REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Alternate
Director
M. Wansink Town
of
Director
C. Haime District
of Lantzville
Director
D. Brennan City
of
Director
G. Korpan City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Director
L. McNabb City
of
Director
M. Unger City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
T.
Osborne Gen.
Mgr. of Recreation & Parks
J.
Finnie Gen.
Mgr. of Environmental Services
P.
Thorkelsson Gen.
Mgr. of Development Services
D.
Trudeau Gen.
Mgr. of Transportation Services
N.
Tonn Recording
Secretary
CALL TO
ORDER
The Chairperson welcomed
Alternate Director Wansink to the Board meeting.
The Chairperson advised
the Board of the passing of Judge Ralph Hutchison, who was very active in the
development of parks and trails within the Regional District for a number of
years.
DELEGATIONS
Philip Nelson, Landsolutions, & Alastair King, Zero
Emissions Development (ZED), re Renewable Energy Proposal on RDN Parkland –
Mr. Nelson, Manager of
Renewable Energy, Landsolutions, provided information regarding a renewable
energy proposal in the form of a 10MW wind farm, on Regional District park lands
located on
Duane Round, Parksville Lions Housing Society, re Relaxation
of Development Cost Charges.
Mr. Round provided an
overview of the Parksville Lions Housing Society’s proposed redevelopment of an
existing affordable housing unit to expand it from the current 6 units to a
possible 36 units. The Society is requesting a 100% relaxation of the RDN development
cost charges associated with this development.
BOARD
MINUTES
MOVED Director Korpan,
SECONDED Director McNabb, that the minutes of the regular Board meeting held February
26, 2008 and the special Board meeting held March 11, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
B. Carlton, FCM, re Residential Food Waste Collection Field
Test.
MOVED Director Korpan,
SECONDED Director McNabb, that the correspondence from the Federation of
Canadian Municipalities regarding FCM’s financial contribution to the residual
food waste collection field test be received.
CARRIED
J. Les,
Solicitor General, re Funding to Victim Services & Restorative Justice
Programs.
MOVED Director Korpan,
SECONDED Director McNabb, that the correspondence from the Solicitor General in
answer to the District’s request for improved funding for victim services and restorative
justice programs from both federal and provincial levels of government, be
received.
CARRIED
UNFINISHED
BUSINESS
BYLAWS
For Adoption.
Bylaw No. 787.07.
MOVED Director Bartram,
SECONDED Director McNabb, that “Regional District of Nanaimo Building
Inspection Service Bylaw Amendment Bylaw No. 787.07, 2008” be adopted.
CARRIED
Bylaw No. 947.03.
MOVED
Director Holme, SECONDED Director McNabb, that “Fairwinds Sewerage Facilities
Local Service Area Amendment Bylaw No. 947.03, 2008” be adopted.
CARRIED
Bylaw No. 500.333.
MOVED
Director Burnett, SECONDED Director Young, that “Regional District of
CARRIED
Bylaw No. 500.342.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Biggemann, that the minutes of the
Electoral Area Planning Committee meeting held March 11, 2008 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
P. & C. Roberts, re Electoral Area ‘G’ Official Community
Plan.
The Chairperson noted that
this correspondence was received at the Electoral Area Planning Committee
meeting.
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60744 – Adjacent to
MOVED
Director Bartram, SECONDED Director Biggemann, that Development Permit
Application No. 60744 submitted by Fern Road Consulting Ltd., on behalf of A.
Dorfer, in conjunction with the subdivision on the parcel legally described as Lot
3, District Lot 20, Newcastle District, Plan 6994, Except That Part in Plan
31190 and designated within the Environmentally Sensitive Features, Fish
Habitat and Natural Hazards Development Permit Areas, be approved subject to
the conditions outlined in Schedules No. 1 and 2 of the corresponding staff
report.
CARRIED
Development Permit Application
MOVED Director Burnett,
SECONDED Director Bartram, that Development Permit Application No. 60746 to
permit the construction of three additional mini storage buildings on the
property legally described as Lot A, Section 11, Range 7, Cranberry District,
Plan VIP76453 be approved subject to the conditions outlined in Schedules No. 1
to 4 of the corresponding staff report.
CARRIED
Development Permit Application
MOVED Director Bartram, SECONDED
Director Burnett, that Development Permit Application No. 60803, to permit
construction of a residential accessory building with a minimum real lot line
setback of 3 metres (10 feet) from the natural boundary of
CARRIED
Director Holme left the
meeting citing a possible conflict of interest with the next item.
DEVELOPMENT PERMIT APPLICATIONS WITH VARIANCE
Development Permit Application No. 60804 and Request for 10%
Frontage Relaxation – Adjacent to
MOVED Director Bartram,
SECONDED Director Biggemann, that Development Permit Application No. 60804
submitted by JE Anderson, BCLS, on behalf of Timberstone Developments Ltd., in
conjunction with the subdivision on the parcel legally described as Lot 1,
District Lot 68, Nanoose District, Plan 3940 Except for Part in Plan VIP80339
and designated within the Sensitive Ecosystem Protection, Water Protection and
Farm Land Protection Development Permit Areas, be approved subject to the
conditions outlined in Schedules No. 1, 2, 3 and 4 of the corresponding staff
report.
CARRIED
MOVED Director Bartram,
SECONDED Director Burnett, that the request for relaxation of the minimum 10%
frontage requirement for proposed Lots 14, 15, 16, 19, 20, 21 and 24 be
approved.
CARRIED
MOVED Director Bartram,
SECONDED Director Burnett, that staff be directed to meet with the applicant to
ensure that subdivision-related issues as outlined in the staff report with
respect to proposed Lots 23 and 24 concerning septic disposal, minimum parcel
size and status of the two existing wells can be resolved to the satisfaction
of the Regional District in conjunction with the subdivision process.
CARRIED
Director Holme returned to
the meeting.
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit Application No. 90715 – D’Angelo
–
MOVED Director Bartram,
SECONDED Director Holme, that Development Variance Permit Application No.
90715, to legalize the siting of an existing accessory building with a minimum
front lot line setback of 2.4 m on the subject property legally described as
Lot F, District Lot 12, Nanoose District, Plan 30913 located on Butler Avenue,
be approved and that a building permit be obtained.
CARRIED
Development Variance Permit Application No. 90803 – 3680,
3676 &
MOVED Director Bartram,
SECONDED Director Holme, that Development Variance Permit Application No.
90803, to permit the construction of two separate concrete retaining walls with
an interior side yard setback of 0 metres, on the subject property legally
described as Lots 51, 52 & 53, District Lot 251, Alberni District,
Electoral Area ‘H’, located on Horne Lake Caves Road, be approved subject to
the conditions outlined in Schedules No. 1 to 3.
CARRIED
Development Variance Permit Application
MOVED Director Biggemann,
SECONDED Director Bartram, that Development Variance Permit Application No.
90805 submitted by Fern Road Consulting Ltd., on behalf of Peter and Sandra
Carr, in conjunction with the subdivision on the parcel legally described as
Lot 35, Block 359, Newcastle District, Plan 41094, be approved subject to the
conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Holdom,
SECONDED Director Unger, that the minutes of the Committee of the Whole meeting
held March 11, 2008 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Petition
re
MOVED Director Holdom,
SECONDED Director Brennan, that the Hamilton Marsh petitions be received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
2008
Meeting Schedule.
MOVED Director Brennan, SECONDED Director Herle, that the 2008 meeting
schedule be received for information and, as has been the practice since 2006,
the August Committee meetings be cancelled.
CARRIED
Legal
Services Contract Extension.
MOVED Director Korpan, SECONDED Director McNabb, that the Board extend
its legal services agreements with Staples McDannold Stewart in the area of
municipal law and Harris & Co. in the area of labour law for an additional
two year term expiring February 2010.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Regional
District of
MOVED Director Brennan, SECONDED Director Herle, that “2008 to 2013
Financial Plan Bylaw No. 1542, 2008” be introduced and read three times.
CARRIED
MOVED Director Holdom, SECONDED Director Herle, that “2008 to 2013
Financial Plan Bylaw No. 1542, 2008” having received three readings be adopted.
CARRIED
2008
Parcel Tax Rate Bylaws – Water Services Bylaw No. 1544; Sewer Services Bylaw
No. 1545; Driftwood Water Supply Service Area Amendment Bylaw No. 1336.05;
Barclay Crescent Sewer Service Area Amendment Bylaw No. 1483.02.
Bylaw No. 1544.
MOVED Director Holme,
SECONDED Director Burnett, that “Water Services Parcel Tax Rates Bylaw No.
1544, 2008” be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Burnett, that “Water Services Parcel Tax Rates Bylaw No.
1544, 2008” having received three readings be adopted.
CARRIED
Bylaw No. 1545.
MOVED Director Holme,
SECONDED Director Burnett, that “Sewer Services Parcel Tax Rates Bylaw No.
1545, 2008” be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Burnett, that “Sewer Services Parcel Tax Rates Bylaw No.
1545, 2008” having received three readings be adopted.
CARRIED
Bylaw No. 1336.05.
MOVED Director Holme,
SECONDED Director Burnett, that “Driftwood Water Supply Service Area Parcel Tax
Rate Amendment Bylaw No. 1336.05, 2008” be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Burnett, that “Driftwood Water Supply Service Area Parcel Tax
Rate Amendment Bylaw No. 1336.05, 2008” having received three readings be
adopted.
CARRIED
Bylaw No. 1483.02.
MOVED Director Holme,
SECONDED Director Burnett, that “Barclay Crescent Sewer Service Area Parcel Tax
Rate Amendment Bylaw No. 1483.02, 2008” be introduced and read three times.
CARRIED
MOVED Director Holme, SECONDED
Director Burnett, that “Barclay Crescent Sewer Service Area Parcel Tax Rate
Amendment Bylaw No. 1483.02, 2008” having received three readings be adopted.
CARRIED
MOVED Director Holme,
SECONDED Director Burnett, that “Barclay Crescent Sewer Rates and Regulations
Amendment Bylaw No. 1472.03, 2008” be introduced and read three times.
CARRIED
MOVED Director Holme,
SECONDED Director Burnett, that “Barclay Crescent Sewer Rates and Regulations
Amendment Bylaw No. 1472.03, 2008” having received three readings be adopted.
CARRIED
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Building
Inspection Service Bylaw Amendment Bylaw No. 787.08 – Area ‘H’.
MOVED Director Bartram, SECONDED Director Korpan, that “Regional
District of Nanaimo Building Inspection Service Bylaw Amendment Bylaw No.
787.08, 2008” be introduced and read three times.
CARRIED
Notice of
Bylaw Contravention –
MOVED Director Burnett,
SECONDED Director Bartram, that staff be directed to register a Notice on title
pursuant to Section 57 of the Community Charter and should the
outstanding bylaw contraventions not be resolved within ninety (90) days, that
legal action be pursued to ensure Lot B, Section 8, Range 3, Cedar District,
Plan VIP66503, is in compliance with the “Regional District of Nanaimo Building
Regulation and Fees Bylaw No. 1250, 2001”.
CARRIED
PLANNING
Regional
Growth Strategy Review 2007-2008.
MOVED Director Holdom, SECONDED Director Herle, that the Board receive
the attached background paper entitled Regional Growth Strategy Review 2007 –
2008: An Assessment of Regional Growth Management Related Challenges and
Opportunities.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Funding Agreement
for Greater
MOVED Director Holme, SECONDED Director Manhas, that
the Board approve the execution of the funding agreement between the Regional
District of Nanaimo and the Union of British Columbia Municipalities for the
Greater Nanaimo Pollution Control Centre – Gravity Thickeners project and the
French Creek Pollution Control Centre – Solids Contact Tank Expansion project.
CARRIED
MOVED Director Holme, SECONDED Director Herle, that the Board approve
the Terms of Reference dated March 2008 for the Regional Liquid Waste Advisory
Committee.
CARRIED
MOVED Director Holme, SECONDED Director Herle, that the Board approve
the Public Consultation Plan dated March 2008 for the Liquid Waste Management
Plan Review.
CARRIED
Liquid Waste
Management Planning Bylaw No. 1543.
MOVED Director Holme, SECONDED Director Bartram, that $38,000 from the
Electoral Areas Community Works funds be used to support the 2008 Liquid Waste
Management Plan review.
CARRIED
MOVED Director Holme, SECONDED Director Bartram, that Regional District
of Nanaimo “Liquid Waste Management Planning Service Establishment Bylaw No.
1543, 2008” be introduced, read three times and forwarded to the Ministry of
Community Services for approval.
CARRIED
Rural
Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.16 – Area
‘H’.
MOVED
Director Bartram, SECONDED Director Holdom, that “Rural Streetlighting Local
Service Area Amendment Bylaw No. 791.16, 2008” be introduced and read three
times.
CARRIED
City of Parksville/Regional District
of Nanaimo Water Supply Agreement.
MOVED
Director Herle, SECONDED Director Holme, that the Board direct staff to execute
the City of Parksville/Regional District of Nanaimo Water Supply Agreement with
the City of Parksville for a 5 year period commencing May 1, 2008.
CARRIED
Fairwinds Water Service Area –
Release of Reserve Funds.
MOVED
Director Holme, SECONDED Director Holdom, that the Board approve the release of
up to $70,000 from the Fairwinds Water Service Area reserve fund for the
engineering design and construction of a new water main connecting Redden Road
and Sherbrooke Road.
CARRIED
TRANSPORTATION
SERVICES
Transit Special Event Application.
MOVED
Director Holme, SECONDED Director Biggemann, that the Transit Special Events
request by the Artist Response Team Society, for transit service to be provided
to the Nanoose Bay School to transport students and teachers to the Voices of
Nature concert on April 10, 2008 be approved.
CARRIED
Intergovernmental Advisory Committee.
MOVED Director Holme, SECONDED Director Manhas, that
the minutes of the Intergovernmental Advisory Committee meeting held February
14, 2008 be received for information.
CARRIED
Electoral Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann,
SECONDED Director McNabb, that the minutes of the Electoral Area ‘F’ Parks and
Open Space Advisory Committee meeting held February 18, 2008 be received for
information.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram,
SECONDED Director McNabb that the minutes of the District 69 Recreation
Commission meeting held February 21, 2008 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that the Regional District of Nanaimo enter into a
five year lease agreement with the City of Parksville for the lands on which
the District 69 Arena is located for a term from May 1, 2008 to April 30, 2013.
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that the following District 69 Recreation Community
and Youth Recreation Grants be approved:
Youth
Recreation Grants:
Community Group Recommended
Ballenas Secondary School Dry Grad Committee 1,250
(Entertainment and rental costs)
Ballenas Whalers Football (equipment) 2,500
District 69 Family Resource Association 1,250
(Youth mentorship recreation activities)
Oceanside Baseball (batting cage lighting) 2,500
Oceanside Community Arts Council 1,000
(Youth art program costs)
Oceanside Youth Football Association (goal posts) 2,500
Community
Recreation Grants:
Community Group Recommended
District 69 Family Resource Association 2,000
(Preschool play area)
Errington Therapeutic Riding Association 1,000
(Program expenses and equipment)
Lighthouse Country Trail Group 656
(Equipment for trail workers)
Lighthouse Recreation Commission (program costs) 2,260
Nanoose Bay Parent’s Advisory Council 1,370
(Accessible playground project)
Oceanside Eagles Senior Ball Team (uniforms and
equipment) 1,800
Oceanside Floor Curlers (vests) 1,000
Vancouver Island Opera (production costs) 1,000
CARRIED
ADDENDUM
ENGINEERING
Chartwell Projects Legal Settlement – Area ‘G’.
MOVED Director Brennan,
SECONDED Director McNabb, that the Board accept the staff report on the
Chartwell Projects legal settlement for information.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING
AND SELECT COMMITTEE REPORTS
Electoral Area ‘A’ Parks & Greenspace Advisory
Committee.
MOVED Director Burnett, SECONDED Director Bartram, that the
minutes of the Electoral Area ‘A’ Parks and Greenspace Advisory Committee
meeting held January 17, 2008 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that staff
investigate a possible access to Holden Lake via Bean Road and report back to
the Committee.
CARRIED
Electoral Area ‘E’ Parks & Open Space Advisory
Committee.
MOVED Director Holme, SECONDED Director McNabb, that the
minutes of the Electoral Area ‘E’ Parks and Open Space Advisory Committee
meeting held February 4, 2008 be received for information.
CARRIED
Regional Parks and Trails
Advisory Committee.
MOVED Director McNabb, SECONDED Director Burnett, that the
minutes of the Regional Parks and Trails Advisory Committee meeting held March
4, 2008 be received for information.
CARRIED
MOVED
Director McNabb, SECONDED Director Burnett, that the Natures Trust of BC
request for funding for the Brant Wildlife Festival be referred to the District
69 Recreation Community Grants Program.
CARRIED
MOVED
Director McNabb, SECONDED Director Korpan, that staff develop a Volunteer Park
Warden Program for Regional Parks and Trails for implementation in 2008.
CARRIED
District 69 Community Justice Select
Committee.
MOVED
Director Biggemann, SECONDED Director Holme, that the minutes of the District 69
Community Justice and Safety Support Services Select Committee meeting held
March 13, 2008 be received for information.
CARRIED
MOVED
Director Burnett, SECONDED Director Biggemann, that a letter be sent to J.
Lunney, MP and R. Cantelon, MLA, highlighting the lack of funding for
Restorative Justice Programs and asking that they request funding from the
Federal and Provincial Governments for the Oceanside Restorative Justice
Program similar to the funding levels available to Victim Services Programs.
CARRIED
ADMINISTRATOR’S REPORTS
Meadowood Fire Service
Parcel Tax Bylaw No. 1546 – Area ‘F’.
MOVED
Director Biggemann, SECONDED Director Bartram, that “Meadowood Fire Service
Parcel Tax Rate Bylaw No. 1546, 2008” be introduced for first three readings.
CARRIED
MOVED
Director Biggemann, SECONDED Director Bartram, that “Meadowood Fire Service
Parcel Tax Rate Bylaw No. 1546, 2008” having received three readings be
adopted.
CARRIED
ADDENDUM
Local Calling Between the Nanaimo and
Cowichan Valley Regional Districts.
MOVED
Director Burnett, SECONDED Director Korpan, that the Regional District of
Nanaimo not pursue a local calling area with the Cowichan Valley Regional
District and that staff correspond with Telus and the Cowichan Valley Regional
District accordingly.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Parksville Lions Housing Society –
Relaxation of Development Cost Charges.
MOVED
Director Herle, SECONDED Director Bartram, that the Parksville Lions Housing
Society’s request for relaxation of development cost charges be referred to
staff and that a report be prepared for the Board’s consideration.
CARRIED
Renewable Energy Proposal on RDN
Parkland – Area ‘B’.
MOVED
Director Sperling, SECONDED Director McNabb, that staff investigate the wind
farm proposal for the 707 acre community park located on Gabriola Island and
report back to the Board.
CARRIED
MOVED
Director McNabb, SECONDED Director Holdom, that pursuant to Section 90(1)(c), (e)
and (g) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to personnel, land
and legal issues.
MOVED
Director McNabb, SECONDED Director Holdom, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:46 PM