REGIONAL
DISTRICT OF
REGULAR BOARD MEETING
TUESDAY, JUNE 24, 2008
(immediately following the Hospital
Board meeting)
(RDN
Board Chambers)
A G E N D A
PAGES
1.
CALL TO ORDER
2. DELEGATIONS
12 Lee-Anne
Dore, MCSEEDS Society, re Agriculture Therapeutic Community.
3. BOARD MINUTES
13-24 Minutes
of the regular Board meeting held May 27, 2008.
4. BUSINESS ARISING FROM THE MINUTES
5.
COMMUNICATIONS/CORRESPONDENCE
25-26 G.
Campbell, Premier, &
27-28 S. Clark, UBCM, re Community Tourism Program (Phase 2) E & N
Rail Feasibility Study.
29 D.
30 W. J. Peake, Cowichan Valley Regional District, re North Oyster
Fire Protection Services Membership Amendment.
6.
UNFINISHED
BUSINESS
BYLAWS
For
Adoption.
Bylaw No. 813.43 French Creek Sewer Local Service Area Amendment. (All
Directors One Vote)
That French Creek Sewer Local Service Area Amendment Bylaw No. 813.43,
2008 be adopted.
This bylaw is to amend
the boundaries to include the property legally described as
Bylaw No. 889.49 Northern Community Sewer
Service Area Boundary Amendment. (All Directors One Vote)
That Northern Community Sewer Service Area Boundary Amendment Bylaw
No. 889.49, 2008 be adopted.
This bylaw is to amend
the boundaries to include the property legally described as
Bylaw No. 964.04 Dashwood Fire Protection Local Service Area Boundary
Amendment. (All Directors One Vote)
That
Dashwood Fire Protection Local Service Area Amendment Bylaw No. 964.04, 2008
be adopted.
This bylaw is to amend
the boundaries to include properties in the Meadowood Fire Protection Service
so that fire protection services may commence this summer.
Bylaw No. 1543 Liquid Waste Management
Planning Service. (All Directors
One Vote)
That Liquid Waste Management Planning Service
Establishment Bylaw No. 1543, 2008 be adopted.
This bylaw is to provide
regional direction for liquid waste reduction, treatment, utilization and
disposal for the benefitting areas of Nanaimo, Lantzville, Parksville, Qualicum
Beach and Electoral Areas A, B, C, E, F, G, H.
7. STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
7.1 ELECTORAL AREA PLANNING STANDING
COMMITTEE
31-33 Minutes of the Electoral
Area Planning Committee meeting held June 10, 2008. (for information)
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Bylaw No. 500.346
Electoral Area G Official Community Plan Implementation. (Electoral
Area Directors except EA B One Vote)
1. That Regional District of Nanaimo Land
Use and Subdivision Bylaw Amendment Bylaw No. 500.346, 2008 is given 1st
and 2nd reading.
2. That staff hold an Open House prior to
the Public Hearing.
3. That Regional District of
4. That the Public Hearing on the amended
Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw
No. 500.346, 2008 be delegated to Director Stanhope or his alternate.
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit Application No. 60820
& Request for Relaxation Fern Road Consulting Ltd., on behalf of Deas
Leon Road Area H. (Electoral Area Directors except EA B
One Vote)
1. That Development Permit Application No.
60820, submitted by Fern Road Consulting Ltd., on behalf of J. Deas, in
conjunction with the subdivision of the parcels legally described as Lots C and
D, Both of District Lot 19, Newcastle District, Plan VIP77157 and designated
within the Environmentally Sensitive Features Development Permit Area, be
approved subject to the conditions outlined in Schedules No. 1 and 2 of the
corresponding staff report.
2. That the request for relaxation of the
minimum 10% frontage requirement for the proposed Lot 2, as shown on the plan
of subdivision of Lots C and D, Both of District Lot 19, Newcastle District,
Plan VIP77157, be approved subject to the conditions set out in Schedule No. 1
of the corresponding staff report.
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development Variance Permit Application
No. 90809 Lylyk
Delegations wishing to speak to
Development Variance Permit Application No. 90809.
That Development Variance Permit
Application No. 90809 to construct a single family dwelling located at Lot 12,
District Lot 85, Newcastle District, Plan 23173, be approved subject to the
conditions outlined in Schedules No. 1 to 5.
Development Variance Permit Application
No. 90806 Mardaga
Delegations wishing to speak to Development
Variance Permit Application No. 90806.
That Development Variance Permit
Application No. 90806, to permit the construction of a residential dwelling and
accessory building with a minimum setback from the natural boundary of the sea
of 9.6 m on the property legally described as Lot 22, District Lot 78, Nanoose
District, Plan 28595, be approved subject to the conditions outlined in
Schedules No. 1 to 3.
OTHER
Request for Relaxation JE Anderson,
BCLS on behalf of Arthur & Diablo Arthur
That the request to relax the minimum 10%
frontage requirement for Proposed Lot 2, submitted by JE Anderson, BCLS on
behalf of J. Arthur and B. Diablo Arthur, in conjunction with the proposed
subdivision of Lot 1, Sections 11 & 12, Ranges 6 & 7, Cranberry
District, Plan VIP72470, be approved.
7.2
COMMITTEE OF
THE WHOLE STANDING COMMITTEE
34-43 Minutes
of the Committee of the Whole meeting held June 10, 2008. (for information)
COMMUNICATIONS CORRESPONDENCE
T. Scott,
That the
correspondence from the
CORPORATE ADMINISTRATION SERVICES
COMMUNICATIONS
Public
Consultation/Communication Framework. (All Directors
One Vote)
That the
amended Public Consultation/Communication Framework be approved.
FINANCE AND INFORMATION SERVICES
FINANCE
Quarterly
Financial Statements. (All Directors One Vote)
That the summary
report of financial results from operations to April 30, 2008 be received for
information.
That
Temporary Storage
of Firefighting Vehicles (Meadowood). (All Directors
Weighted Vote)
That the General
Manager, Finance & Information Services and the Senior Manager, Corporate
Administration, execute a lease for the purpose of storing firefighting
vehicles and equipment, between the Regional District of Nanaimo and Pat and
Janis McPhalen, with respect to a building located at 1897 Galvin Place, at a
monthly cost of $375 as outlined in this report.
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Notice of Bylaw
Contravention 2835 Shady
Delegations wishing
to speak to Bylaw Contravention at
That staff be
directed to register a Notice on title pursuant to Section 57 of the Community
Charter and take the necessary legal action to ensure Lot 11, Section 15, Range
4, Plan VIP68509, Mountain District, is in compliance with Regional District
of Nanaimo Building Regulations & Fees Bylaw No. 1250, 2001.
Notice of Bylaw
Contravention
Delegations
wishing to speak to Bylaw Contravention at
That staff be
directed to register a Notice on title pursuant to Section 57 of the Community
Charter and take the necessary legal action to ensure Lot 3, Section 16, Range
8, Plan 25384, Cranberry District, is in compliance with Regional District of
Nanaimo Building Regulations & Fees Bylaw No. 1250, 2001.
Notice of Bylaw
Contravention
Delegations
wishing to speak to Bylaw Contravention at
That staff be
directed to register a Notice on title pursuant to Section 57 of the Community
Charter and should the outstanding bylaw contraventions not be resolved within
ninety (90) days, that legal action be pursued to ensure Lot 1, Section 16,
Range 1, Plan 47095, Cedar Land District, is in compliance with Regional
District of Nanaimo Building Regulations & Fees Bylaw No. 1250, 2001.
Notice of Bylaw
Contravention
Delegations
wishing to speak to Bylaw Contravention at
That if a
Professional Engineers certification is not received within three (3) weeks,
staff be directed to register a Notice on title pursuant to Section 57 of the
Community Charter and take the necessary legal action to ensure Lot A, Section
4, Range 6, Plan VIP81417, Cedar Land District, is in compliance with Regional
District of Nanaimo Building Regulations & Fees Bylaw No. 1250, 2001 and
Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987.
EMERGENCY PLANNING
Search & Rescue Establishing Bylaw No. 1552. (All Directors 2/3)
1.
That elector assent for the participating areas be
obtained by using the alternative approval process for the entire District 68
service area.
(All
Directors One Vote)
2.
That Southern Community Search and Rescue
Contribution Service Bylaw No. 1552, 2008 be introduced for first three
readings, forwarded to the Ministry of Community Services for approval and
proceed through the alternative approval process to obtain assent of the
electors in the Municipalities of Nanaimo and Lantzville and Electoral Areas
A, B and C.
3.
That the attached Search and Rescue Contribution
Service Electoral Response Form be approved for use with Bylaw No. 1552.
4.
That staff be directed to begin discussions with the
Arrowsmith Search and Rescue and the northern communities for the establishment
of a similar contribution service for District 69.
Emergency
Management Agreement Renewal. (All Directors
Weighted Vote)
That the Emergency
Management Agreement with the City of Nanaimo, the District of Lantzville, the
City of Parksville, the Town of Qualicum Beach and the Qualicum, Nanoose and
Snuneymuxw First Nations be renewed, as presented, for a five year term from
May 1, 2008 to May 1, 2013.
PLANNING
Agricultural
Advisory Committee. (All Directors One Vote)
That this item be referred back to staff for further
discussion at a Board seminar.
That the proposed
tourist resort at
Built Environment
& Active Transportation Community Planning Grant. (All Directors One Vote)
1.
That the
Regional District of Nanaimo Board support the submission of a full application
package for a community planning grant to the Union of British Columbia
Municipalities to develop an Active Transportation Plan for Electoral Area A.
2.
That the Board authorize staff to provide overall
grant and financial management.
ENVIRONMENTAL SERVICES
LIQUID WASTE
Pump
and Haul Local Service Area Amendment Bylaw No. 975.47 Exclusion of 910
Popular Way Area F. (All
Directors One Vote)
1.
That the boundaries of the RDN Pump and Haul
Local Service Area Bylaw 975 be amended to exclude Lot 22, DL 74, Plan 29012,
Cameron District, (910 Poplar Way, Electoral Area F).
2.
That Regional District of Nanaimo Pump &
Haul Local Service Area Amendment Bylaw No. 975.47, 2008 be introduced and
read three times.
French
Creek Pollution Control Centre Stage 3 Upgrade (Phase 1B) Bylaw No. 1554. (All Directors Weighted Vote)
1.
That D. Robinson Contracting Ltd. be awarded
the construction phase of FCPCC Stage 3 (Phase 1B) Upgrade project Grit
Channel/Skimming Upgrade for the tendered amount of $567,000.
(Parksville,
2.
That Northern Community Development Cost
Charge funds in the amount of $645,105 be approved as a source of funds for
this project.
(All
Directors One Vote)
3.
That Northern Community Sewer Local Service
Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1554, 2008 be
introduced and read three times.
(All Directors 2/3)
4.
That Northern Community Sewer Local Service
Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1554, 2008 be
adopted.
UTILITIES
That the Board approve the Well Sequencing
approach to reduction of iron and manganese in the
San
Pareil Water Service Installation of Well Head Works Bylaw No. 1395. (All Directors One Vote)
That
the Board authorize a drawdown of $110,000 from the San Pareil Water Service
Security Issuing Bylaw No. 1395, 2004 for the installation of the San Pareil
#3 well head works.
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Residential Food
Waste Field Test Survey.
(All Directors One Vote)
That
the Board receive the Residential Food Waste Collection Field Test summary and
analysis of survey responses and focus group report for information.
Electoral
Area E Parks and Open Space Advisory Committee. (All Directors
One Vote)
1. That the minutes as amended, of the
Electoral Area E Parks and Open Space Advisory Committee meeting held April
7, 2008 be received for information.
2. That the Nanoose Bay Parents Advisory
Committee playground project at Nanoose Bay Elementary School be referred to
Parks Staff for review, which would include liability insurance, the overall
cost of the project and ownership of the equipment once installed, and in
addition should the project be deemed feasible, the Committee will revisit the
issue prior to the 2009 budget process to consider funding.
Electoral
Area F Parks and Open Space Advisory Committee. (All Directors
One Vote)
That the minutes of the Electoral Area
F Parks and Open Space Advisory Committee meeting held April 21, 2008 be
received for information.
District
69 Recreation Commission.
(All Directors One Vote)
1.
That the minutes of the District 69
Recreation Commission meeting held May 22, 2008 be received for information.
2.
That the District 69 Recreation Commission
review in the fall 2008 and winter 2009 the Ravensong Aquatic Centre expansion
project and prepare a recommendation on the future of the project.
3.
That the Regional District continue to use
the Recreation and Parks Departments 15-passenger van with changes to
procedures, and limitations and restrictions, as outlined in Appendix I to be
written in a formal policy and procedure, and that staff continue to explore
alternative modes of transportation.
(Parksville,
4.
That the following District 69 Youth and
Community Recreation Grants be approved:
Youth Recreation Grants:
Community Group Recommended
Bard to Broadway $ 1,650
(Teen Musical Theatre)
District 69 Family Resource Association $ 1,500
(Youth bus supplies)
Kidfest youth events $ 1,000
One Five One arts materials $ 1,500
Qualicum First Nation youth event $ 1,300
Community
Recreation Grants:
Community
Group Recommended
Bard to Broadway $ 1,650
(Pacific Vocal Institute)
Building Learning Together $ 800
(WOW Bus Supplies)
Coombs Candy Walk $ 1,500
Family Resource Association Family Days $ 1,500
District 69 Mixed Orthodox League $ 1,000
(Team equipment/uniforms)
(Equipment)
Parksville Curling Club $ 1,145
(Equipment for Special Olympics &
Beginner Clinics)
Parksville Seniors Athletic Group Equipment $ 1,000
(Harvest Festival/Childrens Museum Day)
Qualicum Beach Seedy Saturday $ 1,000
(Cloth grocery bags)
5.
That that Community Grant in Aid request
received from The Nature Trust of BC, Brant Wildlife Festival in the amount of
$1,500, be deferred to the 2009 Grant in Aid program.
6.
That the Building Learning Together Community
Grant in Aid request in the amount of $2,500 be received, and that a
Transportation Plan be submitted to the District 69 Recreation Commission prior
to final approval of the grant request.
7.
That the Community Grant in Aid request
Building Learning Together for Goosetrax in the amount of $1,500 to purchase
swim/skate program passes be denied, as the swim/skate passes have already been
donated to the organization through a separate request.
(All Directors One Vote)
8.
That staff prepare a Memorandum of
Understanding with the Lighthouse Recreation Commission on the provision of
Recreation Services in Electoral Area H.
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Proposed
Memorandum of Understanding for Evacuation and/or Civil Emergency.
(All Directors One Vote)
That the proposal from the
RISE
AND REPORT
Wind
Farm Proposal 707 Acre Community Park Area B. (All Directors One Vote)
That
the request from Zero Emission Energy Development to investigate and develop a
wind farm on the 707 acre Electoral Area B Community Parkland on
K. Zakreski, Gabriola Radio Society, re Tower
at 707 Acre Community Park Area B. (All Directors One Vote)
That
the request from the Gabriola Radio Society to erect a tower in the 707
community park on
7.3 EXECUTIVE
STANDING COMMITTEE
7.4 COMMISSIONS
7.5 SCHEDULED STANDING, ADVISORY STANDING AND
SELECT COMMITTEE REPORTS
Selection Committee
Appointments (verbal). (All
Directors One Vote)
Electoral Area H Parks and Open
Space Advisory Committee. (All Directors One Vote)
44-46 Minutes
of the Electoral Area H Parks and Open Space Advisory Committee meeting held
May 22, 2008. (for information)
That the Regional District request that the
Ministry of Transportation retain a minimum six metre wide Easement/Right of
Way for potential pedestrian and public use, on the portion of Fowler Road
adjacent to Lot 23, District Lot 81, Newcastle Land District, Plan 1967 when
considering the Road Closure request.
8.
ADMINISTRATORS
REPORTS
47-50 Extension
Fire Protection Service Area Boundary Amendment Bylaw No. 1439.02 Inclusion
of Properties on Kelsie & Richarson Roads Area C. (All Directors
One Vote)
51-57 Meadowood
Fire Protection Service Loan Authorization Amendment Bylaw No. 1510.01. (All
Directors One Vote)
58-65 Yellowpoint
Waterloo Protection Service Area Amendment Bylaw No. 1388.01 & Loan
Authorization Bylaw No. 1549. (All Directors One Vote)
Cranberry Fire Protection Lease & Transfer
Agreement. (All Directors Weighted Vote) (to be circulated)
9.
ADDENDUM
10.
BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD
INFORMATION (Separate
enclosure on blue paper)
13.
ADJOURNMENT
14. IN CAMERA
That pursuant to Section
90(1) (e) of the Community Charter the Board proceed to an In Camera meeting to
consider items related to land issues.