REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
D. Brennan City
of
Director
B. Bestwick City
of
Alternate
Director
J. Cameron City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Director
L. McNabb City
of
Director
M. Unger City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
T.
Osborne Gen.
Mgr. of Recreation & Parks
J.
Finnie Gen.
Mgr. of Environmental Services
P.
Thorkelsson Gen.
Mgr. of Development Services
D.
Trudeau Gen.
Mgr. of Transportation Services
N.
Tonn Recording
Secretary
CALL TO
ORDER
The Chairperson welcomed
Alternate Director Cameron to the Board meeting.
DELEGATIONS
Jean Blackburn, Vice-President Malaspina Faculty
Association, re Provincial Cuts to Malaspina.
Ms.
Blackburn spoke briefly on the Province’s recent 26% reduction in operating
grants to all post secondary institutions and the concerns for affordability
and community student access to post secondary education courses, which may be
dropped due to lack of funds.
MOVED
Director Brennan, SECONDED Director Westbroek, that the Regional District of
Nanaimo Board write the Minister of Advanced Education and express its concern
over the proposed cuts to operating grants for post-secondary institutions and
the impacts that those cuts will have on affordability and access for students
from this community, and on the ability of Malaspina University-College to
continue serving our community.
CARRIED
Jean Crowder, MP Nanaimo-Cowichan, re
Constituency Update.
Ms.
Crowder provided an overview of municipal and regional district concerns which
the Federation of Canadian Municipalities is bringing forth to the Federal
Government including infrastructure, protection of water and air quality,
climate change, transit and green buildings. FCM is also asking for a long term
commitment for continuing gas grants and the need for affordable housing.
Kenn Whiteman, President Port Alberni
Tall Ships Society, re Tall Ship Festival.
Mr.
Whiteman invited the Board to attend the Tall Ship Festival on July 11 &
12, 2008 in
BOARD MINUTES
MOVED
Director Westbroek, SECONDED Director McNabb, that the minutes of the regular Board
meeting held March 25, 2008 and the special Board meeting held April 8, 2008 be
adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
B. & V. Field, re Support for
Rural Streetlighting Bylaw No. 791.16, 2008 – Area ‘H’.
MOVED
Director Manhas, SECONDED Director Bartram, that the correspondence from B.
& V. Field in support of Rural Streetlighting Bylaw No. 791.16 which will
provide streetlighting for a portion of
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 787.08.
MOVED
Director Bartram, SECONDED Director Brennan, that “Regional District of Nanaimo
Building Inspection Service Bylaw Amendment Bylaw No. 787.08, 2008” be adopted.
CARRIED
Bylaw No. 791.16.
MOVED
Director Bartram, SECONDED Director Holdom, that “Rural Streetlighting Local
Service Area Amendment Bylaw No. 791.16, 2008” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held April 8, 2008 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60730 and Request for Acceptance of a Combination of Park Land and Cash
in-lieu-of Park Land – Fern Road Consulting Ltd., on behalf of Pardiac –
Adjacent to Gainsberg and Pearl Roads – Area ‘H’.
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit Application
No. 60730 submitted by Fern Road Consulting Ltd., on behalf of P. Pardiac, in
conjunction with the subdivision of the parcel legally described as Lot 17,
District Lot 27, Newcastle District, Plan 38181 and designated within the
Environmentally Sensitive Features, Development Permit Area, be approved
subject to the conditions outlined in Schedules No. 1 and 2, as amended, of the
corresponding staff report.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the combination of park land and
cash in-lieu-of park land proposal, in the amount and location as shown on
Schedule No. 2 of the staff report, be accepted subject to the conditions set
out in Schedule No. 3 of the staff report.
CARRIED
Development Permit Application No. 60812
and Request for Relaxation – M. Wilson on behalf of Gilchrist – 1458 Raines
Road – Area ‘A’.
MOVED
Director Young, SECONDED Director Bartram, that Development Permit Application
No. 60812, submitted by M. Wilson, on behalf of T. & M. Gilchrist, in
conjunction with the subdivision of the parcel legally described as Lot 1,
Section 18, Range 7, Cranberry District, Plan 20029, Except Parts in Plans
28748, 28749 and VIP82999 and designated within the Streams, Nest Trees and
Nanaimo River Floodplain and Fish Habitat Development Permit Areas, be approved
subject to the conditions outlined in Schedules No. 1 and 2 of the
corresponding staff report.
CARRIED
MOVED
Director Young, SECONDED Director Bartram, that the request for relaxation of
the minimum 10% frontage requirement for the Proposed Remainder of Lot 1, as
shown on the plan of subdivision of Lot 1, Section 18, Range 7, Cranberry
District, Plan 20029, Except Parts in Plans 28748, 28749 and VIP82999, be
approved.
CARRIED
Development Permit Application No.
60815 – Henn –
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit Application
No. 60815, to construct a dwelling unit and recognize the siting of an existing
garage within the Natural Hazards Development Permit Area pursuant to
“Electoral Area ‘H’ Official Community Plan Bylaw No. 1335, 2003” for the
property legally described as Lot 1, District Lot 36, Newcastle District, Plan
27764 be approved subject to the conditions outlined in Schedules No. 1 to 3 as
amended.
CARRIED
OTHER
Electoral Area ‘G’ Official Community
Plan – Bylaw No. 1540, 2008.
MOVED
Director Bartram, SECONDED Director Young, that the Report of the Public
Hearing containing the Summary of Minutes and Submissions of the Public Hearing
held Tuesday, March 18, 2008, together with all written submissions to the
Public Hearing on “Regional District of Nanaimo Electoral Area ‘G’ Official
Community Plan Bylaw No. 1540, 2008” be received.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo
Electoral Area ‘G’ Official Community Plan Bylaw No. 1540, 2008” be granted 3rd
reading with amendments as recommended in Schedule No. 1 of the staff report.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo
Electoral Area ‘G’ Official Community Plan Bylaw No. 1540, 2008” be forwarded
to the Ministry of Community Services for consideration of approval.
CARRIED
Electoral Area ‘A’
MOVED
Director Young, SECONDED Director Bartram, that the Board receive the Electoral
Area ‘A’ Cedar Village Centre and Suburban Residential land use designations
land inventory attached as Schedule No. 1.
CARRIED
COMMITTEE OF THE WHOLE
STANDING COMMITTEE
MOVED Director Bartram, SECONDED Director Sperling, that the minutes of
the Committee of the Whole meeting held April 8, 2008 be received for
information.
CARRIED
DELEGATIONS
Neil
Malbon, McLean Mill National Historic Site, & Doug Backhouse,
MOVED Director Brennan,
SECONDED Director Holdom, that the Board send a letter to the McLean Mill
National Historic Site in support of the Arrowsmith Explorer project.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Notice of
Bylaw Contravention –
MOVED Director Young, SECONDED Director Bartram, that staff be directed
to register a Notice on title pursuant to Section 57 of the Community
Charter after a 30 day period and should the outstanding bylaw
contraventions not be resolved within ninety (90) days following registration,
that legal action be taken to ensure Lot 6, Section 13, Range 2, Mountain Land
District, Plan 30985, is in compliance with the “Regional District of Nanaimo
Building Regulation & Fees Bylaw No. 1250, 2001”.
CARRIED
PLANNING
City of
MOVED Director Holdom, SECONDED Director McNabb, that the Regional
District Board receive this report for information and provide this report as
the RDN’s comments on the City of
CARRIED
City of
MOVED Director Holdom, SECONDED Director Brennan, that the Regional
District of Nanaimo Board receive this report for information and that the
comments provided in the report be forwarded to the City of
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Trucked
Liquid Waste Disposal Amendment Bylaw No. 988.08.
MOVED Director Manhas, SECONDED Director Brennan, that
“Regional District of Nanaimo Trucked Liquid Waste Disposal Amendment Bylaw No.
988.08, 2008” be introduced for three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director Cameron,
that “Regional District of Nanaimo Trucked Liquid Waste Disposal Amendment
Bylaw No. 988.08, 2008” be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Bestwick, that “Southern
Community Sewer Service Area Development Cost Charges Bylaw No. 1547, 2008” be
introduced for first and second readings and be forwarded for a public
consultation meeting scheduled for May 7, 2008.
CARRIED
French Creek
Pollution Control Centre Expansion and Upgrading Strategy – Northern Community
Sewer Service Area Development Cost Charges Amendment Bylaw No. 1442.02.
MOVED Director Holme, SECONDED Director Herle, that “Northern Community
Sewer Service Area Development Cost Charges Amendment Bylaw No. 1442.02, 2008”
be introduced for first and second readings and be forwarded for a public
consultation meeting scheduled for May 14, 2008.
CARRIED
Residential
Food Waste Collection Field Test – Progress Report.
MOVED
Director Holdom, SECONDED Director Bestwick, that the Board receive the
Residential Food Waste Collection Field Test progress report for information.
CARRIED
BC Produce Stewardship Council.
MOVED
Director McNabb, SECONDED Director Holme, that the Board approve the revised
Terms of Reference for the BC Product Stewardship Council.
CARRIED
MOVED
Director McNabb, SECONDED Director Bestwick, that the Board approve the RDN
providing annual financial support in the amount of $1,000 to the BC Produce
Stewardship Council.
CARRIED
UTILITIES
French Creek Sewer Local Service Area
Amendment Bylaw No. 813.42 & Northern Community Sewer Service Area Boundary
Amendment Bylaw No. 889.48 – Inclusion of
MOVED
Director Westbroek, SECONDED Director Holme, that “French Creek Sewer Local
Service Area Amendment Bylaw No. 813.42, 2008” be introduced and read three
times.
CARRIED
MOVED
Director Westbroek, SECONDED Director McNabb, that “Northern Community Sewer
Service Area Boundary Amendment Bylaw No. 889.48, 2008” be introduced and read
three times.
CARRIED
RECREATION
AND PARKS SERVICES
PARKS
UBCM Community Tourism Program Phase
II.
MOVED
Director Holme, SECONDED Director Biggemann, that the application for the UBCM
Community Tourism Program, Phase II, be approved to conduct a feasibility study
for the E & N Rail by Trail Initiative and related outcomes from the study,
and for the development of a park management plan for the 707 acre community
park on Gabriola Island; and the Terms and Conditions of the program be
accepted.
CARRIED
MOVED
Director Holme, SECONDED Director Bestwick, that Lanarc Consultants be retained
as per the proposal outlined in Appendix 1 to conduct the E & N Trail by
Rail feasibility study upon confirmation of receiving UBCM Tourism Program
Phase II funding.
CARRIED
East Wellington/Pleasant
MOVED Director Young, SECONDED Director Brennan, that
the minutes of the East Wellington/Pleasant Valley Parks and Open Space
Advisory Committee meetings held January 21, 2008 (no quorum) and March 3, 2008
be received for information.
CARRIED
Lease of
MOVED
Director Young, SECONDED Director Holdom, that the RDN enter into a Land Use
Lease as detailed in Appendix 3, Option 5, for a section of Meadow Drive
Community Park, legally described as Lot 11, Section 14, Range 4, Mountain Land
District, Plan VIP800079, for a twenty year term commencing April 1, 2008 and
ending February 29, 2028, to be used as a training area for the Mountain Fire
Protection Improvement District (50 metres/0.805 acres).
CARRIED
District 69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director Herle, that the minutes of the District 69
Recreation Commission meeting held March 20, 2008 be received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Bestwick, that the Regional District of
Nanaimo approve the Sublease with the Parksville Curling Club Society for the
use of the District 69 Arena for the term of April 1, 2008 to March 31, 2013.
CARRIED
Electoral Area ‘A’ Recreation and
Culture Commission.
MOVED
Director Young, SECONDED Director Unger, that the minutes of the Electoral Area
‘A’ Recreation and Culture Commission meeting held March 12, 2008 be received
for information.
CARRIED
Transit Select Committee.
MOVED
Director McNabb, SECONDED Director Holdom, that the minutes of the Transit
Select Committee meeting held March 27, 2008 be received for information.
CARRIED
MOVED
Director McNabb, SECONDED Director Haime, that the 2008/2009 Annual Operating
Agreement (AOA) with BC Transit be approved.
CARRIED
MOVED
Director McNabb, SECONDED Director Cameron, that the Nanaimo Regional Transit
Business Plan be approved as a guide for transit service planning and delivery
in the
CARRIED
MOVED
Director McNabb, SECONDED Director Manhas, that the Key Performance Indicators
and the Service Design Guidelines developed by BC Transit and the RDN be
approved as the basis for monitoring and evaluating the transit service.
CARRIED
MOVED
Director McNabb, SECONDED Director Holdom, that the Short and Medium Range
Service Proposals and the Supporting Strategies are approved in principle and
that staff be directed to proceed with more detailed planning work for the
proposals scheduled for implementation in March and September, 2009 as part of
the annual budget cycle.
CARRIED
District 69 Community Justice Select
Committee. (Resolution from the meeting
held March 13, 2008)
MOVED
Director Biggemann, SECONDED Director Holme, that the Committee consider
reviewing an adjustment to the requisition for the D69 Community Justice
service in conjunction with the 2009 budget development.
CARRIED
ADMINISTRATOR’S REPORTS
Electoral
Area ‘G’ Parks and Open Space Advisory Committee – Revised Terms of Reference.
MOVED
Director Holdom, SECONDED Director Young, that the revised Terms of Reference
for the Electoral Area ‘G’ Parks and Open Space Advisory Committee be approved.
CARRIED
Electoral Area ‘B’ Community Parks Local
Service Amendment Bylaw No. 799.08.
MOVED
Director Sperling, SECONDED Director Young, that “Electoral Area ‘B’ Community
Parks Local Service Amendment Bylaw No. 799.08, 2008” be introduced for three
readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
NEW BUSINESS
Board Appointment – Regional Liquid
Waste Advisory Committee.
MOVED
Director Holme, SECONDED Director Brennan, that Frank Van Eynde be appointed to
the Regional Liquid Waste Advisory Committee as a General Public (north)
representative.
CARRIED
MOVED
Director McNabb, SECONDED Director Holme, that pursuant to Section 90(1)(e) and
(g) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to land and legal
issues.
MOVED
Director McNabb, SECONDED Director Holme, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:50 PM