REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL
DISTRICT OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
L. McNabb City
of
Director
G. Korpan City
of
Director
B. Holdom City
of
Director
D. Brennan City
of
Director
J. Manhas City
of
Director
B. Bestwick City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
T.
Osborne Gen.
Mgr. of Recreation & Parks
D.
Trudeau Gen.
Mgr. of Transportation Services
P.
Thorkelsson Gen.
Mgr. of Development Services
J.
Finnie Gen.
Mgr. of Environmental Services
N.
Tonn Recording
Secretary
DELEGATIONS
Bruce Halliday, General Manager & Bill Scott, President,
re Port Theatre Annual Update.
Mr. Scott introduced Mr.
Halliday, Port Theatre General Manager, who provided a visual and verbal annual
update to the Board.
LATE DELEGATIONS
MOVED Director Westbroek,
SECONDED Director Bartram, that late delegations be permitted to address the
Board.
CARRIED
Barbara Park and Josie Louie, Coast Salish Employment and
Training Society, re Follow-up on Mayors’ Invitation to the Gathering of
Nations IV, November 21-23.
Ms. Park and Ms. Louie provided
details on the “Gathering of Nations” to be held at the Oceanfront Resort in
Helen Sims,
Ms. Sims congratulated the
RDN on receiving the Green City Award, and noted that the development community
is in full support of sustainability. To attain the goal of sustainability, Ms.
Sims asked the Board to allow more flexibility in development bylaws and that
Board and staff work with developers in the review of existing bylaws.
Vaughan Roberts,
Mr. Roberts reiterated Ms.
Sims in the need for flexibility within RDN official community plans, with
emphasis on the need for change in the areas of water, sewage, drainage and
road construction.
MOVED Director Korpan,
SECONDED Director Bartram, that staff contact various building associations for
their input in the need for more flexibility in development bylaws to further
enhance sustainability.
CARRIED
Robin Robinson, the Friends of French Creek Conservation
Society, re Nodal Development in the
Ms. Robinson provided
photos of the French Creek wetlands during the summer season and during last
winter’s flooding, and requested that the French Creek Harbour Centre be
removed from its OCP designation as a nodal centre in any future reviews due to
the sensitive and hazardous nature of its lands.
John Moore, French Creek House & French Creek Estates,
re Proposed OCP Nodal Community at
Mr. Moore reiterated on
the sensitivity of the French Creek estuary and requested that staff define the
true boundaries of the working estuary and the developable lands surrounding it
in the OCP review. Mr. Moore asked the Board to leave the French Creek Harbour
Centre designation as it is now and concentrate on public and private use of
this area.
BOARD MINUTES
MOVED Director Korpan,
SECONDED Director McNabb, that the minutes of the Board meeting held October 2,
2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
P. Perry, re
Development Permit Application No. 60734 (Redman & Malcolm Roads – Area
‘F’).
MOVED Director Korpan,
SECONDED Director McNabb, that the correspondence from P. Perry with respect to
Development Permit Application No. 60734 be received.
CARRIED
UNFINISHED
BUSINESS
BYLAWS
Public Hearing & Third
Report of the Public Hearing held October 3, 2007 with
respect to Bylaw Amendment Bylaw No. 500.342, 2007 – Fern Road Consulting Ltd.,
on behalf of John & Susan Peyton – Spider Lake Road – Area H.
MOVED Director Bartram,
SECONDED Director Holme, that the report of the Public Hearing containing the
Summary of Minutes and Submissions of the Public Hearing held on October 3,
2007 as a result of public notification of “Regional District of Nanaimo Land
Use and Subdivision Bylaw Amendment Bylaw No. 500.342, 2007” be received.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the conditions as outlined in Schedule No. 1 be
completed by the applicant to the satisfaction of the Regional District prior
to consideration of adoption of Bylaw No. 500.342, 2007.
CARRIED
Report of the Public Hearing held October 4, 2007 with
respect to Bylaw Amendment Bylaw No. 500.338, 2006 – Point Ellice Properties
Ltd. – 2073 Main Road – Area A.
MOVED Director Burnett,
SECONDED Director Biggemann, that the report of Public Hearing containing the
Summary of Minutes and Submissions of the Public Hearing held on October 4,
2007 as a result of public notification “Regional District of Nanaimo Land Use
and Subdivision Bylaw Amendment Bylaw No. 500.338, 2006” be received.
CARRIED
MOVED Director Burnett,
SECONDED Director Biggemann, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.338, 2006” be given 3rd
reading and be referred to the Ministry of Transportation for approval pursuant
to the requirements of the Transportation
Act.
CARRIED
For Adoption.
Bylaw Amendment Bylaw No. 500.337, 2007 – Ben Mellin on
behalf of Burrell – Spider Lake & Marshland Roads – Area H.
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES
AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Bartram,
SECONDED Director Holme, that the minutes of the Electoral Area Planning
Committee meeting held October 9, 2007 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit Application No. 60734 – Fern Road
Consulting Ltd. on behalf of C. Redman and J. Prescott – Redman & Malcolm
Road – Area F.
Ms. Perry Perry noted that
she had no objection to the application but asked that the Board not permit an
excessive volume of vehicle traffic access through her property.
Ms. Helen Sims reassured
the Board that access to the two lot subdivision was on the south side of the
proposed subdivision and would not have any affect on Ms. Perry’s property.
MOVED Director Biggemann,
SECONDED Director Bartram, that Development Permit Application No. 60734
submitted by Fern Road Consulting Ltd., on behalf of C. Redman and J. Prescott,
in conjunction with the subdivision on the parcel legally described as the
Northwest ¼ of Parcel A (DD4504-N) of Lot 9, Cameron District, Except Part in
Plans 16020 and VIP55971 and designated within the Watercourse Protection
Development Permit Area pursuant to OCP Bylaw No. 1152, 1999, be approved
subject to the conditions outlined in Schedules No. 1 and 2 of the
corresponding staff report.
CARRIED
OTHER
Terms of Reference – Electoral Area ‘A’
MOVED Director Burnett,
SECONDED Director Bartram, that the proposed Terms of Reference attached as
Schedule No. 1 be received and that staff be directed to proceed with the land
inventory as proposed.
CARRIED
Proposed Board Policy – Expression of Parcel Area in Land
Use Bylaws.
MOVED Director Burnett,
SECONDED Director Holme, that the Board of the Regional District of Nanaimo
adopt the Board Policy attached to the corresponding staff report, to establish
the General Survey Inspection Rules for Plan Deposits as the method to
determine the expression of parcel areas in relevant Regional District of
Nanaimo bylaws.
CARRIED
MOVED Director Burnett,
SECONDED Director Holme, that the Board of the Regional District of Nanaimo
direct staff to proceed to include Interpretation Sections to adopt the General
Survey Instruction Rules for Plan Deposits as the method to determine the
expression of parcel areas in “Regional District of Nanaimo Land Use and
Subdivision Bylaw No. 500, 1987” and “Regional District of Nanaimo Electoral
Area ‘F’ Zoning and Subdivision Bylaw No. 1285, 2002”.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Rezoning/OCP Amendment Application No. AA00604 –
MOVED Director Young,
SECONDED Director Bartram, that the application be referred back to staff for a
full report.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Korpan,
SECONDED Director Manhas, that the minutes of the Committee of the Whole
meeting held October 9, 2007 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
B. Grose, re Animal Control Bylaw Enforcement.
MOVED Director Korpan,
SECONDED Director Young, that the correspondence received from Mr. Grose
regarding animal control bylaw enforcement be received.
CARRIED
FINANCE & INFORMATION SERVICES
FINANCE
Permissive Tax Exemption Request –
MOVED Director Westbroek,
SECONDED Director Herle, that correspondence be sent to the Island Corridor
Foundation, copied to the BC Assessment Authority, acknowledging their
permissive tax exemption under the Rural
Tax Act and emphasizing our expectation that they will be a willing partner
in structuring future corridor access agreements.
CARRIED
Reserve Fund Establishment Bylaw Nos. 1533 to 1537 – Nanoose
Bay Water Supply Service, Englishman River Community Water Service, Duke Point
Sewer Local Service, Descanso Bay Emergency Wharf Service, Northern Community
Sewer Local Service.
Bylaw No. 1533.
MOVED Director Holme, SECONDED
Director Biggemann, that “Nanoose Bay Water Supply Service Reserve Fund
Establishment Bylaw No. 1533, 2007” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED
Director Biggemann, that “Nanoose Bay Water Supply Service Reserve Fund
Establishment Bylaw No. 1533, 2007” be adopted.
CARRIED
Bylaw No. 1534.
MOVED Director Holme, SECONDED
Director Biggemann, that “Englishman River Community Water Service Reserve Fund
Establishment Bylaw No. 1534, 2007” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED
Director Biggemann, that “Englishman River Community Water Service Reserve Fund
Establishment Bylaw No. 1534, 2007” be adopted.
CARRIED
Bylaw No. 1535.
MOVED Director Holme, SECONDED
Director Biggemann, that “Duke Point Sewer Local Service Reserve Fund
Establishment Bylaw No. 1535, 2007” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED
Director Biggemann, that “Duke Point Sewer Local Service Reserve Fund
Establishment Bylaw No. 1535, 2007” be adopted.
CARRIED
Bylaw No. 1536.
MOVED Director Holme, SECONDED
Director Biggemann, that “Descanso Bay Emergency Wharf Service Reserve Fund
Establishment Bylaw No. 1536, 2007” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED
Director Biggemann, that “Descanso Bay Emergency Wharf Service Reserve Fund
Establishment Bylaw No. 1536, 2007” be adopted.
CARRIED
Bylaw No. 1537.
MOVED Director Holme, SECONDED
Director Biggemann, that “Northern Community Sewer Local Service Reserve Fund
Establishment Bylaw No. 1537, 2007” be introduced for three readings.
CARRIED
MOVED Director Holme, SECONDED
Director Biggemann, that “Northern Community Sewer Local Service Reserve Fund
Establishment Bylaw No. 1537, 2007” be adopted.
CARRIED
Financing Bylaw Nos. 1538 and 1539 – Coombs-Hilliers Fire
Protection Local Service and
MOVED Director Biggemann,
SECONDED Director Holme, that “Regional District of Nanaimo (Coombs-Hilliers
Fire Protection Local Service) Security Issuing Bylaw No. 1538, 2007” be
introduced and read three times.
CARRIED
MOVED Director Biggemann, SECONDED
Director Holme, that “Regional District of Nanaimo (Coombs-Hilliers Fire
Protection Local Service) Security Issuing Bylaw No. 1538, 2007” be adopted and
forwarded to the Ministry of Community Services for a Certificate of Approval.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holme, that “Regional District of Nanaimo (Melrose Terrace
Community Water Supply Service) Security Issuing Bylaw No. 1539, 2007” be
introduced and read three times.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holme, that “Regional District of Nanaimo (Melrose Terrace
Community Water Supply Service) Security Issuing Bylaw No. 1539, 2007” be
adopted and forwarded to the Ministry of Community Services for a Certificate
of Approval.
CARRIED
DEVELOPMENT SERVICES
BYLAW
ENFORCEMENT
Animal
Control Bylaw Enforcement.
MOVED Director Young, SECONDED Director Korpan, that the staff report
be received for information and staff continue to monitor the enforcement of
the current contract for animal control in District 68.
CARRIED
PLANNING
Proposed
MOVED Director Burnett, SECONDED
Director Korpan, that this item be referred back to staff to have the
applicant:
·
Provide
evidence that arrangements have been made for a long term renewable tenure to
utilize Water Lot 1 for the
·
Complete
studies to identify conflicts with adjacent land uses and meet with adjacent
landowners to resolve issues and submit resolutions to any conflicts;
·
Submit
an environmental study in compliance with RGS Goal 4, Environmental Protection
Policy 4-C that addresses all environmental sensitive areas on the property.
CARRIED
MOVED Director Burnett, SECONDED
Director Korpan, that staff address the additional concerns raised by the
Committee regarding the proposal.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Regional District of
MOVED Director Korpan, SECONDED
Director McNabb, that “Regional District of Nanaimo Trucked Liquid Waste
Disposal Amendment Bylaw No. 988.07, 2007” be introduced for three readings.
CARRIED
MOVED Director Korpan, SECONDED
Director McNabb, that “Regional District of Nanaimo Trucked Liquid Waste
Disposal Amendment Bylaw No. 988.07, 2007” be adopted.
CARRIED
Regional Growth
Monitoring Advisory Committee.
MOVED Director Holdom, SECONDED
Director Bartram, that the minutes of the Regional Growth Monitoring Advisory
Committee/State of Sustainability Project meeting held August 29, 2007 be
received for information.
CARRIED
Electoral Area ‘A’ Parks and Green Space Advisory Committee.
MOVED Director Burnett, SECONDED
Director McNabb, that the minutes of the Electoral Area ‘A’ Parks and
Greenspace Advisory Committee meeting held September 6, 2007 be received for
information.
CARRIED
MOVED Director Burnett, SECONDED
Director Korpan, that staff contact MOE and MOT to investigate enhancements to
the existing
CARRIED
MOVED Director Burnett, SECONDED
Director Korpan, that staff contact MOE and MOT to investigate the development
of access to
CARRIED
Electoral Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann, SECONDED
Director McNabb, that the minutes of the Electoral Area ‘F’ Parks and Open
Space Advisory Committee meeting held September 17, 2007 be received for
information.
CARRIED
MOVED Director Biggemann, SECONDED
Director Burnett, that the Malcolm property be identified as the top priority
project for Area ‘F’ and that staff proceed with research on access to the
property.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED
Director Korpan, that the minutes of the District 69 Recreation Commission
meeting held September 20, 2007 be received for information.
CARRIED
Grants-in-Aid Advisory Committee.
MOVED Director Young, SECONDED
Director McNabb, that the minutes of the Grants-in-Aid Advisory Committee
meeting held October 1, 2007 be received for information.
CARRIED
MOVED Director Young, SECONDED
Director Bestwick, that the following School District 68 grants be awarded:
CatNAP
(Cats Needing Aid & Protection) $ 500
Cedar
Community Policing $ 427
Jonanco
Hobby Workshop $ 400
CARRIED
MOVED Director Young, SECONDED
Director Bartram, that the following School District 69 grants be awarded:
Arrowsmith
Search & Rescue Society $ 1,000
Errington
& District Volunteer Fire Department $ 2,500
Errington
Preschool Parents Society $ 400
Royal
Canadian Legion (Ladies Auxiliary) $ 2,100
CARRIED
MOVED Director Westbroek, SECONDED
Director Young, that staff review the existing grants-in-aid policy and
criteria and propose changes which would allow applicants such as the Royal
Canadian Air Cadets 893 Beaufort Squadron to receive grants when legal
ownership of the building is in question.
CARRIED
District 69 Community Justice and Safety Support Services Select
Committee.
MOVED Director Biggemann, SECONDED
Director Bartram, that the minutes of the District 69 Community Justice and
Safety Support Services Select Committee meeting held October 3, 2007 be
received for information.
CARRIED
MOVED Director Biggemann, SECONDED
Director Bartram, that commencing in 2008 the Committee be responsible for
reviewing and recommending the community safety grant-in-aid awards for all
District 69 electoral areas and municipalities, and that the RDN administer the
release of all funds.
CARRIED
MOVED Director Biggemann, SECONDED
Director Bartram, that the 2007 application for a community safety grant from
the Citizens on Patrol Society, District 69 in the amount of $1,320 to be
applied in Electoral Areas ‘E’ ‘F’ and ‘H’ be approved.
CARRIED
MOVED Director Biggemann, SECONDED
Director Bartram, that no requisition for Community Safety grants-in-aid be
included in the 2008 budget for the Electoral Areas.
CARRIED
MOVED Director Biggemann, SECONDED
Director Bartram, that the revised terms of reference for the District 69
Community Justice and Safety Support Services Select Committee be approved as
presented.
CARRIED
MOVED Director Young, SECONDED Director Korpan, that the
minutes of the East Wellington and Pleasant Valley Parks and Open Space
Advisory Committee meeting held September 10, 2007 be received for information.
CARRIED
Transit Select
Committee.
MOVED Director Korpan, SECONDED Director McNabb, that the
minutes of the Transit Select Committee meeting held October 18, 2007 be
received for information.
CARRIED
MOVED Director McNabb, SECONDED Director Manhas, that the
Board approve in principal BC Transit’s service expansion proposal for 2009 as
presented in their letter dated August 31, 2007 and direct staff to confirm in
writing to BC Transit that the Regional District of Nanaimo supports the
expansion.
CARRIED
MOVED Director McNabb, SECONDED Director Manhas, that staff
be directed to implement a 5% fare increase effective December 31, 2007.
CARRIED
MOVED Director McNabb, SECONDED Director Brennan, that the
Board approve the following project applications:
i. Bus Shelter Upgrading.
ii. Bus Wash and Fueling Facility.
iii. Electronic Fare Box.
iv. Malaspina Exchange.
v. Biodiesel Pool Vehicles.
vi. Priority Lighting.
vii. Automated Vehicle Locator.
viii. Prideaux Street Exchange Upgrade.
CARRIED
Local Agriculture, Local Farming and
Processing of Food.
MOVED Director Korpan, SECONDED Director Young, that a
letter be sent to the ministries provided by the delegation, expressing our
concerns with the new BC meat inspection regulations and asking the Province to
consider a meat inspection system that is proportionate to the size and scale
of production and that allows for a more flexible and less financially onerous
inspection regime so as to keep small-scale, community-based production viable
while maintaining the medical safety of its residents.
CARRIED
NEW BUSINESS
John Howard Society.
MOVED Director Korpan,
SECONDED Director Brennan, that staff arrange for an annual meeting with the
John Howard Society to report on the use of the funds provided to the Society
from Electoral Areas ‘A’, ‘B’ and ‘C’.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
REPORTS
Selection Committee Appointments.
Regional Liquid Waste
Advisory Committee.
MOVED Director Bartram,
SECONDED Director McNabb, that Michelle Jones be appointed to the Regional
Liquid Waste Advisory Committee as a Business Community (north) representative.
CARRIED
MOVED Director Bartram,
SECONDED Director McNabb, that Douglas Anderson be appointed to the Regional
Liquid Waste Advisory Committee as a General Public (south) representative.
CARRIED
Electoral Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram,
SECONDED Director Sperling, that the minutes of the Electoral Area ‘H’ Parks
and Open Space Advisory Committee meeting held September 19, 2007 be received
for information.
CARRIED
ADMINISTRATOR’S REPORTS
Appointment of Bylaw Enforcement Officer.
MOVED Director McNabb,
SECONDED Director Brennan, that John Merriman be appointed as a Bylaw
Enforcement Officer pursuant to “Regional District of Nanaimo Bylaw Enforcement
Officers Bylaw No. 857, 1992”, for the purpose of enforcing Regional District
of Nanaimo bylaws and regulations.
CARRIED
NEW BUSINESS
Wheels for Wellness
Funding Request.
MOVED Director Bartram,
SECONDED Director Herle, that staff be directed to prepare a report on funding
options for Wheels for Wellness’ funding request to add another vehicle to
their fleet from the District 69 Grants in Aid function.
CARRIED
IN CAMERA
MOVED Director Holme,
SECONDED Director Young, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to
an In Camera meeting to consider items related to legal issues.
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Young, that the meeting terminate.
CARRIED
TIME: 8:05 PM