REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, JANUARY 8, 2008 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area
H
Director S. Herle City of
Director T. Westbroek Town of
Director C. Haime District of
Lantzville
Director L. McNabb City of
Alternate
Director J. Cameron City of
Director B. Bestwick City of
Director J. Manhas City of
Director D. Brennan City of
Director B. Holdom City of
Director M. Unger City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior Manager,
Corporate Administration
W. Thexton A/Gen.
Manager of Finance & Information Services
D. Trudeau General
Manager of Transportation Services
J. Finnie General Manager of
Environmental Services
P. Thorkelsson General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate Director Cameron to the
meeting.
DELEGATIONS
Gail Adrienne & Ron Tanasichuk,
Mr. Tanasichuk provided
highlights of
Regional Growth Monitoring Advisory Committee (RGMAC), re
State of
Ms. Janet Farooq, speaking
on behalf of the Regional Growth Monitoring Advisory Committee, thanked
Directors Holdom and Bartram for their input and guidance on the RGMAC and
noted that all members of the committee realize that this project is merely
touching the surface with respect to sustainability and commit themselves to
any follow up resulting from the Board’s review of the final report.
MINUTES
MOVED Director McNabb,
SECONDED Director Biggemann, that the minutes of the Committee of the Whole
meeting held November 13, 2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
L.
MOVED Director Holme, SECONDED Director McNabb, that
the correspondence from the City of
CARRIED
H.
Chopra, Alberni-Clayoquot Regional District, re Request for Meeting for
Proposed Second Road Connecting the Alberni Valley with Highway 19.
MOVED Director Holme, SECONDED Director McNabb,
that the correspondence from the Alberni-Clayoquot Regional District requesting
a meeting with the RDN regarding a proposed second road connecting the
CARRIED
I.
Chong, Minister of Community Services, re Review of the Regional Growth
Strategy (RGS).
MOVED Director Holme, SECONDED Director McNabb,
that the correspondence from the Minister of Community Service regarding the
RDN’s review of the Regional Growth Strategy, be received.
CARRIED
J.
Doyle, Auditor General, re Delegation of Private Forest Lands from Tree Farm
Licenses (TFLs).
MOVED Director Holme, SECONDED Director McNabb,
that the correspondence from the Auditor General regarding receipt of our
letter requesting a review of the deletion of private forests lands from all
TFLs on
CARRIED
FINANCE & INFORMATION
SERVICES
FINANCE
Local
Calling Area – Bowser to
MOVED Director Bartram, SECONDED Director McNabb, that the Regional
District of Nanaimo support an application to the CRTC to introduce local
calling between Bowser and
CARRIED
Mileage
Rate Update.
MOVED Director Westbroek, SECONDED Director Burnett,
that the rate for reimbursement of personal vehicle use be adjusted to $.50 per
kilometer effective December 1, 2007.
CARRIED
Nanoose
Bay Fire Hall – Seismic Reconstruction.
MOVED Director Holme, SECONDED Director Manhas,
that funds in an amount up to $60,000 be released from the Nanoose Bay Fire
building reserve fund for the purpose of completing an engineering review and
developing design options to bring the fire hall to full post disaster
standards.
CARRIED
MOVED Director Holme, SECONDED Director Manhas,
that staff be authorized to approach Johnston Davidson Architecture for a quote
on this assignment on a sole source basis.
CARRIED
Seismic
Review – Regional District Fire Halls.
MOVED Director Young, SECONDED Director Bartram,
that 2008 fire department budgets be amended as outlined in the staff report
for the purpose of undertaking seismic reviews and developing an overall
building improvement strategy with the exception of Electoral Area ‘C’, which
will be using its existing budget to participate in the study.
CARRIED
Fire
Hall Facility Planning Review.
MOVED Director Bartram, SECONDED Director Brennan,
that a facility planning review of Regional District fire halls be deferred to
2009.
CARRIED
MOVED Director Bartram, SECONDED Director Brennan,
that staff be authorized to use funds from the Dashwood and Coombs Hilliers
reserves to provide assistance in evaluating the Dashwood building expansion
and a fire hall location for the Coombs Hilliers fire department.
CARRIED
Infrastructure
Funding for Fire Halls – Resolution to AVICC.
MOVED Director Unger, SECONDED Director McNabb,
that the following resolution requesting the Province and
WHEREAS all local
governments are legislated to prepare and maintain active emergency plans for
their communities;
AND WHEREAS
communities expect fire departments to play a key role in responding to
emergency events;
AND WHEREAS fire
halls in many communities are aging and many would suffer long term damage in
the event of an earthquake;
AND WHEREAS fire
departments contribute to the safety of all persons and property in the
AND WHEREAS there
are no designated categories in current Provincial or Federal infrastructure
programs to assist with constructing fire halls or to address seismic upgrades;
NOW THEREFORE BE
IT RESOLVED that the Province of BC and Government of Canada include seismic
upgrading and construction of fire halls as eligible for funding in both
current and future infrastructure grant programs.
CARRIED
Funding
for Victim Services & Restorative Justice Programs – Resolution to AVICC.
MOVED Director Biggemann, SECONDED Director Westbroek,
that the resolution regarding additional funding support for Victim Services
and Restorative Justice programs be approved and be forwarded to the annual
conference of the Association of Vancouver Island and Coastal Communities.
CARRIED
Municipal
Fiscal Imbalance – Resolution to AVICC.
MOVED Director Westbroek, SECONDED Director McNabb,
that the resolution requesting the Province to address the fiscal imbalance as
presented in this report be endorsed and forwarded on behalf of the Regional
District of Nanaimo to the annual conference of the Association of Vancouver
Island and Coastal Communities, to the
CARRIED
2008
Parcel Tax Rolls.
MOVED Director Holme, SECONDED Director Burnett,
that “Regional District of Nanaimo Year 2008 Assessment Roll Preparation Bylaw
No. 1541, 2008” be introduced for first three readings.
CARRIED
MOVED Director Holme, SECONDED Director Burnett,
that “Regional District of Nanaimo Year 2008 Assessment Roll Preparation Bylaw
No. 1541, 2008” having received three readings, be adopted.
CARRIED
MOVED Director Holme, SECONDED Director Burnett,
that the Board appoint the Chairperson, the Senior Manager, Corporate
Administration and the General Manager, Finance and Information Services to
preside as the 2008 parcel tax review panel.
CARRIED
DEVELOPMENT SERVICES
BYLAW
ENFORCEMENT
Building
& Zoning Bylaw Contraventions – Parry’s RV Park & Campground,
MOVED Director Bartram, SECONDED Director Herle,
that staff be directed to register a Notice on title pursuant to Section 57 of
the Community Charter and should the outstanding bylaw contraventions
not be resolved within ninety (90) days, that legal action be pursued to ensure
Lot A, Plan 30121, District Lot 42, Nanoose Land District, is in compliance
with “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500,
1987” and “Regional District of Nanaimo Building Regulations & Fees Bylaw
No. 1250, 2001”.
CARRIED
Unsightly
Premise –
MOVED Director Holme, SECONDED Director Biggemann,
that the staff report be received and staff be directed to prepare a report for
the next Board meeting with a resolution requiring that the owner clean up the
property pursuant to the “Unsightly Premises Regulatory Bylaw No. 1073, 1996”.
CARRIED
Bylaw
Contravention –
MOVED Director Holme, SECONDED Director Herle, that
staff be directed to register a Notice on title pursuant to Section 57 of the Community
Charter and should the outstanding bylaw contraventions not be resolved
within ninety (90) days, that legal action be pursued to ensure Lot 4, District
Lot 84, Nanoose District, Plan 47545, is in compliance with the “Regional
District of Nanaimo Building Regulations & Fees Bylaw No. 1250, 2001”.
CARRIED
Bylaw
Contravention –
MOVED Director Young, SECONDED Director Bartram,
that staff be directed to register a Notice of Bylaw Contravention on title
pursuant to Section 57 of the Community Charter and proceed with legal
action necessary to ensure the property legally described as Parcel A (DD
4495N), Section 13, Range 2, Cranberry Land District, is brought into
compliance with “Regional District of Nanaimo Land Use and Subdivision Bylaw
No. 500, 1987” and “Regional District of Nanaimo Building Regulation and Fees
Bylaw No. 1250, 2001”.
CARRIED
Bylaw
Contravention –
MOVED Director Young, SECONDED Director Burnett,
that staff be directed to register a Notice of Bylaw Contravention on title
pursuant to Section 57 of the Community Charter and proceed with legal
action necessary to ensure the property, legally described as Lot 11, Block 4,
Section 13, Range 2, Cranberry Land District, Plan 716, is brought into
compliance with “Regional District of Nanaimo Land Use and Subdivision Bylaw
No. 500, 1987”, and “Regional District of Nanaimo Building Regulation and Fees
Bylaw No. 1250, 2001”.
CARRIED
PLANNING
Regional
Growth Strategy Review.
MOVED Director Westbroek, SECONDED Director Herle,
that the Regional District of Nanaimo receive the population profile and land
inventory reports titled Population and Housing Change in the Nanaimo Region,
2006 to 2036 for the Regional Growth Strategy Review and Regional District of
Nanaimo Regional Growth Strategy Review Background Report: Land Inventory and
Residential Capacity Analysis.
CARRIED
State
of
MOVED Director Holdom, SECONDED Director Bartram, that
the Regional Growth Monitoring Advisory Committee’s Final Report for the State
of
CARRIED
MOVED Director Holdom, SECONDED Director Bartram,
that the Final Report for the State of
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Garbage & Recycling Collection Contract Extension.
MOVED Director Westbroek, SECONDED
Director McNabb, that the Board approve an additional one-year extension to
Waste Services Inc. for garbage and recycling collection services.
CARRIED
Garbage & Recyclable Materials Collection Rates
Amendment Bylaw No. 1009.11.
MOVED Director Westbroek,
SECONDED Director Herle, that “Regional District of
CARRIED
MOVED Director Westbroek,
SECONDED Director Herle, that “Regional District of
CARRIED
School Education Program.
MOVED Director McNabb,
SECONDED Director Westbroek, that the Regional District continues to support
the environmental education work of the Nanaimo Recycling Exchange by entering
into a three year contract (2008-2010) for school programs K through 12.
CARRIED
Morningstar
Streetlighting Local Service Area Amendment Bylaw No. 869.07.
MOVED Director Holme, SECONDED
Director McNabb, that “Morningstar Streetlighting Local Service Area Amendment
Bylaw No. 869.07, 2008” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Bartram, that the minutes of the
Presentation - Harriet
Rueggeberg, Lanarc Consultants Ltd., re Development Cost Charges for
Ms. Rueggeberg provided a
power point overview of Lanarc Consultants’ final report on development cost
charges for
MOVED Director Westbroek,
SECONDED Director Herle, that a regional parks development cost charges bylaw
be considered by the Regional Board, pending further discussion with the four
member municipalities, based on the recommended scenario outlined in Table 6 of
the DCC Review Final Report.
CARRIED
Electoral Area ‘G’ Parks and Open Space Advisory Committee.
MOVED Director McNabb,
SECONDED Director Bartram, that the minutes of the Electoral Area ‘G’ Parks and
Open Space Advisory Committee meeting held November 8, 2007 be received for
information.
CARRIED
MOVED Director Bartram,
SECONDED Director Brennan, that staff do a preliminary investigation for an
extension of the
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that the Electoral Area ‘G’ Parks and Open Space
Advisory Committee supports the 2008 Electoral Area ‘G’ Community Parks
Function budget, as presented.
CARRIED
Electoral Area ‘A’ Parks and Greenspace Advisory Committee.
MOVED Director Burnett,
SECONDED Director McNabb, that the minutes of the Electoral Area ‘A’ Parks and
Greenspace Advisory Committee meeting held November 15, 2007 be received for
information.
CARRIED
MOVED Director Burnett,
SECONDED Director Manhas, that staff examine the possibility of developing the
access to
CARRIED
MOVED Director Burnett,
SECONDED Director Manhas, that staff be directed to proceed with the
development of the playground at Thelma Griffiths Park as proposed in
consultation and collaboration with the South Wellington community.
CARRIED
MOVED Director Burnett,
SECONDED Director McNabb, that the Electoral Area ‘A’ Parks and Greenspace
Advisory Committee supports the 2008 Electoral Area ‘A’ Community Parks
function budget, as presented, with the addition of $10,000 designated for
Thelma Griffiths Park playground development.
CARRIED
Electoral Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann,
SECONDED Director Bestwick, that the minutes of the Electoral Area ‘F’ Parks
and Open Space Advisory Committee meeting held November 19, 2007 be received
for information.
CARRIED
MOVED Director Biggemann,
SECONDED Director Young, that the Electoral Area ‘F’ Parks and Open Space
Advisory Committee supports the 2008 Electoral Area ‘F’ Community Parks
function budget, as presented.
CARRIED
Electoral Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram,
SECONDED Director Sperling, that the minutes of the Electoral Area ‘H’ Parks
and Open Space Advisory Committee meeting held November 21, 2007 be received
for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Unger, that the Electoral Area ‘H’ Parks and Open Space
Advisory Committee supports the 2008 budget as presented, with the addition of
consulting fees for Henry Morgan Community Park.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED
Director Unger, that the minutes of the District 69 Recreation Commission
meeting held November 22, 2007 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the District 69 Recreation Commission supports
the 2008 Annual Budget and Five Year Capital and Financial Plan for the
District 69 Recreation Coordinating Function, as presented.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the District 69 Recreation Commission support the
2008 Annual Budget and Five Year Capital and Financial Plan for
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the District 69 Recreation Commission support the
2008 Annual Budget and Five Year Capital and Financial Plan for Ravensong
Aquatic Centre, as presented.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Regional Growth Strategy –
MOVED Director Burnett,
SECONDED Director Young, that Regional District staff be directed to prepare a
report for consideration by the Board outlining the specifics of the Cable Bay
development proposal, particularly as it relates to Electoral Area lands
proposed for incorporation, the implications of the incorporation of these
lands for development within the context of the Regional Growth Strategy, and
the statutory requirements for review of this application (including boundary
adjustment process and RGS amendment – UCB change process).
CARRIED
MOVED Director McNabb,
SECONDED Director Holme, that an invitation be made to the Alberni-Clayoquot
Regional District to give a presentation to the Board on a proposed second road
connection connecting the
CARRIED
BOARD INFORMATION
UBCM Sponsored Conferences.
MOVED Director Bartram,
SECONDED Director Herle, that staff prepare a report for the Board’s
consideration on the cost of funding electoral area representation at UBCM
sponsored conferences.
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Holdom, that this meeting terminate.
CARRIED
TIME: 8:44 PM
CHAIRPERSON