REGIONAL
DISTRICT OF
REGULAR BOARD MEETING
TUESDAY, MAY 27, 2008
(immediately following the Hospital
Board meeting)
(RDN
Board Chambers)
A G E N D A
PAGES
1.
CALL TO ORDER
2. DELEGATIONS
12
3. BOARD MINUTES
13-21 Minutes
of the regular Board meeting held April 22, 2008.
4. BUSINESS ARISING FROM THE MINUTES
5.
COMMUNICATIONS/CORRESPONDENCE
6.
UNFINISHED
BUSINESS
BYLAWS
For
Adoption.
Bylaw No. 813.42 –
French Creek Sewer Local Service Area Amendment. (All Directors – One Vote)
That “French Creek Sewer Local Service Area Amendment Bylaw No. 813.42,
2008” be adopted.
This bylaw is to amend
the boundaries to include the property legally described as Lot 7, DL 49,
Nanoose Land District, Plan 24289 and located at 622 Johnstone Road in
Electoral Area ‘G’ into the French Creek Sewer Local Service Area.
Bylaw No. 889.48 – Northern Community Sewer
Service Area Boundary Amendment. (All Directors – One Vote)
That “Northern Community Sewer Service Area Boundary Amendment Bylaw
No. 889.48, 2008” be adopted.
This bylaw is to amend
the boundaries to include the property legally described as Lot 7, DL 49,
Nanoose Land District, Plan 24289 and located at 622 Johnstone Road in
Electoral Area ‘G’ into the Northern Community Sewer Service Area.
22-26 Bylaw
No. 500.345 – Regional District of
That “Regional District of
This bylaw is
to rezone a portion of the property legally described as Lot 2, Block 347,
Newcastle and Alberni District, Plan 33670 and located at 820 Horne Road from
Industrial 5 Subdivision District ‘B’ (IN5B) to Rural 1 Subdivision District D
(RU1D) and the balance of the property from Subdivision District ‘B’ to
Subdivision District ‘D’ to facilitate the subdivision of the parent parcel to
create 7 parcels.
7. STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
7.1 ELECTORAL AREA PLANNING STANDING
COMMITTEE
27-28 Minutes of the Electoral
Area Planning Committee meeting held May 13, 2008. (for information)
PLANNING
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit Application No. 60710
– Williamson –
That Development Permit Application No.
60710, to permit the construction of a residential dwelling on the property
legally described as Lot C, District Lot 27, Newcastle District, Plan 21952,
and designated within the Environmentally Sensitive Features for Watercourse
Protection and Fish Habitat Protection Development Permit Areas pursuant to
“Regional District of Nanaimo Electoral Area ‘H’ Official Community Plan Bylaw
No. 1335, 2003”, be approved subject to the conditions outlines in Schedules
No. 1 to 6.
Development Permit Application No. 60813
– Graham –
That Development Permit Application No.
60813, for an addition to a residential accessory building on the subject
property legally described as Lot 13, District Lot 28, Nanoose District, Plan
22685, municipally known as 1566 River Crescent, be approved subject to the
conditions outlined in Schedules No. 1 to 4.
Development Permit Application No. 60818
– Fern Road Consulting Ltd., on behalf of Forevergreen Properties Ltd. – Inland
Island Highway & off Coldwater Road – Area ‘G’. (Electoral
Area Directors except EA ‘B’ – One Vote)
That Development Permit Application No.
60818, submitted by Fern Road Consulting Ltd., on behalf of Forevergreen
Properties Ltd., in conjunction with the subdivision of the parcel legally
described as Lot A, Block 1438, Nanoose District, Plan VIP64704, Except Plan
VIP78701 and designated within the Inland Island Highway Development Permit
Area, be approved subject to the conditions in Schedules No. 1 and 2 of the
corresponding staff report.
Development Permit Application
That Development Permit application No.
60821, for the construction of a single dwelling unit, on the subject property
legally described as Lot 26, District Lot 126, Nanoose District, Plan VIP69272,
be approved subject to the conditions outlined in Schedules No. 1 to 4 of the
corresponding staff report.
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development Variance Permit Application
No. 90807 – Francis –
See
Administrator’s Reports.
OTHER
Request to Discharge a Section 219
Covenant – Grimes – 2405 &
That the request from Joseph Grimes to
discharge the section 219 covenant concerning no further subdivision in conjunction
with the parcels legally described as Lots 4 and 5, Both of Section 12, Range
2, Cedar District, Plan VIP75931, be approved subject to the conditions set out
in Schedules No. 1 and 2 of the corresponding staff report.
7.2
COMMITTEE OF
THE WHOLE STANDING COMMITTEE
29-36 Minutes
of the Committee of the Whole meeting held May 13, 2008. (for information)
COMMUNICATIONS CORRESPONDENCE
F. Bates, Comox
Valley Regional District, re Comox Valley Regional District Regional Growth
Strategy. (All Directors – One Vote)
That the
correspondence from the Comox Valley Regional District regarding their Regional
Growth Strategy be received.
D. Davidge,
Friends of French Creek Conservation Society, re French Creek Wastewater
Facility. (All Directors – One Vote)
That the
correspondence from the Friends of the French Creek Conservation Society
regarding the proposed uncapping of wells located adjacent to French Creek be
received.
That the
correspondence from the Gabriola Land Conservancy regarding the terms under
which the Gabriola Community Park (707)
was transferred to the Regional District, be received.
FINANCE AND INFORMATION SERVICES
FINANCE
Regional District
Annual Report (Audited Financial Statements). (All Directors – One Vote)
That the 2007
Consolidated Financial Statements, associated financial schedules and Auditors’
Report to the Chief Administrative Officer be received.
2007 Statement of
Financial Information. (All Directors – One
Vote)
That the 2007 Financial Information Act report be received and approved
and be forwarded to the Ministry of Community Services.
2007 Report -
Directors & Committee Members’ Remuneration & Expenses. (All Directors – One Vote)
That the 2007
report on remuneration and expenses for Board and Committee members be
received.
Property Tax
Exemption –
1.
That “Property Tax Exemption (
(All
Directors – 2/3)
2.
That “Property Tax Exemption (
Dashwood Fire
Protection Local Service Area Amendment Bylaw No. 964.04 – Meadowood – Area
‘F’. (All Directors – One Vote)
That “Dashwood Fire
Protection Local Service Area Amendment Bylaw No. 964.04, 2008” be introduced
and read three times.
Electoral Areas Community Works Funds. (All Directors – Weighted Vote)
That the projects
eligible under the Community Works component of the Gas Tax program outlined on
the attachments to this report be endorsed as presented and that the 2008
budget be amended to include new projects identified for 2008.
Regional Growth
Management Service Establishing Bylaw No. 1553. (All Directors – One Vote)
That “Regional
Growth Strategy Service Establishing Bylaw No. 1553, 2008” as amended to
include 100% participation by Electoral Area ‘B’, be introduced and read three
times and be forwarded to the Ministry of Community Services for approval.
DEVELOPMENT SERVICES
BUILDING &
BYLAW
Unsightly Premise
–
See Administrator’s
Reports.
Notice of Bylaw
Contravention –
Delegations
wishing to speak to Bylaw Contravention at
That staff be
directed to register a Notice on title pursuant to Section 57 of the Community
Charter and should the outstanding bylaw contraventions not be resolved within
ninety (90) days, that legal action be pur
Notice of Bylaw
Contravention –
Delegations
wishing to speak to Bylaw Contravention at
That staff be
directed to register a Notice on title pursuant to Section 57 of the Community
Charter and should the outstanding bylaw contraventions not be resolved within
thirty (30) days, that legal action be pur
EMERGENCY PLANNING
District of
Lantzville Emergency Management Service Agreement. (All Directors – Weighted Vote)
That the Emergency
Planning Service Agreement between the Regional District of Nanaimo and the
District of Lantzville for Emergency Planning be approved.
PLANNING
Built Environment
and Active Transportation Community Planning Grant. (All Directors – One Vote)
That the Regional
District of Nanaimo Board authorize staff to proceed with submitting an
expression of interest to the Union of British Columbia Municipalities for the
purpose of applying for funding under the Built Environment and Active
Community Planning Grant Program to develop an active transportation plan as
part of the Electoral Area ‘A’ Official Community Plan review.
That the Regional
District of
ENVIRONMENTAL SERVICES
LIQUID WASTE
Cogeneration
Project – Greater
That
the report on the cogeneration project at Greater
Application
for Development Cost Charge Reduction – Parksville Lions. (All Directors – One Vote)
1.
That staff be directed to develop a policy to
respond to future requests for waivers of development cost charges in the
Regional District.
(Parksville,
2.
That the Board grant a 50% exemption of the
Northern Community Sewer Development Cost Charges for the Parksville Lions
supportive living housing development at
Greater
1.
That Saywell Contracting Ltd. be awarded the
construction phase of the GNPCC new operations building project for the
tendered amount of $1,297,514.60.
(
2.
That Southern Community Development Cost
Charge funds in the amount of $698,607 be approved as a source of funds for
this project.
(All
Directors – One Vote)
3.
That “Southern Community Sewer Local Service
Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1551, 2008” be
introduced and read three times.
(All Directors – 2/3)
4.
That “Southern Community Sewer Local Service
Area Development Cost Charge Reserve Fund Expenditure Bylaw No. 1551, 2008” be
adopted.
UTILITIES
Infrastructure
Planning (Study) Grant Application. (All Directors – One Vote)
That
the Board support the application to the Ministry of Community Services for an
Infrastructure Planning (Study) Grant for the Drinking Water Watershed
Protection Action Plan Communications Plan.
French
Creek Sewer Local Service Area Amendment Bylaw No. 813.43 & Northern
Community Sewer Service Area Boundary Amendment Bylaw No. 889.49 – Inclusion of
1.
That capital charge fees as outlined in
“French Creek Sewer Service Area Capital Charge Bylaw No. 1330, 2003” be
collected from the owners of the property at 537 Johnstone Road.
(Parksville,
2.
That capital charge fees as outlined in
“Northern Community Sewer Local Service Area Capital Charge Bylaw No. 1331,
2003” be collected from the owners of the property at
(All Directors – One Vote)
3.
That “French Creek Sewer Local Service Area
Amendment Bylaw No. 813.43, 2008” be introduced and read three times.
4.
That “Northern Community Sewer Service Area
Boundary Amendment Bylaw No. 889.49, 2008” be introduced and read three times.
RECREATION AND PARKS SERVICES
PARKS
Rotary Bowl Resurfacing Project. (All Directors – One Vote)
That
the Regional Board approve, in principle, the Nanaimo & District Track
& Field Club and School District 68 fundraising campaign “Help Us Stay on
Track” providing that Rotary Bowl becomes a multi-use facility.
TRANSPORTATION AND SOLID WASTE SERVICES
SOLID WASTE
Contract
Extension – Bird Control at Regional Landfill. (All Directors – Weighted Vote)
That
the Board award a two year contract extension to
Regional
Landfill Cell One Remediation Capital Project. (All Directors – Weighted Vote)
That
the Board proceed to tender for the remediation of storm water management and
leachate collection systems in Cell One of the Regional Landfill and award the
associated engineering services to XCG Consultants Ltd.
Electoral Area
‘A’ Parks and Green Space Advisory Committee. (All Directors
– One Vote)
That the minutes of the Electoral Area
‘A’ Parks and Green Space Advisory Committee meeting held March 20, 2008 be
received for information.
Electoral
Area ‘H’ Parks and Open Space Advisory Committee. (All Directors
– One Vote)
That the minutes of the Electoral Area
‘H’ Parks and Open Space Advisory Committee meeting held March 27, 2008 be
received for information.
Intergovernmental Advisory Committee.
(All Directors – One Vote)
That the minutes of the Intergovernmental
Advisory Committee meeting held April 9, 2008 be received for information.
Grants-in-Aid
Advisory Committee. (All
Directors – One Vote)
1.
That the minutes of the Grants-in-Aid
Advisory Committee meeting held May 6, 2008 be received for information.
(
2.
That the following grants be awarded:
Cedar Community Policing $ 1,175
Jonanco Hobby Workshop $ 450
Nature Trust of BC $ 500
(Parksville,
3.
That the following grants be awarded:
Building Learning Together – Project Literacy $ 1,200
Forward House Community Society $ 1,000
Lighthouse Country Marine Rescue Society $ 3,500
Nature’s Trust $ 500
Parksville & District Association for
Community Living $ 1,700
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
French Creek Water Conservation.
(All Directors – One Vote)
That the Regional District of
BC
Meat Regulations on Slaughter Capacity in the RDN. (All Directors
– One Vote)
That the Board request that UBCM work
with the Province and Federal regulatory authorities to find a way to maintain
and encourage the production of local small scale meat and poultry operations
on Vancouver Island.
NEW BUSINESS
Relief Policy for Residents for Solid
Waste Removal. (All Directors – One Vote)
That the RDN staff be directed to prepare
options for the Board’s review for a policy to provide relief for the extra
costs of solid waste removal for persons that have medical issues.
Notice of Motion – Regional Sustainability Implications. (All Directors – One Vote)
That staff be directed to prepare a report
for the Board’s consideration on the development of a policy where in all
appropriate staff reports to this Board include an assessment titled “Regional
Sustainability Implications” of the proposed alternatives and staff
recommendations, just as today the appropriate reports include a section on
Financial Implications.
7.3 EXECUTIVE
STANDING COMMITTEE
7.4 COMMISSIONS
Electoral Area ‘A’ Recreation and
Culture Commission. (All Directors – One Vote)
37-52 Minutes of the Electoral
Area ‘A’ Recreation and Culture Commission meeting held May 14, 2008. (for
information)
1. That the Electoral Area ‘A’ Grant-in-Aid Program
be approved as presented in Appendix 1.
(All Directors – Weighted Vote)
2. That the Electoral Area ‘A’ 2008 Budget be
amended to include the allocation of $10,000 to the new Grant-in-Aid Program
from the approved $76,500 tax requisition.
7.5 SCHEDULED STANDING, ADVISORY STANDING AND
SELECT COMMITTEE REPORTS
53-63 Minutes
of the
(All Directors – Weighted Vote)
That the Regional
District enter into a Fire Control Cost Sharing Agreement with the Ministry of
Forest Fire Protection Branch and to develop a Fire Management Plan for the Applicable
Regional And Community Parks in early 2009.
Transit Select Committee. (All
Directors – One Vote)
64-68 Minutes
of the Transit Select Committee meeting held May 15, 2008. (for information)
1. That the Board receive the report on Public
Transit Agreement and Public Transit Infrastructure Program Grants for
information.
2. That staff be requested to prepare a report on a
pilot project to establish an express transit service from District 69 to the
BC Ferries.
3. That staff be requested to prepare a report on
the costs of increasing transit service in the City of
8.
ADMINISTRATOR’S
REPORTS
69 Development
Variance Permit Application No. 90807. (All Directors – One Vote)
70-73 Unsightly
Premise –
74-75 Appointment
of Bylaw Enforcement Officer. (All
Directors – One Vote)
Cedar Road LFG Third Amending Agreement. (All
Directors – Weighted Vote) (to be circulated)
Award
of Tender – Tractor Loader at Regional Landfill. (All Directors – Weighted
Vote) (to be circulated)
9.
ADDENDUM
10.
BUSINESS
ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD
INFORMATION (Separate
enclosure on blue paper)
13.
ADJOURNMENT
14. IN CAMERA
That pursuant to Section
90(1) (e) and (g) of the Community Charter the Board proceed to an In Camera meeting
to consider items related to land and legal issues.