REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, FEBRUARY 13, 2007 AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area
H
Director S. Herle City of
Director T. Westbroek Town of
Director C. Haime District of
Lantzville
Director B. Holdom City of
Director B. Bestwick City of
Director L. McNabb City of
Director D. Brennan City of
Director J. Manhas City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M.
Pearse Senior
Manager, Corporate Administration
J. Finnie General Manager of
Environmental Services
D. Trudeau General
Manager of Transportation Services
N. Avery General Manager
of Finance & Information Services
P. Thorkelsson General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
P. Thompson Manager
of
G. Garbutt Manager
of Current Planning
M. McIver Manager of Solid
Waste
N. Tonn Recording
Secretary
DELEGATIONS
Gavin Reid, re
Mr. Reid provided an
overview of the Qualicum Beach Lawn Bowling Club’s history, current
accessibility by groups and individuals and their proposed project to add an
indoor
MINUTES
MOVED Director Westbroek,
SECONDED Director Bartram, that the minutes of the Committee of the Whole
meeting held January 9, 2007 be adopted.
CARRIED
CORPORATE ADMINISTRATION
SERVICES
ADMINISTRATION
Request
for Tree Height Regulation.
MOVED Director Holdom, SECONDED Director Burnett,
that the Board request the Provincial Government to grant the Regional District
additional powers through a Regulation issued under s.799 of the Local
Government Act, to regulate the height of trees in connection with airport
operations.
CARRIED
DEVELOPMENT SERVICES
EMERGENCY
PLANNING
2006/2007
Integrated Emergency Planning Funding Program Application.
MOVED Director Westbroek, SECONDED Director Biggemann,
that the application for the 2006/2007 Integrated Emergency Planning Funding
Program be approved.
CARRIED
PLANNING
Green
Buildings Project – Action Plan.
MOVED Director Bartram, SECONDED Director Herle,
that the report on future work the RDN could undertake to encourage the
construction of green buildings in the region be received.
CARRIED
MOVED Director Bartram, SECONDED Director Herle,
that the Green Building Action Plan be approved, and that staff be directed to
undertake work in the plan related to the development of green building policy
as budgeting and staff resources permit.
CARRIED
MOVED Director Bartram, SECONDED Director Holdom,
that staff bring forward, for the Board’s consideration, a timeline for the
implementation of the rest of the proposed steps in the Green Building Action
Plan.
CARRIED
Request
for Additional Staff Position – Sustainability Coordinator.
MOVED Director Holme, SECONDED Director Bartram,
that the Regional District Board approve the establishment of a Sustainability
Coordinator position.
CARRIED
MOVED Director Holme, SECONDED Director Bartram,
that the Electoral Area Planning budget be increased by $6,500 and the Regional
Growth Management budget be increased by $11,500 to provide funds to establish
this position in September 2007.
CARRIED
Director Bestwick joined the meeting.
ENVIRONMENTAL SERVICES
LIQUID WASTE
French Creek Pollution Control Centre Stage 3 Upgrade Tender
Award.
MOVED Director Westbroek,
SECONDED Director McNabb, that the revised project estimate of $2,700,463 be
approved.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that D. Robinson Contracting Ltd. be awarded the
construction phase of FCPCC Stage 3 (Phase 1A) Upgrade project for the tendered
amount of $2,088,263.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that Northern Community Development Cost Charge funds
in the amount of $1,500,463 be approved as a source of funds for this project.
CARRIED
Greater
MOVED Director Holdom,
SECONDED Director Burnett, that Malaspina University-College be awarded an
initial three year contract, with a two year renewal option, for the hauling
and beneficial reuse of biosolids from the Greater Nanaimo Pollution Control
Centre at $77 per tonne.
CARRIED
SOLID WASTE
Garbage and Recycling Collection Contract Extension.
MOVED Director Herle,
SECONDED Director Burnett, that the Board approve a one-year extension to WSI
Inc. for garbage and recycling collection
CARRIED
MOVED Director Young,
SECONDED Director Biggemann, that staff report back on the options for
increasing garbage collection to once per week
CARRIED
Construction/Demolition Waste Diversion Strategy.
MOVED Director Westbroek,
SECONDED Director Herle, that the Board approve the Construction/Demolition
Waste Diversion Strategy for general distribution and posting to the RDN web
site.
CARRIED
Partners for Climate Protection Program – RDN Corporate
Climate Change Plan.
The Manager of Solid Waste
presented an outline of the RDN Corporate Climate Change Plan for the Board’s
consideration.
MOVED Director Bartram,
SECONDED Director Herle, that the Board approve the RDN Corporate Climate
Change Plan which identifies measures to reduce greenhouse gas emissions to 4
percent below 2004 levels by 2012.
CARRIED
UTILITIES
Mid
MOVED Director Brennan,
SECONDED Director Westbroek, that the Board direct staff to provide a letter of
support for the Mid
CARRIED
MOVED Director McNabb, SECONDED
Director Brennan, that the Board support applications to the Ministry of
Community Services for Infrastructure Planning (Study) Grant applications for
the following 2007 Environmental Services program initiatives:
Utilities Department
1. Water
use bylaws / best management practices review.
2. Innovative
water supply and re-use study.
3. Sanitary
Sewer Pre-Design for Surfside Sewer Service expansion.
4. Cross
Connection Control program.
5. Team Water Smart Education Outreach
program in partnership with the Town of Qualicum Beach.
6. Well Redevelopment Planning Study.
Liquid Waste Department
1. GNPCC
energy audit – to identify energy efficiency opportunities at the treatment
plant.
2. FCPCC energy audit – to identify
energy efficiency opportunities at the treatment plant.
3. Pumping station energy audit – to
identify energy efficiency opportunities at our pump stations.
4. Liquid Waste Management Plan
review.
Engineering Services Department
1. Sanitary Sewer Pre-Design for the
Beachcomber area in
CARRIED
MOVED Director Holme, SECONDED
Director McNabb, that “Surfside Sanitary Sewer Local Service Area Capital
Charge Bylaw No. 1516, 2007” be introduced for first three readings.
CARRIED
MOVED Director Holme, SECONDED
Director McNabb, that “Surfside Sanitary Sewer Local Service Area Capital
Charge Bylaw No. 1516, 2007” having received three readings, be adopted.
CARRIED
French Creek
Sewer Local Service Area Regulation and Rates Amendment Bylaw No. 422.15.
MOVED Director Holme, SECONDED
Director Young, that “Regional District of Nanaimo French Creek Sewer Local Service
Area Regulation and Rates Amendment Bylaw No. 422.15, 2007” be introduced and
read three times.
CARRIED
MOVED Director Holme, SECONDED
Director Young, that “Regional District of Nanaimo French Creek Sewer Local
Service Area Regulation and Rates Amendment Bylaw No. 422.15, 2007” having
received three readings, be adopted.
CARRIED
MOVED Director Holme, SECONDED
Director Brennan, that “Nanoose Bay Peninsula Water Service Area Amendment
Bylaw No. 867.04, 2007” be introduced for first three readings and forwarded to
the Ministry of Community Services for approval.
CARRIED
RECREATION AND PARKS SERVICES
Renewal of
Revised Boardwalk Agreement with Ministry of Environment.
MOVED Director Westbroek, SECONDED
Director Holdom, that the Regional District of Nanaimo enter into a ten-year
agreement for the management and maintenance of the boardwalk located at the
Englishman River estuary in San Pareil (Electoral Area ‘G’), with the Province
of BC’s Ministry of Environment.
CARRIED
District 69 Recreation
Commission.
MOVED Director Bartram, SECONDED
Director McNabb, that the minutes of the District 69 Recreation Commission
meeting held January 18, 2007 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Herle, that the District 69 Rural Recreation Program Service
Delivery Report be received.
CARRIED
Area ‘G’ Parks and Open Spaces Advisory Committee.
MOVED Director Holme,
SECONDED Director McNabb, that the minutes of the Area ‘G’ Parks and Open Space
Advisory Committee meeting held November 9, 2006 be received for information.
CARRIED
Regional Growth Monitoring Advisory Committee/State of
Sustainability Project.
MOVED Director Holdom
SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring
Advisory Committee/State of Sustainability Project meeting held January 10,
2007 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Holdom, that the RDN host a workshop to promote the
Sustainability Community Builders Checklist.
CARRIED
MOVED Director Bartram,
SECONDED Director Young, that staff prepare a report for the Board’s
consideration on the RDN taking more responsibility for stormwater management.
CARRIED
Drinking Water Watershed Protection Stewardship Committee.
MOVED Director Bartram,
SECONDED Director Holdom, that the minutes of the Drinking Water Watershed
Protection Stewardship Committee meeting held December 6, 2006 be received for
information.
CARRIED
Transit Select Committee.
MOVED Director McNabb,
SECONDED Director Westbroek, that the minutes of the Transit Select Committee meeting
held January 26, 2007 be received for information.
CARRIED
MOVED Director McNabb,
SECONDED Director Burnett, that the Terms of Reference for the Transit Business
Plan for the Nanaimo Regional Transit System be approved.
CARRIED
MOVED Director McNabb,
SECONDED Director Burnett, that staff be directed to amend the District 69
establishing bylaw to implement a formula which allocates net costs as follows:
(a) 40% based on population
(b) the
remainder allocated as 77% times the number of hours plus 23% times the number
of kilometers; and
(c) that
the cost apportionment formula be based upon the prior year’s actual service
received from January 1 to December 31 to be implemented in 2008.
CARRIED
DEVELOPMENT SERVICES
BUILDING
& BYLAW SERVICES
Building
Regulation and Fees Amendment Bylaw No. 1250.02 – Moved On Buildings.
MOVED Director McNabb, SECONDED Director Bartram,
that “Regional District of
CARRIED
MOVED Director McNabb, SECONDED Director ‘Bartram,
that “Regional District of
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
MOVED Director Westbroek,
SECONDED Director Brennan, that the Board support the Qualicum Beach Lawn
Bowling Club’s indoor bowling green project and request that staff investigate
and report back to the Board, the options available to provide financial
support.
CARRIED
BOARD INFORMATION
Fair Compensation from BC Hydro for Transmission and
Distribution Lines.
MOVED Director Burnett,
SECONDED Director Young, that the resolution forwarded to all Regional District
Boards by the Regional District of Central Kootenay regarding the January 19,
2007 report titled “Fair Compensation from BC Hydro for Transmission and
Distribution Lines” be referred to staff and a report be prepared with
recommendations for the Board’s consideration.
CARRIED
RCMP Accountability: Community Performance Plans.
Director Bartram requested
that staff set up a meeting with the RCMP to begin producing the Community
Policing Plan for the Electoral Areas.
IN CAMERA
MOVED Director Holme,
SECONDED Director Bestwick, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to
an In Camera meeting to consider items relating to legal matters.
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Bestwick, that this meeting adjourn to allow for an In Camera
meeting.
CARRIED
TIME: 8:27 PM
CHAIRPERSON