REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
L. McNabb Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Alternate
Director
J. Chase Electoral
Area G
Alternate
Director
D. Heenan Electoral
Area H
Alternate
Director
C. Burger City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Alternate
Director
J. Cameron City
of
Director
G. Korpan City
of
Alternate
Director
M. Unger City
of
Director
D. Brennan City
of
Director
J. Manhas City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
T.
Osborne Gen.
Mgr. of Recreation & Parks
J.
Finnie Gen.
Mgr. of Environmental Services
N.
Avery Gen.
Mgr. of Finance & Information Services
D.
Trudeau Gen.
Mgr. of Transportation Services
G.
Garbutt A/Gen.
Mgr. of Development Services
N.
Tonn Recording
Secretary
CALL TO
ORDER
The Chairperson welcomed
Alternate Directors Chase, Heenan, Burger, Cameron and Unger to the Board
meeting.
DELEGATIONS
Joan Miller,
Paul Galinski, David McCormick, re
Ms. Miller noted that Mr.
Galinski and Mr. McCormick were not in attendance, and that Mr. Mike Wansink
would assist with the presentation. Ms. Miller and Mr. McCormick provided an
overview of the Vancouver Island North Film Commission’s history, role in the
region and accomplishments. The Film Commission is requesting funding in the
amount of $40,000 for a regional office within the RDN and is requesting a
representative from the RDN to sit on the film board.
LATE
DELEGATIONS
MOVED Director Holme,
SECONDED Director Manhas, that two late delegations be permitted to address the
Board.
CARRIED
Margret & Frank Sablatnig, re Bond for Building Permit –
Area A.
Mr. Sablatnig raised his
concerns with respect to the bond requested by the Regional District of Nanaimo
prior to the approval of his building permit application and requested that the
Building Regulations and Fees Bylaw be amended to exclude large rural lots from
the 5% bond requirement.
Dean Gaudry & Barbara Hourston, re
Ms. Hourston thanked the
many donors, volunteers, NALT staff, RDN Board Directors and others that have
contributed to the purchase of the
BOARD
MINUTES
MOVED Director Korpan,
SECONDED Director Holme, that the minutes of the regular Board meeting held January
23, 2007 be adopted.
CARRIED
UNFINISHED
BUSINESS
BYLAWS
For Adoption.
Bylaw No. 813.38.
MOVED Director Holme,
SECONDED Director Korpan, that “French Creek Sewerage Facilities Local Service
Area Amendment Bylaw No. 813.38, 2006” be adopted.
CARRIED
Bylaw No. 889.43.
MOVED
Director Holme, SECONDED Director Korpan, that “Regional District of Nanaimo Northern
Community Sewer Local Service Area Amendment Bylaw No. 889.43, 2006” be
adopted.
CARRIED
Bylaw No. 813.39.
MOVED
Director Holme, SECONDED Director Manhas, that “Regional District of Nanaimo French
Creek Sewerage Facilities Local Service Area Amendment Bylaw No. 813.39, 2006”
be adopted.
CARRIED
Bylaw No. 889.44.
MOVED
Director Holme, SECONDED Director Manhas, that “Regional District of Nanaimo Northern
Community Sewer Local Service Area Amendment Bylaw No. 889.44, 2006” be
adopted.
CARRIED
Bylaw No. 787.05.
MOVED
Director Holme, SECONDED Director Korpan, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Holme, SECONDED Director Young, that the minutes of the Electoral Area
Planning Committee meeting held February 13, 2007 be received for information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Application No. ZA0605 – Quest Homes on
behalf of Schickendanz & Moore – 4320 Garrod Road – Area H.
MOVED Director Heenan,
SECONDED Director Holme, that the minutes of the Public Information Meetings
held on October 11, 2006 and January 22, 2007 be received.
CARRIED
MOVED Director Heenan,
SECONDED Director Young, that Zoning Amendment Application No. ZA0605, as
submitted by Quest Homes, on behalf of Schickedanz & Moore to rezone
Building Strata Lots 1-10, District Lot 36, Newcastle Land District, Plan
VIS5953 and located adjacent at 4320 Garrod Road from Commercial 5 Subdivision
District ‘M’ (CM5M) to Comprehensive Development Zone 38 be approved to proceed
to public hearing subject to the conditions included in Schedule No. 1.
CARRIED
MOVED Director Heenan,
SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED Director Heenan,
SECONDED Director Burnett, that “Regional District of
CARRIED
MOVED Director Heenan,
SECONDED Director Burnett, that the Public Hearing on “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.339, 2007” be
delegated to Director Bartram or his alternate
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Director Chase left the
meeting citing a possible conflict of interest with the next item, as she is a
member of the French Creek Residents Association.
Development Permit Application No.
60633 – Malainey –
Mr.
Mike Jessen, representing the French Creek Residents Association, expressed the
Association’s concerns with the application.
Ms.
Malainey requested that Ms. Helen Sims be permitted to read a letter from her
husband and herself to the Board. Ms. Sims presented the letter which provided
background information regarding the development permit application and a
petition signed by thirteen surrounding property owners in favour of the
application.
MOVED
Director Holme, SECONDED Director Biggemann, that Development Permit
Application No. 60633, with variances to legalize the siting of an existing
deck and rip-rap marine retaining wall and proposed sunroom addition for a
property located at 1777 Admiral Tryon Boulevard, be approved according to the
conditions outlined in Schedule No. 1 and subject to the Board’s consideration
of the comments received as a result of public notification.
CARRIED
MOVED
Director Holme, SECONDED Director Biggemann, that if the Ministry of
Transportation, at its discretion, does not approve the proposed covenant
amendment, the Board approval of this permit be withdrawn, and the Board direct
staff to withhold the issuance of this permit and proceed with enforcement
action to remove the illegal deck and rip-rap marine retaining wall.
CARRIED
Director
Chase returned to the meeting.
Development Permit Application No.
60653 – Fern Road Consulting Ltd., on behalf of C & D Steen – 4299 Garrod
Road – Area H.
MOVED Director Holme,
SECONDED Director Biggemann, that Development Permit Application No. 60653,
submitted by Fern Road Consulting Ltd., on behalf of C & D Steen to
legalize the siting of the accessory garage and greenhouse buildings located on
the property legally described as Lot 4, District Lot 36, Newcastle District,
Plan 21618 and designated within a Hazard Lands Development Permit Area
pursuant to “Electoral Area ‘H’ Official Community Plan Bylaw No. 1335, 2003”
be approved subject to the conditions outlined in Schedule Nos. 1, 2 and 3 and
the notification procedure requirements of the Local Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit No. 90702 and Request for
Relaxation of the Minimum 10% Perimeter Requirement – McElhanney Consulting
Services Ltd., on behalf of 547808 BC Ltd. – 2298 Pylades Drive – Area A.
MOVED Director Holme,
SECONDED Director Burnett, that Development Variance Permit No. 90702,
submitted by McElhanney Consulting Services Ltd., on behalf of 547808 BC Ltd.,
in conjunction with the subdivision of the parcel legally described as Lot A,
Sections 9 & 10, Range 6, Cedar District, Plan VIP71176, and located at the
end of Pylades Drive in Electoral Area ‘A’, be approved subject to the
notification requirements pursuant to the Local Government Act with respect to
the proposed variances outlined in Schedule No. 1.
CARRIED
MOVED Director Holme,
SECONDED Director Burnett, that the request to relax the minimum 10% frontage
requirement for the proposed Remainder of Lot A, as shown on the submitted plan
of the subdivision of Lot A, Sections 9 and 10, Range 6, Cedar District, Plan
VIP71176, be approved.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Burnett,
SECONDED Director Manhas, that the minutes of the Committee of the Whole
meeting held February 13, 2007 be received for information.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Request
for Tree Height Regulation.
MOVED Director Brennan,
SECONDED Director Korpan, that the Board request the Provincial Government to
grant the Regional District additional powers through a Regulation issued under
s.799 of the Local Government Act, to regulate the height of trees in
connection with airport operations.
CARRIED
DEVELOPMENT SERVICES
EMERGENCY
PLANNING
2006/2007
Integrated Emergency Planning Funding Program Application.
MOVED Director Westbroek,
SECONDED Director Young, that the application for the 2006/2007 Integrated
Emergency Planning Funding Program be approved.
CARRIED
PLANNING
Green
Buildings Project – Action Plan.
MOVED Director Westbroek,
SECONDED Director Cameron, that the report on future work the RDN could
undertake to encourage the construction of green buildings in the region be
received.
CARRIED
MOVED Director Westbroek,
SECONDED Director Cameron, that the Green Building Action Plan be approved, and
that staff be directed to undertake work in the plan related to the development
of green building policy as budgeting and staff resources permit.
CARRIED
MOVED Director Westbroek,
SECONDED Director Cameron, that staff bring forward, for the Board’s
consideration, a timeline for the implementation of the rest of the proposed
steps in the Green Building Action Plan.
CARRIED
Request
for Additional Staff Position – Sustainability Coordinator.
MOVED Director Manhas,
SECONDED Director Holme, that the Regional District Board approve the establishment
of a Sustainability Coordinator position.
CARRIED
MOVED Director Holme,
SECONDED Director Manhas, that the Electoral Area Planning budget be increased
by $6,500 and the Regional Growth Management budget be increased by $11,500 to
provide funds to establish this position in September 2007.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
French Creek
Pollution Control Centre Stage 3 Upgrade Tender Award.
MOVED
Director Westbroek, SECONDED Director Brennan, that the revised project
estimate of $2,700,463 be approved.
CARRIED
MOVED
Director Westbroek, SECONDED Director Brennan, that D. Robinson Contracting
Ltd. be awarded the construction phase of FCPCC Stage 3 (Phase 1A) Upgrade
project for the tendered amount of $2,088,263.
CARRIED
MOVED
Director Westbroek, SECONDED Director Young, that Northern Community
Development Cost Charge funds in the amount of $1,500,463 be approved as a
source of funds for this project.
CARRIED
Greater
MOVED
Director Holme, SECONDED Director Manhas, that Malaspina University-College be
awarded an initial three year contract, with a two year renewal option, for the
hauling and beneficial reuse of biosolids from the Greater Nanaimo Pollution
Control Centre at $77 per tonne.
CARRIED
SOLID WASTE
Garbage and
Recycling Collection Contract Extension.
MOVED
Director Holme, SECONDED Director Korpan, that the Board approve a one-year
extension to WSI Inc. for garbage and recycling collection
CARRIED
MOVED
Director Holme, SECONDED Director Unger, that staff report back on the options
for increasing garbage collection to once per week
CARRIED
MOVED Director Brennan, SECONDED Director Young, that the Board approve
the Construction/Demolition Waste Diversion Strategy for general distribution
and posting to the RDN web site.
CARRIED
MOVED Director Westbroek, SECONDED Director Cameron, that the Board
approve the RDN Corporate Climate Change Plan which identifies measures to
reduce greenhouse gas emissions to 4 percent below 2004 levels by 2012.
CARRIED
Mid
MOVED
Director Westbroek, SECONDED Director Cameron, that the Board direct staff to
provide a letter of support for the Mid
CARRIED
2007
Infrastructure Planning (Study) Grant Applications.
MOVED
Director Westbroek, SECONDED Director Manhas, that the Board support
applications to the Ministry of Community Services for Infrastructure Planning
(Study) Grant applications for the following 2007 Environmental Services
program initiatives:
Utilities
Department
Water
use bylaws / best management practices review.
Innovative
water supply and re-use study.
Sanitary
Sewer Pre-Design for Surfside Sewer Service expansion.
Cross
Connection Control program.
Team Water Smart Education Outreach program in
partnership with the Town of Qualicum Beach.
Well
Redevelopment Planning Study.
Liquid Waste
Department
GNPCC energy audit – to identify energy efficiency
opportunities at the treatment plant.
FCPCC
energy audit – to identify energy efficiency opportunities at the treatment
plant.
Pumping
station energy audit – to identify energy efficiency opportunities at our pump
stations.
Liquid
Waste Management Plan review.
Engineering
Services Department
Sanitary
Sewer Pre-Design for the Beachcomber area in
CARRIED
Surfside
Sanitary Sewer Service Area Capital Charge Bylaw No. 1516.
MOVED Director Westbroek,
SECONDED Director Brennan, that “Surfside Sanitary Sewer Local Service Area
Capital Charge Bylaw No. 1516, 2007” be introduced for first three readings.
CARRIED
MOVED Director Westbroek,
SECONDED Director Brennan, that “Surfside Sanitary Sewer Local Service Area
Capital Charge Bylaw No. 1516, 2007” having received three readings, be
adopted.
CARRIED
French
Creek Sewer Local Service Area Regulation and Rates Amendment Bylaw No. 422.15.
MOVED Director Chase, SECONDED
Director Burnett, that “Regional District of Nanaimo French Creek Sewer Local
Service Area Regulation and Rates Amendment Bylaw No. 422.15, 2007” be
introduced and read three times.
CARRIED
MOVED Director Chase, SECONDED
Director Burnett, that “Regional District of Nanaimo French Creek Sewer Local
Service Area Regulation and Rates Amendment Bylaw No. 422.15, 2007” having
received three readings, be adopted.
CARRIED
MOVED Director Holme, SECONDED
Director Unger, that “Nanoose Bay Peninsula Water Service Area Amendment Bylaw
No. 867.04, 2007” be introduced for first three readings and forwarded to the
Ministry of Community Services for approval.
CARRIED
RECREATION AND PARKS SERVICES
Renewal
of Revised Boardwalk Agreement with Ministry of Environment.
MOVED Director Holme, SECONDED
Director Korpan, that the Regional District of Nanaimo enter into a ten-year
agreement for the management and maintenance of the boardwalk located at the
Englishman River estuary in San Pareil (Electoral Area ‘G’), with the Province
of BC’s Ministry of Environment.
CARRIED
District 69 Recreation Commission.
MOVED Director Westbroek, SECONDED Director Young,
that the minutes of the District 69 Recreation Commission meeting held January
18, 2007 be received for information.
CARRIED
MOVED Director Chase, SECONDED Director Burnett, that
the District 69 Rural Recreation Program Service Delivery Report be received.
CARRIED
Area ‘G’ Parks and Open Space Advisory Committee.
MOVED Director Chase,
SECONDED Director Unger, that the minutes of the Area ‘G’ Parks and Open Space
Advisory Committee meeting held November 9, 2006 be received for information.
CARRIED
Regional Growth Monitoring Advisory
Committee/State of Sustainability Project.
MOVED Director Westbroek,
SECONDED Director Manhas, that the minutes of the Regional Growth Monitoring
Advisory Committee/State of Sustainability Project meeting held January 10,
2007 be received for information.
CARRIED
MOVED Director Westbroek,
SECONDED Director Manhas, that the RDN host a workshop to promote the
Sustainability Community Builders Checklist.
CARRIED
MOVED Director Westbroek,
SECONDED Director Manhas, that staff prepare a report for the Board’s consideration
on the RDN taking more responsibility for stormwater management.
CARRIED
Drinking Water Watershed Protection Stewardship Committee.
MOVED Director Brennan,
SECONDED Director Young, that the minutes of the Drinking Water Watershed
Protection Stewardship Committee meeting held December 6, 2006 be received for
information.
CARRIED
Transit Select Committee.
MOVED Director Young,
SECONDED Director Manhas, that the minutes of the Transit Select Committee meeting
held January 26, 2007 be received for information.
CARRIED
MOVED Director Young,
SECONDED Director Manhas, that the Terms of Reference for the Transit Business
Plan for the Nanaimo Regional Transit System be approved.
CARRIED
MOVED Director Young,
SECONDED Director Westbroek, that staff be directed to amend the District 69
establishing bylaw to implement a formula which allocates net costs as follows:
(a) 40% based on population
(b) the remainder allocated as 77% times the number of hours
plus 23% times the number of kilometers; and
(c) that the cost apportionment formula be based upon the
prior year’s actual service received from January 1 to December 31 to be
implemented in 2008.
CARRIED
DEVELOPMENT SERVICES
BUILDING & BYLAW SERVICES
Building Regulation and Fees Amendment Bylaw No. 1250.02 –
Moved On Buildings.
MOVED Director Holme,
SECONDED Director Young, that “Regional District of
CARRIED
MOVED Director Holme,
SECONDED Director Young, that “Regional District of
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATION
MOVED Director Westbroek,
SECONDED Director Brennan, that the Board support the Qualicum Beach Lawn
Bowling Club’s indoor bowling green project and request that staff investigate
and report back to the Board, the options available to provide financial
support.
CARRIED
BOARD INFORMATION
Fair Compensation from BC Hydro for Transmission and
Distribution Lines.
MOVED Director Korpan,
SECONDED Director Manhas, that the resolution forwarded to all Regional District
Boards by the Regional District of Central Kootenay regarding the January 19,
2007 report titled “Fair Compensation from BC Hydro for Transmission and
Distribution Lines” be referred to staff and a report be prepared with
recommendations for the Board’s consideration.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
REPORTS
SELECTION COMMITTEE.
Electoral Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann,
SECONDED Director Holme, that the membership section of the Electoral Area ‘F’
Terms of Reference be amended to include the Electoral Area ‘F’ appointee to
the District 69 Recreation Commission.
CARRIED
MOVED Director Westbroek,
SECONDED Director Manhas, that the minutes of the
CARRIED
MOVED Director Westbroek,
SECONDED Director Young, that the Regional Board approve making application to
the
CARRIED
Arrowsmith Massif Proposed
MOVED Director Westbroek,
SECONDED Director Manhas, that the Board approve seeking support from a
sponsoring Ministry and approve the subsequent preparation and submission of a
Nominal Rent Tenure application to the Integrated Land Management Bureau of the
Ministry of Agriculture and Land for the purposes of acquiring tenure over
Block 1380 to be administered as a
CARRIED
Arrowsmith Water Service Management Committee.
MOVED Director Holme,
SECONDED Director Manhas, that the minutes of the Arrowsmith Service Management
Committee meeting held February 6, 2007 be received for information.
CARRIED
MOVED
Director Holme, SECONDED Director Chase, that the 2007 AWS budget be approved.
CARRIED
ADMINISTRATOR’S REPORTS
Illegal Dock Structure at
MOVED
Director Holme, SECONDED Director Korpan, that the Board direct staff to do the
following:
·
Register a Section 57 Notice on the title of the subject
property,
·
Direct the owner to obtain an engineer review and confirmation
of the structure’s safety;
·
Direct the owner to provide written confirmation of approval
from Transport
·
Should the owner fail to provide confirmation of approval
from Transport
CARRIED
Contravention of Building and Land
Use Bylaws –
MOVED
Director Biggemann, SECONDED Director Manhas, that a notice be placed on the
title of
CARRIED
Electoral Area ‘C’ and ‘F’ Garbage Collection
Schedule Change.
MOVED
Director Young, SECONDED Director Biggemann, that the Board consider the
request for weekly garbage collection in Electoral Areas ‘C’ and ‘F’ in
conjunction with a new contract to commence April, 2008.
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
MOVED
Director Westbroek, SECONDED Director Holme, that the request for financial
funding from the Vancouver Island North Film Commission be referred to
Grants-in-Aid for consideration.
CARRIED
Director
Korpan requested that this item also be referred to the staff review with
respect to an economic development function.
Director
Brennan recommended that staff also consult with the City of
Building Permit Bond – Area A.
MOVED
Director Burnett, SECONDED Director Manhas, that staff be directed to review
the Building Inspection bylaw and bring forward a report to the Board for consideration,
and further that no enforcement action be taken on the Sablatnig building
permit application until the report has been considered.
CARRIED
MOVED
Director Holme, SECONDED Director Young, that pursuant to Sections 90(1)(a) and
(e) of the Community Charter the
Board proceed to an In Camera meeting to consider committee appointments by the
Board and items related to land acquisition.
MOVED
Director Holme, SECONDED Director Young, that this meeting adjourn to allow for
an In Camera meeting.
CARRIED
TIME: 8:21 PM
RISE AND REPORT
Board of Variance.
MOVED Director Holme,
SECONDED Director Biggemann, that James David Flynn be appointed to the Board
of Variance for a term ending December 31, 2010.
CARRIED
Electoral Area ‘F’ Parks and Open Space Advisory Committee.
MOVED Director Biggemann,
SECONDED Director Holme, that Peter Doukakis, Robyn Elliott and Linda Tchorz be
appointed to the Electoral Area ‘F’ Parks and Open Space Advisory Committee for
a term ending December 31, 2009.
CARRIED
MOVED Director Biggemann,
SECONDED Director Holme, that Don Brittain and Kebble Sheaff be appointed to
the Electoral Area ‘F’ Parks and Open Space Advisory Committee for a term
ending December 31, 2008.
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Young, that the meeting terminate.
CARRIED
TIME: 8:33 PM.