REGIONAL DISTRICT OF NANAIMO

 

REGULAR BOARD MEETING

TUESDAY, JUNE 26, 2007

(immediately following the Hospital Board meeting)

 

(RDN Board Chambers)

 

 

A G E N D A

 

PAGES

 

1.                  CALL TO ORDER

 

            2.         DELEGATIONS

 

13                                Fred Taylor, re Solid Waste Management Bylaw No. 1531.

 

14                                Doug Catley, re Nanaimo Airport.

 

            3.         BOARD MINUTES

 

15-22                           Minutes of the Board meeting held May 22, 2007.

 

            4.         BUSINESS ARISING FROM THE MINUTES

 

5.                  COMMUNICATIONS/CORRESPONDENCE

 

23-24                           R. Stryde, Office of the Minister of Transport, Infrastructure and Communities, re Island Scallops Limited Proposal.

 

            6.         UNFINISHED BUSINESS

 

                        BYLAWS

 

                        For Adoption.

 

                   Bylaw Amendment No. 1216.03 – Municipal Sewer Benefiting Area Amendment – City of Nanaimo. (All Directors – One Vote)

 

                   That “City of Nanaimo Municipal Benefiting Area Amendment Bylaw No. 1216.03, 2007” be adopted.

 

                   To remove properties along Stephenson Point Road from the City of Nanaimo’s Sewer Benefiting Area.

 

                   Bylaw No. 1527 – Municipal Sewer Benefiting Area – District of Lantzville.

                   (All Directors – One Vote)

 

                   That “District of Lantzville Sewer Benefiting Area Bylaw No. 1527, 2007” be adopted.

 

                       To establish the municipal sewer benefiting area for the District of Lantzville.

                   Bylaw No. 1511 – Dashwood Fire Protection Service Capital Bylaw.

(All Directors – One Vote)

                  

                   That “Dashwood Fire Protection Service Capital Bylaw No. 1511, 2006” be adopted.

 

                   To permit a capital charge on parcels in the newly created Meadowood Fire Protection Service Area.

                  

25-27                      Bylaw Amendment Bylaw No. 500.340 – Regional District of Nanaimo Land Use and Subdivision Amendment. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                  That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.340, 2007” be given 3rd reading..

 

                  That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.340, 2007” be adopted.

 

                   To facilitate the construction of a fire hall in Electoral Area ‘C’.

 

                        Third Reading.

 

28-33                      Bylaw Amendment Bylaw No. 500.337 – Regional District of Nanaimo Land Use and Subdivision Amendment. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    That the report of the public hearing containing the summary of minutes and submissions of the public hearing held on June 19, 2007 as a result of public notification of “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.337, 2007” be received.

 

                                    That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.337, 2007” be given 3rd reading.

 

                                    That the conditions outlined in Schedule No. 1 be completed by the applicant to the satisfaction of the Regional District prior to consideration of adoption of Bylaw No. 500.337, 2007.

 

                                    To facilitate the subdivision of the parent parcel, located adjacent to Spider Lake and Marshland Roads, in Electoral Area ‘H’.

 

7.         STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

            7.1       ELECTORAL AREA PLANNING STANDING COMMITTEE

 

34-37                           Minutes of the Electoral Area Planning Committee meeting held June 12, 2007.  (for information)

                       

                       


UNFINISHED BUSINESS

                       

                        Reconsideration of Development Permit Application No. 60703 – Request for 10% Frontage Relaxation – Ring Contracting Ltd. – 470 Nanaimo River Road – Area C. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        Delegations wishing to speak to Development Permit Application No. 60703.

 

That the requests for variance and for relaxation of the minimum 10% frontage requirement be denied.

 

That Development Permit No. 60703 be referred back to staff to request the applicant submit a revised plan of subdivision prior to reconsideration of the application.

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                               Zoning Amendment Application No. ZA0702 – Angela Quek, Pacific Edge Architecture Inc. on behalf of Kijosa Investment Corporation – 1680 Timberlands Road – Area A. (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.     That the minutes of the Public Information Meeting held on May 23, 2007 be received.

 

2.     That Zoning Application No. ZA0702, as submitted by Angela Quek, Pacific Edge Architecture Inc. on behalf of Kijosa Investment Corporation to discharge Land Use Contract No. 98 and to rezone the property legally described as Lot 1, District Lot 15, Bright District, Plan 29967, Except Plan 38105 and located at 1680 Timberlands Road from Residential 6 Subdivision District ‘D’ (RS6D) to Comprehensive Development Zone 36 be approved to proceed to public hearing subject to the conditions included in Schedule No. 1 as amended to include a new condition No. 5 as follows:

                              

                                “5.      That the building plans incorporate access for persons with disabilities in order to provide full access to the 2nd floor hotel units subject to compliance with the BC Building Code.”

3.     That “Regional District of Nanaimo Land Use Contract Authorization Bylaw Amendment Bylaw No. 239.03, 2007” be given 1st and 2nd reading.

 

4.     That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.341, 2007” be given 1st and 2nd reading.

 

5.     That “Regional District of Nanaimo Land Use Contract Authorization Bylaw Amendment Bylaw No. 239.03, 2007” proceed to Public Hearing.

 

6.     That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.341, 2007” proceed to Public Hearing.

 

7.     That the Public Hearing on “Regional District of Nanaimo Land Use Contract Authorization Bylaw Amendment Bylaw No. 239.03, 2007” and “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.341, 2007” be delegated to Director Burnett or his alternate.

                        DEVELOPMENT PERMIT APPLICATIONS

 

                               Development Permit Application No. 60719 – Brandt Tractor Properties Ltd. –

                               1830 Schoolhouse Road – Area A. (Electoral Area Directors except EA ‘B’ – One Vote)

                              

                               Delegations wishing to speak to Development Permit Application No. 60719.

 

                                  That Development Permit Application No. 60719 to vary “Regional District of Nanaimo Sign Bylaw No. 993,1995”, for the property legally described as Lot B, Section 14, Range 6, Cranberry District, Plan VIP72567, be denied.

 

                               Development Permit Application No. 60721 – Laidlaw/Shurvell – 2716 Hay Rake Road – Area C. (Electoral Area Directors except EA ‘B’ – One Vote)

 

                               Delegations wishing to speak to  Development Permit Application No. 60721.

                              

                                 That Development Permit Application No. 60721, to vary “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987”, for the property legally described as Lot 2, Section 10, Ranges 4 and 5, Mountain District, Plan 25557, be approved subject to the conditions outlined in Schedules 1, 2 and 3, and subject to the Board’s consideration of comments received as a result of public notification.

                       

                        DEVELOPMENT VARIANCE PERMIT APPLICATIONS

 

Development Variance Permit Application No. 90621 and Request for Acceptance of Park Land in Conjunction with Subdivision Application No. 26822 – Leigh Millan, BCLS, on behalf of BCAB Developments Ltd. – Whiting Way – Area A. (Electoral Area Directors except EA ‘B’ – One Vote)

 

Delegations wishing to speak to Development Variance Permit Application No. 90621.

 

That Development Variance Permit Application No. 90621, submitted by Leigh Millan, BCLS, on behalf of BCAB Developments Ltd., in conjunction with the subdivision on the parcel legally described as Lot 1, Section 1, Range 6, Cedar District, Plan VIP68894 Except Part in Plan VIP75488 and VIP80291 and located adjacent to Whiting Way be approved subject to the conditions outlined in Schedules No. 1 and 3 of the corresponding staff report and the notification requirements pursuant to the Local Government Act with respect to the proposed variances outlined in Schedule No. 2.

 

That the park land proposal, in the amount and location as shown on Schedule No. 3 of the staff report, be accepted subject to the conditions set out in Schedule No. 4 of the staff report.

 

Development Variance Permit Application No. 90706 – Armstrong/Clark – 5049 Thompson Clarke Drive West – Area H. (Electoral Area Directors except EA ‘B’ – One Vote)

 

Delegations wishing to speak to Development Variance Permit Application No. 90706.

 

That Development Variance Permit Application No. 90706, to permit the height of a single family residence located at Lot 48, District Lot 28, Newcastle District, Plan 22249 to a maximum of 8.07 metres, according to the terms outlined in Schedule No. 1, be approved subject to the Board’s consideration of comments received as a result of public notification.

 

Development Variance Permit Application No. 90708 – Dave Murray on behalf of Gaigher Holdings Inc. – 153 Jamieson Road – Area H. (Electoral Area Directors except EA ‘B’ – One Vote)

 

Delegations wishing to speak to Development Variance Permit Application No. 90708.

    

                                That Development Variance Permit Application No. 90708, submitted by David Murray, on behalf of Gaigher Holding Inc., in conjunction with the property legally described as That Part of Lot 40, Newcastle District, Lying to the Southwest of the Esquimalt and Nanaimo Railway Company Right of Way, Except Those Parts in Plans 15180 and 43604, be approved subject to the conditions set out in Schedules No. 1, 2 and 3, and the notification requirements of the Local Government Act.

 

Development Variance Permit Application No. 90709 – 2985 Dolphin Drive – Area E. (Electoral Area Directors except EA ‘B’ – One Vote)

 

Delegations wishing to speak to Development Variance Permit Application No. 90709.

 

That Development Variance Permit Application No. 90709, to vary “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987”, for the property legally described as Lot A, District Lot 78, Nanoose District, Plan 29682, be approved subject to the conditions outlined in Schedules No. 1, 2 and 3, and subject to the Board’s consideration of comments received as a result of public notification.

 

             7.2      COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

38-45                           Minutes of the Committee of the Whole meeting held June 12, 2007.  (for information)

 

                        CORPORATE SERVICES

 

                        ADMINISTRATION

 

                               Partnership Project with Sunyani, Ghana – Update. (All Directors – One Vote)

                       

That staff advise the Federation of Canadian Municipalities (FCM) that the RDN will continue to participate in a one year partnership project with the Sunyani Municipal Assembly beginning in 2008 to complete the public education and consultation component of their Solid Waste Management Plan, subject to a program funding agreement being reached between FCM and the Canadian International Development Agency.

 

                              


Health Authority Governance Resolution. (All Directors – One Vote)

 

That the Health Authority Governance resolution be submitted to the upcoming UBCM convention.

                                   

FINANCE & INFORMATION SERVICES

 

Property Tax Exemption (Mt. Arrowsmith Regional Park) Bylaw No. 1529.

(All Directors – Weighted Vote)

 

1.      That “Property Tax Exemption (Mt. Arrowsmith Regional Park) Bylaw No. 1529, 2007” be introduced for first three readings.

 

                               (All Directors – 2/3)

 

2.      That “Property Tax Exemption (Mt. Arrowsmith Regional Park) Bylaw No. 1529, 2007” having received three readings be adopted.

 

Regional District of Nanaimo Security Issuing (City of Nanaimo) Bylaw No. 1530. (All Directors – Weighted Vote)

 

1.      That “Regional District of Nanaimo Security Issuing (City of Nanaimo) Bylaw No. 1530, 2007” be introduced for first three readings.

 

                               (All Directors – 2/3)

 

2.      That “Regional District of Nanaimo Security Issuing (City of Nanaimo) Bylaw No. 1530, 2007” having received three readings be adopted.

 

                               2006 Financial Information Report. (All Directors – One Vote)

 

That the 2006 Financial Information Act report be received, approved and be forwarded to the Ministry of Community Services.

                              

                               Wide Area Network (WAN) Services Contract Approval.

                               (All Directors – Weighted Vote)

 

That the Regional District of Nanaimo award a contract to Telus for the provision of Wide Area Network/Internet services for a period of five years to service our three primary sites (6300 Hammond Bay Road in Nanaimo, Oceanside Place in Parksville and Ravensong Aquatic Centre in Qualicum Beach).   

 

                       


DEVELOPMENT SERVICES

 

                        OTHER

 

                               Amendment to Impact Assessment Bylaw No. 1165.

                               (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.     That “Regional District of Nanaimo Impact Assessment Bylaw Amendment No. 1165.03, 2007” be given three readings.

 

                               (All Directors – 2/3)                    

 

2.    That “Regional District of Nanaimo Impact Assessment Bylaw Amendment No. 1165.03, 2007”be adopted.

 

                        ENVIRONMENTAL SERVICES

 

                        LIQUID WASTE

 

Code Blue Funding Request. (Parksville, Qualicum Beach, Electoral Areas ‘E’, ‘F’, ‘G’, and ‘H’ – Weighted Vote)

 

That the Board approve $3,000 in funding for the Code Blue project from the Liquid Waste Department FCPCC and NPCC budgets.

 

On-Site Sewage Disposal System Education Program. (All Directors – Weighted Vote)

 

That the Board approve the development of a public information and education program for onsite sewage disposal systems with a 2008 budget of $25,000 to be funded by an increase in septage tipping fees; and

 

That staff be directed to prepare the necessary bylaw amendment to implement the proposed septage fees to finance the education program.

 

                        SOLID WASTE

 

Solid Waste Management Regulation Bylaw No. 1531. (All Directors – Weighted Vote)

 

1.     That “Regional District of Nanaimo Solid Waste Management Regulation Bylaw No. 1531, 2007” be introduced and read three times.

                              

                               (All Directors – 2/3)

 

2.     That “Regional District of Nanaimo Solid Waste Management Regulation Bylaw      

     No. 1531, 2007” having received three readings be adopted.

                                    

                              


Church Road Transfer Station Drywall Recycling.

                               (All Directors – Weighted Vote)

 

That the Board approve the issuance of a Purchase Order with Alpine Disposal and Recycling for drywall hauling and recycling from the Church Road Transfer Station for $183,255 for the period of June to December, 2007.

 

UTILITIES

 

French Creek Sewer Local Service Amendment Bylaw No. 813.40 and Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.45 – Inclusion of Properties into Local Service Areas (Meadow Drive, Reid Road, Sumar Lane) – Area G. (All Directors – One Vote)

 

1.      That “French Creek Sewer Local Service Area Amendment Bylaw No. 813.40, 2007” be introduced and read three times.

 

2.      That “Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.45, 2007” be introduced and read three times.

 

Surfside Sewer Local Service Area Amendment Bylaw No. 1124.06 and North Community Sewer Service Area Boundary Amendment Bylaw No. 889.46 – Inclusion of Properties into Local Service Areas (Flamingo/McFeely/Surfside Drive) – Area G. (All Directors – One Vote)

 

1.      That the applications to expand the Surfside Sanitary Sewer inclusive of the applicable fees and charges and the pre-paid portion of the estimated costs for the future expansion of the sanitary sewer collection system be approved.

 

2.      That “Surfside Sewer Local Service Area Amendment Bylaw No. 1124.06, 2007” be introduced and read three times.

                              

3.      That “Northern Community Sewer Service Area Boundary Amendment Byalw No. 889.46, 2007” be introduced and read three times.

                       

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                               Electoral Area ‘A’ Recreation & Cultural Services Master Plan Project Advisory Committee. (All Directors – One Vote)

 

That the minutes of the Electoral Area ‘A’ Recreation and Cultural Services Master Plan Project Advisory Committee meeting held May 14, 2007 be received for information.

 

That the Electoral Area ‘A’ Recreation and Cultural Services Master Plan be approved to guide the development, management, administration and operations of recreation and cultural services.

 

That the Terms of Reference attached as Appendix II be approved to establish a Recreation and Cultural Advisory Commission for Electoral Area ‘A’ with recreation and cultural services administered through Regional District staff.

                                   

                               Electoral Area ‘E’ Parks and Open Space Advisory Committee.        (All Directors – One  Vote)

 

                                    That the minutes of the Nanoose Bay Parks and Open Space Advisory Committee held April 2, 2007 be received for information.

 

                               Electoral Area ‘H’ Parks and Open Space Advisory Committee.        (All Directors – One Vote)

 

                                    That the minutes of the Electoral Area ‘H’ Parks and Open Spaces Advisory Committee held March 16, 2007 be received for information.

 

                                    That staff meet with Ms. D. Robinson and bring forward a report and recommendations regarding the proposed BMX Park on Regional District community parkland adjacent to the Lighthouse Community Centre to include land use issues, insurance liability, project costs, timelines, and project phasing.

 

                               District 69 Recreation Commission.

                               (All Directors – One Vote)

 

That the minutes of the District 69 Recreation Commission meeting held May 17, 2007 be received for information.

 

                               (Parksville, Qualicum Beach, Electoral Areas ‘E’, ‘F’, ‘G’, and ‘H’ – Weighted Vote)

 

1.      That the Regional Board approve the recommendations from the District 69 Recreation Commission Grants Committee for the following Community and Youth Recreation Grants:

                                         

                                          Community Recreation Grants:

 

Deep Bay Canada Celebration – fireworks show

     $   2,000

D69 Family Resource Association (Family Days) – signage, races, pre-parade/parade, and advertising expenses

 

$   2,450

Forward House Community Society – supplies and equipment to revitalize greenhouse

 

$   1,800

Parksville & District Association for Community Living – “Operation Trackshoes” – bus transport and t-shirt expenses

 

 

$   1,050

Ravensong Aquatic Club – pool rental, equipment and stationary

 

$   1,800

Rotary Club of Qualicum Beach – event shortfall

$   3,000

The Old School House Arts Centre – facility and equipment rental and transportation

 

$   2,090

Vancouver Island Opera – costumes and scenery

 $      900

 

                                         


Youth Recreation Grants:

 

Arrowsmith Community Enhancement Society – program supplies

 

$   1,510

D69 Family Resource Association – surf equipment

$   1,600

Oceanside Kidfest Committee – youth activity supplies

$   1,000

Oceanside Arts Council – production costs

$      850

One Five One – Art Speak Gala – supply and event costs

$   1,381

Parksville Lawn Bowling Club – equipment

$   2,000

Parksville Lions Club – form material for skate park jump

$   1,200

 

2.      That the Recreation and Parks Department employ one new permanent part-time Recreation Programmer and re-organize staff responsibilities to accommodate for the provision of recreation services to Electoral Areas ‘E’, ‘G’ and ‘H’, Parksville and Qualicum Beach.

 

                               (All Directors – Weighted Vote)

 

3.      That the Regional District of Nanaimo enter into a three year recreation services agreement with the Arrowsmith Community Enhancement Society to include the transfer of up to $28,000 annually to the Society to provide recreation services locally to Electoral Area ‘F’.

                        

                               Grants-in-Aid Advisory Committee.

                               (All Directors – One Vote)

 

                                    That the minutes of the Grants-in-Aid meeting held May 10, 2007 be received for information.

                              

                               (Nanaimo, Lantzville, Electoral Areas ‘A’, ‘B’ and ‘C’ – Weighted Vote)

 

                                    That the following grants be awarded:

                                         

                                          School District 68 Grants:

 

Cedar School & Community Enhancement Society

$      400

Hope Centre

$      880

Nanaimo Search & Rescue

$      880

People for a Healthy Community on Gabriola Society

$      500

 

                               (Parksville, Qualicum Beach, Electoral Areas ‘E’, ‘F’, ‘G’, and ‘H’ – Weighted Vote)

 

                                    That the following grants be awarded:

 

                                          School District 69 Grants:

 

District 69 Family Resource Association

$   2,000

Friends of Nanoose Library

$      750

Mount Arrowsmith Pipe Band Association

$   1,275

The Nature Trust of BC

$   1,500

Oceanside Community Response Network

$      600

Parksville & District Historical Society

$      330

Parksville Garden & Parkland Society

$   1,000

                               Transit Select Committee.

                               (All Directors – One Vote)

 

                                    That the minutes of the Transit Select Committee meeting held May 24, 2007 be received for information.

 

                                    That staff be directed to prepare a report on the Bastion Street Bus Stop that outlines options for consideration.

 

                               Drinking Water-Watershed Protection Stewardship Committee.

                               (All Directors – One Vote)

 

                                          That the minutes of the Drinking Water-Watershed Protection Stewardship Committee meeting held May 2, 2007 be received for information.

 

                                          That the RDN pay for Jennifer Ann MacLeod’s transportation costs to attend the San Juan/Gulf Islands Water Policy symposium, and that Jennifer Ann report back to the Committee on what she learned at the symposium that is relevant to the Committee’s mandate.   

 

Family Resources Association Mobile Youth Outreach Centre.

(All Directors – One Vote)

 

           That the Board support the proposed mobile youth outreach centre and that Recreation and Parks staff work with the Family Recreation Association to promote this project.

 

            7.3       EXECUTIVE STANDING COMMITTEE

 

            7.4       COMMISSIONS

 

7.5       SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

46-53                      Regional Parks and Trails Advisory Committee.          (All Directors – One Vote)

 

1.      That the minutes of the Regional Parks and Trails Advisory Committee meeting held June 12, 2007 be received for information.

 

2.      That the Morden Colliery Trail be officially classified as a Regional Trail.

 

(All Directors – Weighted Vote)

 

3.      That due to the inability of the Regional Parks Function to fund the grant request to offset property taxes in 2007 along the rail corridor in the Regional District, the Island Corridor Foundation Grant request in the amount of $109,575, be denied at this time.

 

 

 

54-55                      East Wellington/Pleasant Valley Parks & Open Space Advisory Committee.             (All Directors – One Vote)

 

That the minutes of the East Wellington/Pleasant Valley Parks and Open Space Advisory Committee meeting held May 7, 2007 be received for information.

 

56-59                      Electoral Area ‘H’ Parks & Open Space Advisory Committee. (All Directors – One Vote)

                              

That the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held May 15, 2007 be received for information.

 

That the road allowance through part of DL 81 Newcastle LD has no trail implications and can be closed.

 

That the road allowance through part of DL 81 Newcastle LD be maintained as a statutory right of way for future trail development.

 

That the road allowance through part of DL 81 Newcastle LD has no trail implications and can be closed.

 

8.                  ADMINISTRATOR’S REPORTS

 

Award of Tender – Pumper Engine for Dashwood Fire Hall No. 2 (Meadowood). (All Directors – Weighted Vote) (to be circulated)

 

Authorization to Purchase of Used Tanker Truck for Dashwood Fire Hall No. 2 (Meadowood). (All Directors – Weighted Vote) (to be circulated)

 

9.                  ADDENDUM

10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

            11.       NEW BUSINESS

            12.       BOARD INFORMATION (Separate enclosure on blue paper)

13.              ADJOURNMENT

14.       IN CAMERA

                               That pursuant to Section 90(1) (e) and (g) of the Community Charter the Board proceed to an In Camera meeting to consider items related to legal and labour issues.