policies of current land use designation under “Electoral Area ‘A’ Official Community Plan Bylaw No. 1240, 2001”.

                             Electoral Area ‘H’ Village Planning Project – Terms of Reference.  (Electoral Area Directors except EA ‘B’ – One Vote)

See Administrator’s Reports

                             Landscaping and Landscape Security.  (Electoral Area Directors except EA ‘B’ – One Vote)

                                   That staff be directed to prepare a report on the landscaping and provision of landscape security including environmental best practice, security holdback and bylaw amendments for implementation.

7.2 COMMITTEE OF THE WHOLE STANDING COMMITTEE

7.3       EXECUTIVE STANDING COMMITTEE

            7.4       COMMISSIONS

7.5       SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

                             Electoral Area ‘F’ Parks and Open Space Advisory Committee.

28-29                    Minutes of the Electoral Area ‘F’ Parks and Open Space Advisory Committee meeting held June 16, 2008.  (for information)  (All Directors – One Vote)

That the Area F POSAC support, in principle, the Arrowsmith Agriculture Association grant request in the amount of $25,000, to help further the construction of a new Arrowsmith Activities Building and Emergency Disaster Centre for Area ‘F’, which is to be located on the Coombs Fair Grounds and that the final decision be deferred to the 2009 budget process.

                             Electoral Area ‘G’ Parks and Open Space Advisory Committee.

30-31                    Minutes of the Electoral Area ‘G’ Parks and Open Space Advisory Committee meeting held July 3, 2008.  (for information)

                             Electoral Area ‘H’ Parks and Open Space Advisory Committee.

32-33 Minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held August 13, 2008.  (for information)

                              Proposed Road Closure - Fowler Road and Island Highway  (All Directors – One Vote)

That the resolution  requesting  the Ministry of Transportation retain a minimum six metre wide Easement/Right of Way for potential pedestrian and public use, on the portion of Fowler Road adjacent to Lot 23, District Lot 81, Newcastle Land District, Plan 1967 when considering the Road Closure request, be rescinded.

That the Regional District  support the proposed Road Closure in conjunction with Lot 23, District Lot 81, Newcastle Land District, Plan 1967, Fowler Road.

                              Road Closure - Midland Road and Island Highway  (All Directors – One Vote)

That the Regional District support seeking a six metre (6m) wide statutory right-of-way for the entire length of the proposed road closure in conjunction with Lot 4, District Lot 36, Newcastle District, Plan 2076 except those parts in Plans 5729 and 12936 for the purposes of developing a pedestrian trail in conjunction with the Regional District’s plan for regional trail development.

                             Transit Select Committee.

34-42                    Minutes of the Transit Select Committee meeting held July 24, 2008.  (for information)  (All Directors – One Vote)

                                   That staff be directed to work with BC Transit to have the expansion of hourly service for the City of Parksville included in the 2009 transit expansions and update the financial plan.

                                   That staff be directed to request BC Transit include the expansion of custom transit for Oceanside as part of the 2009/2010 expansion hours.

Sustainability Select Committee.

43-44                    Minutes of the Sustainability Select Committee meeting held July 22, 2008.  (for information)

Implications of “Prospering Today Protecting Tomorrow: Recommendations for a Sustainable Future”.  (All Directors – One Vote)

That this report be received and that staff be directed to schedule a seminar session with the Sustainability Committee for the purpose of having a detailed discussion including a determination of priorities and recommendations for action.

                                   Agricultural Advisory Committee (ACC). (All Directors – One Vote)

                                   That the proposed Terms of Reference be amended to indicate that when referred matters, the AAC would provide input on agricultural issues only and, in addition, that the membership be amended to include representation from the shellfish aquaculture industry while keeping the membership to 10 members.

                                   That the Board approve the creation of an Agricultural Advisory Committee in accordance with the attached Terms of Reference, as amended.

                                   Acceptance of the City of Nanaimo’s Official Community Plan by the RDN Board.

See Administrator’s Reports

8. ADMINISTRATOR’S REPORTS

45-58                          Islands Trust Natural Area Protection Tax Exemption Program.  (All Directors – One Vote)

59-61                          Approval of Five Year Term Agreement for Property Insurance Broker Services (All Directors – Weighted Vote)

62-64                          Appointment of Regional District and Regional Hospital District Auditors (All Directors – Weighted Vote)

65-82                          Board Remuneration Review and Recommendations

83-86                          RDN Agricultural Advisory Committee (All Directors – One Vote)

87-99                          Electoral Area ‘H’ Village Planning Project – Terms of Reference (Electoral Area Directors except EA ‘B’ – One Vote)

100-111                      Development Permit Application No. 60829 Pt. Ellice Properties Ltd./Steel Pacific Electoral Area ‘A’ – 2079 Main Road (Electoral Area Directors except EA ‘B’ – One Vote)

112-129                      Operating Results to June 30, 2008 (All Directors – One Vote)

130-134                      Drinking Water and Watershed Protection Service Establishment Bylaw No. 1556 (All Directors – One Vote)

135-137                      Communications Strategy – Action for Water Referendum (All Directors – One Vote)

138-146                      Pump and Haul Bylaw Amendment – 4571 Maple Guard Drive, Electoral Area ‘H” and 667 South Road, Electoral Area ‘B’ (All Directors – One Vote)

147-167                      Acceptance of the City of Nanaimo’s Official Community Plan Context Statement by the RDN Board (All Directors – One Vote)

9. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11.       NEW BUSINESS

                                    Director Update – Spirit Pole Ceremony (D. Bartram - verbal).

            12.       BOARD INFORMATION (Separate enclosure on blue paper)

13. ADJOURNMENT

14.       IN CAMERA