REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL
DISTRICT OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Alternate
Director
F. Van Eynde Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Alternate
Director
B. Dempsey District
of Lantzville
Director
L. McNabb City
of
Director
G. Korpan City
of
Director
B. Holdom City
of
Director
D. Brennan City
of
Director
J. Manhas City
of
Director
B. Bestwick City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
D.
Porteous A/Gen.
Mgr. of Recreation & Parks
D.
Trudeau Gen.
Mgr. of Transportation Services
P.
Thorkelsson Gen.
Mgr. of Development Services
J.
Finnie Gen.
Mgr. of Environmental Services
N.
Tonn Recording
Secretary
PRESENTATION
The Chairperson presented to the Board, the BC Green Cities
Award which the Chairperson accepted on behalf of the RDN at the
CALL TO ORDER
The Chairperson welcomed Mr. Jack Eubank, Bylaw Enforcement
Officer, as a new staff member to the Regional District of Nanaimo.
The Chairperson welcomed Alternate Directors Van Eynde and
Dempsey to the meeting.
DELEGATIONS
Armand Leger, re Sanitary Sewer Servicing –
Mr.
Leger summarized efforts to gain approval for sanitary sewer servicing to his
property on
Brenda Wright & Chris
Fernandez,
Ms.
Wright provided background information on the Nanaimo Search and Rescue Society
and requested the Board approve a lease agreement for property on
Constable
Fernandez spoke as the RCMP’s liaison to Nanaimo Search and Rescue and noted
NSAR’s inclusion in the RCMP emergency operation plans and the need for a
centralized location for a search control centre.
LATE DELEGATION
MOVED Director Westbroek,
SECONDED Director Bartram, that a late delegation be permitted to address the
Board.
CARRIED
Bruce Erickson, re Application by
Mr. Erickson provided
background information on the park dedication agreement with the developer and
noted the importance in preserving this parkland for the residents of the area
and future generations.
BOARD MINUTES
MOVED Director Westbroek,
SECONDED Director Van Eynde, that the minutes of the Board meeting held August
28, 2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
M. Pullen, re Development Permit Application
MOVED Director Westbroek,
SECONDED Director Bartram, that the correspondence received from M. Pullen with
respect to Development Permit Application No. 60709 be received.
CARRIED
Residents of
MOVED Director Westbroek,
SECONDED Director Bartram, that the correspondence received from residents of
CARRIED
UNFINISHED
BUSINESS
BYLAWS
For Adoption.
Northern Community Sewer Service Area Development Cost
Charges Amendment Bylaw No. 1442.01.
MOVED Director Westbroek,
SECONDED Director Herle, that “Northern Community Sewer Service Area
Development Cost Charges Amendment Bylaw No. 1442.01, 2007” be adopted.
CARRIED
Fairwinds (Nanoose) Wastewater Treatment Development Cost
Charges Amendment Bylaw No. 1443.01.
MOVED Director Van Eynde,
SECONDED Director Korpan, that “Fairwinds (Nanoose) Wastewater Treatment
Development Cost Charges Amendment Bylaw No. 1443.01, 2007” be adopted.
CARRIED
Regional District of Nanaimo Pump and Haul Local Service
Area Amendment Bylaw No. 975.46.
MOVED Director Sperling,
SECONDED Director Young, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES
AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Bartram,
SECONDED Director Biggemann, that the minutes of the Electoral Area Planning
Committee meeting held September 11, 2007 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit Application No. 60624 – Fern Road
Consulting Ltd. on behalf of A.G. Project Management Inc. – Lot A, McColl Road
– Area H.
MOVED Director Bartram,
SECONDED Director Van Eynde, that Development Permit Application No. 60624, to
vary the “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500,
1987” for the property legally described as Lot A, District Lot 85, Newcastle
District, Plan VIP82060 be approved subject to the conditions outlined in
Schedules No. 1, 2, 3, 4 and 5.
CARRIED
Development Permit Application No. 60709 – Wood/Mason –
MOVED Director Bartram,
SECONDED Director Van Eynde, that Development Permit Application No. 60709, to
vary the “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500,
1987” for the property legally described as Lot 1, District Lot 28, Newcastle
District, Plan 34851, be approved subject to the conditions outlined in Schedules
No. 1, 2, 3, 4 and 5.
CARRIED
Development Permit Application No. 60718 – Fern Road
Consulting Ltd. on behalf of Joseph Walters – Jamieson Road & Island
Highway No. 19A – Area H.
MOVED Director Bartram,
SECONDED Director Van Eynde, that Development Permit Application No. 60718
submitted by Fern Road Consulting Ltd., on behalf of Joseph Walters, in
conjunction with the subdivision on the parcel legally described as Lot 4,
District Lot 40, Newcastle District, Plan 43604 and designated within the Environmentally
Sensitive Features Development Permit Area, be approved subject to the
conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
Development Permit Application No. 60722 – Fern Road
Consulting Ltd. on behalf of D & K Radke – Lot A Kenmuir Road – Area H.
MOVED Director Bartram, SECONDED
Director Burnett, that Development Permit Application No. 60722 submitted by
Fern Road Consulting Ltd., on behalf of D & K Radke, in conjunction with
the subdivision on the parcel legally described as Lot A, District Lot 19,
Newcastle District, Plan VIP62179 and designated within the Environmentally
Sensitive Features Development Permit Area, be approved subject to the
conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
Development Permit Application No. 60724 –
MOVED Director Bartram, SECONDED
Director Burnett, that Development Permit Application No. 60724, to permit the
replacement of an existing wooden seawall with a rubble rock seawall on the
property legally described as Lot 17, Block 1, District Lot 9, Newcastle
District, Plan 15370 on Surfside Drive, be approved subject to the conditions
outlined in Schedules No. 1, 2 and 3.
CARRIED
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development Variance Permit Application No. 90626 – Albers –
MOVED Director Bartram,
SECONDED Director Young, that Development Variance Permit Application No.
90626, to vary the “Regional District of Nanaimo Land Use and Subdivision Bylaw
No. 500, 1087” and “Regional District of Nanaimo Floodplain Management Bylaw
No. 1469, 2006” for the property legally described as Lot C, District Lots 1
& 181, Nanoose District, Plan 10875, be approved subject to the conditions
outlined in Schedules No. 1, 2, 3 and 4.
CARRIED
Development Variance Permit Application No. 90712 – Eilers/Allen
–
MOVED Director Van Eynde,
SECONDED Director Bartram, that Development Variance Permit Application No.
90712, to permit the height of a single residential dwelling with a maximum
height of 8.6 m on the subject property legally described as Lot 5, District
Lot 78, Nanoose District, Plan VIP78139 on Carmichael Road, be approved subject
to the conditions outlined in Schedules No. 1, 2 and 3.
CARRIED
ADDENDUM
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit Application No. 60729 – Fern Road
Consulting Ltd., on behalf of Todsen Design & Construction Ltd. and McTay
Holdings Ltd. – Stead Road & Island Highway No. 19A – Area H.
MOVED Director Bartram, SECONDED
Director Burnett, that Development Permit Application No. 60729 submitted by
Fern Road Consulting Ltd., on behalf of Todsen Design & Construction Ltd.
and McTay Holdings Ltd., in conjunction with the subdivision on the parcels
legally described as Lot 1, Plan 17597 and Lot 6, Plan 12132, both of District
Lot 32, Newcastle District and designated within the Environmentally Sensitive
Features Development Permit Area, be approved subject to the conditions
outlined in Schedules No,. 1, 2 and 3 of the corresponding staff report.
CARRIED
MOVED Director Bartram, SECONDED
Director Burnett, that the park land proposal, in the amount and location as
shown on Schedule No. 2 of the staff report, be accepted subject to the
conditions set out in Schedule No. 4 of the staff report.
CARRIED
MOVED Director Bartram,
SECONDED Director Van Eynde, that at the request of Fern Road Consulting Ltd.
on behalf of Todsen Design & Construction Ltd. and McTay Holdings Ltd., the
RDN establish a building permit area surrounding this proposed development for
the purposes of establishing it as a building inspection area; and further that
staff be directed to prepare the required bylaw changes necessary to implement
the service and bring a report with the bylaw amendment forward for
consideration by the Board.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Burnett,
SECONDED Director McNabb, that the minutes of the Committee of the Whole
meeting held September 11, 2007 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
J. Macdonald, VIBC Steering Committee, re
MOVED Director Biggemann,
SECONDED Director Manhas, that the correspondence from the VIBC Steering
Committee regarding the proposed location of the Vancouver Island Biosphere
Centre in
CARRIED
M. Hooper,
MOVED Director Biggemann,
SECONDED Director Manhas, that the correspondence from the Nanaimo Airport
Commission with respect to the structure of the Nanaimo Airport Commission and
an overview of the public information process associated with the
CARRIED
Residents of
MOVED Director Biggemann,
SECONDED Director Manhas, that the correspondence from residents of
CARRIED
T.J.
MOVED Director Biggemann,
SECONDED Director Manhas, that the correspondence from T.J.
CARRIED
CORPORATE ADMINISTRATION SERVICES
ADMINISTRATION
Special Occasion License/Special Event Permit - Status Report.
MOVED Director Holdom, SECONDED Director Bestwick, that the Special
Occasion License/Special Event Permit Status Report be received for
information.
CARRIED
FINANCE & INFORMATION SERVICES
FINANCE
Electoral Area ‘G’ Fire Protection.
MOVED Director Bartram,
SECONDED Director Herle, that this item be referred back to staff for
additional information.
CARRIED
Cedar Sewer Service Rates and Regulations Bylaw No. 1532.
MOVED Director Burnett, SECONDED
Director Young, that “Cedar Sewer Service Rates and Regulations Bylaw No. 1532,
2007” be introduced for first three readings and be held for adoption with the
remaining Cedar Sewer Service bylaws.
CARRIED
Award of Tender – Pumper Engine for Dashwood Fire Hall No. 2
(Meadowood).
MOVED Director Biggemann,
SECONDED Director McNabb, that Hub Fire Engines be awarded the supply of a 2008
Freightliner M2 fire tanker vehicle at a cost of $149,853 plus taxes for the
Dashwood Fire Department – Meadowood Firehall.
CARRIED
DEVELOPMENT SERVICES
PLANNING
Regional Growth Strategy Review – Consultation Plan.
MOVED Director Holdom, SECONDED
Director Bartram, that the Regional District of Nanaimo approve the revised
consultation plan as outlined in Attachment 1 titled “A Consultation Plan for
the Regional Growth Strategy Review”.
CARRIED
Sustainability Project Workshop.
MOVED Director Holdom, SECONDED
Director Bartram, that the Workshop Report for the Saturday, May 5, 2007
Sustainability Workshop be received.
CARRIED
Use of RDN Property –
MOVED Director Young, SECONDED
Director Burnett, that staff be directed to negotiate with the Mountain Fire
Protection Improvement District for the long-term lease of a portion of Lot 11,
Section 14, Range 4, Mountain Land District, Plan VIP80079 to accommodate fire
department use.
CARRIED
MOVED Director Young, SECONDED
Director Burnett, that the request from Nanaimo Search and Rescue Society for
the long-term lease of a portion of Lot 11, Section 14, Range 4, Mountain Land
District, Plan VIP80079, to accommodate an operations building and parking lot
be denied.
CARRIED
MOVED Director Young, SECONDED Director Manhas, that staff assist the
Nanaimo Search and Rescue Society, in consultation with the City of
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Award of Tender – Tandem Axle Truck for Regional Landfill.
MOVED Director Westbroek, SECONDED
Director Herle, that Co-Van International Trucks Inc. be awarded the supply for
an International 7500 SBA 6x4 Tandem Axle Truck with hook lift system for use
at the Regional Landfill for a cost of $115,020.
CARRIED
Residential Food Waste Collection Field Test – Progress Report.
MOVED Director Westbroek, SECONDED
Director Bestwick, that the Board receive the progress report on the
Residential Food Waste Collection Field Test Program for information.
CARRIED
UTILITIES
Convening for Action on
MOVED Director Bartram, SECONDED
Director Herle, that the Board receive the report on Convening for Action on
CARRIED
MOVED Director Bartram, SECONDED
Director Herle, that the Board support staff participation in CAVI and the
efforts and activities of CAVI in promoting water sustainability and
water-centric thinking and actions.
CARRIED
MOVED Director Bartram, SECONDED
Director Herle, that the Board support staff entering into a Smart Development
Partnership with the Ministry of Community Services and a Memorandum of
Understanding with the BC Water & Waste Association to facilitate the
transfer of provincial funds to support CAVI’s “Showcasing Green Infrastructure
Innovation on
Regional Growth
Monitoring Advisory Committee.
MOVED Director Holdom, SECONDED Director
Bartram, that the minutes of the Regional Growth Monitoring Advisory
Committee/State of Sustainability Project meeting held June 27, 2007 be
received for information.
CARRIED
Parksville Lions Housing Society.
MOVED Director Herle, SECONDED Director Westbroek, that a
letter of support be sent to the Parksville Lions Housing Society with respect
to their CMHC grant application for funds to provide affordable housing units
for people with physical and mental disabilities in District 69.
CARRIED
Regional Parks and Trails Advisory Committee.
MOVED Director McNabb,
SECONDED Director Biggemann, that the minutes of the Regional Parks and Trails
Advisory Committee meeting held on September 18, 2007 be received for
information.
CARRIED
Selection Committee Appointments.
Electoral Area ‘A’
Recreation and Culture Commission.
MOVED Director Bartram,
SECONDED Director Burnett, that Grant Fong, Wendy Herrington and Dee
Hutt-Randen be appointed to the Electoral Area ‘A’ Recreation and Culture Commission
for a term ending December 31, 2008.
CARRIED
MOVED Director Bartram,
SECONDED Director Burnett, that Shelagh Gourlay, Krista Seggie and Shannon
Wilson be appointed to the Electoral Area ‘A’ Recreation and Culture Commission
for a term ending December 31, 2009.
CARRIED
Regional Liquid Waste
Advisory Committee.
MOVED Director Bartram,
SECONDED Director Korpan, that Blair Nicholson be appointed to the Regional
Liquid Waste Advisory Committee as a Business Community (South) representative.
CARRIED
MOVED Director Bartram,
SECONDED Director Korpan, that Christianne Wilhelmson be appointed to the
Regional Liquid Waste Advisory Committee as an Environment Community
representative.
CARRIED
MOVED Director Bartram,
SECONDED Director Korpan, that Charles Gahr and Gary Tuyls be appointed to the
Regional Liquid Waste Advisory Committee as General Public (North)
representatives.
CARRIED
MOVED Director Bartram,
SECONDED Director Korpan, that Karen Limin be appointed to the Regional Liquid
Waste Advisory Committee as a General Public (South) representative.
CARRIED
ADMINISTRATOR’S REPORTS
Appointment of Bylaw Enforcement Officer.
MOVED Director Young,
SECONDED Director Bartram, that Mr. John F. (Jack) Eubank be appointed as a
Bylaw Enforcement Officer pursuant to “Regional District of Nanaimo Bylaw
Enforcement Officers Bylaw No. 857, 1992,” for the purpose of enforcing
Regional District of Nanaimo bylaws and regulations.
CARRIED
Appointment of Animal Control Bylaw Enforcement Officers.
MOVED Director Young, SECONDED
Director Manhas, that the Board appoint Lawnie Williams and Patricia Doreen
Dobbyn, Parksville/Qualicum Beach & District SPCA, as Bylaw Enforcement
Officers for the specific purpose of enforcing Regional District of Nanaimo
Animal Control and Licensing bylaws.
CARRIED
Urban Containment Boundary Change Request – City of Nanaimo.
MOVED Director McNabb,
SECONDED Director Holdom, that the Board support the City of Nanaimo requests
to move the Urban Containment Boundary to include the Westwood Road property
and South Nanaimo Lands properties.
CARRIED
NEW BUSINESS
British Columbia Climate Change Action Charter.
MOVED Director Bartram,
SECONDED Director Westbroek,:
That the Board of the
Regional District of Nanaimo (RDN) support “The British Columbia Climate Change
Action Charter” between the Province of British Columbia (the Province), the
Union of British Columbia Municipalities (UBCM) and Local Governments by
requesting inclusion of the RDN as a “Signatory Local Government” to the
Charter.
That RDN staff be directed
to prepare a letter to the Province and UBCM presenting the RDN’s commitment to
the charter, and prepare the necessary addendum for attachment to the Charter
document that specifies the plans, activities and commitments (as outlined by the
RDN’s Green Cities Awards application) the RDN is making with respect to
climate change, green house gas reduction and sustainable community
development.
CARRIED
IN CAMERA
MOVED Director Korpan,
SECONDED Director Herle, that pursuant to Section 90(1)(c), (e) and (g) of the Community Charter the Board proceed to
an In Camera meeting to consider items related to labour, land and legal issues.
CARRIED
ADJOURNMENT
MOVED Director Korpan,
SECONDED Director Herle, that the meeting terminate.
CARRIED
TIME: 8:28 PM