REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
L. McNabb City
of
Director
G. Korpan City
of
Director
B. Bestwick City
of
Director
B. Holdom City
of
Director
D. Brennan City
of
Director
J. Manhas City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
T.
Osborne Gen.
Mgr. of Recreation & Parks
M.
Donnelly A/Gen.
Mgr. of Environmental Services
D.
Trudeau Gen.
Mgr. of Transportation Services
P.
Thorkelsson Gen.
Mgr. of Development Services
N.
Tonn Recording
Secretary
DELEGATIONS
Gillian Butler, re
Ms. Butler requested that
the Board defer making any decision on the Nanaimo Airport expansion until such
time as the Board can review information from sources other than the Nanaimo
Airport Commission, put a transportation strategy in place and until residents
are provided the opportunity for input and to voice their concerns.
Sarah Lee, re
Ms. Sarah Lee raised
concerns with the airport expansion noting that little information has been
available for the public, the need for the expansion to be integrated into the
transportation, climate change and water strategies and requested that support
be deferred until these concerns have been met.
LATE
DELEGATION
MOVED Director Westbroek,
SECONDED Director Herle, that a late delegation be permitted to address the
Board.
CARRIED
Gary Tuyls, re
Mr. Tuyls reiterated many
concerns made by previous delegations and noted also that there is a natural
bird habitat area situated within the
BOARD
MINUTES
MOVED Director McNabb,
SECONDED Director Westbroek, that the minutes of the regular Board meeting held
April 24, 2007 and the Special Board meeting held May 8, 2007 be adopted.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 1509.
MOVED
Director Biggemann, SECONDED Director Korpan, that “Meadowood Fire Protection
Service Area Establishment Bylaw No. 1509, 2006” be adopted.
CARRIED
Bylaw No. 1510.
MOVED
Director Biggemann, SECONDED Director Korpan, that “Meadowood Fire Protection
Service Loan Authorization Bylaw No. 1510, 2006” be adopted.
CARRIED
Bylaw No. 1508.
MOVED
Director Biggemann, SECONDED Director Korpan, that “Electoral Area ‘F’
Community
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held May 8, 2007 be received for information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Application No. ZA0704 – Ben Mellin on
behalf of KR Burrell – Spider Lake and Marshland Roads – Area H.
MOVED Director Bartram,
SECONDED Director Holme, that Zoning Amendment Application No. ZA0704 as
submitted by Ben Mellin, on behalf of KR Burrell to rezone Lot 3, Block 390,
Newcastle District, Plan 39504 from Resource Management 1, Subdivision District
A (RM1A) to Rural 1, Subdivision District D (RU1D) be approved to proceed to
public hearing subject to the conditions included in Schedule No. 1.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the public hearing on “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.337, 2007” be
delegated to Director Bartram or his alternate.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No. 60703
–Request for 10% Frontage Relaxation – Ring Contracting Ltd. –
Mr.
Dominique Roelants noted his concerns with the steep grade to the property’s
access and safety concerns with the existing road.
Ms.
Gladys Adams reiterated the previous speaker noting concerns with the steep
access entering onto a steep roadway, and questioned the shape and size of the
new Parcel ‘A’.
MOVED Director Young,
SECONDED Director Bartram, that Development Permit Application No. 60703 be
referred back to staff for reconsideration.
CARRIED
Development Permit Application No. 60717 – Clemens/Greeve –
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60717, to
construct a dwelling unit within the Hazard Lands Development Permit Area
pursuant to “Electoral Area ‘H’ Official Community Plan Bylaw No. 1335, 2003”,
for the property legally described as Lot 30, District Lot 40, Newcastle
District, Plan 16121 be approved subject to the conditions outlined in
Schedules 1 and 2.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit Application
MOVED Director Holme,
SECONDED Director Bartram, that Development Variance Permit Application No.
90703, to vary “Regional District of Nanaimo Land Use and Subdivision Bylaw No.
500, 1987”, for the property legally described as Lot 37, District Lot 78,
Nanoose District, Plan 14275 be approved subject to the conditions outlined in
Schedules 1, 2 and 3, and subject to the Board’s consideration of comments
received as a result of public notification.
CARRIED
AMENDMENT APPLICATIONS
Zoning Amendment Application No. 0707 – Mountain Fire
Protection District – Jingle
MOVED Director Young,
SECONDED Director Bartram, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.340, 2007” to amend the Public 4 zone
be given 1st and 2nd reading.
CARRIED
MOVED Director Young,
SECONDED Director Bartram, that the public hearing for “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.340, 2007” be
waived and notice in accordance with Section 893 of the Local Government Act be given.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Westbroek,
SECONDED Director Herle, that the minutes of the Committee of the Whole meeting
held May 8, 2007 be received for information.
CARRIED
DELEGATIONS
Mike Hooper,
MOVED
Director Burnett, SECONDED Director Manhas, that the Regional District of
Nanaimo provide the Nanaimo Airport Commission with a letter of support for
their application for $5 million in capital funding from the Island Coastal
Economic Trust to proceed with the Phase 1 – Reliability and Runway Extension;
and that any future development plans associated with Phase 2 – Terminal
Expansion will be conditional on a public consultation process as set out in
the Electoral Area ‘A’ OCP.
CARRIED
CORPORATE SERVICES
FINANCE
& INFORMATION SERVICES
Annual
Report of Directors’ and Committee Members’ 2006 Remuneration and Expenses.
MOVED Director Westbroek,
SECONDED Director Manhas, that the 2006 report on remuneration and expenses for
Board and Committee members be received.
CARRIED
DEVELOPMENT SERVICES
EMERGENCY
PLANNING
Hazardous
Materials – Recent Marine Spill in
MOVED Director Holme, SECONDED Director Bestwick, that the findings of
the Ministry of Environment HAZMAT pilot study be presented when it is
completed.
CARRIED
License of
Use Agreement to Use the Bowser Legion as an
MOVED Director Bartram, SECONDED Director Westbroek, that the 5 year
Agreement for License of Use attached to the corresponding staff report be
signed so that the Bowser Legion may be used as a
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Kiwanis
Soroptomists Suites Application for Development Cost Charge Reduction.
MOVED Director Manhas, SECONDED
Director Bestwick, that the Board authorize a 50% reduction in Development Cost
Charges for the Nanaimo District Senior Citizens’ Housing Development Society
Kiwanis Soroptomists Suites project.
CARRIED
SOLID WASTE
Regional Landfill Interim Closure
2007 Construction Award and Award of Consulting Services.
MOVED
Director Herle, SECONDED Director Brennan, that the Board award the construction
of the interim closure project at the Regional Landfill to IDL Projects Inc.
for the tendered amount of $633,402.00 and appoint the firm of Sperling Hansen
Associates to proceed as the project consultant for quality control and quality
assurance.
CARRIED
Illegal
Dumping Prevention Program Enforcement Activities.
MOVED Director McNabb, SECONDED
Director Young, that, in accordance with the approved 2007 solid waste budget,
the Board approve the creation of a Zero Waste Compliance Officer staff
position to carry out illegal dumping prevention and Waste Stream Management
License bylaw enforcement and education duties.
CARRIED
UTILITIES
Water Service Areas – Security
Review.
MOVED
Director Haime, SECONDED Director Herle, that the Board receive for information
the report on the 2006 Water Service Areas Security Review.
CARRIED
Electoral Area ‘A’ Parks and Green
Space Advisory Committee.
MOVED Director Burnett, SECONDED Director McNabb, that
the minutes of the Electoral Area ‘A’ Parks and Green Space Advisory Committee meeting
held March 15, 2007 be received for information.
CARRIED
East Wellington and Pleasant
MOVED Director Young,
SECONDED Director Westbroek, that the minutes of the East Wellington and
CARRIED
Electoral Area ‘F’ Parks and Open
Space Advisory Committee.
MOVED Director Biggemann,
SECONDED Director Bartram, that the minutes of the Electoral Area ‘F’ Parks and
Open Space Advisory Committee meeting held April 16, 2007 be received for
information.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATION
Water Conservation Code
Blue Project.
MOVED Director Westbroek,
SECONDED Director Herle, that the request for funding for the Code Blue water
conservation project be referred back to staff.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING
AND SELECT COMMITTEE REPORTS
Drinking Water-Watershed Protection
Stewardship Committee.
MOVED
Director Bartram, SECONDED Director Holdom, that the minutes of the Drinking
Water-Watershed Protection Stewardship Committee meeting held March 21, 2007 be
received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Korpan, that:
WHEREAS
residents of the Regional District of Nanaimo are increasingly concerned about
diminishing groundwater supplies, excessive and unregulated groundwater
extraction and climate change impacts on groundwater sustainability;
BE IT
RESOLVED that the Drinking Water-Watershed Protection Stewardship Committee
requests that the Board of the Regional District of Nanaimo send a letter to
the BC Minister of Environment in support of the immediate need for legislation
that addresses aquifer management and use of groundwater.
CARRIED
Climate Change Select Committee.
MOVED
Director Bartram, SECONDED Director Biggemann, that the minutes of the Climate
Change Select Committee meetings held February 12, 2007 and May 16, 2007 be
received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Herle,:
That
the Board endorse the Provincial Ministry of Energy, Mines and Petroleum
Resources’ Community Action on Energy Efficiency targets for new and existing
buildings.
That
the Board implement the Provincial Ministry of Energy, Mines and Petroleum
Resources’ Community Action on Energy Efficiency target for new industrial,
commercial and institutional buildings to achieve energy performance 25% better
than the Model National Energy Code for Buildings by 2010 and reduce the
average energy consumption by 20%.
That
the Board implement a policy that sets an energy efficiency target of at least
25% below Model National Energy Code for Buildings (MNECB) for new local
government funded, owned, managed or occupied buildings.
That
the Board pursue a comprehensive retrofit of at least 50% of existing local
government owned and managed building floor space with energy efficiency
improvements that provide simple paybacks of 7 years or less through energy
savings.
That
the Board participate in a working group with MEMPR, the Ministry of Community
Services and the Office of Housing and Construction Standards to implement
incentive and/or regulatory measures to achieve one or more of the targets for
new and existing buildings that align with the 2007 BC Energy Plan.
CARRIED
ADMINISTRATOR’S REPORTS
Duke Point Sewer Service
Development Cost Charge and Capital Charge Bylaws No. 1498 and 1528.
MOVED
Director Burnett, SECONDED Director McNabb, that “Duke Point Sewer Local
Service Area Development Cost Charges Bylaw No. 1498, 2007” be introduced, read
three times and forwarded to the Ministry of Community Services for approval.
CARRIED
MOVED
Director Burnett, SECONDED Director Korpan, that “Duke Point Sewer Local
Service Area Capital Charge Bylaw No. 1528, 2007” be introduced and read three
times.
CARRIED
Duke Point Sewer Local Service Area
Connection Agreement.
MOVED
Director Burnett, SECONDED Director McNabb, that the Board approve the
agreement attached to the staff report regarding the future use of the Duke
Point Treatment Plant by properties in Electoral Area ‘A’ and authorize the
Chairperson and Senior Manager, Corporate Administration to execute the
agreement.
CARRIED
MOVED
Director Biggemann, SECONDED Director Westbroek, that “Regional District of
Nanaimo Financial Plan 2007 to 2012 Amendment Bylaw No. 1526.01, 2007” be
introduced and read three times.
CARRIED
MOVED
Director Biggemann, SECONDED Director Westbroek, that “Regional District of
Nanaimo Financial Plan 2007 to 2012 Amendment Bylaw No. 1526.01, 2007” having
received three readings be adopted.
CARRIED
MOVED
Director Holme, SECONDED Director Holdom, that pursuant to Sections 90(1)(e)
and (g) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to legal issues.
MOVED
Director Holme, SECONDED Director Holdom, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 8:01 PM