REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL
DISTRICT OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
L. McNabb City
of
Director
G. Korpan City
of
Director
B. Holdom City
of
Director
D. Brennan City
of
Director
B. Bestwick City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
T.
Osborne Gen.
Mgr. of Recreation & Parks
D.
Trudeau Gen.
Mgr. of Transportation Services
G.
Garbutt A/Gen.
Mgr. of Development Services
S.
DePol A/Gen.
Mgr. of Environmental Services
L.
Burgoyne Recording
Secretary
PRESENTATION
Norma Stumborg, re Provincial Board of Examiners Senior
Certificate in Local Government Administration.
The Chairperson presented Norma Stumborg, Planner, with a
Senior Certificate in Local Government Administration and congratulated her
upon her new position with the City of
CALL TO ORDER
The Chairperson welcomed Ms. Clair Lee, Legislative
Coordinator/Deputy Corporate Administrator, as a new staff member to the
Regional District of Nanaimo.
The Chairperson introduced his Alternate Electoral Area
Director, Ms. Linda Derkach and welcomed Alternate Director Maurer to the
meeting.
DELEGATIONS
Gordon Wyness, re Smoke Pollution in
Mr.
Wyness discussed his concerns regarding back yard burning in the
LATE DELEGATIONS
MOVED
Director Westbroek, SECONDED Director Bartram, that a late delegation be
permitted to address the Board.
CARRIED
Alec McPherson, re DVP
Application No. 90704 (
Mr.
McPherson advised of his concerns with the public consultation process regarding
this application. He continued to
discuss the concerns he had with the set backs and siting of the barn in
relation to the neighbouring property.
Barbara McPherson, re DVP
Application No. 90704 (
Mrs.
McPherson noted her concerns regarding this application, specifically the
location of the barn and the negative impact the approval of this variance
would have on her property.
BOARD MINUTES
MOVED Director Westbroek,
SECONDED Director Herle, that the minutes of the Board meeting held July 24,
2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
D. Gaudry and B. Hourston,
MOVED Director Holme,
SECONDED Director McNabb, that the correspondence from D. Gaudry and B.
Hourston with respect to the
CARRIED
G. Brown, Ministry of Community Services, re Madrona Sewer
Servicing Infrastructure Grant.
MOVED Director Holme,
SECONDED Director McNabb, that the correspondence from G. Brown with respect to
the Madrona Sewer Servicing Infrastructure Grant be received.
CARRIED
F. & A. Middleton, re DVP Application No. 90628 (
MOVED Director Holme,
SECONDED Director McNabb, that the correspondence from F. and A. Middleton with
respect to DVP Application No. 90628 be received.
CARRIED
A. Dunsmore, re DVP Application No. 90628 (
MOVED Director Holme,
SECONDED Director McNabb, that the correspondence from A. Dunsmore with respect
to DVP Application No. 90628 be received.
CARRIED
UNFINISHED
BUSINESS
BYLAWS
For Adoption.
Bylaw No. 1498.
MOVED Director Burnett,
SECONDED Director Korpan, that “Duke Point Sewer Local Service Area Development
Cost Charges Bylaw No. 1498, 2007” be adopted.
CARRIED
Bylaw No. 1528.
MOVED Director Burnett,
SECONDED Director Korpan, that “Duke Point Sewer Local Service Area Capital
Charge Bylaw No. 1528, 2007” be adopted.
CARRIED
Bylaw No. 813.41.
MOVED Director Westbroek,
SECONDED Director Brennan, that “French Creek Sewerage Facilities Local Service
Area Amendment Bylaw No. 813.41, 2007” be adopted.
CARRIED
Bylaw No. 889.47.
MOVED Director Westbroek,
SECONDED Director Herle, that “Northern Community Sewer Service Area Boundary
Amendment Bylaw No. 889.47, 2007” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES
AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
Moved Director Bartram,
SECONDED Director Brennan, that the minutes of the Special Electoral Area Planning
Committee meeting held July 24, 2007 be received for information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Application No. ZA0706 – Fern Road
Consulting Ltd., on behalf of John and Susan Peyton – Spider Lake Road – Area
H.
MOVED
Director Bartram, SECONDED Director Holme, that the request from Fern Road
Consulting Ltd. to waive Board Policy No. B.1.1 entitled “Registration of Land
Title Office Documents in Conjunction with the Amendment Application Process”
for Zoning Amendment Application No. 0706 be denied.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that Zoning Amendment Application
No. ZA0706, as submitted by Fern Road Consulting Ltd. on behalf of John and
Susan Peyton, to rezone Lot 3, Block 360, Newcastle District, Plan 35096 from
Subdivision District ‘B’ to Subdivision District ‘D’ be approved to proceed to
public hearing subject to the conditions outlined in Schedule No. 1.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the public hearing on “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.342,
2007” be delegated to Director Bartram or his alternate.
CARRIED
DEVELOPMENT PERMIT
APPLICATIONS
Development Permit Application No. 60713 – Burrell –
MOVED Director Burnett,
SECONDED Director Young, that Development Permit Application No. 60713, to vary
“Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987”,
for the property legally described as Lot 7, Section 1, Range 7, Cedar
District, Plan 28656 be approved subject to the conditions outlined in Schedules
No. 1, 2, 3, 4 and 5.
CARRIED
Development Permit Application No. 60714 – Plotnikoff –
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60714, to vary
“Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987”and
“Regional District of Nanaimo Floodplain Management Bylaw No. 1469, 2006”, for
the property legally described as Lot 2, District Lot 28, Newcastle District,
Plan 24584 be approved subject to the conditions outlined in Schedules No. 1,
2, 3 and 4.
CARRIED
Development Permit Application No. 60715 – Maibach
Industries Ltd. –
Mr. Scott Cairns commented,
on behalf of Maibach Industries Ltd., on the need for the signage for improved
visibility from the
MOVED Director Burnett,
SECONDED Director Holme, that Development Permit Application No. 60715, to vary
“Regional District of Nanaimo Sign Bylaw No. 993, 1995”, to recognize an
existing fascia sign, increasing the maximum number of signs to six (6) for the
property legally described as Lot 1, Section 12, Range 7, Cranberry District,
Plan 18166 be approved subject to the conditions outlined in Schedules No. 1
and 2.
CARRIED
DEVELOPMENT VARIANCE
PERMIT APPLICATIONS
Development Variance Permit Application No. 90628 – Pope –
MOVED by Director Bartram,
SECONDED Director Holme, that Development Variance Permit Application No.
90628, to legalize the siting of a studio located at Lot 9, District Lot 40,
Newcastle District, Plan 16121 be denied and staff be directed to take steps
necessary to bring the property into compliance with applicable land use
regulations.
CARRIED
Development Variance Permit Application No. 90704 – Five
Cedar Poultry Farm –
MOVED Director Burnett,
SECONDED Director Bartram, that Development Variance Permit Application No. 90704,
to legalize the siting of an existing barn located at the Westerly 10 acres of
the Easterly 45 acres of Section 17, Range 3, Cedar District, be denied, and
that staff be directed to take steps necessary to bring the property into
compliance with all applicable land use and building regulations.
CARRIED
OTHER
Electoral Area ‘G’ Official Community Plan Update.
MOVED Director Korpan,
SECONDED Director Holme, that the Electoral Area ‘G’ Official Community Plan
Update report be received for information.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
REPORTS
Electoral Area ‘A’ Parks and Green Space Advisory Committee.
MOVED Director Burnett,
SECONDED Director Westbroek, that the minutes of the Electoral Area ‘A’ Parks
and Green Space Advisory Committee meeting held May 17, 2007 be received for
information.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that RDN Parks staff initiate discussions with the
City of Nanaimo Parks staff regarding replacement of an outdoor washroom
facility at the Cable Bay Trail which is managed by the City of
CARRIED
Electoral Area ‘E’ Parks and Open
Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Bestwick, that the minutes of the Electoral Area ‘E’ Parks
and Open Space Advisory Committee meeting held July 30, 2007 be received for
information.
CARRIED
MOVED Director Holme, SECONDED
Director Westbroek, that the Electoral Area ‘E’ Parks and Open Space Advisory
Committee invite the Fairwinds Consultants to provide the committee with a more
concrete proposal that details the plan for parks and trails in the Fairwinds
Development Area.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that the request for sewer servicing connection to
CARRIED
Electoral Area ‘F’ Parks and Open
Space Advisory Committee.
MOVED Director Biggemann,
SECONDED Director Bestwick, that the minutes of the Electoral Area ‘F’ Parks
and Open Space Advisory Committee meeting held June 18, 2007 be received for
information.
CARRIED
Electoral Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram,
SECONDED Director Korpan, that the minutes of the Electoral Area ‘H’ Parks and Open
Space Advisory Committee meeting held June 26, 2007 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the Regional Board direct staff to review funding
options from the Area ‘H’ Community Parks Function Budget for the floor
replacement at Lighthouse Community Centre through a renewed funding agreement
with the Lighthouse Community Centre Society and to fund $1,000 for annual
maintenance costs at the facility over the next four years beginning in 2008.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the Regional Board accept the Parkland Dedication
proposal for Lot 1, Plan 17597 and Lot 6, Plan 12132, both of District Lot 32,
Newcastle District, subject to the satisfactory completion of the bank
remediation in accordance with prescribed engineering requirements and future
trail connection, to be reviewed by the Department of Fisheries and Oceans with
input from the Nile Creek Enhancement Society and subdivision conditions set
out by Regional District Development Services Department.
CARRIED
Transit Select Committee.
MOVED Director McNabb,
SECONDED Director Biggemann, that the minutes of the Transit Select Committee
meeting held August 21, 2007 be received for information.
CARRIED
MOVED Director McNabb,
SECONDED Director Brennan, that staff be directed to implement the changes to
the transit financial plan during the upcoming budget cycle in order that the
2008 transit expansion can be accommodated.
CARRIED
MOVED Director McNabb,
SECONDED Director Herle, that staff be directed to advise BC Transit that the
Regional District of Nanaimo is in support of the planned expansion for Custom
Transit in 2008/09 and the additional costs associated with this expansion.
CARRIED
MOVED Director McNabb,
SECONDED Director Herle, that staff be directed to prepare a new schedule with
routing for the #1’s and #2’s via Wallace Street for 2008.
CARRIED
MOVED Director McNabb, SECONDED
Director Korpan, that staff be directed to proceed with a fare increase as
outlined in Proposal 1, effective January 1, 2008.
MOVED Director Brennan,
SECONDED Director Westbroek, that this issue be referred back to staff.
CARRIED
ADMINISTRATOR’S REPORTS
Terms of Reference – Liquid Waste
Advisory Committee.
MOVED Director Westbroek,
SECONDED Director Bestwick, that the Board approve the terms of reference dated
August 2007 for the Regional Liquid Waste Advisory Committee.
CARRIED
Contract for Security Services at
Regional Landfill.
MOVED Director Westbroek,
SECONDED Director Bestwick, that the Board award the contract for security
services at the Regional Landfill to Footprints Security for a period of fifteen
months commencing October 1, 2007 at a total cost of $107,514.00.
CARRIED
Contract for French Creek Pollution Control Centre Biosolids
Program – SYLVIS Environmental Inc.
MOVED Director Westbroek,
SECONDED Director Herle, that the Board award a contract to SYLVIS
Environmental Inc. to manage French Creek Pollution Control Centre biosolids
for four years beginning October 1, 2007 at a contract rate of $62.58 per bulk
tonne for 2007 and $77 per bulk tonne for the remainder of the contract.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that the Board approve the release of up to $10,000
from the Arbutus Park Water Service Area reserve fund for the engineering
design of the water main replacement along
CARRIED
French Creek Water Service Area – Water Main Replacement –
Release of Reserve Funds.
MOVED Director Herle,
SECONDED Director Westbroek, that the Board approve the release of up to
$51,000 from the French Creek Water Service Area reserve fund for the replacement
of the water supply main from the French Creek Reservoir to Sunrise Crescent
including associated works.
CARRIED
Amendment to Signing Authority and Appointment of Deputy
Officer for Financial Administration.
MOVED Director Korpan, SECONDED Director
Bestwick,
1. That
the signing authorities for financial instruments as outlined in agreements
with the Royal Bank of
Chairperson Joseph
Stanhope
Deputy
Chairperson Larry
McNabb
Chief
Administrative Officer
General
Manager Finance & Information Services Nancy
Avery
Manager,
Budgets and Capital Planning Wayne
Thexton
Manager,
Accounting Services Wendy
Idema
2. That
the foregoing authority extend to accounts in the name of the Regional District
of Nanaimo and the Nanaimo Regional Hospital District.
3. That
CARRIED
Operating Results to June 30, 2007.
MOVED Director Burnett,
SECONDED Director McNabb, that the summary report of financial results from
operations to June 30, 2007 be received for information.
CARRIED
Pump and Haul Local Service Area Amendment Bylaw No. 975.46,
MOVED Director Sperling,
SECONDED Director Holdom, that the boundaries of the RDN Pump and Haul Local
Service Area Bylaw 975 be amended to include
CARRIED
MOVED Director Sperling,
SECONDED Director Holdom, that “Regional District of Nanaimo Pump & Haul
Local Service Area Amendment Bylaw No. 975.46, 2007” be introduced and read
three times.
CARRIED
Surfside Sanitary Sewer – Proposed Property Inclusions.
MOVED Director Westbroek,
SECONDED Director Bartram, that the applicants, as listed in the June 2007
report to the Board (Inclusion of Properties into the Surfside Sewer and
Northern Community Sewer Local Service Areas (Flamingo/McFeely/Surfside Drive),
Electoral Area G), for inclusion into the Surfside Sanitary Sewer Service Area
be advised that the inclusion of their properties will now be considered as
part of the larger sanitary sewer service area expansion.
CARRIED
MOVED Director Westbroek,
SECONDED Director Bartram, that funds received by the RDN from the six
properties as part of their application for inclusion in the sanitary sewer
area be refunded.
CARRIED
NEW BUSINESS
MOVED Director Holme,
SECONDED Director Korpan, that the Chairperson appoint a Committee to work with
staff to visit and investigate the composting facilities programs located at
the Comox Strathcona Regional District and in the Municipality of Oak Bay.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
MOVED Director Brennan,
SECONDED Director Bestwick, that staff prepare a report on the issue of outdoor
burning in the regional district.
CARRIED
IN CAMERA
MOVED Director Westbroek,
SECONDED Director McNabb, that pursuant to Section 90(1)(a) of the Community Charter the Board proceed to
an In Camera meeting to consider a personnel issue.
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Holdom, that the meeting terminate.
CARRIED
TIME: 8:20 PM