REGIONAL DISTRICT OF
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, FEBRUARY 12, 2008 AT 7:00 PM
IN THE RDN BOARD CHAMBERS
Present:
Director
L. McNabb Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral Area
C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral Area F
Alternate
Director
L. Derkach Electoral Area
G
Director
D. Bartram Electoral
Area H
Alternate
Director
C. Burger City of
Director
T. Westbroek Town of
Director
C. Haime District of
Lantzville
Director
G. Korpan City of
Director
B. Bestwick City of
Director
J. Manhas City of
Director
D. Brennan City of
Director
B. Holdom City of
Alternate
Director
L. Sherry City of
Also
in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
N.
Avery Gen.
Manager of Finance & Information Services
D.
Trudeau General
Manager of Transportation Services
J.
Finnie General
Manager of Environmental Services
G.
Garbutt A/General
Manager of Development Services
D.
Porteous A/General
Manager of Recreation & Parks
N.
Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate Directors Derkach,
Burger and Sherry to the meeting.
DELEGATIONS
Art Skipsey,
Mr.
Skipsey provided a visual and verbal presentation on the
MOVED
Director Brennan, SECONDED Director Young, that the Board provide the Qualicum
Beach Historical & Museum Society with a letter of support for their museum
expansion.
CARRIED
Michele Deakin, Mid-Island
Michele
Deakin and Faye Smith informed the Board of the Mid Island Vancouver Habitat
Enhancement Society’s involvement in the District toward the conservation and
protection of drinking water and watershed protection. MIVHES requested that
the Board approve the Drinking Water Watershed Protection Action Plan and
establish a function within the District to deal with drinking water and
watershed issues, and to proved the resources needed to implement a plan to
provide enough clean water for generations to come.
Sheila Malcolmson,
Ms.
Malcolmson noted Island Trust’s involvement in the protection and preservation
of drinking water and watersheds, and applauded the Regional District of
Nanaimo’s initiative in the formation of the Drinking Water Watershed
Protection Action Plan.
LATE
DELEGATIONS
MOVED
Director Holme, SECONDED Director Bartram, that a late delegation be permitted
to address the Committee.
CARRIED
Chuck Addison, re Rezoning/OCP Amendment
Application No. A00604 –
Mr.
Addison provided information regarding Amendment Application No. A00604 and
requested that the Board approve the rezoning of his property to “residential”
from the existing “resource lands” which was put in place when properties in
the area were under the FLR.
MINUTES
MOVED
Director Manhas, SECONDED Director Brennan, that the minutes of the Committee
of the Whole meeting held January 8, 2008 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
George Abbott,
Minister of Health, re Meat Inspection Regulation.
MOVED Director Holme, SECONDED Director Bestwick, that the
correspondence from the Minister of Health regarding the Regional District’s
concerns with the impact of the Meat Inspection Regulation on small businesses
in the Regional District and on
CARRIED
Association of
Film Commissioners International, re Funding Request for
MOVED Director Holme, SECONDED Director Bestwick, that the letter of
support from the Association of Film Commissioners International with respect
to the Vancouver Island North Film Commission’s request for funding be
received.
CARRIED
B. Sepos,
MOVED Director Holme, SECONDED Director Bestwick, that the correspondence
from the Oceanside Tourism Association to provide their progress report and
marketing plan, be received.
CARRIED
South Wellington
& Area Community Association, re
MOVED Director Holme, SECONDED Director Bestwick, that the
correspondence from the South Wellington and Area Community Association regarding
proposed
CARRIED
Ken &
Henrietta Vanderkooi, re Development Variance Permit Application No. 90704 –
Five Cedar Poultry Farm.
MOVED Director Holme, SECONDED Director Bestwick, that the
correspondence from Ken and Henrietta Vanderkooi with respect to Development
Variance Permit Application No. 90704 be received.
CARRIED
CORPORATE ADMINISTRATION SERVICES
Policy – Bylaws
Not Requiring Inspector Approval.
MOVED Director Bartram, SECONDED Director Manhas, that the “Bylaws Not
Requiring Inspector Approval Policy” be approved.
CARRIED
MOVED Director Bartram, SECONDED Director Brennan, that the Regional
District of Nanaimo retain NSDA Architects, including their listed
sub-consultants, to complete the Final Design, prepare the Tender Documents and
oversee the Construction Phase of the Project for a proposed fee of $176,000
for the administration building and $132,000 for the transit facility.
CARRIED
MOVED Director Bartram, SECONDED Director Brennan, that the Board
direct staff to hire sustainability and commissioning consultants for LEED
certification for the administration and transit building expansion project for
$95,000.
CARRIED
FINANCE & INFORMATION SERVICES
FINANCE
Amendments to
Purchasing Policy.
MOVED
Director Westbroek, SECONDED Director Holdom, that the purchasing authority
limits in Policy A2.9 be established as follows:
Revised
Limit
Supervisors $ 5,000
Superintendent $ 10,000
Manager $ 20,000
General
Manager $ 50,000
Chief
Administrative Officer $ 150,000
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that a new section
8.2 under Emergencies/Legal Actions be added as follows:
8.2 Legal
actions and claims against the Regional District may be settled with the
approval of:
(a) for amounts up to $5,000 – the General
Manager, Finance & Information Services.
(b) for amounts up to $25,000 – the Chief
Administrative Officer.
CARRIED
Local Calling
Between the
MOVED Director Bestwick, SECONDED Director Biggemann, that the Regional
District of Nanaimo support an application to the CRTC to introduce local
calling between the
CARRIED
MOVED Director Bestwick, SECONDED Director Biggemann, that the 2008
budget be amended to include a share of referendum costs, which are approved to
be recovered on the basis of converted taxable values within both Regional
Districts.
CARRIED
DEVELOPMENT SERVICES
BUILDING
INSPECTION
Building
Inspection Service Bylaw Amendment Bylaw No. 787.07.
MOVED Director Bartram, SECONDED Director Manhas, that “Regional
District of Nanaimo Building Inspection Service Bylaw Amendment Bylaw No.
787.07, 2008” be given three readings.
CARRIED
Zoning &
Building Bylaw Contravention –
Mr. Vanderkooi provided additional information regarding the zoning and
building bylaw contravention and raised his concerns with the denial of a
development permit application for the property located at
MOVED Director Bartram, SECONDED Director Westbroek, that this item be
referred back to staff for further information and consideration.
CARRIED
BYLAW
ENFORCEMENT
Agreement for
Use of
MOVED Director Bestwick, SECONDED Director Manhas, that the agreement
between the City of
CARRIED
Unsightly
Premises –
Mr. Nemecek provided additional information to the Committee and requested
a time extension to allow him to remove the wood materials and stack them as
firewood when the ground is dry.
MOVED Director Burnett, SECONDED Director Young, that should this
matter not be rectified by May 30, 2008, pursuant to “Unsightly Premises Regulatory
Bylaw No. 1073, 1996”, the Board directs the owner of the above-noted property
to remove from the premises those items as set out in the attached Resolution
within fourteen (14) days, or the work will be undertaken by the Regional
District of Nanaimo’s agents at the owner’s cost.
CARRIED
PLANNING
Regional Growth
Strategy Review Background Report.
MOVED Director Holdom, SECONDED Director Bartram, that the Regional
District of Nanaimo receive the State of Sustainability implications
report as outlined in Attachment 1, Shaping our Future: Implications of the
State of
CARRIED
Sustainable
Future Awards Program.
MOVED Director Holdom, SECONDED Director Manhas, that the Board approve
the development and implementation of the Regional District of Nanaimo
Sustainable Future Awards Program, and the establishment of a Sustainable
Future Awards Advisory Committee with the attached Terms of Reference.
CARRIED
MOVED Director Bestwick, SECONDED Director Manhas, that the Regional
District Board receive this report for information and provide this report as
the RDN’s comments on the City of
MOVED Director Burnett, SECONDED Director Westbroek, that the motion be
amended as follows:
That the Regional District Board receive the staff report for
information and advise the City of Nanaimo that the Regional District Board
does not support the Municipal Boundary extension and that the inclusion of the
39 hectares of Rural Resource Land into the City of Nanaimo for Urban
Development is not consistent with the vision and goals of the Regional
District of Nanaimo Regional Growth Strategy.
DEFEATED
The question was called on the main motion.
The motion CARRIED.
ENVIRONMENTAL SERVICES
LIQUID
WASTE
2008
Water & Sewer Infrastructure Planning (Study) Grant Applications.
MOVED Director Bartram, SECONDED Director Westbroek,
that the Board support applications to the Ministry of Community Services for
Infrastructure Planning (Study) Grant applications for the following 2008
Environmental Services program initiatives:
Liquid Waste Department
1. Asset
Management/Maintenance Planning
2. Innovative
Technology Review for French Creek Pollution Control Centre
3. Innovative
Technology Review for Greater
4. Wet
Weather Upgrade Strategy for French Creek
5. Nanoose
Pollution Control Centre Long Term Capital Planning
6. Septic
Education Program
7. Health
and Safety Audit for Pollution Control Centres
Utilities Department
1. Well
Re-Development Program Study
2. French
Creek Water Service Area Iron & Manganese Removal Study
3. Comprehensive
Capital Plan Development Strategy for the
CARRIED
Package Sewage Treatment
Systems Review.
MOVED Director Bartram, SECONDED Director Holdom, that
the Board accept this report for information and direct staff, as part of the
Liquid Waste Management Plan review, to develop for the Board’s consideration a
policy regarding the acquisition of new Package Sewage Treatment Systems within
the RDN’s Urban Containment Boundary.
CARRIED
Fairwinds Sewerage Facilities
Local Service Area Amendment Bylaw No. 947.03.
MOVED Director Holme, SECONDED Director Manhas, that
“Fairwinds Sewerage Facilities Local Service Area Amendment Bylaw No. 947.03,
2008” be introduced and read three times.
CARRIED
Team WaterSmart Corporate
Sponsorship – Fairwinds Community & Resort.
MOVED Director Holme, SECONDED Director Bestwick, that
the Board approve the request by Fairwinds Community and Resort to sponsor Team
WaterSmart in the amount of $9,000 in cash and in-kind funding for a period of
5 years beginning in 2008 and ending in 2012 and that staff provide a status
report after the first year.
CARRIED
MOVED Director Holme, SECONDED Director Manhas, that a
letter be sent to the Fairwinds Community and Resort, thanking them for their
generous sponsorship in the Team WaterSmart educational outreach program.
CARRIED
Proposed Drinking Water
Watershed Protection Action Plan.
MOVED Director Bartram, SECONDED Director Sperling,:
1. That
the Board receive the Drinking Water/Watershed Protection Action Plan.
2. That
the Board direct staff to proceed with the necessary preparations for a
communications strategy and an electoral area wide referendum to be held in
conjunction with the Local Government Elections in November of 2008 and that
funding in the amount of $65,000 be included in the 2008 Electoral Area Feasibility
Budgets for this purpose; and
3. That
the Electoral Area Directors meet with staff to consider the wording of the
referendum question and resulting participation when the referendum results are
computed.
CARRIED
RECREATION AND PARKS SERVICES
2008 Brant Wildlife Festival.
MOVED Director Bartram, SECONDED Director Holme, that
the Natures Trust of BC request for funding be referred to the
CARRIED
Intergovernmental Advisory Committee.
MOVED
Director Korpan, SECONDED Director Young, that the minutes of the Intergovernmental
Advisory Committee meeting held December 13, 2007 be received for information.
CARRIED
Transit Select Committee.
MOVED
Director Korpan, SECONDED Director Young, that the minutes of the Transit
Select Committee meeting held January 17, 2008 be received for information.
CARRIED
Electoral Area ‘E’ Parks and Open Space
Advisory Committee.
MOVED
Director Korpan, SECONDED Director Brennan, that the minutes of the Electoral
Area ‘E’ Parks and Open Space Advisory Committee meeting held December 3, 2007
be received for information.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the following resolution from
the Electoral Area ‘E’ Parks and Open Space Advisory Committee meeting be
received for information:
a. That the 2008 Electoral Area ‘E’ Parks
Function Provisional Budget be supported as presented.
CARRIED
Electoral Area ‘A’ Recreation and Culture
Commission.
MOVED
Director Korpan, SECONDED Director Burnett, that the minutes of the Electoral
Area ‘A’ Recreation and Culture Commission meeting held January 9, 2008 be
received for information.
CARRIED
MOVED
Director Burnett, SECONDED Director Biggemann, that staff further research with
School District 68 senior officials the School Board’s interest in a potential
agreement with the Regional District to supply recreation and cultural services
in Electoral Area ‘A’ through the Community Schools program.
CARRIED
MOVED
Director Burnett, SECONDED Director Biggemann, that staff explore the option of
the Regional District retaining a coordinator to provide recreation and
cultural services in Electoral Area ‘A’.
CARRIED
MOVED
Director Burnett, SECONDED Director Biggemann, that staff prepare an Electoral
Area ‘A’ Recreation and Culture Grant In Aid Program for review at the next
Area ‘A’ Recreation and Culture Commission meeting.
CARRIED
District 69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director Sperling, that the minutes of the District
69 Recreation Commission meeting held January 17, 2008 be received for
information.
CARRIED
MOVED
Director Bartram, SECONDED Director Brennan, that an Agreement in Principal be
approved with the Under 17 Hockey Challenge Society to host the allocated
tournament games at Oceanside Place, and direct staff to work with the Society
to work out the details of a formal partnership contract.
CARRIED
MOVED
Director Bartram, SECONDED Director Brennan, that funding be allocated for the
U17 Hockey Challenge event from the Oceanside Place Function Budget and that
the requisition be adjusted accordingly.
CARRIED
MOVED
Director Bartram, SECONDED Director Brennan, that staff prepare a report on the
safety issues and the use of fifteen passenger vans by the RDN Recreation and
Parks Department.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
MOVED
Director Burnett, SECONDED Director Young, that staff reply to the South
Wellington & Area Community Association, advising them of the Regional
District of Nanaimo’s role and authority in regard to the Nanaimo Airport
Commission and advise the South Wellington & Area Community Association who
they should be directing their concerns to.
CARRIED
ADJOURNMENT
MOVED
Director Korpan, SECONDED Director Holdom, that this meeting terminate.
CARRIED
TIME: 8:58 PM
CHAIRPERSON