REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Alternate
Director
B. Dempsey District
of Lantzville
Director
L. McNabb City
of
Director
G. Korpan City
of
Alternate
Director
M. Unger City
of
Director
B. Holdom City
of
Director
D. Brennan City
of
Director
J. Manhas City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
N.
Avery Gen.
Mgr., Finance & Information Services
T.
Osborne Gen.
Mgr. of Recreation & Parks
D.
Trudeau Gen.
Mgr. of Transportation Services
P.
Thorkelsson Gen.
Mgr. of Development Services
J.
Finnie Gen.
Mgr. of Environmental Services
N.
Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Dempsey and Unger to the meeting.
DELEGATIONS
Bill Grose, re Animal Control Bylaw and Vicious Dog
Designation.
Mr. Grose sent his regrets
and provided correspondence respecting animal control and vicious dog
designation.
BOARD
MINUTES
MOVED Director McNabb,
SECONDED Director Holme, that the minutes of the regular Board meeting held June
26, 2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
K. Seggie,
MOVED
Director Holme, SECONDED Director Young, that the correspondence received from the
CARRIED
D. Wallace, J.E. Anderson and
Associates, re Amendment of Conditions at
MOVED
Director Holme, SECONDED Director Young, that the correspondence from J.E
Anderson and Associates with respect to Condition 2 of Schedule to the proposed
building strata conversion on
CARRIED
B. Grose, re Animal Control Bylaw and
Vicious Dog Designation.
MOVED
Director Holme, SECONDED Director Young, that the correspondence from Mr. Grose
with respect to the RDN animal control bylaw and the vicious dog designation be
received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
Public Hearing & Third
Report of the Public Hearing held
July 17, 2007 with Respect to Bylaw Amendment Bylaw Nos. 239.03 and 500.341 –
Angela Quek, Pacific Edge Architecture Inc. on behalf of Kijosa Investment
Corporation (Timberlands Pub) – 1680 Timberlands Road – Area A.
MOVED
Director Burnett, SECONDED Director Holme, that the Report of Public Hearing
containing the Summary of Minutes and Submissions of the Public Hearing held on
July 17, 2007 as a result of public notification of “Regional District of
Nanaimo Land Use Contract Authorization Bylaw Amendment Bylaw No. 239.03, 2007”
and “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment
Bylaw No. 500.341, 2007” be received.
CARRIED
MOVED
Director Burnett, SECONDED Director Holme, that “Regional District of Nanaimo
Land Use Contract Authorization Bylaw Amendment Bylaw No. 239.03, 2007” be
given 3rd reading and be referred to the Ministry of Transportation
for approval pursuant to the Transportation
Act.
CARRIED
MOVED
Director Burnett, SECONDED Director Holme, that “Regional District of Nanaimo
Land Use and Subdivision Bylaw Amendment Bylaw No. 500.341, 2007” be given 3rd
reading and be referred to the Ministry of Transportation for approval pursuant
to the Transportation Act.
CARRIED
MOVED
Director Burnett, SECONDED Director Holme, that the conditions as outlined in
Schedule No. 1, as amended, be secured and/or completed by the applicant to the
satisfaction of the Regional District prior to consideration of adoption of
Bylaw Nos. 239.03, 2007 and 500.341, 2007.
CARRIED
For Adoption.
French Creek Sewerage Facilities
Local Service Area Amendment Bylaw No. 813.40.
MOVED
Director Westbroek, SECONDED Director Herle, that “French Creek Sewerage
Facilities Local Service Area Amendment Bylaw No. 813.40, 2007” be adopted as
amended.
CARRIED
Northern Community Sewer Service Area
Boundary Amendment Bylaw No. 889.45.
MOVED
Director Westbroek, SECONDED Director McNabb, that “Northern Community Sewer
Service Area Boundary Amendment Bylaw No. 889.45, 2007” be adopted as amended.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director McNabb, that the minutes of the Electoral
Area Planning Committee meeting held July 10, 2007 be received for information.
CARRIED
PLANNING
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit Application No. 90705 – Gilley –
MOVED Director Burnett,
SECONDED Director Bartram, that Development Variance Permit Application No.
90705, to permit the siting of a barn located at Lot 2, Section 14, Range 5,
Cedar District, Plan 9939, be approved subject to the terms outlined in Schedule
No. 1.
CARRIED
Development Variance Permit Application No. 90710 – LaRoche
– SW Corner of the Benson Meadows Development (off
MOVED Director Young,
SECONDED Director Bartram, that Development Variance Permit Application No. 90710,
to permit the construction of a single residential dwelling with a maximum
height of 11.5 m on the property legally described as Lot 16, Sections 12 and
13, Range 2, Mountain District, Plan VIP80085 on Northwood Road, be approved
subject to the conditions outlined in Schedules No. 1, 2, 4, and 5.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Burnett,
SECONDED Director Manhas, that the minutes of the Committee of the Whole
meeting held July 10, 2007 be received for information.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Special
Occasion License/Special Event Permit – Status Report.
MOVED Director Holme, SECONDED Director Biggemann, that the Special
Occasion License/Special Event Permit Status Report be received for
information.
CARRIED
FINANCE
& INFORMATION SERVICES
Resolution
to Lock in Rates for Long Term Debt.
MOVED Director Korpan,
SECONDED Director McNabb, that the officer responsible for the Financial
Administration of the Regional District of Nanaimo be authorized to lock in
interest rates with the Municipal Finance Authority on Loan Authorization Bylaw
No. 1392 (Barclay Crescent Sewer) for the full term of the bylaw.
CARRIED
Administration Computer Equipment Reserve
Expenditure.
MOVED Director Brennan,
SECONDED Director Manhas, that $39,430 to purchase Storage Area Network (SAN)
hardware and related software be approved as an expenditure from the
“Administration Computer Equipment Reserve Fund Establishment Bylaw No. 924,
1994”.
CARRIED
Planning Services Fees & Charges Bylaw
Amendment Bylaw No. 1259.05.
MOVED Director Westbroek,
SECONDED Director Bartram, that “Regional District of
CARRIED
MOVED Director Westbroek,
SECONDED Director Bartram, that “Regional District of Nanaimo Planning Services
Fees and Charges Bylaw Amendment Bylaw No. 1259.05, 2007” having been read
three times, be adopted.
CARRIED
Northern Community Sewer Service Area Development
Cost Charges Amendment Bylaw No. 1442.01 and Fairwinds (Nanoose) Wastewater
Treatment Development Cost Charges Amendment Bylaw No. 1443.01.
MOVED Director Holme,
SECONDED Director Biggemann, that “Northern Community Sewer Service Area
Development Cost Charges Amendment Bylaw No. 1442.01, 2007” be read three times
and forwarded to the Ministry of Community Services for approval.
CARRIED
MOVED Director Holme,
SECONDED Director McNabb, that “Fairwinds (Nanoose) Wastewater Treatment
Development Cost Charges Amendment Bylaw No. 1443.01, 2007” be read three times
and forwarded to the Ministry of Community Services for approval.
CARRIED
DEVELOPMENT SERVICES
BYLAW
ENFORCEMENT
Animal
Control Contracts – Districts 68 and 69.
MOVED Director Holme, SECONDED Director McNabb, that the contract for
animal control services with the Parksville-Qualicum SPCA, which incorporates
an increase of 2 percent per annum, be renewed for the term of March 1, 2007 to
February 28, 2010.
CARRIED
MOVED Director Manhas, SECONDED Director Holme, that the contract for
animal control services with the Nanaimo Animal Shelter Ltd., which
incorporates an increase of 2 percent per annum, be renewed for the term of
March 1, 2007 to February 28, 2010.
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Solid Waste Management Regulation Amendment
Bylaw No. 1428.02.
MOVED
Director Bartram, SECONDED Director Herle, that this item be referred back to
staff.
CARRIED
UTILITIES
French Creek Sewerage Facilities
Local Service Amendment Bylaw No. 813.41 and Northern Community Sewer Service
Area Boundary Amendment Bylaw No. 889.47 – Inclusion of Properties into Local
Service Areas (
MOVED
Director Westbroek, SECONDED Director Herle, that “French Creek Sewerage
Facilities Local Service Area Amendment Bylaw No. 813.41, 2007” be introduced
and read three times.
CARRIED
MOVED
Director Westbroek, SECONDED Director Herle, that “Northern Community Sewer
Service Area Boundary Amendment Bylaw No. 889.47, 2007” be introduced and read
three times.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that the Board approve the release of
up to $23,000 from the Nanoose Bay Peninsula Water Service Area reserve fund
for the construction of a test water supply well on RDN property at
CARRIED
Request for Sewer Servicing –
MOVED
Director Holme, SECONDED Director McNabb, that the Board support sanitary sewer
servicing to
CARRIED
Storm Water – Rainwater Management
Practices Review.
MOVED
Director Bartram, SECONDED Director Brennan, that the Board approve funding up
to $20,000 from the Community Works Fund for the rainwater Management Practices
Review.
CARRIED
Electoral Area ‘E’ Parks and Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Manhas, that the minutes of the Electoral Area ‘E’ Parks and
Open Space Advisory Committee meeting held June 4, 2007 be received for
information.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram,
SECONDED Director Biggemann, that the minutes of the District 69 Recreation
Commission meeting held June 21, 2007 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that staff provide a full review of fees and
charges in the spring of 2008 to include the Fees and Charges policy; past,
current and future Regional District rates in relation to mid Island fees and
charges; Vancouver Island Fees and Charges survey information provided by Port
Alberni, implementation dates for rate changes; and operational budget
comparisons associated with cost recovery rates for the mid Island region.
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that the recommendations in the Fees and Charges
report be approved as follows:
a) That the program, admission and rental fees for
b) That the program, admission and rental fees for
Ravensong Aquatic Centre in 2008 be approved as outlined in Appendix B.
c) That Recreation Coordinating program fees and recovery
rates, administration fee and revenue-sharing percentage ratio for Term Instructor
(Companies) agreements in 2008 be approved as outlined in Appendix C.
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that staff make it a priority to initiate discussions
with the School District regarding the development of a Partnership Agreement
that addresses joint use, potential joint developments and program partnerships
as stated in the RDN Recreation Services Master Plan for Oceanside, July 2006.
CARRIED
Electoral Area ‘G’ Parks and Open Space Advisory Committee.
MOVED Director Brennan,
SECONDED Director Bartram, that the minutes of the Electoral Area ‘G’ Parks and
Open Space Advisory Committee meeting held May 10, 2007 be received for
information.
CARRIED
Drinking Water-Watershed Protection Stewardship Committee.
MOVED Director Bartram,
SECONDED Director Herle, that the minutes of the Drinking Water-Watershed
Protection Stewardship Committee meeting held June 6, 2007 be received for
information.
CARRIED
ADMINISTRATOR’S REPORTS
MOVED
Director Westbroek, SECONDED Director Manhas, that the update on the Barclay
Crescent Sewer Project be received for information.
CARRIED
MOVED
Director Westbroek, SECONDED Director McNabb, that staff prepare a letter to
Ron Cantelon, MLA, thanking him for his valued assistance in the procurement of
grant funds from the Province to offset costs to the
CARRIED
Amendment Bylaw No. 500.339.
MOVED
Director Bartram, SECONDED Director Biggemann, that “Regional District of
CARRIED
Regional District Service Bylaws –
Exemption from Inspector Approval.
MOVED
Director Holdom, SECONDED Director Herle, that boundary amendment and
requisition limit amendment bylaws that no longer require Inspector approval be
given at least a one month time period between the introduction and adoption of
the bylaw and that staff be directed to amend the procedure bylaw to
incorporate this procedure.
CARRIED
MOVED
Director Burnett, SECONDED Director Young, that the Board write a letter to the
Nanaimo Airport Commission requesting that the Commission consider holding a
Public Information meeting to present details on the Phase One Airport Project
and to allow an opportunity for public comment; and further that the Regional
District offer to facilitate the Public Information meeting.
CARRIED
Animal Control Bylaw and Vicious Dog
Designation.
MOVED
Director Young, SECONDED Director Korpan, that the correspondence from Bill
Grose be referred to staff to consider the suggestions proposed for
incorporation into procedures for dealing with vicious dogs.
CARRIED
Amendment of Conditions at 430
Evergreen Way.
MOVED
Director Holme, SECONDED Director Bartram, that requirement No. 2, Schedule No.
1 “Conditions of Approval” to Strata Conversion Application File No. 3300 20
430 Evergreen Way be amended as follows:
“2. Submission
of a completion report prepared by a professional engineer with expertise in
hydrology certifying that for each proposed strata unit, a drilled water well
is constructed each of which, at a minimum, has a year round potable water
supply in the amount of 3.5 m3 per day and that the water supply
meets the minimum Canadian Drinking Water standards or if a single shared well
is developed, the Drinking Water Supply System will be constructed pursuant to
all requirements of the Drinking Water
Protection Act and Drinking Water Protection Regulation, and approval of
the Drinking Water Supply System by the Drinking Water Protection Officer will
be submitted to the Regional District. This report must be acceptable to the
Regional District.”
CARRIED
Presentation – Governor General’s Recognition
Award for Wildlife Habitat Canada Forest Stewardship – Warren & Bruce Cook.
Director
Bartram thanked Tom Osborne, Recreation staff and Linda Burgoyne for their
exceptional efforts in making the award presentation by Her Honour Lieutenant
Governor Iona Campagnolo on July 18, 2007 a great success.
BOARD INFORMATION
Vancouver Island Regional Library
Book Rate Petition.
MOVED
Director Burnett, SECONDED Director Korpan, that a letter of support of Bill
C458 and protection of Canada’s public libraries’ access to concessionary
postal rates for library material be forwarded to the District’s Member of
Parliament.
CARRIED
MOVED
Director Holme, SECONDED Director Young, that pursuant to Section 90(1)(g) of
the Community Charter the Board proceed
to an In Camera meeting to consider items related to legal issues.
MOVED
Director Holme, SECONDED Director Young, that this meeting adjourn to allow for
an In Camera meeting.
CARRIED
TIME: 7:22 PM
RISE AND REPORT
Nanaimo Airport.
MOVED
Director Burnett, SECONDED Director McNabb, that staff prepare a press release for
the purpose of explaining the Regional District’s jurisdiction over airport
lands and its intention to develop a public consultation framework with the
Nanaimo Airport Commission for the future development of airport lands.
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Young, that the meeting terminate.
CARRIED
TIME: 7:25 PM