REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, JUNE 12, 2007 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral
Area C
Alternate
Director F. Van Eynde Electoral Area E
Director L. Biggemann Electoral Area F
Alternate
Director D. Heenan Electoral Area
H
Director S. Herle City of
Director T. Westbroek Town of
Director C. Haime District of
Lantzville
Director L. McNabb City of
Alternate
Director J. Cameron City of
Director B. Bestwick City of
Director J. Manhas City of
Director D. Brennan City of
Director B. Holdom City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior Manager,
Corporate Administration
J. Finnie General Manager of
Environmental Services
L. Kiteley A/General
Manager of Transportation Services
N. Avery Gen. Manager of
Finance & Information Services
P. Thorkelsson General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
C. McIver Manager of Solid
Waste
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Van Eynde, Heenan and Cameron to the meeting.
LATE DELEGATIONS
MOVED Director Westbroek,
SECONDED Director Bestwick, that a late delegation be permitted to address the
Committee.
CARRIED
Frank Garnish, re Area ‘A’ Recreation and Culture.
Mr. Garnish raised his
concerns with the Area ‘A’ Recreation and Cultural Services Master Plan’s
recommendation for contract staff to be retained for an interim period to
administer Area ‘A’ recreation and culture programs and requested that the
Board consider the use of volunteers to administer recreation programs within
Electoral Area ‘A’.
MINUTES
MOVED Director Biggemann,
SECONDED Director Burnett, that the minutes of the Committee of the Whole
meeting held May 8, 2007 be adopted.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
ADMINISTRATION
Partnership
Project with
The Manager of Solid Waste provided a verbal/visual
update on the partnership project with Sunyani and introduced Mr. Ken Hammer,
Malaspina University/College, who thanked the Board for the opportunity to
partner with the RDN and provided an overview of projects being considered by
Malaspina.
MOVED Director Westbroek, SECONDED Director Bestwick,
that staff advise the Federation of Canadian Municipalities (FCM) that the RDN
will continue to participate in a one year partnership project with the Sunyani
Municipal Assembly beginning in 2008 to complete the public education and
consultation component of their Solid Waste Management Plan, subject to a
program funding agreement being reached between the FCM and the Canadian
International Development Agency.
CARRIED
Health
Authority Governance Resolution.
MOVED Director McNabb, SECONDED Director Holdom,
that the Health Authority Governance resolution be submitted to the upcoming
UBCM convention.
CARRIED
FINANCE
& INFORMATION SERVICES
Property
Tax Exemption (
MOVED Director Westbroek, SECONDED Director McNabb,
that “Property Tax Exemption (
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb,
that “Property Tax Exemption (Mt. Arrowsmith Regional Park) Bylaw No. 1529,
2007” having received three readings be adopted.
CARRIED
Regional
District of
MOVED Director McNabb, SECONDED Director Manhas,
that “Regional District of Nanaimo Security Issuing (City of
CARRIED
MOVED Director McNabb, SECONDED Director Manhas,
that “Regional District of Nanaimo Security Issuing (City of Nanaimo) Bylaw No.
1530, 2007” having received three readings be adopted.
CARRIED
2006
Financial Information Report.
MOVED Director Holdom, SECONDED Director Brennan,
that the 2006 Financial Information Act report be received, approved and
be forwarded to the Ministry of Community Services.
CARRIED
Wide
Area Network (WAN) Services Contract Approval.
MOVED Director Herle, SECONDED Director Brennan,
that the Regional District of Nanaimo award a contract to Telus for the
provision of Wide Area Network/Internet services for a period of five years to
service our three primary sites (
CARRIED
HOSPITAL
Nanaimo
Regional Hospital District 2007 Capital Expenditure Borrowing Bylaw No. 142.
MOVED Director Westbroek, SECONDED Director Herle,
that “Nanaimo Regional Hospital District 2007 Capital Expenditure Borrowing
Bylaw No. 142, 2007” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Herle,
that “Nanaimo Regional Hospital District 2007 Capital Expenditure Borrowing Bylaw
No. 142, 2007” having received three readings be adopted.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Code Blue Funding Request.
MOVED Director Westbroek,
SECONDED Director Herle, that the Board approve $3,000 in funding for the Code
Blue project from the Liquid Waste Department FCPCC and NPCC budgets.
CARRIED
On-Site Sewage Disposal System Education Program.
MOVED Director Manhas,
SECONDED Director Bestwick,:
That the Board approve the
development of a public information and education program for onsite sewage
disposal systems with a 2008 budget of $25,000 to be funded by an increase in
septage tipping fees; and
That staff be directed to
prepare the necessary bylaw amendment to implement the proposed septage fees to
finance the education program.
CARRIED
SOLID WASTE
Solid Waste Management Regulation Bylaw No. 1531.
MOVED Director Westbroek,
SECONDED Director Herle, that “Regional District of Nanaimo Solid Waste
Management Regulation Bylaw No. 1531, 2007” be introduced and read three times.
CARRIED
MOVED Director Westbroek,
SECONDED Director Herle, that “Regional District of Nanaimo Solid Waste
Management Regulation Bylaw No. 1531, 2007” having received three readings be
adopted.
CARRIED
MOVED Director Holdom, SECONDED
Director Sperling, that the Board approve the issuance of a Purchase Order with
Alpine Disposal and Recycling for drywall hauling and recycling from the Church
Road Transfer Station for $183,255 for the period of June to December, 2007.
CARRIED
UTILITIES
French Creek
Sewer Local Service Area Amendment Bylaw No. 813.40 and Northern Community
Sewer Service Area Boundary Amendment Bylaw No. 889.45 – Inclusion of
Properties into Local Service Areas (
MOVED Director Westbroek, SECONDED
Director Holdom, that “French Creek Sewer Local Service Area Amendment Bylaw
No. 813.40, 2007” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED
Director Holdom, that “Northern Community Sewer Service Area Boundary Amendment
Bylaw No. 889.45, 2007” be introduced and read three times.
CARRIED
Surfside
Sewer Local Service Area Amendment Bylaw No. 1124.06 and North Community Sewer
Service Area Boundary Amendment Bylaw No. 889.46 – Inclusion of Properties into
Local Service Areas (
MOVED Director Westbroek, SECONDED
Director Herle, that the applications to expand the Surfside Sanitary Sewer
Service Area inclusive of the applicable fees and charges and the pre-paid
portion of the estimated costs for the future expansion of the sanitary sewer
collection system be approved.
CARRIED
MOVED Director Westbroek, SECONDED
Director Herle, that “Surfside Sewer Local Service Area Amendment Bylaw No.
1124.06, 2007” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED
Director Herle, that “Northern Community Sewer Service Area Boundary Amendment
Bylaw No. 889.46, 2007” be introduced and read three times.
CARRIED
Electoral Area ‘A’ Recreation
and Cultural Services Master Plan Project Advisory Committee.
MOVED Director Burnett, SECONDED
Director McNabb, that the minutes of the Electoral Area ‘A’ Recreation and
Cultural Services Master Plan Project Advisory Committee meeting held May 14,
2007 be received for information.
CARRIED
MOVED Director Burnett, SECONDED
Director Biggemann, that the Electoral Area ‘A’ Recreation and Cultural
Services Master Plan be approved to guide the development, management,
administration and operations of recreation and cultural services.
CARRIED
MOVED Director Burnett, SECONDED
Director Biggemann, that the Terms of Reference attached as Appendix II be
approved to establish a Recreation and Cultural Advisory Commission for
Electoral Area ‘A’ with recreation and cultural services administered through
Regional District staff.
CARRIED
Nanoose Bay Parks and Open Space Advisory Committee.
MOVED Director Van Eynde,
SECONDED Director McNabb, that the minutes of the
CARRIED
Electoral Area ‘H’ Parks and Open Spaces Advisory Committee.
MOVED Director Heenan,
SECONDED Director Holdom, that the minutes of the Electoral Area ‘H’ Parks and
Open Space Advisory Committee meeting held March 16, 2007 be received for
information.
CARRIED
MOVED Director Heenan,
SECONDED Director Brennan, that staff meet with Ms. D. Robinson and bring
forward a report and recommendations regarding the proposed BMX Park on
Regional District community parkland adjacent to the Lighthouse Community
Centre to include land use issues, insurance liability, project costs, time
lines and project phasing.
CARRIED
District 69 Recreation Commission.
Director Herle left the
meeting citing a possible conflict of interest with the next item. Director
Herle is a member of the Rotary Club of Parksville and sits on the Committee
which has applied for a grant.
MOVED Director Westbroek,
SECONDED Director Brennan, that the minutes of the District 69 Recreation
Commission meeting held May 17, 2007 be received for information.
CARRIED
MOVED Director Westbroek,
SECONDED Director Brennan, that the Regional Board approve the recommendations
from the District 69 Recreation Commission Grants Committee for the following
Community and Youth Recreation Grants:
Community Recreation Grants:
D69 Family Resource Association (Family Days) –
signage,
races, pre-parade/parade and advertising expenses $ 2,450
Forward House Community Society – supplies and
equipment to
revitalize
greenhouse $ 1,800
Parksville & District Association for Community
Living – “Operation
Trackshoes” –
bus transport & t-shirt expenses $ 1,050
Ravensong Aquatic Club – pool rental, equipment and
stationary $ 1,800
Rotary Club of
The Old School House Arts Centre – facility and
equipment rental
and
transportation $ 2,090
Youth Recreation Grants:
Arrowsmith Community Enhancement Society – program
supplies $ 1,510
D69 Family Resource Association – surf equipment $ 1,600
One Five One – Art Speak Gala – supply and event
costs $ 1,381
Parksville Lawn Bowling Club – equipment $ 2,000
Parksville Lions Club – form material for skate park
jump $ 1,200
CARRIED
Director Herle returned to
the meeting.
MOVED Director Westbroek,
SECONDED Director McNabb, that the Recreation and Parks Department employ one
new permanent part-time Recreation Programmer and re-organize staff
responsibilities to accommodate for the provision of recreation services to Electoral
Areas ‘E’, ‘G’ and ‘H’, Parksville and Qualicum Beach.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that the Regional District of Nanaimo enter into a
three year recreation services agreement with the Arrowsmith Community
Enhancement Society to include the transfer of up to $28,000 annually to the
Society to provide recreation services locally to Electoral Area ‘F’.
CARRIED
Grants-in-Aid Committee.
MOVED Director Van Eynde,
SECONDED Director Young, that the minutes of the Grants-in-Aid meeting held May
10, 2007 be received for information.
CARRIED
MOVED Director Young,
SECONDED Director Van Eynde, that the following grants be awarded:
Hope Centre $ 880
People for a Healthy Community on Gabriola Society $ 500
CARRIED
MOVED Director Young,
SECONDED Director Van Eynde, that the following grants be awarded:
District 69 Family Resource Association $ 2,000
Friends of Nanoose Library $ 750
Mount Arrowsmith Pipe Band Association $ 1,275
The Nature Trust of BC $ 1,500
Parksville & District Historical Society $ 330
CARRIED
Transit Select Committee.
MOVED Director McNabb,
SECONDED Director Burnett, that the minutes of the Transit Select Committee
meeting held May 24, 2007 be received for information.
CARRIED
MOVED Director McNabb,
SECONDED Director Biggemann, that staff be directed to prepare a report on the
Bastion Street Bus Stop that outlines options for consideration.
CARRIED
Drinking Water – Watershed Protection Stewardship Committee.
MOVED Director Young,
SECONDED Director McNabb, that the minutes of the Drinking Water – Watershed
Protection Stewardship Committee meeting held May 2, 2007 be received for
information.
CARRIED
MOVED Director McNabb,
SECONDED Director Manhas, that the RDN pay for Jennifer Ann MacLeod’s
transportation costs to attend the San Juan/Gulf Islands Water Policy
symposium, and that Jennifer Ann report back to the Committee on what she
learned at the symposium that is relevant to the Committee’s mandate.
CARRIED
Family Resources Association Mobile Youth Outreach Centre.
Director Westbroek
provided information with respect to the Family Resources Association’s
proposal to purchase a bus, and working with School District 69, and the Youth
Link network to provide a mobile youth outreach centre which would travel
within Oceanside to promote and actively engage youth in recreation pursuits
and other related health and social services.
MOVED Director Westbroek,
SECONDED Director Herle, that the Board support the proposed mobile youth
outreach centre and that Recreation and Parks staff work with the Family
Recreation Association to promote this project.
CARRIED
ADDENDUM
DEVELOPMENT SERVICES
OTHER
Amendment to Impact Assessment Bylaw No. 1165.
MOVED Director Manhas,
SECONDED Director Young, that “Regional District of Nanaimo Impact Assessment
Bylaw Amendment Bylaw No. 1165.03, 2007” be given three readings.
CARRIED
MOVED Director Manhas,
SECONDED Director Young, that “Regional District of Nanaimo Impact Assessment
Bylaw Amendment Bylaw No. 1165.03, 2007” be adopted.
CARRIED
IN CAMERA
MOVED Director Holdom,
SECONDED Director Herle, that pursuant to Section 90(1)(c) of the Community Charter the Board proceed to
an In Camera meeting to consider items relating to labour relations.
CARRIED
ADJOURNMENT
MOVED Director Holdom,
SECONDED Director Herle that this meeting adjourn to allow for an In Camera
meeting.
CARRIED
TIME: 7:53 PM
CHAIRPERSON