REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Alternate
Director
J. Wilson Town
of
Director
L. McNabb City
of
Director
G. Korpan City
of
Director
B. Bestwick City
of
Director
B. Holdom City
of
Director
D. Brennan City
of
Director
J. Manhas City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
T.
Osborne Gen.
Mgr. of Recreation & Parks
S.
DePol A/Gen.
Mgr. of Environmental Services
N.
Avery Gen.
Mgr. of Finance & Information Services
D.
Trudeau Gen.
Mgr. of Transportation Services
P.
Thorkelsson Gen.
Mgr. of Development Services
N.
Tonn Recording
Secretary
CALL TO
ORDER
The Chairperson welcomed
Alternate Director Wilson to the Board meeting.
SPECIAL
PRESENTATION
Al Stanley,
re Provincial Board of Examiners Certificate in Local Government Service
Delivery.
The
Chairperson presented Al Stanley, Zero Waste Coordinator, with a Certificate in
Local Government Service Delivery and commended him on this achievement which
recognizes both his academic qualifications and work experience in local
government.
DELEGATIONS
Brian
Kingzett, re Centre for Shellfish Field Station –
Mr. Kingzett presented a
visual overview of the Centre for Shellfish Research,
Bob Hansen, re Trade Investment and Labour Mobility
Agreement (TILMA).
Mr. Hansen spoke in
opposition to the Trade Investment and Labour Mobility Agreement and requested
that the Board reject TILMA, notify other members of UBCM of the rejection,
convey the concerns of the District and other provincial municipalities to FCM
and request that the Province put the implementation of TILMA on hold until
further discussion is held with all parties concerned.
BOARD
MINUTES
MOVED Director McNabb,
SECONDED Director Manhas, that the minutes of the regular Board meeting held February
27, 2007 be adopted.
CARRIED
MOVED
Director McNabb, SECONDED Director Brennan, that the minutes of the special
Board meeting held March 13, 2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
MOVED
Director Korpan, SECONDED Director McNabb, that the correspondence from Murray
Cree regarding Development Variance Permit Application No. 90701 be received.
CARRIED
Brian and Greer Pasquill, re Development
Variance Permit No. 90701 – Pickard – Lot 2, VIP80706, DL 11, Newcastle Land
District – Island Highway West – Area G.
MOVED
Director Korpan, SECONDED Director McNabb, that the correspondence from Brian
and Greer Pasquill regarding Development Variance Permit Application No. 90701
be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
Bylaw No. 867.04.
MOVED
Director Holme, SECONDED Director McNabb, that Nanoose Bay Peninsula Water
Service Area Amendment Bylaw No. 867.04, 2007” be adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Young, that the minutes of the Electoral
Area Planning Committee meeting held March 13, 2007 be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60638 – Pt. Ellice Properties Ltd./Budget Steel –
MOVED
Director Burnett, SECONDED Director Bartram, that Development Permit
Application No. 60638, to recognize an existing metal recycling transfer
station and associated improvements on the properties legally described as Lot
5, Block 7, Section 12, Range 7, Cranberry District, Plan 1643 and Lots 6 and
7, Block 7, Sections 12 and 13, Range 7, Cranberry District, Plan 1643 located
at 2079 Main Road, be approved subject to the terms outlined in Schedule No. 1.
CARRIED
Development Permit Application No.
60649 – Downs Archambault and Partners on behalf of Qualicum Landing Developments
Ltd. – 5251 Island Highway West – Area H.
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60649 be
deferred back to staff for further information.
CARRIED
Development Permit Application No. 60701 – Fern Road
Consulting Ltd., on behalf of Maureen Oliver – Noonday & Stead Roads – Area
H.
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60701
submitted by Fern Road Consulting Ltd., on behalf of Fern Road Consulting Ltd.,
on behalf of Maureen Oliver, in conjunction with the subdivision on the parcel
legally described as Lot 2, District Lot 85, Newcastle District, Plan VIP64727
and designated within the Environmentally Sensitive Areas Development Permit
Area, be approved subject to the conditions outlined in Schedules No. 1 and 2
of the corresponding staff report and further that the Section 219 covenant
listed on Schedule No. 1 be removed.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit No. 90701 – Pickard –
Mr. Brian Pasquill raised
his concerns with the increase of three feet in height of the proposed dwelling
and its impact on the aesthetic and market value of neighbouring properties.
MOVED Director Bartram,
SECONDED Director Biggemann, that Development Variance Permit Application No.
90701, to permit the height of a single family residence located at Lot 2,
District Lot 11, Newcastle District, Plan VIP80706 to a maximum of 9 metres be
approved, according to the terms outlined in Schedule No. 1, and subject to the
Board’s consideration of comments received, as a result of public notification
and further that the Section 219 covenant listed on Schedule be removed.
CARRIED
FRONTAGE RELAXATION
Request for Relaxation of the Minimum 10% Perimeter
Requirement – Chris Everett on behalf of P & V King – 1565 Graham Place –
Area A.
MOVED Director Burnett,
SECONDED Director Bartram, that the request to relax the minimum 10% frontage
requirement for Proposed Lot A, submitted by Chris Everett, BCLS on behalf of P
& V King in conjunction with the proposed subdivision of Lot 3, District
Lot 7, Bright District, Plan 41360, be approved.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Holme,
SECONDED Director Biggemann, that the minutes of the Committee of the Whole
meeting held March 13, 2007 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Charles Pinker, Mountain Fire Protection Improvement
District, re Property Requirements for Fire Hall.
MOVED
Director Young, SECONDED Director Holdom, that the correspondence received from
the Mountain Fire Protection Improvement District regarding the use of
CARRIED
Carole Wright,
MOVED Director Holme,
SECONDED Director McNabb, that the correspondence received from Nanaimo Search
and Rescue regarding assistance in locating property for the construction of a
building for Nanaimo Search and Rescue be received.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Meeting
Schedule for the Remainder of 2007.
MOVED Director Holme,
SECONDED Director Herle, that the information attached to the staff report on
meeting dates for Board members for the remainder of 2007 be received for
information.
CARRIED
Electronic
Meetings Regulation.
MOVED Director McNabb, SECONDED Director Holme, that the information on
the Regional District Electronic Meetings Regulation be received for
information.
CARRIED
FINANCE
& INFORMATION SERVICES
Regional
District of
MOVED Director Holdom, SECONDED Director Brennan, that “Regional
District of Nanaimo Financial Plan 2007 to 2012 Bylaw No. 1526, 2007” be
introduced and read three times.
CARRIED
MOVED Director Holdom, SECONDED Director Wilson, that “Regional
District of Nanaimo Financial Plan 2007 to 2012 Bylaw No. 1526, 2007” having
received three readings be adopted.
CARRIED
2007 Parcel Tax Rate Bylaws – Water and Sewer
Utility Services – Bylaws No. 1481.01, 1181.07, 1182.07, 1184.07, 1185.07,
1186.07, 1188.07, 1189.07, 1190.06, 1191.07, 1192.07, 1193.07, 1336.04, 1371.03,
1482.01, 1483.01 and 1525.
Bylaw No. 1481.01.
MOVED Director McNabb,
SECONDED Director Sperling, that “Nanoose Bay Peninsula Water Supply Service
Area Parcel Tax Rate Amendment Bylaw No. 1481.01, 2007” be introduced and read
three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Nanoose Bay Peninsula Water Supply Service
Area Parcel Tax Rate Amendment Bylaw No. 1481.01, 2007” having received three
readings be adopted.
CARRIED
Bylaw No. 1181.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “Decourcey Water Local Service Area Parcel Tax
Rate Amendment Bylaw No. 1181.07, 2007” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Decourcey Water Local Service Area Parcel Tax
Rate Amendment Bylaw No. 1181.07, 2007” having received three readings be
adopted.
CARRIED
Bylaw No. 1182.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “Fairwinds Sewerage Facilities Local Service
Area Parcel Tax Rate Amendment Bylaw No. 1182.07, 2007” be introduced and read
three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Fairwinds Sewerage Facilities Local Service
Area Parcel Tax Rate Amendment Bylaw No. 1182.07, 2007” having received three
readings be adopted.
CARRIED
Bylaw No. 1184.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “French Creek Sewerage Facilities Local
Service Area Parcel Tax Rate Amendment Bylaw No. 1184.07, 2007” be introduced
and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “French Creek Sewerage Facilities Local
Service Area Parcel Tax Rate Amendment Bylaw No. 1184.07, 2007” having received
three readings be adopted.
CARRIED
Bylaw No. 1185.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “French Creek Bulk Water Local Service Area
Parcel Tax Rate Amendment Bylaw No. 1185.07, 2007” be introduced and read three
times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “French Creek Bulk Water Local Service Area
Parcel Tax Rate Amendment Bylaw No. 1185.07, 2007” having received three
readings be adopted.
CARRIED
Bylaw No. 1186.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “French Creek Water Local Service Area Parcel
Tax Rate Amendment Bylaw No. 1186.07, 2007” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “French Creek Water Local Service Area Parcel
Tax Rate Amendment Bylaw No. 1186.07, 2007” having received three readings be
adopted.
CARRIED
Bylaw No. 1188.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “Nanoose Bay Bulk Water Local Service Area
Parcel Tax Rate Amendment Bylaw No. 1188.07, 2007” be introduced and read three
times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Nanoose Bay Bulk Water Local Service Area
Parcel Tax Rate Amendment Bylaw No. 1188.07, 2007” having received three
readings be adopted.
CARRIED
Bylaw No. 1189.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “Nanoose Water Supply Service Area Parcel Tax
Rate Amendment Bylaw No. 1189.07, 2007” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Nanoose Water Supply Service Area Parcel Tax
Rate Amendment Bylaw No. 1189.07, 2007” having received three readings be
adopted.
CARRRIED
Bylaw No. 1190.06.
MOVED Director McNabb,
SECONDED Director Sperling, that “Pacific Shores Sewer Local Service Area
Parcel Tax Rate Amendment Bylaw No. 1190.06, 2007” be introduced and read three
times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Pacific Shores Sewer Local Service Area
Parcel Tax Rate Amendment Bylaw No. 1190.06, 2007” having received three
readings be adopted.
CARRIED
Bylaw No. 1191.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “San Pareil Water Local Service Area Parcel
Tax Rate Amendment Bylaw No. 1191.07, 2007” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “San Pareil Water Local Service Area Parcel
Tax Rate Amendment Bylaw No. 1191.07, 2007” having received three readings be
adopted.
CARRIED
Bylaw No. 1192.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “Surfside Sewer Local Service Area Parcel Tax
Rate Amendment Bylaw No. 1192.07, 2007” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Surfside Sewer Local Service Area Parcel Tax
Rate Amendment Bylaw No. 1192.07, 2007” having received three readings be
adopted.
CARRIED
Bylaw No. 1193.07.
MOVED Director McNabb,
SECONDED Director Sperling, that “Surfside Properties Water Supply Specified
Area Parcel Tax Rate Amendment Bylaw No. 1193.07, 2007” be introduced and read
three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Surfside Properties Water Supply Specified
Area Parcel Tax Rate Amendment Bylaw No. 1193.07, 2007” having received three
readings be adopted.
CARRIED
Bylaw No. 1336.04.
MOVED Director McNabb,
SECONDED Director Sperling, that “Driftwood Water Supply Service Area Parcel
Tax Rate Amendment Bylaw No. 1336.04, 2007” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Driftwood Water Supply Service Area Parcel
Tax Rate Amendment Bylaw No. 1336.04, 2007” having received three readings be
adopted.
CARRIED
Bylaw No. 1371.03.
MOVED Director McNabb,
SECONDED Director Sperling, that “Englishman River Community Water Supply
Service Area Parcel Tax Rate Amendment Bylaw No. 1371.03, 2007” be introduced
and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Englishman River Community Water Supply
Service Area Parcel Tax Rate Amendment Bylaw No. 1371.03, 2007” having received
three readings be adopted.
CARRIED
Bylaw No. 1482.01.
MOVED Director McNabb,
SECONDED Director Sperling, that “
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Melrose Terrace Community Water Service Area
Parcel Tax Rate Amendment Bylaw No. 1482.01, 2007” having received three
readings be adopted.
CARRIED
Bylaw No. 1483.01.
MOVED Director McNabb,
SECONDED Director Sperling, that “Barclay Crescent Sewer Service Area Parcel
Tax Rate Amendment Bylaw No. 1483.01, 2007” be introduced and read three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Barclay Crescent Sewer Service Area Parcel
Tax Rate Amendment Bylaw No. 1483.01, 2007” having received three readings be
adopted.
CARRIED
Bylaw No. 1525.
MOVED Director McNabb,
SECONDED Director Sperling, that “Crime Prevention and Community Justice
Support Service Parcel Tax Rate Bylaw No. 1525, 2007” be introduced and read
three times.
CARRIED
MOVED Director McNabb,
SECONDED Director Sperling, that “Crime Prevention and Community Justice
Support Service Parcel Tax Rate Bylaw No 1525, 2007” having received three
readings be adopted.
CARRIED
Funding Request –
MOVED Director Bartram,
SECONDED Director Herle, that staff advise the Qualicum Beach Lawn Bowling Club
that their application for financial assistance does not qualify under our
grants-in-aid policy at this time.
CARRIED
Funding Request –
MOVED Director Manhas, SECONDED Director Herle, that staff advise the
Vancouver Island North Film Commission that their request for financial
assistance does not qualify under our grants-in-aid policy at this time.
CARRIED
DEVELOPMENT SERVICES
PLANNING
Proposed
Work Plan and Consultation Plan for the Regional Growth Strategy Review.
MOVED Director Holdom,
SECONDED Director Holme, that the Regional District of Nanaimo proceed with a
review of the Regional Growth Strategy.
CARRIED
MOVED Director Holdom,
SECONDED Director Holme, that the Regional District of Nanaimo endorse the
proposed four phase work plan as outlined in Attachment 1 titled “Regional
Growth Strategy Review Proposed Work Plan, March 1, 2007”.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Greater
MOVED
Director McNabb, SECONDED Director Manhas, that the revised project estimate of
$3,400,000 be approved and that Associated Engineering be confirmed as the
project engineer as part of their service contract.
CARRIED
MOVED
Director McNabb, SECONDED Director Manhas, that Southern Community Development
Cost Charge funds in the amount of $100,000 be approved as a source of funds
for this project.
CARRIED
MOVED
Director McNabb, SECONDED Director Manhas, that CMF Construction Ltd. be
awarded the construction phase of the GNPCC Gravity Thickeners project for the
tendered amount of $2,818,658.
CARRIED
TRANSPORTATION SERVICES
District
69 – Friday Night Movie Service to
MOVED Director Holme, SECONDED
Director Herle, that staff be directed to continue the Friday night movie
service for District 69 for the remainder of 2007.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Biggemann,
that the minutes of the District 69 Recreation Commission meeting held February
15, 2007 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Biggemann,
that the District 69 Recreation Community and Youth Grants be approved as
follows:
CARRIED
Community Grants
Bard to Broadway Theatre Society –
Pacific Vocal Institute materials
and venue rentals $ 2,500
Errington Therapeutic Riding
Association – program expenses and
equipment $ 2,500
Lighthouse Recreation Commission –
Newcomers Night – event hall
rental and event costs $ 645
Lighthouse Recreation Commission –
program costs $ 2,500
Parksville Association for Community
Living – Christmas Party 2007 $ 1,500
Parksville Seniors Athletic Group –
slo-pitch equipment $ 932
Youth Grants
Bard to Broadway Theatre Society –
Sr. Teen Acting Group – venue rental,
materials and supplies $ 2,500
Erick Goetzinger BMX Society –
rebuilding and resurfacing of track $ 3,500
Nanoose Bay Parent’s Advisory Council
– Camp at
risk youth $ 1,500
Young Life
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that District 69 Recreation Commission would not
support providing funding out of the Regional District’s tax requisition for
the Qualicum Beach Indoor Lawn Bowling Green.
CARRIED
Area ‘A’ Parks and Greenspace Advisory Committee.
MOVED Director Burnett,
SECONDED Director McNabb, that the minutes of the Area ‘A’ Parks and Greenspace
Advisory Committee meeting held January 25, 2007 be received for information.
CARRIED
East Wellington and Pleasant
MOVED Director Young,
SECONDED Director Manhas, that the minutes of the East Wellington and
CARRIED
Area ‘G’ Parks and Open Space Advisory Committee.
MOVED Director Bartram,
SECONDED Director Holme, that the minutes of the Area ‘G’ Parks and Open Space
Advisory Committee meeting held January 11, 2007 be received for information.
CARRIED
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram,
SECONDED Director McNabb, that the minutes of the Area ‘H’ Parks and Open Space
Advisory Committee meeting held January 5, 2007 be received for information.
CARRIED
Regional Growth Monitoring Advisory Committee/State of
Sustainability Project.
MOVED Director Holdom,
SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring
Advisory Committee/State of Sustainability Project meeting held February 8,
2007 be received for information.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATION
Mountain Fire Protection Improvement District Property
Requirements for Fire Hall.
MOVED Director Young,
SECONDED Director Burnett, that the Mountain Fire Protection Improvement
District’s request for a portion of park property to be used for a fire hall be
referred to staff.
CARRIED
MOVED Director Holme,
SECONDED Director Young, that the Nanaimo Search and Rescue’s request for property
for construction of a building for use as an operational base be referred to
staff.
CARRIED
ADMINISTRATOR’S REPORTS
Property Management
Services Contract.
MOVED
Director Korpan, SECONDED Director Manhas, that the Regional District of
Nanaimo award a contract for property management services to JJ Barnicke
Nanaimo Ltd. for a 2 year period with an option to renew for a further two
years subject to a favourable annual evaluation.
CARRIED
Extension and District Recreation
Commission Services Agreement.
MOVED
Director Young, SECONDED Director Bartram, that the agreement with the
Extension and District Recreation Commission be renewed for a five year term
from January 1, 2007 until December 31, 2011.
CARRIED
Fair Compensation from BC Hydro for
Transmission and Distribution Lines.
MOVED
Director Korpan, SECONDED Director Young, that the Board approve the following
resolution and that staff advise the Regional District of Central Kootenay of
our support:
“The
Board of the Regional District of Nanaimo supports the findings of the January
19, 2007 report titled “Fair Compensation from BC Hydro for Transmission and
Distribution Lines”, namely – that
Regional Districts are not receiving benefits from the 55,000 kilometers of
distribution lines, and 17, 533 kilometers of transmission lines in the rural
areas of the province, while all other forms of government are receiving a
benefit – and urges the Minister of Finance, the Honourable Carole Taylor,
to implement a fair method of compensation to Regional Districts in the
province based on her stated strong belief that Crown Corporations, wherever
possible, should compete on a level playing field.
Centre for Shellfish Field Station.
MOVED
Director Bartram, SECONDED Director Holdom, that staff investigate possible
partnerships regarding a green building project with Malaspina
University/College Centre for Shellfish Research.
CARRIED
Trade Investment and Labour Mobility
Agreement (TILMA).
MOVED
Director Holdom, SECONDED Director Brennan, that the Regional District of
Nanaimo ask the Provincial Government to put the implementation of TILMA on
hold until there is discussion in the UBCM, the Legislature and the public.
MOVED
Director Korpan, SECONDED Director Manhas, that this motion be postponed to the
next Board meeting.
CARRIED
NEW BUSINESS
North Island Coastal Economic Trust.
Director
Korpan provided a progress report from the North Island Coastal Economic Trust,
noting that the economic strategy is complete, and information and applications
may be found on their website at “islandcoastaltrust.ca”.
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Sections 90(1)(g) of
the Community Charter the Board
proceed to an In Camera meeting to consider items related to legal issues.
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 8:03 PM