REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, OCTOBER 9, 2007 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral
Area C
Alternate
Director Van Eynde Electoral Area
E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area
H
Director S. Herle City of
Director T. Westbroek Town of
Director L. McNabb City of
Alternate
Director J. Cameron City of
Director B. Bestwick City of
Director J. Manhas City of
Director D. Brennan City of
Director B. Holdom City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior Manager,
Corporate Administration
D. Trudeau General
Manager of Transportation Services
J. Finnie General Manager of
Environmental Services
N. Avery Gen. Manager of
Finance & Information Services
P. Thorkelsson General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed Alternate Directors Cameron and Van
Eynde to the meeting.
The Chairperson welcomed Ms. Wendy Idema, Manager of
Accounting Services, as a new staff member to the Regional District of Nanaimo.
DELEGATIONS
Pam Shaw, Townline Ventures, re Proposed
Ms. Shaw and Mr. Kyle
Sherry provided an overview of the proposed Boat Harbour Resort and urged the
Committee to confirm that the application meets the conditions for a
destination resort as outlined in Policy 6C of the Regional Growth Strategy.
LATE DELEGATIONS
MOVED Director Bartram,
SECONDED Director McNabb, that a late delegation be permitted to address the
Committee.
CARRIED
Doug Catley, re Local Agriculture, Local Farming and
Processing of Food.
Mr. Catley raised his
concerns regarding the new provincial meat inspection regulations and urged the
Board to support local agricultural producers, processors and distributors and express
the RDN’s concerns to the provincial government.
MINUTES
MOVED Director McNabb,
SECONDED Director Cameron, that the minutes of the Committee of the Whole
meeting held September 11, 2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
B.
Grose, re Animal Control Bylaw Enforcement.
MOVED Director Westbroek, SECONDED Director Manhas,
that the correspondence received from Mr. Grose regarding animal control bylaw
enforcement be received.
CARRIED
FINANCE & INFORMATION
SERVICES
FINANCE
Permissive
Tax Exemption Request –
MOVED Director Bartram, SECONDED Director Herle, that correspondence be
sent to the Island Corridor Foundation, copied to the BC Assessment Authority,
acknowledging their permissive tax exemption under the Rural Tax Act and
emphasizing our expectation that they will be a willing partner in structuring
future corridor access agreements.
CARRIED
Reserve
Fund Establishment Bylaw Nos. 1533 to 1537 – Nanoose Bay Water Supply Service,
Englishman River Community Water Service, Duke Point Sewer Local Service,
Descanso Bay Emergency Wharf Service, Northern Community Sewer Local Service.
Bylaw No. 1533.
MOVED Director Burnett, SECONDED Director McNabb,
that “Nanoose Bay Water Supply Service Reserve Fund Establishment Bylaw No.
1533, 2007” be introduced for first three readings.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb,
that “Nanoose Bay Water Supply Service Reserve Fund Establishment Bylaw No.
1533, 2007” be adopted.
CARRIED
Bylaw No. 1534.
MOVED Director Burnett, SECONDED Director McNabb,
that “Englishman River Community Water Service Reserve Fund Establishment Bylaw
No. 1534, 2007” be introduced for first three readings.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb,
that “Englishman River Community Water Service Reserve Fund Establishment Bylaw
No. 1534, 2007” be adopted.
CARRIED
Bylaw No. 1535.
MOVED Director Burnett, SECONDED Director McNabb,
that “Duke Point Sewer Local Service Reserve Fund Establishment Bylaw No. 1535,
2007” be introduced for first three readings.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb,
that “Duke Point Sewer Local Service Reserve Fund Establishment Bylaw No. 1535,
2007” be adopted.
CARRIED
Bylaw No. 1536.
MOVED Director Burnett, SECONDED Director McNabb,
that “Descanso Bay Emergency Wharf Service Reserve Fund Establishment Bylaw No.
1536, 2007” be introduced for first three readings.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb,
that “Descanso Bay Emergency Wharf Service Reserve Fund Establishment Bylaw No.
1536, 2007” be adopted.
CARRIED
Bylaw No. 1537.
MOVED Director Burnett, SECONDED Director McNabb,
that “Northern Community Sewer Local Service Reserve Fund Establishment Bylaw
No. 1537, 2007” be introduced for first three readings.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb,
that “Northern Community Sewer Local Service Reserve Fund Establishment Bylaw
No. 1537, 2007” be adopted.
CARRIED
Financing
Bylaw Nos. 1538 and 1539 – Coombs-Hilliers Fire Protection Local Service and
MOVED Director Biggemann, SECONDED Director McNabb,
that “Regional District of Nanaimo (Coombs-Hilliers Fire Protection Local
Service) Security Issuing Bylaw No. 1538, 2007” be introduced and read three
times.
CARRIED
MOVED Director Biggemann, SECONDED Director McNabb,
that “Regional District of Nanaimo (Coombs-Hilliers Fire Protection Local
Service) Security Issuing Bylaw No. 1538, 2007” be adopted and forwarded to the
Ministry of Community Services for a Certificate of Approval.
CARRIED
MOVED Director Biggemann, SECONDED Director McNabb,
that “Regional District of Nanaimo (Melrose Terrace Community Water Supply
Service) Security Issuing Bylaw No. 1539, 2007” be introduced and read three
times.
CARRIED
MOVED Director Biggemann, SECONDED Director McNabb,
that “Regional District of Nanaimo (Melrose Terrace Community Water Supply
Service) Security Issuing Bylaw No. 1539, 2007” be adopted and forwarded to the
Ministry of Community Services for a Certificate of Approval.
CARRIED
DEVELOPMENT SERVICES
BYLAW
ENFORCEMENT
Animal
Control Bylaw Enforcement.
MOVED Director Young, SECONDED Director Burnett,
that the staff report be received for information and staff continue to monitor
the enforcement of the current contract for animal control in District 68.
CARRIED
Director Burnett requested that staff review the existing
bylaw and recommend any necessary changes.
PLANNING
Proposed
MOVED Director Burnett, SECONDED Director Westbroek,
that this item be referred back to staff to have the applicant:
Provide evidence that
arrangements have been made for a long term renewable tenure to utilize Water
Lot 1 for the
Complete studies to identify
conflicts with adjacent land uses and meet with adjacent landowners to resolve
issues and submit resolutions to any conflicts;
Submit an environmental study in
compliance with RGS Goal 4, Environmental Protection Policy 4-C that addresses
all environmental sensitive areas on the property.
And further that staff address the additional
concerns raised by the Committee regarding the proposal.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Regional District of
MOVED Director Westbroek,
SECONDED Director Herle, that “Regional District of Nanaimo Trucked Liquid
Waste Disposal Amendment Bylaw No. 988.07, 2007” be introduced for three
readings.
CARRIED
MOVED Director Westbroek,
SECONDED Director Herle, that “Regional District of Nanaimo Trucked Liquid
Waste Disposal Amendment Bylaw No. 988.07, 2007” be adopted.
CARRIED
Regional Growth Monitoring Advisory Committee.
The Chairperson noted that
the minutes dated September 12, 2007 and September 19, 2007 have been
withdrawn.
MOVED Director Holdom,
SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring Advisory
Committee/State of Sustainability Project meeting held August 29, 2007 be
received for information.
CARRIED
Electoral Area ‘A’ Parks and Green Space Advisory Committee.
MOVED Director Burnett,
SECONDED Director McNabb, that the minutes of the Electoral Area ‘A’ Parks and
Green Space Advisory Committee meeting held September 6, 2007 be received for
information.
CARRIED
MOVED Director Burnett,
SECONDED Director McNabb, that staff contact MOE and MOT to investigate
enhancements to the existing
CARRIED
MOVED Director Burnett,
SECONDED Director McNabb, that staff contact MOE and MOT to investigate
development of access to
CARRIED
Electoral Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann,
SECONDED Director McNabb, that the minutes of the Electoral Area ‘F’ Parks and
Open Space Advisory Committee meeting held September 17, 2007 be received for
information.
CARRIED
MOVED Director Biggemann,
SECONDED Director Bartram, that the Malcolm property be identified as the top
priority project for Area ‘F’ and that staff proceed with research on access to
the property.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED
Director Van Eynde, that the minutes of the District 69 Recreation Commission
meeting held September 20, 2007 be received for information.
CARRIED
Grants-in-Aid Advisory Committee.
MOVED Director Young,
SECONDED Director Bartram, that the minutes of the Grants-in-Aid Advisory
Committee meeting held October 1, 2007 be received for information.
CARRIED
MOVED Director Young,
SECONDED Director Van Eynde, that the following School District 68 grants be
awarded:
CatNAP (Cats Needing Aid & Protection) $ 500
Cedar Community Policing $ 427
Jonaco Hobby Workshop $ 400
Nanaimo Search & Rescue $ 462
CARRIED
MOVED Director Young,
SECONDED Director Van Eynde, that the following School District 69 grants be
awarded:
Arrowsmith Search & Rescue Society $ 1,000
Errington & District Volunteer Fire Department $ 2,500
Errington Preschool Parents Society $ 400
Nanoose Bay Catspan $ 2,300
Royal Canadian Legion (Ladies Auxiliary) $ 2,100
CARRIED
District 69 Community Justice and Safety Support Services Select
Committee.
MOVED Director Bartram,
SECONDED Director Biggemann, that the minutes of the District 69 Community Justice
and Safety Support Services Select Committee meeting held October 3, 2007 be
received for information.
CARRIED
MOVED Director Biggemann,
SECONDED Director Westbroek, that commencing in 2008 the Committee be
responsible for reviewing and recommending community safety grant-in-aid awards
for all District 69 electoral areas and municipalities, and that the RDN
administer the release of all funds.
CARRIED
MOVED Director Biggemann,
SECONDED Director Westbroek, that the 2007 application for a community safety
grant from the Citizens on Patrol Society, District 69 in the amount of $1,320
to be applied in Electoral Areas ‘E’, ‘F’ and ‘H’ be approved.
CARRIED
MOVED Director Biggemann,
SECONDED Director Westbroek, that no requisition for Community Safety
grants-in-aid be included in the 2008 budget for the Electoral Areas.
CARRIED
MOVED Director Biggemann,
SECONDED Director Westbroek, that the revised terms of reference for the
District 69 Community Justice and Safety Support Services Select Committee be
approved as presented.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Local Agriculture, Local Farming and Processing of Food.
MOVED Director McNabb,
SECONDED Director Westbroek, that a letter be sent to the ministries provided
by the delegation, expressing our concerns with the new BC meat inspection
regulations and asking the Province to consider a meat inspection system that
is proportionate to the size and scale of production and that allows for a more
flexible and less financially onerous inspection regime so as to keep small-scale,
community-based production viable while maintaining the medical safety of its
residents.
CARRIED
NEW BUSINESS
John Howard Society.
MOVED Director Burnett,
SECONDED Director Young, that staff arrange for an annual meeting with the John
Howard Society to report on the use of the funds provided to the Society from
Electoral Areas ‘A’, ‘B’ and ‘C’.
CARRIED
ADJOURNMENT
MOVED Director Holdom,
SECONDED Director Brennan, that this meeting terminate.
CARRIED
TIME: 8:23 PM
CHAIRPERSON