REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, SEPTEMBER 11, 2007 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral
Area C
Alternate
Director F. Van Eynde Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area
H
Alternate
Director C. Burger City of
Director T. Westbroek Town of
Director C. Haime District of
Lantzville
Director L. McNabb City of
Alternate
Director J. Cameron City of
Director B. Bestwick City of
Director J. Manhas City of
Director D. Brennan City of
Director B. Holdom City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior Manager,
Corporate Administration
D. Trudeau General
Manager of Transportation Services
J. Finnie General Manager of
Environmental Services
N. Avery Gen. Manager of
Finance & Information Services
P. Thorkelsson General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
C. McIver Manager of Solid
Waste
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Burger, Van Eynde and Cameron to the meeting.
MINUTES
MOVED Director McNabb,
SECONDED Director Bestwick, that the minutes of the Committee of the Whole
meeting held July 10, 2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
J.
Macdonald, VIBC Steering Committee, re
MOVED Director McNabb, SECONDED Director Bartram,
that the correspondence from the VIBC Steering Committee regarding the proposed
location of the Vancouver Island Biosphere Centre in
CARRIED
M.
Hooper,
MOVED Director McNabb, SECONDED Director Bartram,
that the correspondence from the Nanaimo Airport Commission with respect to the
structure of the Nanaimo Airport Commission and an overview of the public
information process associated with
CARRIED
Residents
of
MOVED Director McNabb, SECONDED Director Bartram,
that the correspondence from residents of
CARRIED
T.J.
MOVED Director McNabb, SECONDED Director Bartram,
that the correspondence from T.J.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
ADMINISTRATION
Special
Occasion License/Special Event Permit Status Report.
MOVED Director Biggemann, SECONDED Director Bestwick,
that the Special Occasion License/Special Event Permit Status Report be
received for information.
CARRIED
FINANCE & INFORMATION
SERVICES
FINANCE
Electoral
Area G Fire Protection Service Contracts with Municipalities.
MOVED Director Bartram, SECONDED Director Westbroek, that this item be
referred back to staff for additional information.
CARRIED
Cedar
Sewer Service Rates and Regulations Bylaw No. 1532.
MOVED Director Burnett, SECONDED Director Bartram,
that Cedar Sewer Service Rates and Regulations Bylaw No. 1532, 2007 be
introduced for first three readings and be held for adoption with the remaining
Cedar Sewer Service bylaws.
CARRIED
Award
of Tender Pumper Engine for Dashwood Fire Hall No. 2 (Meadowood).
MOVED Director Bestwick, SECONDED Director Biggemann,
that Hub Fire Engines be awarded the supply of a 2008 Freightliner M2 fire
tanker vehicle at a cost of $149,853 plus taxes for the Dashwood Fire
Department Meadowood Firehall.
CARRIED
DEVELOPMENT SERVICES
PLANNING
Regional
Growth Strategy Review Consultation Plan
MOVED Director Bartram, SECONDED Director Westbroek,
that the Regional District of Nanaimo approve the proposed consultation plan as
outlined in Attachment 1 titled A Consultation Plan for the Regional Growth
Strategy Review.
MOVED Director Bartram, SECONDED Director
Westbroek, that the consultation plan be referred back to staff.
DEFEATED
The question was called on the main motion.
The motion CARRIED.
Sustainability
Project Workshop Report.
MOVED Director Holdom, SECONDED Director Bartram, that
the Workshop Report for the Saturday, May 5, 2007 Sustainability Workshop be
received.
CARRIED
Use
of RDN Property
MOVED Director Young, SECONDED Director Burnett,
that staff be directed to negotiate with the Mountain Fire Protection
Improvement District for the long-term lease of a portion of Lot 11, Section
14, Range 4, Mountain Land District, Plan VIP80079, to accommodate fire
department use and community events.
CARRIED
MOVED Director Young, SECONDED Director Burnett,
that the request from Nanaimo Search and Rescue Society for the long-term lease
of a portion of Lot 11, Section 14, Range 4, Mountain Land District, Plan
VIP80079, to accommodate an operations building and parking lot be denied.
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Award of Tender Tandem Axle Truck for Regional Landfill.
MOVED Director Westbroek,
SECONDED Director Bestwick, that Co-Van International Trucks Inc. be awarded
the supply of an International 7500 SBA 6x4 Tandem Axle Truck with hook lift
system for use at the Regional Landfill at a cost of $115,020.
CARRIED
Residential Food Waste Collection Field Test Progress
Report.
The Manager of Solid Waste
provided a verbal and visual overview of the residential food waste collection
field test program.
MOVED Director Burnett,
SECONDED Director McNabb, that the Board receive the progress report on the
Residential Food Waste Collection Field Test Program for information.
CARRIED
UTILITIES
Convening
for Action on
MOVED Director Bartram, SECONDED
Director McNabb, that the Board receive the report on Convening for Action on
CARRIED
MOVED Director Bartram, SECONDED
Director McNabb, that the Board support staff participation in CAVI and the
efforts and activities of CAVI in promoting water sustainability and
water-centric thinking and actions.
CARRIED
MOVED Director Bartram, SECONDED
Director McNabb, that the Board support staff entering into a Smart Development
Partnership with the Ministry of Community Services and a Memorandum of
Understanding with the BC Water & Waste Association to facilitate the
transfer of provincial funds to support CAVIs Showcasing Green Infrastructure Innovation on Vancouver Island and
Green Infrastructure Leadership initiatives.
CARRIED
Regional Growth Monitoring Advisory Committee.
MOVED Director Holdom,
SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring Advisory
Committee/State of Sustainability Project meeting held June 27, 2007 be
received for information.
CARRIED
BOARD INFORMATION
Parksville Lions Housing Society.
MOVED Director Westbroek,
SECONDED Director Brennan, that a letter of support be sent to the Parksville
Lions Housing Society with respect to their CMHC grant application for funds to
provide affordable housing units for people with physical and mental
disabilities in District 69.
CARRIED
IN CAMERA
MOVED Director McNabb,
SECONDED Director Bestwick, that pursuant to Section 90(1)(a) of the Community Charter the Board proceed to
an In Camera meeting to consider a personnel issue.
CARRIED
ADJOURNMENT
MOVED Director McNabb,
SECONDED Director Bestwick, that this meeting adjourn to allow for an In Camera
meeting.
CARRIED
TIME: 7:44 PM
CHAIRPERSON