REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Alternate
Director
L. Sherry City
of
Director
G. Korpan City
of
Director
B. Bestwick City
of
Director
L. McNabb City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
T.
Osborne Gen.
Mgr. of Recreation & Parks
J.
Finnie Gen.
Mgr. of Environmental Services
P.
Thorkelsson Gen.
Mgr. of Development Services
N.
Avery Gen.
Mgr. of Finance & Information Services
D.
Trudeau Gen.
Mgr. of Transportation Services
N.
Tonn Recording
Secretary
CALL TO
ORDER
The Chairperson welcomed Alternate
Director Sherry to the Board meeting.
DELEGATIONS
Cheryl Dill
and Kim Burden, Parksville & District Chamber of Commerce, re Tourism
Initiatives.
Ms. Dill provided an
overview of the Parksville & District Chamber of Commerce’s services
provided to the residents, businesses and tourism community within the Regional
District and requested that the Board consider the creation of a tourism function
in order to produce sufficient funds in the amount of $23,600 annually, to
operate the Visitor Information Centre.
BOARD
MINUTES
MOVED Director Westbroek,
SECONDED Director Bartram, that the minutes of the inaugural Board meeting held
December 12, 2006 be adopted.
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that the minutes of the special Board meeting held
January 9, 2007 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Belinda Davies, re Development Permit Application No. 60661
– Ken Clarke & Keith Wick –
MOVED Director Holme,
SECONDED Director Manhas, that the correspondence from Belinda Davies regarding
Development Permit Application No. 60661 be received.
CARRIED
Dave Scott, re Development Permit Application No. 60661 –
Ken Clarke & Keith Wick –
MOVED Director Holme,
SECONDED Director Manhas, that the correspondence from Dave Scott regarding
Development Permit Application No. 60661 be received.
CARRIED
UNFINISHED
BUSINESS
BYLAWS
For Adoption.
Bylaw No. 500.336.
MOVED Director Holme,
SECONDED Director Bartram, that “Regional District of
CARRIED
Bylaw No. 1240.03.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
Bylaw No. 1152.03.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo Electoral
Area ‘F’ Official Community Plan Bylaw Amendment Bylaw No. 1152.03, 2006” be
adopted.
CARRIED
Bylaw No. 1148.04.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo
Arrowsmith Benson-Cranberry Bright Official Community Plan Bylaw Amendment
Bylaw No. 1148.04, 2006” be adopted.
CARRIED
Bylaw No. 814.09.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo
Englishman River Official Community Plan Bylaw Amendment Bylaw No. 814.09,
2006” be adopted.
CARRIED
Bylaw No. 1055.03.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of
CARRIED
Bylaw No. 1115.04.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo
French Creek Official Community Plan Bylaw Amendment Bylaw No. 1115.04, 2006”
be adopted.
CARRIED
Bylaw No. 1335.02.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo
Electoral Area ‘H’ Official Community Plan Bylaw Amendment Bylaw No. 1335.02,
2006” be adopted.
CARRIED
Bylaw No. 1007.05.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo
Shaw Hill – Deep Bay Official Community Plan Bylaw Amendment Bylaw No. 1007.05,
2006” be adopted.
CARRIED
Bylaw No. 1400.01.
MOVED
Director Bartram, SECONDED Director Holme, that “Regional District of Nanaimo
Nanoose Bay Official Community Plan Bylaw Amendment Bylaw No. 1400.01, 2006” be
adopted.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Young, that the minutes of the Electoral
Area Planning Committee meeting held January 9, 2007 be received for
information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Application No. AA0606 – Point Ellice
Properties Ltd. –
MOVED Director Burnett,
SECONDED Director Bartram, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.338, 2006” to rezone the properties
legally described as Lot 5, Block 7, Section 12, Range 7, Cranberry District,
Plan 1643 and Lots 6 and 7, Block 7, Sections 12 and 13, Range 7, Cranberry
District, Plan 1643 from Industrial 5 Subdivision District ‘J’ (IN5J) to Main
Road Light Industrial Comprehensive Development 37 (CD37) be given 1st
and 2nd reading.
CARRIED
MOVED Director Burnett,
SECONDED Director Bartram, that “Regional District of
CARRIED
MOVED Director Burnett,
SECONDED Director Bartram, that the Public Hearing on “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.338, 2006” be
delegated to Director Burnett or his alternate.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60657 – Allen/Kehoe Holdings –
MOVED
Director Holme, SECONDED Director Bartram, that Development Permit No. 60657
submitted by Walter Allen on behalf of Kehoe Holdings Ltd. to facilitate the
construction of a single dwelling unit on
CARRIED
Development Permit Application No.
60658 – Allen/Eilers –
MOVED Director Holme,
SECONDED Director Bartram, that Development Permit No. 60658 submitted by
Walter Allen on behalf of Florian and Allice Eilers to facilitate the
construction of a single dwelling unit on Carmichael Road be approved subject
to the conditions outlined in Schedule No. ‘1’.
CARRIED
Development Permit Application No. 60660 – Homes by
Kimberly/Blanke –
MOVED Director Holme,
SECONDED Director Bartram, that Development Permit No. 60660 submitted by Homes
by Kimberly on behalf of Allen and Boone Blanke to facilitate the construction
of a single dwelling unit on
CARRIED
Development Permit Application No. 60661 – Ken Clarke &
Keith Wick –
MOVED Director Holme,
SECONDED Director Bartram, that Development Permit No. 60661 with variance
submitted by Ken Clarke and Keith Wick to facilitate the construction of a
single dwelling unit on
CARRIED
Development Permit Application No. 60663 – Quest Homes Inc.,
on behalf of Green Thumb Nursery and Landscaping – Island Highway No. 19A &
Coburn Road – Area H.
MOVED Director Bartram,
SECONDED Director Young, that Development Permit Application No. 60663
submitted by Quest Homes Inc., on behalf of Green Thumb Nursery &
Landscaping, in conjunction with the subdivision on the parcels legally described
as Lot 5 & Lot 6 Except That Part in Plan VIP53852, both of District Lot
36, Newcastle District, Plan 2076 and designated within the Environmentally
Sensitive Features Development Permit Area for the protection of the aquifer,
be approved subject to the conditions outlined in Schedules No. 1 and 2 of the
corresponding staff report.
CARRIED
OTHER
Building Strata Conversion
Application – JE Anderson & Associates on behalf of J. Glazier Developments
Ltd. – 430 Evergreen Way – Area G.
MOVED Director Bartram,
SECONDED Director Burnett, that the request from JE Anderson & Associates,
BCLS, on behalf of Glazier Developments Ltd., for the building strata
conversion as shown on the Proposed Strata Plan of the property legally
described as Lot 8, Block 419, Nanoose District, Plan 32536, be approved
subject to the conditions being met as set out in Schedules No. 1, 2 and 3 of
the staff report.
CARRIED
Request for Relaxation of the Minimum 10% Perimeter Frontage
Requirement – WR Hutchinson on behalf of Boa Enterprises Ltd. – South Forks
Road – Area C.
Director Young left the
meeting citing a possible conflict of interest as a relative in involved in the
application.
MOVED Director Bartram,
SECONDED Director Burnett, that the request from WR Hutchinson, BCLS, on behalf
of Boa Enterprises Ltd., to relax the minimum 10% frontage requirement for
proposed Lot 1 and the Remainder of Lot A, as shown on the Plan of Subdivision
of Lot A, District Lot 3, Douglas District, Plan VIP77998, be approved.
CARRIED
Director Young returned to
the meeting.
Request for Relaxation of the Minimum 10% Perimeter Frontage
Requirement – WR Hutchinson on behalf of Kevin Ford 0758399 BC Ltd. – off
Nanaimo River Road – Area C.
MOVED Director Young,
SECONDED Director Bartram, that the request from WR Hutchinson, BCLS, on behalf
of Kevin Ford 0758399 BC Ltd., to relax the minimum 10% perimeter frontage
requirement for proposed Lot 6 in conjunction with the proposed subdivision of
District Lot 3, Douglas District, Except Part Shown Coloured Red on Plan 163RW
and Except Part in Plans VIP73765 & VIP77998, be approved.
CARRIED
Building Strata Conversion Application – Fern Road
Consulting Ltd., on behalf of Janette Hooper –
MOVED Director Bartram,
SECONDED Director Biggemann, that the request from Fern Road Consulting Ltd.,
on behalf of Janette Hooper, for the building strata conversion as shown on the
Proposed Strata Plan of Lot 3, District Lots 65 and 66, Newcastle District,
Plan 1803, be approved subject to the conditions being met as set out in
Schedules No. 1, 2 and 3 of the staff report.
CARRIED
Electoral Area ‘G’ Official Community Plan Review Workshop
Summaries and Update.
MOVED Director Bartram,
SECONDED Director Burnett, that the Board receive the staff report and attached
workshop summaries for information.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Manhas,
SECONDED Director Bestwick, that the minutes of the Committee of the Whole
meeting held January 9, 2007 be received for information.
CARRIED
COMMUNICATIONS
Ida Chong,
Minister of Community Services, re
MOVED Director Herle,
SECONDED Director Holdom, that the correspondence from Ida Chong, Minister of
Community Services regarding the
CARRIED
Laurie
Taylor, City of
MOVED Director Herle,
SECONDED Director Westbroek, that the correspondence from the City of
CARRIED
Laurie
Taylor, City of
MOVED Director Herle,
SECONDED Director Westbroek, that the correspondence from the City of
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Updated
Financial Plan Review Schedule.
MOVED Director Holdom,
SECONDED Director McNabb, that the proposed budget and financial plan review
schedule be received for information.
CARRIED
Year 2007
Assessment Roll Preparation Bylaw No. 1515.
MOVED Director McNabb,
SECONDED Director Herle, that “Regional District of Nanaimo Year 2007
Assessment Roll Preparation Bylaw No. 1515, 2007” be introduced for first three
readings.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that “Regional District of Nanaimo Year 2007
Assessment Roll Preparation Bylaw No. 1515, 2007”, having received three
readings be adopted.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that the Board appoint the Chairperson, the Senior
Manager, Corporate Administration and the General Manager, Finance and
Information Services to preside as the 2007 parcel tax review panel.
CARRIED
Provincial
Policing Costs for Rural Taxpayers.
MOVED Director Burnett,
SECONDED Director McNabb, that the summary of recommendations regarding rural
policing taxation be received for information.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holme, that “
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that “
CARRIED
DEVELOPMENT SERVICES
BUILDING
INSPECTION
Regional
District of
MOVED Director Young, SECONDED
Director Burnett, that “Regional District of Nanaimo Building Inspection
Extended Service Amendment Bylaw No. 787.05, 2007” be given three readings.
CARRIED
MOVED Director Young,
SECONDED Director Burnett, that “Regional District of Nanaimo Building
Inspection Extended Service Amendment Bylaw No. 787.05, 2007” be forwarded to
the Ministry of Community Services for approval.
CARRIED
EMERGENCY
PLANNING
2007
Emergency Planning Program Funding Application.
MOVED Director Biggemann, SECONDED Director Bestwick, that the
application for the 2007 Provincial Emergency Planning Program funding be
approved.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Flamingo
MOVED
Director Westbroek, SECONDED Director Bartram, that staff be directed to
undertake the preliminary design, cost estimates and public consultation to
include the properties identified in the staff report in the Surfside Sanitary
Sewer Service Area as part of the 2007 work plan and allow those requests for
servicing where the property is adjacent to an existing sanitary sewer main to
proceed on the condition that the estimated per lot costs for the proposed
sewer
CARRIED
SOLID WASTE
Regional
District of Nanaimo Garbage and Recycling Materials Collection Rates Amendment
Bylaw No. 1009.10.
MOVED
Director Westbroek, SECONDED Director Holdom, that “Regional District of
CARRIED
MOVED
Director Westbroek, SECONDED Director Sperling, that “Regional District of
CARRIED
Water Service
Area Regulations and Rates Amendment Bylaws No. 1468.03, 619.14, 1172.08,
1383.04, 700.15, 1434.03 and 1097.10.
MOVED
Director Holme, SECONDED Director Herle, that “Regional District of Nanaimo
Nanoose Bay Peninsula Water Local Service Area Rates and Regulations Amendment
Bylaw No. 1468.03, 2007” be introduced for three readings.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that “Regional District of Nanaimo
French Creek Water Supply Local Service Area Regulations and Rates Amendment
Bylaw No. 619.14, 2007” be introduced for three readings.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that “Regional District of Nanaimo San
Pareil Specified Area Water Regulations and Rates Amendment Bylaw No. 1172.08,
2007” be introduced for three readings.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that “Regional District of Nanaimo
Englishman River Specified Area Water Regulations and Rates Amendment Bylaw No.
1383.04, 2007” be introduced for three readings.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that “Regional District of Nanaimo
Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw
No. 700.15, 2007” be introduced for three readings.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that “Regional District of Nanaimo
Melrose Specified Area Water Regulations and Rates Amendment Bylaw No. 1434.03,
2007” be introduced for three readings.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that “Regional District of Nanaimo
Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw
No. 1097.10, 2007” be introduced for three readings.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that the results of the public input
on the amendments to the Water User Rate bylaws be brought forward for the
Board’s consideration.
CARRIED
Climate Change Select Committee.
MOVED Director Bartram, SECONDED Director Herle, that
the minutes of the Climate Change Select Committee meeting held September 28,
2006 be received for information.
CARRIED
Drinking Water Watershed Protection Stewardship Committee.
MOVED Director Bartram,
SECONDED Director Herle, that the minutes of the Drinking Water Watershed
Protection Stewardship Committee meeting held November 1, 2006 be received for
information.
CARRIED
Regional Growth Monitoring Advisory
Committee/State of Sustainability Project.
MOVED Director Holdom,
SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring
Advisory Committee/State of Sustainability Project meeting held November 22,
2006 be received for information.
CARRIED
Area ‘B’ Parks and Open Space Advisory Committee.
MOVED Director Sperling,
SECONDED Director Herle, that the minutes of the Area ‘B’ Parks and Open Space
Advisory Committee meeting held September 11, 2006 be received for information.
CARRIED
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram,
SECONDED Director Young, that the minutes of the Area ‘H’ Parks and Open Space
Advisory Committee meeting held October 18, 2006 be received for information.
CARRIED
ADMINISTRATOR’S REPORTS
Recommendations for
Project Submissions Under the Agreement on the Transfer of Federal Gas Tax
Revenue (GTA) and the Municipal Rural Infrastructure Program (MRIF).
MOVED
Director Westbroek, SECONDED Director Holdom, that the Board approve the
following project application:
Gas Tax
Revenue Transfer Program – Regionally Significant Projects – Southern
Community Sewer Service, $3.3 million for GNPCC Gravity Thickener and Northern
Community Sewer Service, $1.2 million for FCPCC Solids Contact Expansion.
CARRIED
MOVED
Director Westbroek, SECONDED Director McNabb, that the Board approve the following
project application:
Gas Tax
Revenue Transfer Program – General Strategic Priorities Pooled Funds –
Southern Community Sewer Service, $8 million for GNPCC Third Digester and Church
Road Transfer Station, $3 million for upgrading.
CARRIED
MOVED
Director Westbroek, SECONDED Director McNabb, that the Board approve the
following project application:
Gas Tax
Revenue Transfer Program – Innovations Fund – Southern Community Sewer,
$2.3 million for GNPCC Cogeneration project.
CARRIED
MOVED
Director McNabb, SECONDED Director Holme, that the Board support an application
to the Canada/BC Municipal Rural Infrastructure Fund for the construction of a
collector sewer system for the Madrona Point area at a cost of up to 5.644
million dollars in eligible costs. The Regional District will seek assent of
property owners by way of a referendum and/or an alternative approval process
to establish a service area and obtain authority to borrow to enable payment
for the local share of eligible and all ineligible project costs.
CARRIED
MOVED
Director McNabb, SECONDED Director Holme, that the Board support an application
to the Canada/BC Municipal Rural Infrastructure Fund for the replacement of a
forcemain in the Fairwinds Sewer Service Area for eligible costs of up to 1.2
million dollars. The Regional District will seek the assent of property owners
by way of a referendum and/or an alternative approval process to obtain
authority to borrow to enable payment for the local share of eligible and all
ineligible project costs.
CARRIED
Resolution to the Association of
Vancouver Island Coastal Communities (AVICC) and
MOVED
Director Korpan, SECONDED Director McNabb, that the Board endorse the following
resolution:
WHEREAS Regional Hospital Districts provide a major source
of funding for capital equipment and projects for health care
AND WHEREAS the Province has established regional Health
Authorities managed by appointed Boards to determine health care capital
priorities and capital budgets;
AND WHEREAS all Regional Hospital Districts are facing
significant pressures to meet their own local costs as well as ever increasing
Health Authority capital costs, with a limited tax base;
NOW THEREFORE BE IT RESOLVED that the Province consider the
appointment of local government elected representatives to the Boards of Health
Authorities to enable direct decision making on capital priorities and budgets.
MOVED Director Holdom, SECONDED Director Westbroek,
that the motion be amended as follows:
NOW THEREFORE BE IT RESOLVED that the Province consider the
appointment or election of local representatives to the Boards of Health
Authorities to enable direct decision making on capital priorities and budgets.
DEFEATED
MOVED
Director Herle, SECONDED Director Korpan, that the motion be amended as
follows:
NOW THEREFORE BE IT RESOLVED that the Provincial legislation
be changed to require that the government appointments to the Board of Directors
for the Boards of Health Authorities include a list of nominees provided by the
local municipal councils and regional district boards within each regional
health area.
DEFEATED
MOVED
Director Burnett, SECONDED Director McNabb, that the main motion be amended as
follows:
NOW THEREFORE BE IT RESOLVED that the Province consider the
appointment of local government elected representatives from each Regional
Hospital District to the Boards of Health Authorities to enable direct decision
making on capital priorities and budgets.
CARRIED
The
question was called on the main motion as amended.
The
motion CARRIED.
Parksville & District Chamber of
Commerce, re Tourism Initiatives.
MOVED
Director Korpan, SECONDED Director Herle, that staff prepare a report on the
pros and cons of the Parksville & District Chamber of Commerce’s request
and the legislative ability for a Regional District to create a function, and
in addition, to explore the cooperative economic development benefits to the
Regional District of pursuing this function, and further that this report be
prepared for the Board’s review at a future Board seminar.
MOVED
Director Holme, SECONDED Director Sherry, that pursuant to Section 90(1)(g) of
the Community Charter the Board
proceed to an In Camera meeting to consider items related to legal issues.
MOVED
Director Holme, SECONDED Director Sherry, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 8:23 PM
RISE AND REPORT
MOVED Director McNabb,
SECONDED Director Holme, that Allan Young be appointed to the
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Westbroek, that the meeting terminate.
CARRIED
TIME: 8:49 PM.